JEAN CHAPMAN C.I.C.M.

3852 Matt Wing Road

Tallahassee, FL 32311
(850) 524-5613 Home
(850) 728-4071 Work
WORK EXPERIENCE
Danfoss Turbocor Compressors Inc.
Tallahassee, Florida
May 2007 - Present
Executive Assistant / NA Marketing Coordinator
* Demonstrate a high degree of professionalism, initiative and independence in s
upporting the President's Office and the Executive Management team on a wide var
iety of complex issues.
* Handle confidential information which could have immediate negative impact on
the company operations, performance or value if shared beyond its intended audie
nces.
* Assist the President and the Executive Management Team in the timely managemen
t of all communications whether written, via telephone, email or voicemail. Com
pose letters and statements independently requiring interpretation and applicati
on and monitoring follow-up with all distributions that require answers, respons
es and written replies.
* Responsible for heavy calendar management interacting with internal and extern
al executives, customers, and consultants to coordinate a variety of complex exe
cutive meetings. Organize, and arrange all aspects of quarterly BOD meetings.
* Responsible for coordinating all company related travel.
* Arranges all company programs, events, tradeshow participation or conferences
by arranging for facilities and caterer, issuing information or invitations, coo
rdinating speakers and controlling event budget.
* Directs preparation of records such as agenda, notices, minutes and resolution
s for official meetings.
* Acts as custodian of corporate documents and records including customer contra
cts and Non-Disclosure Agreements. Directs preparation and filing of corporate
legal documents with government agencies to conform to statutes.
* Maintain all aspects of Patents from filing of patent applications to database
management and filing.
* Design, edit and produce quarterly company newsletter.
* Acts as liaison and company coordinator for United Way program.
* Acts as company Notary Public - notarizing documents as needed.
* Coordinate, prepare and ship traveling cutaway for trade shows or customer usa
ge as needed.
* Coordinate, prepare needed items / equipment and set up US based trade shows.
* Compiles sales leads obtained from trade shows and sends out necessary sales a
nd marketing materials to interested parties.
* Answer inquiries about company by sending out sales and marketing materials to
interested parties.
* Responsible for marketing communications to include website, brochures, and sa
les literature.
TALLA-COM INDUSTRIES
Tallahassee, Florida
April 2004 - May 2007
Administrative Assistant - VP Operations
* Handled all administrative functions for VP Operations.
* Coordinated travel arrangements for Operations/Engineering Staff.
* Planned and coordinate meetings for customers and vendors.
* Recorded and transcribed meeting minutes for distribution.
* Compiled and maintain company organization chart.
* Prepare PowerPoint presentations.
* Compile monthly Operations Reports.
* Assisted President when his Assistant was out of office.
* Coordinated all corporate events.

TALLA-COM INDUSTRIES
Tallahassee, Florida
September 2004 - January 2007
Configuration Management Engineer
* Analyzed change requests for changes of product design to determine effect on
end product
* Tracked and coordinated documentation change requests, from start through impl
ementation.
* Maintained a master List of documents/drawings with correct revision levels.
* Coordinated Configuration Control Board meetings with all departments to ensur
e that communication of changes to documentation reaches all affected areas.
* Performed manufacturing floor documentation audits
* Maintained Oracle system with current Bills of Materials and Revisions.
* Controlled and ensured the archiving of all master design documentation and so
ftware after the point of release.
PRISON HEALTH SERVICES (Leon County Jail Medical Unit)
Tallahassee, Florida
October 2002 - April 2004
Administrative Assistant - Health Services Administrator
* Liaison between security staff and medical department.
* Managed system for all aspects of billing to ensure proper payment.
* Coordinated outside appointments and transportation for inmate population.
* Prepared or delegated requests for release of information.
* Kept HSA informed of all activities that impacted work setting or contract com
pliance.
* Answered Inmate complaint line and directed or answered calls appropriately.
* Tracked and recorded outpatient events, Emergency Room Visits and Hospital sta
ys.
* Tracked and entered Daily Operating Indicators.
* Inventoried and ordered all clinical forms and office supplies.
* Developed and maintained filing system for all clinical statistics.
* Prepared and maintained personnel files.
* Prepared and monitored nursing schedule for staff of 50 employees.
* Collected and compiled all monthly statistics.
* Recorded and compiled for distribution the minutes of all staff meetings and c
ontract meetings.
* Prepared and monitored payroll and all associated reports.
SWIFTY SERVE
Tallahassee, Florida
February 2002 - September 2002
Administrative Assistant - VP of Operations & Regional Marketing Manager
* Handled all administrative functions for VP of Operations and Regional Marketi
ng Manager.
* Coordinated all Travel Arrangements for Tallahassee office.
* Processed Accounts Payable for East Region Operations.
* Completed Daily Store Audit Reports and Daily Sales Reports for all divisions
and territories in East Region (Florida, Alabama, Mississippi and Louisiana).
* Responsible for first contact with disgruntled customers.

SWIFTY SERVE
Tallahassee, Florida
April 2001 - February 2002
Procurement/Maintenance & Inventory Coordinator
* Purchased all equipment for new and remodeled convenience stores.
* Maintained equipment inventory database.
* Scheduled delivery and installation of equipment.
* Maintained Purchase Order system and files.
* Coordinated maintenance for all Alabama, Mississippi, and Louisiana stores.

CINGULAR WIRELESS (Formerly BellSouth Mobility)

Tallahassee, Florida
September 1998 - February 2001
Administrative Assistant to General Manager N FL PCS & Market Manager Tallahasse
e
* Assisted GM and MM responsible for N FL PCS Markets (4 cities, 6 retail stores
)
* Handled all aspects of office and facilities management.
* Processed Accounts Payable and daily deposits.
* Responsible for all Human Resource functions for North Florida PCS.
* Coordinated all volunteer events/activities.
* Coordinated all radio remotes and promotional events.
* Planned and coordinated all region functions, meetings, travel and training.
NRT CONTRACT MANUFACTURING
Havana, Florida
October 1994 - September 1998
Executive Assistant to President/Owner
* Handled all administrative functions for President and VP of Sales.
* Coordinated travel for all employees.
* Supervised and trained employees of Quoting and Sales Departments.
* Designed, prepared and produced company newsletter.
* Instrumental part in obtaining ISO 9002 Certification.

ABB ENVIRONMENTAL SERVICES, INC.

Tallahassee, Florida
August 1991 - October 1994
Buyer I
* Responsible for all aspects of purchasing commodities, supplies services and e
quipment $25,000.00 and under.
* Instrumental part in obtaining Purchasing System Certification.

ABB ENVIRONMENTAL SERVICES, INC.

Tallahassee, Florida
Purchasing Assistant
* Responsible for all aspects of purchasing commodities, supplies services and e
quipment $2,500.00 and under.

ABB ENVIRONMENTAL SERVICES, INC.

Tallahassee, Florida
Administrative Secretary
* Handled all administrative duties for the SE Region Vice President, Personnel
Manager and
* Area Business Manager.
ATTORNEYS' TITLE INSURANCE FUND, INC.
Tallahassee, Florida
July 1990 - March 1991
Administrative Assistant to Regional Vice President
Pensacola, Florida
October 1983 - July 1990 (promoted and transferred to Tallahassee)
* Held positions of Data Entry Clerk, Mapper and Data Center Manager

CERTIFICATIONS CERTIFIED INTERNATIONAL CONFIGURATION MANAGER

EDUCATION
Seeking A. S. Degree in Business Administration and Management
Seeking A. S. Degree in Marketing Management
COMPUTER KNOWLEDGE Proficient in following: Microsoft Word, Excel, PowerPoint,
Outlook, Oracle, Word Perfect and Lotus
Working knowledge in following software programs: Access, MS Project, and VISIO