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WS O11 SAINS INFORMATIK

MICROSOFT EXCEL PROJECT : CREATING ORDER


FORM

OPENING EXCEL APPLICATION

1. Launch Microsoft Excel.


Click Start > Programs >
Microsoft Excel.

2. To start a new worksheet,


Click New from the Menu bar.

3. A new untitled spread


sheet will be created for you.

RENAMING WORKSHEET

1. Double click Sheet 1 and


rename it as ORDER FORM.

2. Then, rename sheet 2 as


ITEM PRICE.

3. You can also right click the


sheet 1, then choose
“Rename” from the pop up
menu.
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WS O11 SAINS INFORMATIK

WORKING WITH THE

WORKSHEET: CREATING

“ORDER FORM” SHEET

1. Select the cell you want to


merge (Click and drag cell A1
till cell E1. Click merge and
centre on the formatting
toolbar). Type ORDER FORM.
To split any merged cell just
deactivate “Merge and
Centre” again.

2. Create a table like one you


see in the screen in Figure 3.

WORKING WITH THE


WORKSHEET: CREATING
“ITEM PRICE” TABLE

1. Now, we need to create an


ITEM PRICE list table.
Click Sheet 2 to open it.

2. Create a table like the one


you see in Figure 4.
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Figure 3

Figure 4
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FORMATTING CELL:
CATEGORIZING THE CELLS AS
TEXT

1. Select all cells under


CODE column in ORDER
FORM sheet.

2. Right click and select


Format Cells from the pop
up menu.

3. Choose Text then click OK.


WS O11 SAINS INFORMATIK

FORMATTING CELL:
CATEGORIZING CELLS AS
CURRENCY

1. Click and drag all cells


under PRICE column to
select it.

2. Right Click and choose


Format cells from the
pop up menu.

3. Under Category, choose


Currency and click OK.

4. Repeat the same step for


PRICE and TOTAL column
in ORDER FORM sheet.

USING VLOOKUP FUNCTION

1. Open worksheet named


“ORDER FORM”. Click
cell B4 to select it. Click
Insert > Function.

2. In the “Insert Function”


windows, select “Look up
& Reference”

3. Get the VLOOKUP


function in the insert
function window.
WS O11 SAINS INFORMATIK

USING VLOOKUP FUNCTION:


SETTING UP VLOOKUP
FUNCTION ARGUMENTS.

1. In the Lookup_value
field, click the cell where
the value is reffered to.
For this Order Form, type
A4 then press F4 on your
keyboard

2. In the Table_array field,


click ‘ITEM PRICE’
worksheet to open the
Price List table.

3. Click and drag entire ITEM


table to select it. Press F4
on your keyboard. Excel
add following argument:

‘ITEM PRICE’!
$A$1:$C$21’

4. In the Col_index_num,
type number 2 as we want
Excel to automatically
insert any value from the
second column in the
ITEM PRICE table.

5. Press OK.
WS O11 SAINS INFORMATIK

USING VLOOKUP FUNCTION:


SETTING UP FUNCTION
ARGUMENTS FOR ITEM
“PRICE”

1. Click cell C4, under PRICE


column, insert VLOOKUP
function. In the
Lookup_value field, type
A4. Then press F4 on your
keyboard

2. We need to identify the


table where the value is
referred to. Click the ITEM
PRICE worksheet. Select
entire table to select it.
Press F4 on your keyboard
again. Excel will add the
following function
argument:

‘ITEM PRICE’!
$A$1:$C$21’

3. In the Col_index_num,
type number 3 as Excel
will automatically add
values from the third
column of the ITEM PRICE
table.

4. Press OK to continue

USING PRODUCT FUNCTION:


GETTING PRODUCT FUNCTION

1. Click cell E4 to select it.

2. Click Insert > Function

3. Select a function called


PRODUCT under
category Math & Trig.
WS O11 SAINS INFORMATIK

4. Click OK to continue

USING PRODUCT FUNCTION:


SETTING UP PRODUCT
FUNCTION ARGUMENTS

1. In the Number 1 field,


click cell C4 under
Quantity column. Press
F4 on your keyboard.

2. In the Number 2 field,


click cell D4 and press F4
on your keyboard again.
Excel add a string ( $ )
sign to the cell address.

3. Click OK to continue.
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DUPLICATING A FUNCTION

1. We can copy a function


from any cell to other cell.
To duplicate a function,
Click a cell containing an
Excel function.

2. Click and drag the small


black square to the last
cell in the column.

3. Repeat step 1 and 2 for all Click this small box


column.

Drag the black


box to cell B23

Duplicate all function


WS O11 SAINS INFORMATIK

USING SUM FUNCTION

1. Click cell E24 to select it.


This is the total amount of
the purchase.

2. Click Insert > Function.


Select SUM from the
function list.

3. Click OK to continue.
WS O11 SAINS INFORMATIK

USING SUM FUNCTION:


SETTING UP SUM FUNCTION
ARGUMENTS

1. In the Number1 field,


click the first cell (E4) in
the TOTAL column and
drag it to the last cell
(E23)

2. Excel add the following


function in the function:

=SUM(E4:E23)

3. Press OK when you finish.


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USING IF FUNCTION: SETTING


A TOTAL PRICE AFTER
DISCOUNT

A 20% discount will be given to


any purchase that is greater than
RM200. To do that,

1. Click cell E26 to select it.

2. Click Insert > Function.


Choose IF from the
function list.

3. Click OK to continue.

USING IF FUNCTION: SETTING


UP IF FUNCTION ARGUMENT

1. In the Logical_test field,


type:

E24 > 200


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“Excel check the value in


cell E24. For instant, the
value in cell E24 must be
greater than RM 200”

2. In the Value_if_true field,


type

E24*0.8

“If the total amount is


greater than RM 200, the
value is multiply with 0.8”

3. In the Value_if_false
field, just multiply the E24
with 1,

E6*1

4. Click OK to run the


function.
WS O11 SAINS INFORMATIK

SAVE THE WORKSHEET

1. 1. It is time for us to
save the worksheet. Click
File > Save As…

2. Identify the location to


save the worksheet to.

3. Type “order_form” in the


file name field and save it
as Microsoft Excel
Workbook filetype.

4. You have successfully


created your digital order
form, congratulation.