BHOLABHAI PATEL COLLEGE OF COMPUTER

STUDIES

System development project

On

“HOSPITAL MANAGEMENT”

Patient Management System

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 Sarva Vidyalaya Kelvani Mandal Sanchalit
Bholabhai Patel College of Computer Studies
(kadi sarva vidyalaya )
Sector – 23, GH – 6, Gandhinagar – 382023
Phone – 079-232-245729, 079-232-45735

This is to certify that Mr. Bhavesh; Ketan; Shahnavaj;

Yogesh Roll No.123; 105; 168; 162 of Bholabhai Patel
College of Computer Studies, Gandhinagar SY BCA have
satisfactorily completed the Project work entitled Hospital
Management System of Civil hospital, as an academic
requirement of the SY BCA as a partial fulfillment of the
requirement for the degree of BCA for the year 2009-2012.

Faculty Director Ext. Examiner

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 Index

1.Introduction of group with project title

2.Primary investigation
2.1 need of project - - - - - - - - - - - - - - - - - - - - -
-- 4
2.2 project scope and disadvantages - - - - - - -
--- 6
2.3 Profile of organization chart - - - - - - - - - - -
-- 8
2.4 exiting system - - - - - - - - - - - - - - - - - - - - -
- - - 10
2.5 advantages and disadvantages of exiting -
- - - 12
System
3
 2.6 organization chart - - - - - - - - - - - - - - - - - -
- - - 13
2.7 Function decomposition chart - - - - - - - - -
- - - 14
2.8 Proposed system - - - - - - - - - - - - - - - - - - -
- - - 15
2.9 Feasibility study - - - - - - - - - - - - - - - - - - -
- - - - 17
3.Building a project plane for scratch
3.1 introduction(definition)
3.2 Planning activity.
3.3 Designing calendar
4.System requirement specification - - - - - - - - - - - - - -
- - - - 18
5.Data flow diagram of system - - - - - - - - - - - - - - - - -
- - - - - 21
5.1 context level - - - - - - - - - - - - - - - - - - - - - - -
- - - 21
5.2 1st level - - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - 23
5.3 2nd level - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - 24
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6.Entity relationship diagram - - - - - - - - - - - - - - - - - -
- - - - - 26
7.Data dictionary - - - - - - - - - - - - - - - - - - - - - - - - - -
- - - - - 27
8. Cost estimation, schedule and assigning resources
(Phase-2)

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Group introduction :-

Group no :-
B16
N Roll Name
o no
1 123 Parmar
Bhavesh
2 105 Dodha Ketan
3 168 Pathan
Shahnavaj
4 162 Prajapati
6
 Yogesh

Need of system :-

In hospital management patient management and its data is more

important. In this data arrange and store in proper way for long time. Its
some needs are as under.

 This program is developed to make easy the routine work.

 Easy to find data or information.

 Save lot of manpower and time.

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  System covers large number of people and try minimize data
redundancy.

 In this system process of summary report is main part, using the

computerized system.

 This process is become simple and small; you can immediately

getting the report for the query.

 This system provides interaction user friendliness and also less

paper work.
Project scope and limitation :-

• Project scope :-

 Patient management of general O.P.D. in the general hospital,

Gandhinagar.

 In this you also stored patient’s report and you study on the
specific disease.

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  We manage pharmacy department, general O.P.D. , and patient
management system. Combine we will that three department
through the server connection that use for without paperwork we
done every process easily.

• Project limitation :-

 Data store 25 years only.

 In this system patient id is more impotent and without it can’t

manage this system.

Note : patient data store for 25 years only.

Profile :-

Name : General hospital management,

Gandhinagar.
Address : sector – 12,
9
 Opp. Pathikashram,
Pin-382016
Phone number : 079-232221931-32
2321913
Fax : 079-23222733
Email id : cs-gnr@gujarat.gov.in
Slogan : we accept high risk obstetric patient at this
hospital.
Logo :

Mission :-

We shall enhance the patient quality life through providing

specialized medical treatment at free and affordable rates to the poor and
the needy and preventive healthcare.
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Vision :-

To be the part of network of finest public healthcare institution in

the state of Gujarat, providing quality medical care services with the state
of art technology with easy accessibility, affordability and equity to the
people of Gujarat and beyond.

Exiting system :-

 The existing system is computerized system. It is not fully computerized

system.

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 Most allies are done manually in Hospital Management system.

 All reports are done manually.

 Information about patient is recorded computerized but in that many

problems.

 Data redundancy is more and data and information are not arranges
in proper structure and way.

 All information is difficult to remember to doctor about patients.

 Manually reports or other document are not save long time.

 Work load is more.

 Report and data searching problems.

 In use more manpower and time.

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Advantages of exiting system :-

 Error will be less.

 In the General O.P.D patient take treatment for every type of diseases.

 It is comfortable with patient.

Disadvantages of exiting system :-

 Work load is more.

 Waste time, money, manpower.

 Many problems in find proper data or information.

 In many chances lost information and reports.

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Organization chart :-

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 G o ve r n m e n t o f
G u ja r a t

H e a lth a n d fa m ily w e lfa r e

d e p a r tm e n t

M e d ic a l d e p a r tm e n t
H e a lth d e p a r tm e n t E d u c a tio n d e p a r tm e n t

C.H.C( c o m m u n ity P.H.C (p r im a r y

h e a lth c e )n te r h e lth c e n) te r
C iv il h o s p ita l

M e d ic a l c o lle g e
C iv il s u r g e o n R e s id e n t m e d ic a l(R.M.O)
o ffic e r

D o c to r s

N u r s &e e m p lo y e e s O th e r s ta ff

Function decomposition chart :-

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 C IV IL G e n e r a l h o s p ita l

L a b o ta r r y C lin ic a l ris k E m e rg e n cy I n fe c ti o n c o n tr o l E q u i p m e n t s
P h a rm a cy O.P.D. m a n a g e m e n t
m an ag em en t m an ag em en t p rep a red n e ss m an ag em en t m an ag em en t
m an ag em en t

G e n e r a.P.D.
lO

P a ti e n t r e g i s t r a ti o n
P a ti e n t m a n a g e m e n t P h a rm a c y m a n a g e m en t
m an ag em en t

Proposed system :-

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 In this hospital computerized system running. Therefore we give them
proposal to convert it into fully computerized system that use for searching
data. In this we manage three department Registration systems, General
O.P.D. , and Pharmacy department we combine that three department through
the server. Without paper work we have done every process. So it is very
speedily and easy to reporting.
In this proposed system we connecting receptionist and doctor with help
of server.

 Patients first go for case registration and registration his info and take
one token.

 Then patient take doctor treatment and prescription.

 Patient will take all prescription.

 That after patient takes some medicine and all reports.

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Feasibility study :

There are four types of feasibility .operational feasibility, technical

feasibility, economical feasibility, schedule feasibility. New system feasibility
given below:

1. operational feasibility:-

The new system aim is save manpower with minimize data

redundancy and data arrange in proper way. Proposed system is useful to
searching data so, it is user friendly. System will not require any
training. If you need any help related system then we will provided
guidance and help only. The system will be comfortable for both user and
patients.

2. technical feasibility :-

Patient data and information is important in any hospital. Hospital

is easy to purchase entire system requirements. The system will be
operationally comfortable for the company.

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 3. economical feasibility :-

The company is capable to requirement of proposed system. It‘s

advantages is more and helpful in improve profit. The system will be
economical feasible for the company.

4. schedule feasibility :-
.
Time is the most effective factor while making a project or system. The
project should be finished within the assigned time.
So our proposed system in scheduling is feasible.

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System requirement Specification :-

• Hardware :-

 Developers requirement :-

 RAM 1 GB,

 Processor Intel i3 core,

 Hard disk 160 GB,

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  User requirement :-

 Processor Intel i7 core,

 Hard disk 320 GB,

 RAM 3 GB,

• Software :-

 Operating system : windows XP professional version 2002,

Service pack 2

 Ms Visualstudio.NET

 Data base : Microsoft ACCESS XP

Data Flow Chart

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 Patient

information

Registration
management

information

Doctor

Medicine & prescriptions

Patient data

O.P.D. management

Prescription

Pharmacy management

Data Flow Diagram

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 C o n te x t l e v e l D F D fo r h o s p i ta l m a n a g e m e n t

In fo r m a ti o n H o s p it a l R e g i s te r c a s e
P a t ie n t M e d i c i n e s a nmd a n a g e m e n t D o c to r
s u g g e s ti o n s y s t e m P r e s c r i p ti o n s

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 0 level DFD

0 le ve l D F D fo r h o sp ital m a n a g e m e n t syste m

In fo rm a tio n 1
p a ym e nt P a tien t In fo rm a tio n
p a tie n t D o cto r
re g istra tio n
syste m
B ill/to ke n

P a tie n t in fo

2
P a tie n t re p o rt P re scrip tio n
P re scrip tio n s

P a tie n t in fo
M e d icin e, sre p o rt
su g g e stio n
3
P h arm a cy
m a n ag e m e n t
syste m

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 1ST LEVEL DFD

1st le v e l D F D fo r p a tien t re g istra tio n s s y ste m

P revious info

1.1
In fo rm a tio n P a tie n t In fo rm a tio n
P a tien t P atient
in fo rm a tio n inform ation
s ys te m

in fo rm a tio n

B ill\ to k e n 1.1
B ill id in form a tio n B ill
p re p a re inform ation
B ill\c a s e
B illin g in fo rm a tio n

in fo rm a tio n in fo rm a tio n

1.3
P a tie n t d e ta ils
in fo rm a tio n
S e a rc h in g
s ys te m

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 2ND LEVEL DFD

2nd level DFD for prepare prescriptions

Prescriptions 2.1 Diagnosis Diagnosis

Doctor
diagnosis Prescriptions information

Prescriptions

Study information
2.2 Diagnosis
Doctor study information
diagnosis details

Prescriptions

2.3 Doctor details Doctor

Doctor detail
details
and work

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 3RD LEVEL DFD

3r d le v e l D F D fo r p h a rm a c y m a n a g e m e n t s y s te m

P a tie n t’s d ia g n o s is

F in d o u t p h a r m a cy d e ta il

P a ti e n t 3.1
P h a rm a c y M e d ic in e s
m anagem ent d e ta ils
s y s te m

P a tie n t’s d ia g n o s is
G ive d e ta ils a b o u t sto cks

3.1 P h a rm a c y
d ia g n o s is m anage
m e d ic i n e s y s te m d e p a rtm e n t

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 ENTITY RELATIONSHIP DAIGRAM

Billing process Patient data

Previous history of patients if they will be come

information Patient data registration again
Bill
token
(case)

Information data Patient data

patient Say about diagnosis Check up All info Doctor

All prescription ,medicine, data Prescriptions & medicine

Medicine medicine
Pharmacy medicine Prescription
department

Store all info

Patient history

Page 1

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Data dictionary :-

A data dictionary is a central storehouse of information of about the

system’s data. An analyst uses data dictionary to collect, document and
organize specific fact about system, including the contents of data flow,
data stores, entities and process.

1) Diagnosis :-

Filed name Type size Constraint Description

D_name Text 20 Not null Disease name
D_study Text 256 About that
information
D_work Text 256 Use for doctor

2) Bill :-

Filed name Type size Constraint Description

B_no Number 10 Pk Bill no
Total Number 10 Not null Cost(bill)
P_name Text 20 Not null Patient name
P_id Number 10 Fk Patient id no

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3) Patient case :-

Filed name Type Size Constraint Description

P_id Number 10 Primary key Patient key
Case_no Number 10 Not null Case no
Date Date and - Not null Date
time
P_name Text Not null Patient name
P_add Text 50 Not null Patient address
P_age Number 2 Not null Patient age
Gender Yes\no - Not null Patient sex
City Text 20 Not null Patient city
Phone Number 10 Allow null Patient phone no
Mobile Number 10 Allow null Patient mobile no

4) Patient history :-

Filed name Type Size Constraint Description

P_id Number 10 Foreign key Patient key
Diseases Text 100 Not null Patient diseases
Report Text 256 Not null Reports
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Prescription Text 256 Not null Prescription

5) Doctor details :-

Filed name Type size Constraint Description

D_ id Number 10 Primary Doctor id no
key
D_name Text 20 Not null Doctor name
Visit_date Date & - Not null Doctor visit date
time
Degree Text 15 Not null Degree
D_address Text 56 Not null Address
D_phone Number 10 Not null Doctor contact
no

6) Pharmacy :-

Filed name Type size Constraint Description

M_name Text 20 Not null Medicine name
M_code Number 15 Pk Medicine code
E_date Date Not null Expire date
M_stock Number 20 Not null Stock
M_price Number 10 Not null Price

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Activity table:-

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Ac Description Prec Dura Resourc Opti Most Pessi R

tiv eden tion es misti likel misti e

ity ce c y c m

s
A Select project - Project

Manager

B Define project - 1 Project 1 1 1week

scope week manager week week

C Existing B 1 Analyst, 1 1 1

System Week Project week week week

Leader

D System C 1 Analyst, 1 1 1

planning week Project week week week

Leader

E System D 3 Analyst, 3 3 4

analysis week System’s week week week

Booklet,

Users

F Information 3 day Analyst,

gathering Users

G User E 3 day Analyst,

requirements Users,

System’s

Booklet

H Data and E 2 Data base

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process days designer

modeling
 Start date

Project → Project Information → Set Project Start Date

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 Set priority

Project → Project information → Set Project Priority

36
 Change working times

Tool → Change Working Time

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 Set currency

Tool → Options → View → Currency Option → Symbol

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Critical path :

39
40
41
42
Resources with their Costs and Overtime Costs:-

PERT Analysis:-
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Project Progress in a Bar Chart:-

44
 ID
M a rc h 2 0 1 0 A p ril 2 0 1 0 M a y 2 010 June 2010 J u ly 2 0 1 0 A u g u s t 2 0 1 0 S e p t e m b e r 2 0 1O0 c t o b e r 2 0 1 0
1 82 12 42 73 02 5 8 1 11 41 72 02 32 62 92 5 8 1 11 41 72 02 32 62 91 4 7 1 01 31 61 92 22 52 81 4 7 1 01 31 61 92 22 52 83 13 6 9 1 21 51 82 12 42 73 02 5 8 1 11 41 72 02 32 62 92 5 8 1 11 41 72 02 3
1 P ro je ct M an ag er[8 6% ]
2
3 A n a ly s t ,P r o j e c t L e a d e r
4 A n a ly s t ,S y s t e m ' s B o o k l e t
5
6 P r o g r a m m e r , D e s ig n e r
7 P ro g ram m er
8 D e s ig n e r , P r o g r a m m e r , D a t
9
10 P r o g r a m m e r ,P ro j e

Resource Table

Available Unit/Days Cost

Project 1 Days Rs300.00/hr

Manager
Analyst 2 Days Rs200.00/hr
Project Leader 1 Days Rs300.00/hr
System’s 4 Units Rs100.00/hr

Booklet
Users 2 Days Rs50.00/hr
Database 1 Days Rs230.00/hr

Designer
Designer 2 Days Rs350.00/hr
MS Visio 1 Units Rs2,000.00/hr
MS Word 1 Units Rs1,500.00/hr
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ASP.NET 1 Units Rs9,000.00/hr
Programmer 1 Days Rs300.00/hr
MS Access 1 Units Rs1,500.00/hr
Operating 1 Units Rs25,000.00/hr

System

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 Resource :-
ID Task Name Duration Start Finish Predecessors Resource Names

1 Define project scope 1 wk Sat 4/10/10 Sat 4/17/10 Project Manager[86%]

2 Existing System 2 wks Sun 4/18/10 Sat 5/1/10 1
3 System planning 2 wks Mon 5/3/10 Tue 5/18/10 2 Analyst,Project Leader
4 System analysis 3 wks Wed 5/19/10 Thu 6/10/10 3 Analyst,System's Booklet
5 Proposed System 2 wks Fri 6/11/10 Fri 6/25/10 4
6 System design 5 wks Sat 6/26/10 Thu 8/5/10 5 Programmer,Designer
7 Coding and Testing 5 wks Fri 8/6/10 Wed 9/15/10 4,6 Programmer
8 Implementation 1 wk Wed 9/15/10 Thu 9/23/10 7 Designer,Programmer,Database designer
9 Staff recruitment 2 wks Sat 6/26/10 Mon 7/12/10 5
10 User training 1 wk Sat 10/2/10 Sat 10/9/10 9 Programmer,Project Leader

Pert analysis :-

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 Finish date

Project → Project Information →

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49