DEBORAH MONARREZ

18925 Sherman Way #11, Reseda, CA 91335

H: (818) 996-6979 C: (818) 723-9447 dm432ddc@westpost.net
OFFICE SKILLS:
Word Outlook Prolog Access 10-Key Excel
Internet Macintosh Power Point 79 wpm
JD Edwards Rapidox
Multi-Line Switchboard
EDUCATION:
Moorpark College - Moorpark, CA - Business and General Education
EXPERIENCE:
Skanska - West Hills, CA from 11/07 - 05/09
Office Manager at the West Hills Hospital and Medical Center Addition Jobsite.
* Set up and organized file system.
* Maintained the phone system.
* Ordered Office Supplies regularly.
* Maintained spreadsheets for several logs: Subcontractor Insurance, Subcontract
or Orientation and Safety Stickers, Subcontractor Training I.D.'s.
* Typed up and logged Inspection Requests for the Subcontractor, Inspector and S
uperintendent.
* Scanned and processed Vendor Invoices, Subcontracts, Change Orders, Payment Re
quests and Petty Cash Requests in Rapidox for processing in JD Edwards.
* AT&T Liaison for the Inspector.
* Handled incoming and outgoing mail, Federal Express and UPS.
* Typed up Coordination Meeting Minutes for the Superintendent.
* Made Hotel or Flight reservations for visiting Executives.
* Filled out and printed Transmittals in Prolog.
* Planned and executed Safety Lunches for the Subcontractors.
* Assisted co-workers as needed with computer questions, Federal Express shipmen
ts, phone issues and general office questions.
* Sent out Subcontractor payments monthly.
KForce Staffing - San Fernando Valley, CA from 12/06 - 9/07
Executive Assistant in the Operations Department of Technicolor
* Organized travel, kept appointments calendar and scheduled meetings for the Vi
ce President/General Manager of the department.
* Answered phones, collected mail and kept the kitchen area organized.
Administrative Assistant in the Operations Department of The Kern Organization
* Tracked jobs on spreadsheets.
* Put together job jackets including Job Starts and Routing Forms.
* Opened jobs in the computer system.
* Performed and managed individual projects for the Department Head.
Ultimate Staffing - San Fernando Valley, CA from 12/06 - 9/07
Administrative Assistant in the Accounting Department of the Motion Picture Asso
ciation of America.
* Opened and distributed mail within the department.
* Typed and sent customer correspondence from the Accounting Manager. Organized
company payroll checks for distribution.
* Recorded and sent deposits to the bank 2-3 times a week.
* Assisted in sending out group mailings.
* Set up new files for 2007.
* Ordered supplies as needed.
* Assisted co-workers whenever possible.
DEBORAH MONARREZ
Bernards - San Fernando, CA from 10/04 - 10/06
Project Secretary - Performed administrative duties on various jobsites.
* Logged and tracked Certified Payroll and Insurance forms from Sub-Contractors.
Sorted
and distributed incoming mail.
* Utilized UPS for outgoing mail.
* Coded invoices for processing.
* In charge of supply orders
* Set up supplies and file system for a new jobsite before being transferred to
finish a school site.
* Organized file system at school site.
* Managed distribution of Inspection Notifications and Inspection Requests.
* Recorded and processed Project Change Orders, Subcontractor Change Orders and
Requests for Clarification in Prolog.
* Tracked Punch List items and updated the Project Manager and Superintendents r
egularly on percentage done and what items were still open.
* Monitored the transfer of items from Bernards to the Los Angeles Unified Schoo
l District.
* Assisted co-workers with finding files and using computer programs when needed
.
* Utilized Excel to make a spreadsheet comparing the difference between what the
sub-contractors charged and what the construction company was charged and had p
aid for.
* Updated a punch list by entering all information in a spreadsheet having to do
with repair/improvements to a finished jobsite.
Home Depot - Canoga Park, CA from 08/03 - 10/04
Cashier/Credit Captain working all departments in the store.
* Handled the register till and was accountable for the dollar amount matching t
he paperwork totals.
* Duties included interacting with customers on a variety of levels from process
ing their purchases,
to answering various questions and directing customers to different locations wi
thin the store.
* Assigned to the "Self Check Out" area of the store, which consisted of monitor
ing multiple checkout stations simultaneously and offering customer support as n
eeded.
* Promoted to Credit Captain dealing with all aspects of marketing Home Depot Cr
edit Cards to customers in the store
* This involved customer relations, information enhancements and related program
s.
Exact Staff - Woodland Hills, CA from 02/03 - 06/03
Sales/Contract Clerk at Dukes Inc.
* Typed forms for product shipments.
* Processed invoices and purchase orders
* Handled requests for quotes and sent out quotes to customers.
* Tracked shipments and updated customer accounts.
* Maintained files and handled credit card payments and wire transfer requests.
Processed changes to purchase orders and sales orders
* Covered the reception area/switchboard as needed
Valley-Todeco, Inc. - Sylmar, CA from 01/01 - 02/03
Document Control/Certificate Clerk
* Kept records for customers using Access.
* Monitored lab testing results to see if any tests was missed.
* Scanned specs and documents into the computer
* Kept the file system in order
* Covered the reception desk during lunch break
PC Concepts - San Fernando, CA from 05/99 - 01/01
Administrative Assistant to the President and individual departments.
Mosaic Advertising - Sherman Oaks, CA from 10/98 - 04/99
Administrative Assistant to the Account Supervisor.