Sheila L.

Hobbs
301 Wilcrest Drive, Apt. 4903
Houston, Texas 77042
Cell: 281-818-1366
she830de@westpost.net
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SOFTWARE SKILLS:
Intermediate/Advanced skills in Word 2000 and Word 2003
(Microsoft Office Specialist Certified in both versions)
Basic skills in Excel, PowerPoint, Word and Outlook 2007
Experience with Access, Visio, Project, Lotus Notes 6.5, Lotus
Organizer, Peachtree and AutoCad
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EDUCATION:
1982 TO 1986 Quitman High School - High School Diploma - Quitman, MS
1987 TO 1988 Meridian Community College - Various Business,
Accounting and Computer Classes - Meridian, MS
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EXPERIENCE:
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February 2009 to October 2010
Dan Temps/The Daniel Group - Houston, Texas
Administrative Assistant/Document Control Assistant
Temporary assignment at Kinder Morgan through Dan Temps
Code and process incoming invoices
Prepare all company expense reports
Document control assistant
Prepare weekly timesheets for payroll
Release technical drawings to the shop for fabrication using AutoCAD
Create and maintain document control manuals, such as purchase order
logs and operations manuals
Provide all general administrative and office support as needed
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December 2008 to February 2009
Donovan & Watkins LP - Houston, Texas
Data Entry Clerk
Temporary assignment at Prime Energy Corporation through
Donovan & Watkins LP
Accurately input all Accounts Payable data into Lotus Notes database, including:
Accounts Payable Checks
Accounts Payable Entry Forms
Corresponding documentation for each transaction
Verified previously entered data in Lotus Notes databases for accuracy
prior to destruction of hard copy documentation
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November 2008 to December 2008
Burnett Staffing - Houston, Texas
Administrative Assistant
Temporary assignment at MD Anderson Cancer Center through Burnett Staffing
Provided all administrative support for three oncologists
Main duties included Outlook calendar management, expense reports,
check requests, travel arrangements, meeting coordination and setup and
assistance with special projects as needed
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April 2008 to July 2008
Corestaff Services - Houston, Texas
Human Resources Associate Development Training Coordinator
Temporary assignment through Corestaff Services
Served as training coordinator for The Friedkin Companies, Inc.
Maintained Lotus Notes 6.5 training database, which included all
class and student information
Updated Outlook calendar to include class synopses, dates
and times
Responsible for updating Excel spreadsheet with all class and
student information
Created class calendars in Word for upload to the company
intranet portal
Coordinated with internal and external facilitators regarding
class scheduling
Handled all student requests, including questions regarding
classes, mandatory classes for associates and registration or
cancellation requests
Ordered all class materials
Set up training room for each class:
-Ensured that all materials were available for facilitator and
students
-Set up and loaded laptop with necessary files, such as
PowerPoint presentations or Adobe documents
-Set up projector and flip charts
-Ensured that appropriate meal(s) were delivered and set up in
a timely manner
-Arranged classroom in style preferred by specific facilitator for
each class
Provided confidential data such as associate goals and class
attendance for monthly reports
Assisted department head and associates with various documents
as needed
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March 2001 to March 2007
Baker Robbins & Company - Houston, Texas
Executive/Administrative Assistant
Assistant to COO
Provided administrative support for CEO, shareholders and consultants
as needed
Proofread and edited outgoing documents, including proposals, reports
and letters
Composed and handled confidential correspondence
Handled domestic and international travel arrangements
Maintained Outlook calendar for COO and recruiting department
Coordinated office events and special projects as needed
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January 2001 to March 2001
Dynegy, Inc. - Houston, Texas
Executive Assistant
Temporary contract assignment involving administrative support for the
president of commercial power
Responsibilities included administrative support, switchboard backup
on executive floor and assisting as needed with special projects
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December 2000 to January 2001
Grubb & Ellis Company - Houston, Texas
Executive Assistant
Temporary assignment involving administrative support for three
executives at a property management company
Responsible for preparation and revision of all documents, including
proposals, leases and correspondence
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February 1998 to November 2000
Cambridge Knowledge Systems, Inc. - Houston, Texas
Office Manager/Executive Assistant/Test Administrator
Provided administrative support for the company President,
Vice-President and Vice-President of Sales
Responsible for registration process for computer training classes and
management of Microsoft Access registration database
Prepared all class materials such as courseware, CDs and instructor
manuals
Maintained staff schedules and class calendars in Microsoft Outlook.
Administered tests as a certified Sylvan Prometric test administrator
Collections Manager
Handled all confidential correspondence for the company President and
Vice-Presidents
Managed orders for office supplies and equipment
Assisted bookkeeper with invoicing and expense accounts
Served as medical insurance plan administrator
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February 1997 to February 1998
West Oaks Hospital - Houston, Texas
Administrative Marketing Assistant
Provided administrative support for marketing director and
representatives
Generated a variety of reports including, marketing, employee patient
surveys, referral sources and attending physicians
Educational coordinator for Employee Assistance Professionals
Association seminars
Assisted in the credentialing process for prospective contracts with
managed care corporations and physicians