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UCLA Student Records System
Registrar’s Office
SEPTEMBER 1, 2009
This guide is designed to provide the background and instructions you need to enroll
students using the OASIS Student Records System.
SRS Guide to Enrollment Screens
Table of Contents
About This Guide ............................................................................................................................. 3
Definitions .................................................................................................................................... 3
Responsibility / Guidelines ........................................................................................................... 4
Registrar ................................................................................................................................... 4
Department Guidelines............................................................................................................. 4
The Enrollment Process ............................................................................................................... 5
Enrollment Restrictions ................................................................................................................ 6
The Enrollment Main Menu ............................................................................................................. 7
General Guidelines for Screens ................................................................................................... 7
The Enrollment Processing Screen (EPS) ...................................................................................... 8
Student Registration Information ................................................................................................. 8
EPS Screen Fields ....................................................................................................................... 9
EPS Function Codes .................................................................................................................. 10
EPS Transfer Codes .................................................................................................................. 11
EPS Override Commands.......................................................................................................... 12
How to Add a Class for a Term ..................................................................................................... 14
Before You Begin ....................................................................................................................... 14
Steps in the Procedure .............................................................................................................. 14
How to Drop a Class for a Term .................................................................................................... 17
Before You Begin ....................................................................................................................... 17
Steps in the Procedure .............................................................................................................. 17
How to Physically Delete a Class from the Study List ................................................................... 20
Before You Begin ....................................................................................................................... 20
Steps in the Procedure .............................................................................................................. 20
How to Exchange a Class or Section ............................................................................................ 22
Before You Begin ....................................................................................................................... 22
Steps in the Procedure .............................................................................................................. 22
Exchange a One-section Class .............................................................................................. 23
Exchange a Secondary Section ............................................................................................. 24
How to Change the Student Grade Type ..................................................................................... 25
Before You Begin ....................................................................................................................... 25
Steps in the Procedure .............................................................................................................. 25
How to Manage the Wait List......................................................................................................... 28
Before You Begin ....................................................................................................................... 28
Steps in the Procedure .............................................................................................................. 28
Move from the wait list to the enrolled list .............................................................................. 29
Move an enrolled student to the wait list ................................................................................ 29
Change the wait list position .................................................................................................. 29
How to Maintain Enrollment Data .................................................................................................. 30
Before You Begin ....................................................................................................................... 30
Steps in the Procedure .............................................................................................................. 30
How to Change Variable Units ...................................................................................................... 32
Before You Begin ....................................................................................................................... 32
Steps in the Procedure .............................................................................................................. 32
Additional Support Screens ........................................................................................................... 34
EDB – Enrollment Data Browse ................................................................................................. 34
CLS – Class Detail Screen ........................................................................................................ 35
STL – Study List Screen ............................................................................................................ 36
ALT – Alternate Sections Screen ............................................................................................... 37
OPN– Open Sections Screen .................................................................................................... 38
AKD– Student Records System ................................................................................................. 39
ERB – Enrollment Rule Browse ................................................................................................. 40
ERD – Enrollment Rule Detail.................................................................................................... 41
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SRS Guide to Enrollment Screens
About This Guide defines commonly used terms, describes the responsibilities and steps in the
enrollment process, and explains the function of rules and restrictions.
The Enrollment Main Menu describes the features of the main menu and provides a brief review
of some navigation guidelines.
The Enrollment Processing Screen (EPS) defines the student registration information, screen
fields, function codes, screen transfer codes, override commands, and override policies for the
EPS screen.
The “How To….” Sections provide the step-by-step procedures to complete the most common
tasks performed as part of the enrollment process.
Additional Support Screens provide a quick reference for some of the most commonly used
screens.
Definitions
The following terms will be used throughout this guide and on the OASIS screens.
Word Definition
Course An academic offering. A department submits a course request
through the Course Inventory Management System (CIMS) where
it is routed through various approval agencies. Once all the
necessary approvals are received, the Scheduling unit enters the
course data into the Course Catalog Table in OASIS.
Subject Area Academic discipline under which a group of courses is offered.
Each subject area is associated with a department.
Usually the department and subject area have the same name and
abbreviation. For example: Dept = History (HIST), Subject Area =
History (HIST).
Some departments have multiple subject areas. For example:
Dept = Classics (CLASSIC); Subject Areas = Classics (CLASSIC),
Greek (GREEK), and Latin (LATIN).
Catalog Number Number assigned to the course, for example, HIST 1A.
Term Identifies the Academic Term. The first two positions represent the
academic year. The third position represents the specific term. For
example: 08F = Fall quarter of 2008 and 081 = Summer of 2008.
Class A course that is offered during a specific term is a class.
These two phrases have the same meaning and are used
interchangeably.
Session Time period (designated by a code) within a term. For example,
RG = regular session, 10 week quarter.
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SRS Guide to Enrollment Screens
Word Definition
Activity (Type) Indicates how instruction is conducted. For example, the section
may be a lecture (LEC), discussion (DIS), seminar (SEM), or lab
(LAB), and so on.
Primary Activity Activity where the grade is given. Each class offered during a term
must have a primary activity. For example,
for a class with more than one activity (a compound class) that has
a lecture, the lecture would be the primary activity.
Secondary Activity Activity offered in conjunction with the primary activity. For
example, a lecture section may also require a discussion section.
The discussion section is the secondary activity.
Section (number) A section represents a class meeting and is assigned a section
number. For example, Communication Studies 10, lecture (LEC)
1, with discussions (DIS) 1A, 1B, and so on.
Meeting A section (See definition for section.)
PTE Five-digit number that allows a student to enroll in a class
regardless of the consent indicator, enrollment rule, or closed
status The PTE number is given to the student by an instructor or
by a department.
SRS# The unique 9-digit SRS numeric identifier for a class section. This
number displays in the Schedule of Classes and on URSA.
The first three digits are the internal number of the Subject Area.
The second three digits are the Course Number. The last three
digits are the Section Number Assigned by the Department,
Registrar or Summer Session office (for Summer Courses).
Responsibility / Guidelines
Enrollment responsibilities are divided between the Registrar and the departments as follows:
Registrar
• The Registrar’s Office has overall responsibility for enrolling graduate and undergraduate
students and may perform all enrollment functions during the enrollment period.
Department Guidelines
NOTE: Departments may perform the various enrollment functions from the beginning of
Priority Enrollment through Friday of the third week of classes (Schools through
10th week).
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SRS Guide to Enrollment Screens
1. Enrollment events and dates are established for the term. They are used by the online
enrollment application to process enrollment. You can view the dates on the Session / Events
Browse (DDB) screen. For example:
Event Cd Description
ADD_NOWL Defines the period when students may not get on a wait list for a
class.
CLFSTLST Defines the period when classes are being taught
ENRL Defines the period when enrollment occurs
GRDSBM Defines the period when grades are submitted
NOATHDRP Defines the period when athletes may not drop a class
NODRPZRO Defines the period when students may not drop to zero units
NOIMPDRP Defines the period when students may not drop an impacted class
without an approved petition
NONLSDRP Defines the period when non-Letters and Science students may
not drop a class
UGDRPLGC Defines the period when drops by undergraduate students are
‘logical drops’ instead of ‘physical drops’ (a logical drop remains
on a student’s study list but in ‘dropped’ [D] status)
3. Students are given enrollment appointments that allow them to access the URSA online
enrollment application. The appointments define the dates that students may access URSA
and the number of units they can enroll in during the appointment.
4. Any changes that cannot be done on URSA may require a special petition process. Consult
the Schedule of Classes for details.
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Enrollment Restrictions
During the enrollment process, you may encounter restrictions that prevent you from completing
an action. In these situations, you can use Override codes to continue. (See The Enrollment
Processing Screen (EPS) for information on Override codes.)
Enrollment Rules
Enrollment rules define the requirements for enrollment in a class. An enrollment rule restricts a
student from entering a class if the student does not meet the required rule criteria.
There are global rules that can be applied to all classes and there are department specific rules.
Each rule has a Rule ID. The Rule ID can be found on the Enrollment Rules Browse (ERB) or
Enrollment Rule Detail (ERD) screens. (See Additional Inquiry Screens section.)
For example:
Consent
There are three types of Consent that may be placed on a class: Department Consent (D),
Consent of Instructor (I), and Petition or Contract Required (P). To enroll in classes with the D or
I, a student must obtain a Permission to Enroll number. To enroll in a P class, a student must
complete a special petition or contract in MyUCLA and obtain the necessary approval.
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SRS Guide to Enrollment Screens
1. Login to OASIS.
2. Type SIS as the transaction ID and press Enter. The Student Information System Menu
displays.
3. In the Screen field, type ENR. The Enrollment Menu displays.
UCLA–AIS OASIS
Student Records System
Screen: ___ Enrollment Menu (ENR)
UID:
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SRS Guide to Enrollment Screens
NOTE: For instructions on specific tasks, refer to the section for that task.
When you enter a student ID and press Enter, the student’s name displays. In addition, the
registration information associated with that student appears in the upper right corner of the
screen. For example:
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NOTE: All or part of this information may be displayed depending on the screen.
9 ** HOLDS **
PUB INFO RESTRICTION
1 2 3 4 5 6 7
NOT PAID
Field Description
UID Student university ID number.
Term The academic year and quarter, e.g., 08F = Fall quarter 2008.
Subject Academic discipline under which a group of courses is offered.
Catlg# Catalog Number. Defaults according to the SRS number entered.
Act Activity code, e.g., LEC, DIS. Defaults according to the SRS number
entered.
Sec Section number. Defaults according to the SRS number entered.
Fnc Function. Field used to enter the enrollment function code.
See EPS Function Codes.
NOTE: You can also use this field to move to a screen with more detailed
information about a specific class. See EPS Transfer Codes.
Class ID# SRS number for the class.
Override Field used to enter one or more override codes. You can enter up to 8
codes. See EPS Override Commands.
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SRS Guide to Enrollment Screens
Field Description
SG Student Grade Type. In some cases, a student may be allowed to select a
grade type. For example, if the Class Grade Type is SO (student option),
the student may select a letter grade (LG) or P/NP (Pass / No Pass), etc.
Press F4 to see a list of available codes.
CG Course Grade Type established when the course is created. For example,
SO = student option, LG = letter grade, NG = no grade, etc.
Press F4 to see a list of available codes.
M Multiple Term Course sequence number. Some courses require classes be
taken in sequence over more than one term. This field shows the number of
this class in the sequence.
Unit Number of units associated with the class.
Wk This field indicates the week in a term that and enrollment or Grading
function was completed. For example, if a class is dropped during the 6th
week of a term, the number 6 will appear in this column.
R Summer drop refund code.
Press F4 to see a list of available codes.
SC Session code. Indicates the type of session. For example, RG = regular 10
week session. Defaults.
WL Wait list position. For example, if the student is number 5 on the wait list,
the number 5 appears in this column.
ST Status. For example, D = dropped, E = enrolled, W = wait list, etc. This field
is automatically updated.
TrmAmtUnt Term Amount of Units. Number of units the student is taking for the term.
This field is automatically updated as classes are added, modified, or
deleted.
TrmWklUnt Term Workload Units. Number of workload units the student is taking for the
term. This field is automatically updated as classes are added, modified, or
deleted.
You can use the following function codes to complete tasks on the EPS screen. The code is
entered in the Fnc field. For more detail, refer to the section for the task instructions.
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SRS Guide to Enrollment Screens
You can use the following codes in the Fnc field on EPS to move to a screen with more detailed
information about a specific class.
NOTE: Moving to another enrollment screen will not change the student’s study list. From
the new screen, press F3 to return to EPS. (See Additional Inquiry Screens for
more detail about each screen.)
Code Screen
ALT Alternate Sections Screen. Provides a list of the secondary sections available
for a primary section. For example, it will list all of the DIS sections available
for a specific LEC.
CLS Class Detail Screen. Displays schedule and enrollment data for a specific
class.
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Code Screen
OPN Open Sections Screen. Indicates which sections are still open for a specific
class.
STL Study List Screen. Displays the list of enrolled and wait-listed classes for a
student.
If a student does not meet the criteria for enrollment in a class, you may use one of these
overrides to complete the enrollment task.
NOTE: In SR2, enrollment commands cannot be used after the enrollment period is over,
which is normally the last day of the term. (See code E for exceptions.)
Code Explanation
* All restrictions except C, M, N, H, Z, P, and A.
A Allows you to drop classes for Athletes during the period that prevents
athletes from dropping classes (defined by the NOATHDRP event).
C Allows you to change the Student Grade Type in situations where the
change would not normally be allowed.
D College approval required
G Grade type P/NP restrictions. For example, a student may not be allowed to
have more than 5 units of P/NP. This would override that limit.
H Allows enrollment to occur when there are holds on student’s record.
I Allows an impacted class to be dropped during the period that prevents
drops of impacted classes (defined by the NOIMPDRP event).
L Allows enrollment when the enrollment capacity for a section has been met
(or exceeded).
M Allows units to be changed when such a change would not normally be
allowed. For example, the number of units a student is enrolled in for a
fixed unit course can be changed using this override.
N This override allows you to enroll or drop only one section (part) of a
compound class. If you want to add just a section of a compound class use
this override with the ADD function. If you want to drop just one section of a
compound class use the override with the DRP function.
NOTE: This cannot be used with the DPA function.
P Allows Priority Enrollment Group limits to be exceeded.
Q Allows enrollment if a student does not meet prerequisites and/or co-
requisites for a class.
R Allows enrollment if Enrollment Rules or Consent Required have been
placed on a class.
T Allows enrollment if the class being added has a time conflict with one or
more classes already on the student’s study list.
U Overrides the maximum term unit limit in which a student is allowed to be
enrolled or wait-listed (e.g., 18 units max for L&S).
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Code Explanation
W Allows a student to be added to the wait list.
X Overrides final exam code and time conflicts.
Z Drop to zero units. Allows student to drop all classes during the period,
which prevents students from dropping to zero units (defined by the
NODRPZRO event).
E Allows a terminal operator to use an enrollment command in a term in which
the Enrollment Event has ended. In other words, it allows an operator to use
an enrollment command retroactively.
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SRS Guide to Enrollment Screens
NOTE: Refer to the EPS Override Commands table for more detail.
• Student ID
• Section numbers for primary and secondary activities
• Class ID#, also called the SRS # for the section (available on EDB screen)
NOTE: Required fields are red. Fields you can change are green.
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SRS Guide to Enrollment Screens
3. Press Enter. The student name associated with the ID displays below the ID number.
Additional registration information displays in the upper right corner of the screen.
5. Press F9 to invoke the transaction. The system will check for conditions that may prevent
completion of the transaction, e.g., time conflicts, instructor consent, etc.
If the student meets all the criteria, the following message displays: (Go to step 8.)
If conditions do exist, the transaction cannot be completed. An error message explaining the
conditions appears at the bottom of the screen. For example:
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SRS Guide to Enrollment Screens
6. In the Override field, type the codes that will override the conflicts.
In this example, you would type: H (holds), W (wait-list), and R (rules). For example:
NOTE: See EPS Override Commands table for details about each option.
7. Press PF9 to again invoke the transaction. The system will check again for conditions that
may prevent completion of the transaction.
8. If the student meets the criteria, the added class displays on the student’s study list. For
example:
NOTE: The student was required to enroll through the DIS section. Since she is on the
wait list for the DIS section, the ST (status) for the LEC section is H (hold). When
she is officially enrolled in the DIS, the LEC status will change to E (enrolled).
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SRS Guide to Enrollment Screens
• There are two DROP commands: DPA (drops all sections of a class) and DRP (drops a
one-activity class or, when used with the ‘N’ override, drops one section of a compound
class).
• For DPA, when you drop the enrollment section, the student is also dropped from all
other sections of the class including the primary section.
• Specific drop dates are established for each quarter. The date the student drops will
determine what shows on the student’s transcript.
• Student ID number
• SRS number for the class you want to drop.
2. Press Enter. The student name, information, and study list display. For example:
NOTE: In this example, the student study list contains two classes. Each class has a
secondary section (DIS) and a primary section (LEC). Therefore, we must use DPA
to drop the class.
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SRS Guide to Enrollment Screens
3. In the Fnc field next to the DIS 1A class you want to drop, type DPA.
4. Press F9 to invoke the drop. If conditions exist that prevent the drop, an error message
displays. You must enter the override code and press F9 again.
For example, if the student has a hold on her record, you would type H in the Override
column for the class you are dropping.
5. Once all overrides are entered, press F9. The letter D appears in the ST (status) field for
each section of the class that was dropped. For example:
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• The DEL command physically removes the class from the database and the study list.
• To use this command the class must have been dropped already. The ST (status) field
must contain a D. (See How to Drop a Class for a Term.)
• If the class is a compound class (has more than one section), each section must be
deleted separately. For example, Physics 6A has three parts: a lecture, a discussion
section, and a laboratory section. Each of these sections must be deleted separately to
delete the entire class
• Student ID number
• SRS number for the class you want to delete.
2. Press Enter. The student name, information, and study list display. For example:
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SRS Guide to Enrollment Screens
3. Type DEL in the Fnc field next to the dropped section that you want to physically remove
from the database.
NOTE: In the sample screen above, three sections have a D (dropped) status. They are the
only ones you can delete.
4. If the student has holds on his/her record, you will also need to input the H override in the
override field. ** HOLDS ** are indicated in the upper right-hand corner of the screen.
5. Press F9 to invoke the delete. The section(s) is physically deleted from the system and
removed from the study list.
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• Student ID number
• SRS number of the Enrollment Section for the class you want to add (exchange to)
2. Press Enter. The student name, information, and study list display. For example:
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SRS Guide to Enrollment Screens
NOTE: The Enrollment Section of a class is always the first section from the top listed on
the EPS screen. In the screen shot below, DIS 1A is the Enrollment Section for
HIST 1A.
2. TAB to the Class ID# field, and type the SRS # of the Enrollment Section you are adding
over the existing number.
3. Press PF9 to invoke the transaction. The system will check for conditions that may prevent
completion of the transaction, e.g., holds, time conflicts, instructor consent, holds, etc.
If the student meets all the criteria, the following message displays: (Go to step 5.)
If conditions do exist, the transaction cannot be completed. An error message explaining the
conditions appears at the bottom of the screen.
For example:
4. In the Override field, type the code that will override the conflicts and press PF9.
NOTE: Refer to the EPS Override Commands table for more detail.
5. The new class is listed with an E (enrolled) in the ST (status) field. Depending on when this
transaction occurs in the quarter, the old class will either remain on the study list with a D
(dropped) in the status field or be immediately dropped from the screen.
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SRS Guide to Enrollment Screens
2. TAB to the Class ID# field for the secondary section, and type the SRS# for the section you
are exchanging to over the existing number.
3. Press PF9 to invoke the transaction. The system will check for conditions that may prevent
completion of the transaction, e.g., holds, time conflicts, instructor consent, etc.
If the student meets all the criteria, the following message displays: (Go to step 5.)
If conditions do exist, the transaction cannot be completed. An error message explaining the
conditions appears at the bottom of the screen.
For example:
4. In the Override field, type the code that will override the conflicts and press Enter.
NOTE: Refer to the EPS Override Commands table for more detail.
5. The new class is listed with an E (enrolled) in the ST (status) field. Depending on when this
transaction occurs in the quarter, the old class will either remain on the study list with a D
(dropped) in the status field or be immediately dropped from the screen.
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SRS Guide to Enrollment Screens
• The CGT command is used to change a student grade type. SG is the student grade type
field.
• The course grading type (CG field) is established when the course is created. The CG
options are listed in the field help (F4).
• If the course grade type is SO (Student Option), the student may select from a list of
grading choices, e.g., PN (pass/not pass), LG (letter grade), etc. These options are listed
in the field help (F4). The student’s choice is entered in the SG (student grading) field.
• If SO is not the course grade type, the student will need a petition to change the SG
grading base.
• Other rules and restrictions may apply. For example, there may be a maximum number of
units a student may take as Pass/No Pass (PN). In this case, even if SO is the course
grading option, the student would still need a petition to change to PN if he/she had
exceeded the maximum.
• Student ID Number
2. Press Enter. The student name, information, and study list display. For example:
NOTE: In the following example, the Course Grade (CG) field for MATH 31A LEC is SO.
Therefore, the student may select the grading base for that class.
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3. TAB to the Fnc field next to the class you want to change and type CGT.
4. TAB to the SG field, and type the new grade type code. Press F4 to see a list of codes. For
example:
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5. Press PF9 to invoke the transaction. The system will check for conditions that may prevent
completion of the transaction, e.g., holds, time conflicts, instructor consent, etc.
If the student meets all the criteria, the following message displays: (Go to step 7.)
If conditions do exist, the transaction cannot be completed. An error message explaining the
conditions appears at the bottom of the screen.
6. In the Override field, type the code that will override the conflicts and press Enter.
NOTE: Refer to the EPS Override Commands table for more detail.
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• Use MEL to move a student from the wait list to the enrolled list.
• Use MWL to move an enrolled student to the wait list
• Use POS to change a students position on the wait list
• Student ID number
• New position on the wait list (for POS)
2. Press Enter. The student name, information, and study list display. For example:
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1. Type MWL in the Fnc field next to the class you want to modify.
2. TAB to the WL field and type the number of the new position.
3. Press F9 to invoke the transaction. The new number displays in the WL (wait list) field. The
status remains the same.
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• Use the MNT function to maintain enrollment data. The MNT function is a multi-purpose
command that allows you to change Student Grade Type, Units and/or the Summer Drop
Refund Code.
• Student ID number
• The enrollment data you want to change
2. Press Enter. The student name, information, and study list display. For example:
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3. Type MNT in the Fnc field next to the class you want to modify.
5. Press F9 to invoke the transaction. The new data is displayed in the modified field. The status
does not change.
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• Student ID number
• New unit data
2. Press Enter. The student name, information, and study list display. For example:
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3. Type VAR in the Fnc field next to the class you want to modify.
4. TAB to the Unit field and type the new number of units over the existing number.
5. Press PF9 to invoke the transaction. The system will check for conditions that may prevent
completion of the transaction, e.g., time conflicts, instructor consent, etc.
If the student meets all the criteria, the following message displays: (Go to step 5.)
If conditions do exist, the transaction will not be completed. An error message explaining the
conditions appears at the bottom of the screen. For example:
R- HOLDS ON RECORD
R- LEC NOT A VAR/ALT UNIT SECTION
NOTE: This is an example of an error message for a fixed unit class. The student would
require a petition. Then you could override the error message.
6. In the Override field, type the code (s) that will override the conflicts.
NOTE: Refer to the EPS Override Commands table for more detail.
7. Press F9 to again invoke the transaction. The new number displays in the Units field.
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SRS# Catlg# Act Sectn Enrl Enrl Wait Wait Cnst Rule Enrl Del
Num Cap Num Cap Req Cnt Stat
221004201 1A DIS 1A 15 15 2 5 0 W _
221004202 1A DIS 1B 20 20 5 0 C _
221004203 1A DIS 1C 20 20 5 0 C _
221004204 1A DIS 1D 19 20 5 0 O _
221004205 1A DIS 1E 20 20 5 0 C _
221004206 1A DIS 1F 20 20 5 0 C _
221004207 1A DIS 1G 20 20 5 0 C _
221004208 1A DIS 1H 20 20 5 0 C _
221004209 1A DIS 1I 19 20 5 0 O _
221004210 1A DIS 1J 19 20 5 0 O _
221004211 1A DIS 1K 18 20 5 0 O _
221004212 1A DIS 1L 20 20 5 0 C _
221004213 1A DIS 1M 18 20 5 0 O _
Purpose
The EDB screen displays enrollment data for classes in a particular subject area for a specific
term. You can use this screen to locate the Class ID# for all sections.
Significant Fields
Field Purpose….
SRS# This number is used in the Class ID# field on EPS.
Catlg# Catalog number
Act Type of activity, e.g., LEC, DIS
Sectn Section number
Enrl Num Enrollment number. Tells how many students are currently enrolled.
Enrl Cap Tells the enrollment capacity
Wait Num Wait List Number. Tells how many students are already on the wait list.
Wait Cap Tells the wait list capacity
Cnst Req Instructor Consent Requirement. D = Department Consent; I = Instructor
Consent. If D or I, requires a PTE number to add the class. P = Petition or
Contract Required.
Rule Cnt Rule count. Number of enrollment rules associated with the class.
Enrl Stat Enrollment status.
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Restrictions:
FRESHMEN ONLY
Purpose
The CLS screen displays schedule and enrollment data for a specific class.
Significant Fields
Field Purpose….
Class ID# SRS number
Enrl Current number of students enrolled / enrollment cap
Wait Current number of students on wait list / wait list cap
Exam Code Code for exam schedule
(blank) Line that shows Days, Time, and Room
Title Course title
Instructor Instructor for the selected section
Act Reqd Activities (sections) required for the course, e.g., LEC, DIS
Requisites Pre-requisites or co-requisites required for the class
Restrictions Restrictions / enrollment rules related to the class
Class Status Status
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SRS Guide to Enrollment Screens
Purpose
The Study List screen displays the study list for an individual student in a specific term. If no term
is entered, the screen defaults to the term used in the previous enrollment transaction or to the
last active term in the student’s record.
2. Press Enter.
The following symbols appear next to the class to indicate the type of class.
Symbol Definition
• Primary section that is also an enrollment section
+ Secondary section that is also an enrollment section
(blank) Primary section that is not an enrollment section
– Secondary section that is not an enrollment section
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SRS Guide to Enrollment Screens
Purpose
The Alternate Sections screen displays scheduling data and enrollment data for a specific class
and term. The data displayed is for alternate secondary sections of compound classes. A
compound class is one that has a primary section with one or more associated secondary
sections, such as a lecture with one or more discussion sections. Additional class meetings are
not displayed for unassociated sections.
1. In the Class ID# field, type the SRS number for the one of the secondary sections.
2 In the Term field, type the term, e.g., 08F and press ENTER.
1. In the Class ID# field, type the SRS number for the primary section.
2 In the Term field, type the term, e.g., 08F and press ENTER.
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SRS Guide to Enrollment Screens
Purpose
The Open Sections screen displays scheduling and enrollment data for a specified class and the
alternate open sections of that class. An open section is defined as a class section for which
enrollment capacity has not been reached and in which students can still enroll.
When information about a compound class, e.g., the class requires a LEC and DIS, is displayed,
the associated open activities may be viewed by typing in the appropriate code in the ACT TYP
(activity type) field.
NOTE: To view both opened and closed sections for a class, use ALT.
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SRS Guide to Enrollment Screens
Cls
Act Enrl Prim Wkld Act Grd Unt CrsStrt Cancel Del
Seq Act Unt Hr Typ Typ Term Act
DIS 1 N 0.0 0.0 NG F 03F N _
LEC 2 Y 99.0 0.0 SO F 03F N _
Override: _
Purpose
The AKD screen displays scheduling information for a selected course. To display the date, you
must complete the following required fields: Term, Subj_Area (Subject Area), Crs_Catlg (Course
Catalog Number), Sectn (Section Number).
Significant Fields
Field Purpose….
Enrl Seq Indicates the sequence enrollment for a compound class. For example, if
student must enroll through the DIS section, the DIS section will be
sequence number 1.
Prim Act Indicates whether or not this is the primary activity. Y=yes, N=no
Wkld Unt Workload Units. If ‘99’ is entered in this field, then when a student enrolls
in the class, the workload units on the student record for the class, will be
set to whatever number of units the student enrolls in. If anything other
than '99' is entered, the workload units for the class will be set to that
number.
Act Hr Number of contact hours per section.
Cls Grd Typ Class Grade Type. Indicates the credit type for the section.
Unt Typ Indicates unit type: Fixed, Variable, or Alternate
CrsStrt Term Indicates the first term the course can be offered.
Cancel Act Indicates whether or not the class has been cancelled. Y=yes, N=no.
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SRS Guide to Enrollment Screens
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Rule_Id: $GLOBAL 1
Purpose
The ERB screen displays a list of enrollment rules that can be applied to classes. When an
enrollment rule is applied to a class, the rule text is passed to the Schedule of Classes. An
enrollment rule restricts a student from entering a class if the student does not meet the
requirement rule.
1. To see a list of rules for a specific department, type the department subject area code in
the Rule ID field:
2. To see a list of generic rules, type $global in the Rule ID field.
3. Press Enter or F9. The requested list displays.
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SRS Guide to Enrollment Screens
Insert Rule: _
Delete Rule: _
Messages
F3:Exit F4:Field/Screen Help F9:Update F12:Reset 01-23-04 15:10
Purpose
The ERD screen displays an individual enrollment rules that can be applied to a particular class.
ERD displays a single rule at a time. For a list of enrollment rules, refer to the ERB screen.
An enrollment rule restricts a student from entering a class if the student does not meet the rule.
NOTE: If you do not know the code, use the ERB screen to browse through the codes
for the department.
2. Press Enter or F9. The requested data displays.
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