GITAM SCHOOL OF INTERNATIONAL BUSINESS

GITAM UNIVERSITY, VISAKHAPATNAM

GUIDELINES FOR SUMMER INTERNSHIP - MBA (IB,IBF,GLSCM) 2010-12

Duration
It is a mandatory requirement to undergo summer internship for a period of eight
weeks.

Objective
The objective of the Summer Internship Project (SIP) is to help the interns acquire
managerial skills and expose them to the practical aspects of business management.

Faculty Guides
Each student will have two faculty guides. For operational convenience, the two faculty
guides may decide that the student may be in regular touch with the first guide through
email at least once in a week, while keeping informed the second guide. The student is
required to copy to the second guide all email correspondence with the first guide. The
second guide will also be in regular touch with the first guide and the student.
Faculty Guides once allotted cannot be changed or swapped without explicit
permission of SIP Committee (viz. Professor V L Rao, Placements Chairperson, and
Programme Chairperson).

The Project
The project will comprise of the following:

Industry / Sector Review

This Review should put together the student’s knowledge of the sector / sub-sector to
which the company / organization where the student is doing the SIP belongs. Examples
of industries /sectors are: Pharmaceuticals, Clothing, and Capital Markets. Examples of
sub-sectors are: Mutual Funds, Motor Vehicles and Parts.

The content in the Review should be analytical, not just copy-and-paste job. Basic
concepts need not be explained. Historical account of the sector/industry is not required.
Start with current issues and discuss future prospects.

Source-wise summaries should not be made. Own sub-headings should be there and the
material from different sources should be arranged under those sub-headings. The
student’s ability to synthesize material from different sources is tested.

Deadline: The industry / sector review should be emailed to the faculty guides by 5
May 2011. There would be a penalty of 1 mark per day up to 8 May 2011. After that
the student will get zero (for this component of 10 marks).
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Work in the Company / Organization

After reporting to the Company, the student should be in regular touch with the
Company Guide assigned by the Company, and with the faculty guides through regular
email correspondence.
Any issue during the internship should be brought to the notice of the faculty guides
immediately for clarification / advice under intimation to the SIP Committee.
Two or more students are not permitted to work on the same project. If there is more than
one student in a company in the same city, normally the Company allots different work
for each student, e.g. different geographic areas in a particular city. If there is any further
difficulty, the concerned students need to inform the faculty guides and also the SIP
Committee for advice.
If the project work assigned is completed earlier than the required period of eight
weeks or alternatively more time is required to complete the work, the student shall
contact the concerned faculty guides for necessary help and guidance under
intimation to the SIP Committee. In any case the student is expected to be in touch with
the faculty guides continuously.

Non-Completion of Internship
Unauthorized absence from Internship, non-completion of the process of Internship,
non-contact with faculty guides and unsatisfactory performance is liable to cause
rejection of Internship. In all such cases the students will have to repeat the summer
internship at the end of their final year for award of Degree.

Format of the Project Report:

a} Primary Section:
• Title Page
• Attendance (completion) certificate from the company
• Signed Declaration by the student (stating that the work was done by him / her
and that it was not submitted anywhere else)
• Acknowledgements (not required to be signed)
• Signed Certificate from Faculty Guides
• Table of Contents
b) Main Body of the Report (1 ½ spacing):
• Executive Summary: Main findings and recommendations of the whole
report summarized in one or two pages.
• Introduction (Statement of the problem and significance, objectives of the
project).
• Industry / Sector Review
• Company review (brief review of the functions and operations of the
company)
• Review of literature (A brief review of the earlier studies on the same topic or
similar topic)
• Methodology used
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• Analysis
• Summary of recommendations and suggestions.

c) Reference Section:
• Annexes (Questionnaire, List of Respondents, etc.)
• References

Guidelines for Preparing the Report

Title

The title should be brief, but self explanatory. It should also mention the company's
name and place of work.
Executive Summary
This should be a summary of the important and specific aspects culled out from the
Report. It is neither an introduction to the Report nor a description of the plan of the
report. The report is nothing but an expanded version of the Executive Summary.
The Executive Summary should contain a judicious mix of short paragraphs, side
headings (and sub-headings where necessary), and bullet points.
References / Bibliography
This list should be at the end of the report, after annexes, if any. Each reference
should be mentioned briefly at the appropriate place in the Report. For example,
an article from Business India by Hugh Sandeman would appear as Sandeman
(2009) in the report, and the full details may be given at the end under 'References'
as:

• Sandeman, Hugh (2009), 'Going Multinational', Business India (13 December)

Example of a book reference: Prahlad and Krishnan (2008, p .... ) in the Report and in
the References as:

• Prahlad, C.K. and M.S. Krishnan (2008), The New Age of Innovation
(New Delhi: Tata McGraw-Hill Company Ltd).

If there is any web source, the source with links may be given to enable the
reader to open the web site and get to the article.
There should be a one-to-one correspondence of the articles, books, etc. referred in the
Report and the list at the end - i.e. references mentioned in the report should appear at the

end and all the references in the list at the end should be referred in the report.
Certificates

The following should be included in the Report:

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• Photocopy of the Completion Certificate (attendance-cum-conduct certificate)

from the company.
• Student's declaration (signed by the student), mentioning that the work has
not been submitted anywhere else. (Student's Acknowledgement need not be
signed.)
• Signed certificate from the Faculty Guides.

Confidentiality
If any material is confidential, the students should a get a certificate from the
Company Guide specifying what material is confidential, so that the remaining could
be used for the report. If such a certificate is not given by the company, the student
should give in writing what material is confidential, so that the same could be
verified from the company.
Submission of Draft Report
The students should submit their draft reports, complete in all respects, to the faculty
guides on 1 July 2011.
Submission of Email Correspondence
The students must submit hard copies of all the email correspondence with the faculty
guides during the internship to Programme Chairperson on 1 July 2011.
If these are not submitted, the concerned students will not be allowed to make
presentations.

Presentations
The presentations will be completed during 4 – 6 July 2011.

Submission of Final Report

The suggestions given by the faculty may be incorporated in the final draft of the
Project Report. The students have to submit their final reports (three copies) in bound
form to the faculty within four days of presentation. All the three copies will be signed
by both the faculty. One copy is for the student, one for the company, and one for the
School Library. One signed copy will be sent to the company/ organization by the
Placement Office.
The students should not submit any reports to the company / organization on their
own. However, if the company requires the same for issuing Completion Certificate,
the student may submit the report but inform the Company Guide that the final report
signed by the faculty will be sent to them by the Placement Office.
Evaluation

The project will be evaluated for 100 marks as below:

Report (50 marks): jointly by the two faculty guides - evaluation with respect to
Industry / Sector Review, content quality, and analysis & organization of the material in
the Report.
Presentation (50 marks): to the two faculty guides - evaluation with respect to PPT
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Content, PPT Presentation, and Answers to Questions.

The Guidelines for Presentation before the faculty guides are:
• Presentation time allowed: 15 minutes with PPT
• Maximum number of slides: 15
• The slides should not be cluttered with too much material. They should
contain only the points to be explained. The slides should not be with too lttle
matter either.
• The slides may be organized to include:
• The subject matter of the project
• Objectives
• Research methodology used
• Results of the study and analysis
• Recommendations and suggestions
Administrative Matters
Each student is required to provide to the concerned Faculty Guides and to the Business
Development Manager, Mr. V. R. Reddy (vrreddy@gitam.edu) his/her own contact
telephone number, and the name, telephone number and email ID of the supervisor in the
company/organization with whom the student is attached.

The decision of the Director, GSIB will be final in all matters pertaining to summer
internship.

Important Dates

• Meeting both Faculty Guides before leaving for the SIP (before 16 April 2011).
• Submission of Industry / Sector Review to faculty guides through email: 5 May
2011. Penalty of 1 mark per day up to 8 May 2011. Zero score after that for this
component.
• Submission of complete draft report to faculty guides: 1 July 2011
• Submission of hard copies of correspondence with faculty guides to Programme
Chairperson: 1 July 2011 If these are not submitted, the concerned students will not be
allowed to make presentations.
• Presentations to Faculty Guides: 4 – 6 July 2011
• Submission of 3 hard-bound copies of final Reports to the Faculty Guides: 11 July
2011.