Parts of the business letter

Heading/ return address/ letterhead

 Displays the name of the institution Dr. Felina P. Espique, PhD

represented by the author, as well as Dean
the corporate name and business School of Teacher Education and Liberal Art
address. Saint louis University
 Some organization have a prepared
Salutaion/ Greeting
printed stationery bearing all the
information about the company  The type of salutation depends on your
relationship with the recipient.
Example:
Do: Dear Dr. Espique:
Alicia Washington
Don’t: Dear Dr. Felina Espique,
Office of Burbank & brooks
105 Burbank St. Also use Mr. or Ms. And then last name to show
a.washington@email.com respect:
Dear Ms. Kalayaan:
Date (dateling)
Be as specific as you can. Otherwise, use
Indicates the day when the letter was written,
and not when the document was released. Dear ladies and gentlemen:
Dear sir:
Example
Dear sir or Madam
Do: February 21, 2021 Dear Director:
Dear Editor:
21 February 2021
Body of the letter
Don’t: February 21st 2021, 2/21/2021, Feb. 21,
2021 Format

Inside address  Single-space

 Space between paragraphs
 The full name, position, business name,
 Each paragraph may be indented ½ inch
and the business address of the
(modified block)
addressee appear on this part
Content
Separate the name and position with a comma
 Purpose of the letter
Felina P. Espique, PhD
 Details and specific information
Dean, School of the Teacher Education and
 Brief summary
Liberal Arts
 Call for action
Saint Louis University
Baguio City 2600 Brief and straight to the point
Vs Complimentary close and Signature line

 Capitalize the first word of your closing

and leave four lines for a signature
 between the close and the sender’s
name
Example:
“Very truly yours,” “Very sincerely
yours,”
The first letter must and only on caps
THE APPLICATION LETTER
 Other known as cover letter, it
promotes skills and accomplishment to
a potential employer.
 Introduces you and explains why you
are the most suitable candidate for the
job and the organization
Body of an application letter
 The body of the letter contains four
basic parts and should be three to five
paragraphs long.
 Theses paragraphs should attract the
employer’s attention, state your
interest in the company and position,
arouse the employer’s desire to
interview you, and request that the
employer take action in the form of an
interview.
 Use the aida principle
 Attention
Attract favorable attention by:
- Taking pains with the physical
appearance and arrangement of the
letter material- that is, stationary,
typing, paragraphing grammar,
punctuation, spelling and so on
- stating a general quality that is
appealing to the company
-(for solicited application letter)
explaining how the vacancy become
known
-Indicating the exact purpose of the
letter. Be specific.
 Interest
Why should an employer be interested
in hiring you?
Created interest by
-(a) stating and then analyzing the
major requirements of the position in
question; and
-(b) showing conclusively wherein your
education, training, and experience
meet these requirements specifically.
 Desire
Convince the employer that you are
the person for the position by:
- Supplementing the statement already
made with a presentation of those
personal qualifications or characteristics
that seem most desirable;
 Action
Stimulate action by
-requesting for an interview (which is
the true purpose of a letter of
application) and
-Supplying the employer with the
information necessary for him in
arranging for the interview
THE RESUME
 Also known as CV (curriculum vitae)
summarizes an applicant’s top skills.
1. Basic parts of a resume
2. Personal information
3. Resume introduction (objective
summary)
4. Education
5. Work experience
6. skills