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Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0
To:
Management Representative
Diamond Fabrics Limited
In the light of Internal Audit of Social Accountability (SA8000) the following findings statement are reported for your kind action.
1. Child labour a) Check the age proof of the persons working in the Personal Files of the following YES
organization.[Age should be above 15 or 18 years] Employees Abdul Qadeer S/O.
Muhammad Ilyas (Cloth
Checker) Card number 106690,
Tahir Mehmood S/O. Abdul
Rasheed (Weaver) card No.
111028, Muhammad Hanif S/O.
Muhammad Latif (Sizer) Card #
156618 and Muhammad Abbass
(Warper) Card # 106547 were
checked NIC for these employees
age proof and interviewed of
above persons related to social
compliance SA-8000.
Page 1 of 10
Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0
Page 2 of 10
Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0
2. Forced and a) Compulsory deposit of money to be employed in the job is Policy for Prohibition of forced YES
Compulsory not allowed. Labour refer Doc. DFL/SA/8.2/1
Labour b) Ask employees whether their identity cards or certificates Verification from Worker’s YES
are held by the company as a condition for employment. Interviewed on floor during audit
c) The company should not deduct part of salary to force the Worker’s Interviewed on floor YES
continuation of the workers. during audit
d) Check with employees whether such deductions are done. Worker’s Interviewed on floor YES
during audit
e) Check whether security guards are used to force workers to No. Forced Labour Worker’s YES
remain in the job. Interviewed
f) Compulsory continuation in job (by not allowing the workers Worker’s Interviewed on floor YES
who want to leave the job) is not allowed. during audit
g) Check whether the employees have the freedom to resign Worker’s Interviewed on floor YES
and go away if they so desire. There should be no hindrance during audit
on them.
h) Whether people of external origin (without proper papers)are N/A -
held as employees?
i) Whether bonded labour system is followed by engaging all N/A -
members of a family under forcible conditions.
j) Can workers refuse overtime? Worker’s Interviewed YES
3 Health and a) Check the list of chemicals and their MSDS. Checked during round MSDS YES
Safety in Chemical Store
b) Whether safety precautions as per the MSDS are followed? - YES
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Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0
j) Whether emergency preparedness plan is available? Fire Drill Record. Fire drill in YES
Night Shift March-10,
k) Whether accident register is maintained? Accident / Incident Report YES
Maintained
l) Whether emergency evacuation points are identified? Emergency door for exits are YES
Identified
m) Whether sufficient first aid boxes are available? First Aid Box provided and YES
record maintained
Refer Doc. # MR-8.3-14
n) Whether mock drills have been conducted? Fire Drill record YES
o) Fire Cylinder easily access able Not easy access of Fire NO NC-7
Equipment in Weaving and
Yarn Godown department
p) Monthly Fire Equipment Status properly - YES
q) L.T. Panels have rubber matt. - YES
r) Whether emergency plan and the H&S manual are - YES
amended based on experiences?
s) Whether pregnant women and feeding mothers are given N/A -
jobs which are fit for their state?
t) Whether proper drinking water is provided? Clearly Marked in Local YES
Language on all spots
u) Whether gang ways have been properly identified and free Yellow Lines YES
of clutter.
v) Whether dormitories provided by the company are clean, Accommodation Provided YES
safe and have adequate toilets?
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Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0
y) During Internal Audit Colony visit Found two Tap of wash room NO NC-8
broken and three tube lights
rod missing
4. Freedom Of a) Whether unions are allowed in the company? Company Policy YES
Association
And Right To b) How many unions are there? Worker Committee YES
Collective Established
Bargaining. c) Are employees free to join unions(and that of their choice) Company Policy YES
d) Whether worker representatives are elected? SA8000 representatives from YES
workers elected
5. Discrimination a) Whether equal pay for equal work is given? Wages & Salary record YES
b) How promotion decisions are made (among worker Company Policy YES
category)
c) Whether people of particular religion, region, and sex are No Discrimination YES
discriminated against?
d) Are pregnant women discriminated against? N/A -
Page 6 of 10
Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0
Page 7 of 10
Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0
8. Remuneration a) Are minimum wages as per regulation paid? Salary / Wages record as per YES
Govt. Policy Rs.7000/-
b) Are the minimum wages meeting the basic need BNW Working YES
wages[BNW- see guidance note for calculations]
c) Are there pay slips with full wage details?[including Pay slip YES
explanation of deductions]
d) Whether premium rates are paid for overtime Overtime Record YES
e) Salary pay dates to employees Worker Interviewed Yes
f) Method of Payments Cash Yes
9. Management a) Is there a defined and documented SA policy (in local Company Policies YES
Systems language also)?
b) Is it displayed prominently? display on board in local YES
language Near Maingate
c) Does it include a commitment to meet national laws related - YES
to labour welfare?
d) Is there a senior officer appointed as SA 8000 MR? MR Authority Letter YES
e) Are there worker representatives who can interact with Elected Workers SA8000 YES
management on SA 8000 matters? representatives
f) Are works committees established? Health & Safety committee, YES
Workers Welfare committee.
g) Are top management reviews conducted formally regarding Management Review Meeting YES
SA 8000 performance and arrive at divisions for
improvement?
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Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0
j) Are undertakings obtained from suppliers and Supplier evaluation form YES
subcontractors on compliance to SA 8000 requirements
k) Are suppliers checked for minimum SA requirement Supplier evaluation form YES
compliance prior to registration?
p) Root cause analysis is done on all concern and action is C/A, P/A Procedure YES
taken to avoid recurrence.
Page 9 of 10
Document #: DFL/MR/9.5/2
Internal Audit Checklist Effective Date: 15-12-2009
(SA 8000:2008) Revision: 0
Management
Representative
Page 10 of 10