Billie Jo Ann Egan

1944 Mini Lane Hemet, CA 92544

(951) 634-7307 * (951) 766-2985
Summary:
As a seasoned Office Manager I have been responsible for the smooth operation of
the day-to-day business of companies as large as 200 employees for over 20 year
s. I have supported partners, executives and managers of all levels.
Skills:
Excellent communication skills in dealing with customers, staff and management
Strong computer skills (MS Office (Word, Excel, PowerPoint, Access), MS Outlook,
JD Edwards, QuickBooks)
Office Procedure (bookkeeping, writing bid responses and correspondence, prepari
ng quotes, compiling statistical reports)
Well organized, great work ethics, detail oriented, self-starter, positive attit
ude and a team player
Employment History:
Ironman Parts & Services, Corona, CA
Aug. 2009 a" Present
Contract Administrator:
Prepare quotes for a variety of customers by looking at margins on produ
ct, installation labor hours, additional parts needed, quantity of devices to be
installed and location of installation, as-well-as write terms and conditions.
Respond to bid requests from public agencies, community service districts and p
rivate entities by reviewing the bid request and writing bid responses and quoti
ng product. Liaison between Ironman and Bay Area Air Quality Management Distric
t to facilitate contracts, quotes and additional paperwork needed to apply for g
rant dollars to install emission reduction devices on owner operator and company
owned diesel trucks. Perform post-inspection and invoice after installation of
devices for the Air District and track and follow-up on accounts receivables fr
om the Air District. Process manufacturer warranty claims and service billing i
nvoices.
Proactive Engineering Consultants, Inc., Murrieta, CA
Aug. 2006 a" Aug. 2009
Office Manager:
Responsibilities include setting up company when they opened; I handled the ten
ant improvements, purchased office furniture and equipment, setup corporation pa
perwork, bank accounts, various insurances, payroll, prevailing wage benefits, e
mployee benefits, implemented computerized bookkeeping systems, hired personnel,
marketing, etc. Day-to-day responsibilities include maintain all financial rec
ords of the company; manage A/R, A/P, payroll and customer invoicing for private
and public works projects. Human resources, facility maintenance, prepare propo
sals, contracts, and change orders, insurance coordinator, preliminary notices a
nd lien releases. Provide client coordination, correspondence, general support m
aintain administrative procedures.
Stantec / The Keith Companies, Moreno Valley, CA
Oct. 2001 a" Aug. 2006
Office Manager:
Responsibilities included supporting the President and 128 employees to ensure
day-to-day operations ran smoothly and efficiently. Supervised direct staff of
5 and indirect staff of 12 and provided human resources support for the office.
Managed A/P, A/R, petty cash account with $5,000 balance, and prepared cost esti
mates, contracts, proposals and change orders, client correspondence, requests a
nd project maintenance. Prepared and managed monthly financial reports and ann
ual budgets. Maintained project workload projections, assisted in development a
nd organization of training classes, marketing, and office tenant improvements.
 Developed and improved administrative procedures to streamline operations. Mana
ged office facilities, equipment, and company vehicles.
W.E. OaNeil Construction Co. of CA, Los Angeles, CA
Nov. 1996 a" Oct. 2001
Operations Office Manager:
Responsibilities included supporting the Vice President of Operations, managed
facilities (corp. and field offices), support staff, purchased and manage vehicl
es and office equipment, annual budgets and all other day-to-day operations in a
n office with $78 million in revenue a year Managed A/R, A/P and petty cash acco
unt with $65,000 balance, setup and maintained sub-ledgers and subcontractor and
vendor reconciliationas. Managed financial reports and reconciled project budg
ets and cost reports. Contracts and Insurance Administrator, tracked lien relea
ses and preliminary notices. Processed Contemplated Changes, Owner/Subcontract
or Change Orders and subcontractor submittals. Closed-out projects by identify
ing and assembling all items needed for O & M manuals, maintenance inventory lis
ts, As-Built drawings, warranties, guarantees and coordinated owner training.
Boeing Airplane Company, Algona, WA
Oct. 1988 - Jun. 1995
Office Administrator:
Responsibilities included support of senior management. Coordinated meetings,
calendars, travel arrangements, expense reports, and prepared correspondence. C
ompiled and prepared data to present charts and graphs for production and quali
ty control meetings. Kept confidential information, records, implemented correc
tive action solutions. Maintained files and inventoried office supplies. Promo
ted functional office procedures and improvements through scrutiny and implement
ation.
Education:
AAS in Administrative Office Management