Oracle HR

for Non-HR People

Lisa Palermo
 Agenda
• Introduction to HR • HR interaction with
• Functionality other modules
Overview – Multi-org vs.
– HR Concepts business group
– APIs – Shared tables
– TCA
 Audience Poll
• How many technical?
• How many functional?
Introduction to HR
 HRMS Applications
Requiring a License
• Oracle Human • Oracle Advanced
Resources Benefits
• Oracle Payroll • Human Resource
• iRecruitment Intelligence
• Oracle Time and • Self Service HR
Labor
• Labor Distribution
• Oracle Training
Administration
• iLearning
 Features Not Requiring a
Separate License
• Oracle Approvals • Application Data
Manager Exchange (ADE)
• Standard Benefits
• Web ADI
• Compensation
Workbench
• Individual compensation
Distribution
• Grade Step Progression
 HR Recently Added Major
Features
• Compensation • Transaction pages
Workbench
• Individual
Compensation
Distribution
• Grade Step
Progression * Leave card for HRMS
new features in 11i
webinar
HR Concepts and Terms
f i e l d s
Salary Key F le x
Element
c tu re s
u
W ork str en t
Plan i gn m
Ass
Person

DateTrack!
 HR/Payroll Key Flexfields
• Grade
• Job
• Position
• Cost allocation
• People Group
• Competence
• Personal Analysis (Special Information Types)
 Work Structures
• Act as the building • Positions are optional
blocks for HR for HR but required
transactions for PO hierarchy
• Jobs, positions, orgs, • Positions and Jobs
locations, budgets, can have valid grades
etc… associated with them
 Person
• Person Type
– Employee
– Ex-Employee
– Dependent
– Contact
• Person related data
– Ex: SSN, DOB,
gender
– Remains the same
regardless of the job
 Person Table
• Table: • Party_id
PER_ALL_PEOPLE_F – Links to
• Primary key: HZ_PARTIES the
connection to the
– Person_id
TCA
– Effective_start_date
– Links person across
– Effective_end_date multiple business
groups
 Assignment
• Can have multiple assignments
• Holds work-related information: job,
organization, payroll, position, group,
location, employment category
• Employees must have an assignment
(even if the information is blank)
 Assignment Table
• Table: • Different
PER_ALL_ASSIGN assignment_id for
MENTS_F each assignment
• Primary key:
– Assignment_id
– Effective_start_date
– Effective_end_date
 Element &
Element Entries
• Elements holds pay, benefit, leave items
• Element entries hold the values for the
element (similar to value sets and values)
• Recurring elements continue on
indefinitely: such as salary
• Non-recurring items are for a distinct pay
period
 Benefits & Compensation
Functionality
• Program • Rates
• Plan Type • Premiums
• Plan in Program • Enrollments
• Plan not in Program • Eligibility
• Option
 Data Model (Simplified)
Person Assignment Review
(Date of Birth, SSN (job, position,
gender, marital status, payroll, group,
employee type) Grade Step
org, location)

Budget (FTE)

Contacts Element Entries Costing

Salary
Date Track
 DateTrack
• Adds a dimension of time to the record
• 8 Datetrack modes:
– UPDATE
– CORRECTION
– UPDATE_CHANGE_INSERT(Insert)
– UPDATE_OVERIDE (Replace)
– DELETE (End Date)
– ZAP (Purge)
– FUTURE CHANGE (All)
– DELETE (Next Change)
 DateTrack (continued)
• Technical Note: Datetrack modes < >
SQL terms
– Date track mode = Update >> SQL = Insert
– Date track mode = Correction >> SQL =
Update
 DateTrack Tables
• DateTrack table names ends with ‘_F’
• Primary key consists of 3 columns to
form a unique combination:
– effective_start_date
– effective_end_date
– xxxx_id (Ex. Person_id)
• Makes writing queries longer
 Business Group
• The highest grouping in HR (similar to
Operating Unit) related to countries
• Business groups are associated to a
responsibility
– Which means that the data in that
responsibility is restricted to that business
group
APIs: Know What you
Don’t Know
• Object Version Numbers
• DateTrack Mode
• Loading HR History is
very hard
• Don’t Delete directly
from the tables
especially DATE
TRACKED TABLES!!!

**Read it in the
implementation manual
HR and Other Modules
 HR Shared vs. Full Install
• Shared Install - HR only serves the purpose of
supporting your applications
• Full Install – typically when installing HR
• Moving from Shared > Full invalidates
thousands of objects
• If you’ve installed Full, you cannot use the
purchasing form to create employees???
• If you have problems with employees, and
install is shared see note 260683.1
HR Shared Install: Security
• Security Profiles restrict data based on
specific criteria
• HR:Security Profile associates the
security profile with the responsibility
 HR Family Pack G
New Security Profiles
• Organization Security for Financials and
Manufacturing Business Views
– create a single security profile that secures
data either by single operating unit or by
operating unit and inventory organizations,
as required
 HR Family Pack G
New Security Profiles-Impact
• If no security profiles = no problem
• If using HR:Security Profile and did not set
MO:Security Profile profile option
• If using HR:Security Profile and set
MO:Security Profile profile = the need to
modify their security setup to reflect the fact
that the financial and manufacturing business
views will now be securing data using the
MO:Security Profile profile option
 Locations
• HR Locations are shared with financials
• HR Locations are in PER_LOCATIONS
• Additionally locations are stored in
HZ_LOCATIONS
 Organizations
• HR_ALL_ORGANIZATION_UNITS - is used
by the following:

Inventory, Master Scheduling, BOM,

Engineering, Projects, Order Entry, Grants
Management, HR, Payroll, Benefits, Time
Management, Labor Distribution, etc. (This list
may not be complete)
 TCA - Trading Community
Architecture
• Single source of party information for
multiple Oracle E-Business Suite
applications
• Parties are entities, of type Person,
Organization, or Relationship, that can
enter into business relationships
 HR and TCA
• Creating a person in HR creates an entry in
HZ_PARTIES table
• Potential Duplicate Message with Business
Group of external may pop up
– The criteria First name, last name, date of birth the
same or national identifier the same External means
the person exists in Oracle Trading Community
Architecture (TCA) but not in Oracle Human
Resources (HR) as an external person
Prevent Sensitive HR Data
from Entering TCA Tables
• Older version of HZ had this problem:
• Sensitive Data entered into TCA from HR:
Gender, Marital Status, Date of Birth, and Place
of Birth
• TCA Data is exposed in many user interfaces
• To stop entry, set the HZ: Protect HR Person
Information profile option to Yes to stop
• To remove sensitive data: Run the Remove
Protected HR Person Data From TCA Tables
 HRMS Integration with
TCA PER G
• For Global enterprises: employees
transferring between business groups will
validate against TCA
– Benefit is to propagate info across business
group
 Summary
• HR Concepts
– Work Structures
– Data Model
– HR concepts
• HR touch points
– Security
– TCA
– Shared Tables
 Questions?

• Contact: lisa@peopleroa.com