Reading Layout View

Key Function
Scrolls the document up by a line until the top of
UP ARROW the document is reached
Scrolls the document down by a line until the
DOWN ARROW bottom of the document is reached
Scrolls the screen to the left when a table is
displayed which extends beyond the left of the
LEFT ARROW screen
Scrolls the screen to the right when a table is
displayed which extends beyond the right of the
RIGHT ARROW screen

CTRL+UP ARROW Scroll page up

CTRL+DOWN ARROW Scroll page down

1-9 Jump to 10%, 20% etc
* Scrolls up by a screen
# Scrolls down by a screen
CTRL+T Toggle Full screen/Normal screen
CTRL+S Save document
CTRL+Z Undo the last action
CTRL+Y Redo the last action
CTRL+F Open Find dialog
Zoom Mode
Key Function
UP ARROW Zooms in a level
DOWN ARROW Zooms out a level
LEFT ARROW Zooms out a level
RIGHT ARROW Zooms in a level
1-9 Jump to 10%, 20% etc
* Scrolls up by a screen
# Scrolls down by a screen
Edit Mode
Key Function
Moves the cursor up one line until the top of the
UP ARROW document is reached.
Moves the cursor down one line until the bottom
DOWN ARROW of the document is reached.

LEFT ARROW Moves the cursor one character towards the left.

RIGHT ARROW Moves the cursor one character towards the right.

CTRL+LEFT ARROW Moves the cursor One word to the left

CTRL+RIGHT ARROW Moves the cursor One word to the right

CTRL+UP ARROW Moves the cursor One paragraph up

CTRL+DOWN ARROW Moves the cursor One paragraph down

SHIFT+RIGHT ARROW Select One character to the right

SHIFT+LEFT ARROW Select One character to the left

SHIFT+DOWN ARROW Select One line down

SHIFT+UP ARROW Select One line up

CTRL+SHIFT+RIGHT ARROW Select To the end of a word

CTRL+SHIFT+LEFT ARROW Select To the beginning of a word

CTRL+SHIFT+DOWN ARROW Select To the end of a paragraph

CTRL+SHIFT+UP ARROW Select To the beginning of a paragraph

0-9, A-Z, other keyboard keys Enters appropriate character, number or symbol
ENTER Insert a new paragraph
TAB Move to the next cell, when in a table
SHIFT+TAB Move to the previous cell, when in a table
Delete the marked area or char to the left of the
BACKSPACE cursor
Delete the marked area or char to the right of the
SHIFT+BACKSPACE cursor
CTRL+A Select all
CTRL+C Copy the selected text or object.
CTRL+X Cut the selected text or object.
CTRL+V Paste text or an object.
CTRL+Z Undo the last action.
CTRL+Y Redo the last action.
CTRL+S Save document
CTRL+SHIFT+S Display Save as dialog
CTRL+B Make letters bold
CTRL+I Make letters italic
CTRL+U Make letters underline
Ctrl+= Apply subscript formatting.
Ctrl++ (plus sign) Apply superscript formatting.
CTRL+F Open Find and Replace dialog
CTRL+SHIFT+F Open font dialog
Chr+CTRL+- Insert an em dash.
CTRL+- Insert an en dash.

CTRL+SHIFT+HYPHEN Insert a nonbreaking hyphen.

CTRL+SHIFT+SPACE Insert a nonbreaking space.

CTRL+Chr+. Insert an ellipsis (…)
Page Layout View
Key Function
UP ARROW Scrolls the document up by a small amount
DOWN ARROW Scrolls the document down by a small amount
Scrolls the document to the left by a small
LEFT ARROW amount
Scrolls the document to the right by a small
RIGHT ARROW amount
* Scrolls up by a page
# Scrolls down by a page

0-9, A-Z, other keyboard keys No function

Find & Replace View
Key Function
Scrolls the document up by a line until the top of
UP ARROW the document is reached
Scrolls the document down by a line until the
DOWN ARROW bottom of the document is reached

Scrolls the screen to the left when a table is

LEFT ARROW displayed which extends to the left of the screen

Scrolls the screen to the right when a table is

RIGHT ARROW displayed which extends to the left of the screen
* Scrolls up by a screen
# Scrolls down by a screen

0-9, A-Z, other keyboard keys No function

MIDDLE SCROLL BUTTON Find next

Cell View
Key Function
Selects the next cell up until the top of the sheet
UP ARROW is reached
DOWN ARROW Selects the next cell down
Selects the next cell to the left until the first
LEFT ARROW column of the sheet is reached.
RIGHT ARROW Selects the next cell to the right
Clears the contents of the current cell [The
BACKSPACE formats and comments if any are preserved]

SHIFT+RIGHT ARROW Scrolls the screen to the right

SHIFT+LEFT ARROW Scrolls the screen to the left

SHIFT+DOWN ARROW Scrolls down the screen by one screen

SHIFT+UP ARROW Scrolls up the screen by one screen

* Move to the previous worksheet
# Move to the next worksheet
ENTER Move to the next cell
Enter the Quickedit mode and enters the
1-9, A-Z character or symbol
CTRL+T Toggle Full screen/Normal screen
CTRL+S Save spreadsheet
CTRL+C Copy the current or selected cells
CTRL+X Cut the current or selected cells
CTRL+V Paste
CTRL+Z Undo the last action
CTRL+Y Redo the last action
CTRL+F Open Find dialog
CTRL+B Make letters bold
CTRL+I Make letters italic
CTRL+U Make letters underline
CTRL+SPACE Select current column
SHIFT+SPACE Select current row
Zoom Mode
Key Function
UP ARROW Zooms in a level
DOWN ARROW Zooms out a level
LEFT ARROW Zooms out a level
RIGHT ARROW Zooms in a level
When editing a cell
TAB Accept edits and move to the cell to the right.
SHIFT+TAB Accept edits and move to the cell to the left.
ENTER Accept edits and move to the next cell.
Slide View
Key Function
UP ARROW Move to previous slide
DOWN ARROW Move to next slide
LEFT ARROW No function
RIGHT ARROW Move to outline view
* Move to previous slide
# Move to next slide
1 Zoom out a level
2 Zoom in a level
5 Move to previous slide
6 Move to next slide
CTRL+T Toggle Full screen/Normal screen
CTRL+S Save file
CTRL+Z Undo the last action
CTRL+Y Redo the last action
Slide View: Zoom mode
Key Function
UP ARROW Zooms in a level
DOWN ARROW Zooms out a level
LEFT ARROW Zooms out a level
RIGHT ARROW Zooms in a level
1 Zoom out a level
2 Zoom in a level
5 Move to previous slide
6 Move to next slide
* Move to previous slide
# Move to next slide
Slide View: Pan Mode
Key Function
UP ARROW Pan up
DOWN ARROW Pan down
LEFT ARROW Pan to the left
RIGHT ARROW Pan to the right
1 Zoom out a level
2 Zoom in a level
5 Move to previous slide
6 Move to next slide
* Move to previous slide
# Move to next slide
Outline View
Key Function
UP ARROW Move to previous entry
DOWN ARROW Move to next entry
LEFT ARROW Move to Slide View
RIGHT ARROW Move to Notes view
* Move to previous slide
# Move to next slide
1 Expand the current entry
2 Collapse the current entry
CTRL+T Toggle Full screen/Normal screen
CTRL+S Save file
CTRL+SHIFT+S Display Save as dialog
CTRL+F Open Find dialog
CTRL+Z Undo the last action
CTRL+Y Redo the last action
Outline View: Zoom mode
Key Function
UP ARROW Zooms in a level
DOWN ARROW Zooms out a level
LEFT ARROW Zooms out a level
RIGHT ARROW Zooms in a level
* Move to previous slide
# Move to next slide
1 Expand the current entry
2 Collapse the current entry
+ Expand the current entry
- Collapse the current entry
5 Scroll up one line
8 Scroll down one line
Notes View
Key Function
UP ARROW Move to previous slide
DOWN ARROW Move to next slide
LEFT ARROW Move to outline view
RIGHT ARROW No function
* Move to previous slide
# Move to next slide
CTRL+T Toggle Full screen/Normal screen
CTRL+S Save file
CTRL+SHIFT+S Display Save as dialog
CTRL+Z Undo the last action
CTRL+Y Redo the last action
Notes View: Zoom mode
Key Function
UP ARROW Zooms in a level
DOWN ARROW Zooms out a level
LEFT ARROW Zooms out a level
RIGHT ARROW Zooms in a level
* Move to previous slide
# Move to next slide
Text Edit View
Key Function
Moves the cursor up one line until the top of the
UP ARROW text is reached.
Moves the cursor down one line until the bottom
DOWN ARROW of the text is reached.

LEFT ARROW Moves the cursor one character towards the left.

RIGHT ARROW Moves the cursor one character towards the right.
CTRL+LEFT
ARROW Moves the cursor One word to the left
CTRL+RIGHT
ARROW Moves the cursor One word to the right
CTRL+UP ARROW Moves the cursor One paragraph up
CTRL+DOWN
ARROW Moves the cursor One paragraph down
SHIFT+RIGHT
ARROW Select One character to the right
SHIFT+LEFT
ARROW Select One character to the left
SHIFT+DOWN
ARROW Select One line down

SHIFT+UP ARROW Select One line up

CTRL+SHIFT+RIGH
T ARROW Select To the end of a word
CTRL+SHIFT+LEFT
ARROW Select To the beginning of a word
CTRL+SHIFT+DOW
N ARROW Select To the end of a paragraph
CTRL+SHIFT+UP
ARROW Select To the beginning of a paragraph
0-9, A-Z, other
keyboard keys Enters appropriate character, number or symbol
ENTER Insert a new paragraph
CTRL+C Copy the selected text
CTRL+X Cut the selected text
CTRL+V Paste text
CTRL+B Make letters bold
CTRL+I Make letters italic
CTRL+U Make letters underline
Slide View - Edit Mode
Key Function
UP ARROW Selects the object above and pans if needed
DOWN ARROW Selects the object below and pans if needed

LEFT ARROW Selects the object to the left and pans if needed
RIGHT ARROW Selects the object to the right and pans if needed
* Move to previous slide
# Move to next slide
1 Zoom out a level
2 Zoom in a level
5 Move to previous slide
6 Move to next slide
TAB Selects the next object and pans if needed
CTRL+T Toggle Full screen/Normal screen
CTRL+S Save file
CTRL+SHIFT+S Display Save as dialog
CTRL+Z Undo the last action
CTRL+Y Redo the last action
File List View
Key Function
UP ARROW Move up an entry
DOWN ARROW Move to entry below
LEFT ARROW No function
RIGHT ARROW Launch Quickmanager in Category View
* Scrolls up by a screen
# Scrolls down by a screen
CTRL+O Open a file
CTRL+R Rename a file
CTRL+N Create new folder