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Prepared By: Policy Planning & Strategy (Revised on July 15, 2002) Small and Medium Enterprise Development Authority
Government of Pakistan www.smeda.org.pk
HEAD OFFICE Waheed Trade Complex, 1st Floor , 36-Commercial Zone, Phase III, Sector XX, Khayaban-e-Iqbal, DHA Lahore Tel: (042) 111-111-456, Fax: (042) 5896619, 5899756
Helpdesk@smeda.org.pk
REGIONAL OFFICE PUNJAB Waheed Trade Complex, 1st Floor, 36-Commercial Zone, Phase III, Sector XX, Khayaban-e-Iqbal, DHA Lahore. Tel: (042) 111-111-456 Fax: (042) 5896619, 5899756 helpdesk@smeda.org.pk REGIONAL OFFICE SINDH 5TH Floor, Bahria Complex II, M.T. Khan Road, Karachi. Tel: (021) 111-111-456 Fax: (021) 5610572 helpdesk-khi@smeda.org.pk REGIONAL OFFICE NWFP Ground Floor State Life Building The Mall, Peshawar. Tel: (091) 9213046-47 Fax: (091) 286908 helpdesk-pew@smeda.org.pk REGIONAL OFFICE BALOCHISTAN Bungalow No. 15-A Chaman Housing Scheme Airport Road, Quetta. Tel: (081) 831623, 831702 Fax: (081) 831922 helpdesk-qta@smeda.org.pk
TABLE OF CONTENTS
1. Introduction to SMEDA 2. Role of Policy Planning and Strategy Group 3. Custom Clearing Process for Exports 4. Flow Chart Custom Clearing Process of Exports 5. Annexes: Sample Forms & Certificates
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Introduction of SMEDA
The Small and Medium Enterprise Development Authority (SMEDA) was established with the objective to provide fresh impetus to the economy through the launch of an aggressive SME development strategy. Since its inception in October 1998, SMEDA has adopted a sectoral SME development approach. A few priority sectors were selected on the criterion of SME presence. In depth research was conducted and comprehensive development plans were formulated after identification of impediments and retardants. The all-encompassing sectoral development strategy involved overhauling of the regulatory environment by taking into consideration other important aspects including finance, marketing, technology and human resource development. SMEDA has so far successfully formulated strategies for sectors, including fruits and vegetables, marble and granite, gems and jewellery, marine fisheries, leather and footwear, textiles, surgical instruments, transport and dairy. Whereas the task of SME development at a broader scale still requires more coverage and enhanced reach in terms of SMEDAs areas of operation. Along with the sectoral focus a broad spectrum of services are now being offered to the SMEs by SMEDA, which are driven by factors like enhanced interaction amongst the stakeholders, need based sectoral research, over the counter support systems, exclusive business development facilities, training and development for SMEs and information dissemination through wide range of publications.
Clearing Procedure
Once the consignment to be exported arrives at the port, usually a clearing agents services are sought so as to facilitate the procedure of clearing the consignments. The documents to be provided by an exporter to the clearing agent are as follows: a) b) c) d) e) Packing list Invoice Form E 1(State Bank form) Letter of Credit or Contract Certificate of Origin
However if the exporter is exporting for the first time, then the following documents have to be provided in addition to those mentioned above: a) Sales Tax Registration Certificate (copy) b) NTN Number (certificate) c) Export Registration Certificate (No longer required according to SRO 490(I)/2002 dated 5th August, 2002) Provided the above mentioned documents are complete, the clearing agent prepares the shipping bill and files the documents with Custom department. A machine number is allotted to the Shipping Bill, and the case is forwarded to the Port Gate. The consignment is allowed to enter the port vicinity, and is registered at the gate according to the allotted number. The Deputy Superintendent (D.S.) marks the consignment for examination to the inspector of the examination hall. Once the inspector has examined the consignment, the case is marked to the D.S. for approval. 2% Export Development Surcharge (EDS) of the invoice value shall be deducted through receiving banks upon remittance of export proceeds against the Export Development Fund (EDF). However, EDS has been waived off for small exporters and those who exceeded their exports more than 10%. Provided the D.S. approves the case, it is forwarded to the Superintendent with the examination report for final approval. The case if approved by the Superintendent is marked to the D.S. for Out of Charge. The container is given a final physical check and is sealed by the bonded carriers or the port customs authority. The loading programme is obtained from the shipping firm/cargo carrier for the country to which the consignment is being exported. Loading programme lists the schedule of various ships leaving port for the export destination along with the availability and
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4 copies of Form E are issued by the intermediary, one copy is handed to the exporter and one copy is retained by the bank. The remaining two copies are required to be sent to the State Bank of Pakistan and the Customs department respectively.
reservation of space for shipment. Exporters of goods in large quantities generally use the services of shipping companies of their own choice. The flow chart on the following page shows the customs clearance process for exports:
Following documents provided: a) Packing List b) Invoice c) Form E d) Letter of credit (Contract) e) Certificate of Origin If exporting for the first time: a) Sales tax registration b) NTN number c) Export Registration (Copy)
Machine Number allotted Case marked to the gate Case number entered
Payment of 2% of invoice value made for export development fund (EDF) through recieving banks upon remittance of export proceeds
Loading program is obtained and space is secured on the next available ship for desired port.
Packing List
Invoice
E-Form
Letter of Credit
Certificate of Origin
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