Adas Technologies Private Limited

Brief about IMSLive

A product by Adas Technologies Private Limited with technical partnership of Intel

E-134, 1st Floor, Lane No. 5 Pandav Nagar Delhi 110091, India Ph No: +9111 64537252 (INDIA) : +1 210 881 8003 (USA) Fax No: +91 11 22047532 info@imslive.org www.imslive.org info@adastechnologies.com www.adastechnologies.com

This document contains confidential and proprietary information of Adas Technologies. It is furnished for evaluation purposes only. Except with the express prior written permission of Adas Technologies, this document and the information contained herein may not be published, disclosed, or used for any other purpose.

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Adas Technologies Private Limited

CONFIDENTIAL INFORMATION
This proposal is confidential to Adas Technologies and organization/firm/incorporation solicitated for this proposal. This document contains information and data that Adas Technologies considers confidential and proprietary. Confidential Information includes, but is not limited to, the following: Corporate, employee and infrastructure information about Adas Technologies Adas Technologies project management and quality processes Customer and project experiences provided to illustrate Adas Technologies capability. Any disclosure of Confidential Information to, or use of it by a third party (i.e., a party other than Client), will be damaging to Adas Technologies. Ownership of all Confidential Information, no matter in what media it resides, remains with Adas Technologies. Confidential Information in this document shall not be disclosed outside the buyers proposal evaluators and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal without specific written permission of an authorized representative of Adas Technologies.

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Adas Technologies Private Limited Title: Product Name: Synopsis: Overview of Institute Management System IMSLive The purpose of this document is to provide an overview of the Institute Management System (IMSLive) including its features, functionality, benefits, requirements. ADAS Technologies Private Limited E-134, 1st Floor, Lane No. 5 Pandav Nagar Delhi 110091, India Ph No: +9111 64537252 (INDIA) : +1 210 881 8003 (USA) Fax No: +91 11 22047532 Email: info@imslive.org, info@adastechnologies.com URL: www.imslive.org, www.adastechnologies.com

Presented By:

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Adas Technologies Private Limited AMENDMENT HISTORY Author(s): Anupam Dwivedi Business Requirements Review: Dipyaman Baral Approved: Revisions Version 1.1 Date: 24/08/2009 Date: 24/08/2009 Date:

Date
24/08/2009

Author(s) Anupam Dwivedi

Description of Version Initial Draft

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Adas Technologies Private Limited TABLE OF CONTENTS Amendment HISTORY.........................................................................................................4 Introduction........................................................................................................................6 Company Profile..................................................................................................................6 Project Overview (IMS)......................................................................................................6

BACKGROUND..........................................................................................................6 BENEFITS..............................................................................................................7

3.2.1 Benefits of Management Team: ........................................................................................................7 3.2.2 Benefits of Students: ..........................................................................................................................7 3.2.3 Benefits Technology Wise: ...............................................................................................................8
TECHNOLOGY
USED.....................................................................................................8

Architecture........................................................................................................................8 Communication...................................................................................................................9 Features in IMSLive............................................................................................................9

6.1 SECURITY..........................................................................................................9 6.2 BASIC CONFIGURATION .........................................................................................10 6.3 COMPREHENSIVE REPORTS.......................................................................................10 6.4 PROFILE MANAGER...............................................................................................10 6.5 EMPLOYEE MANAGEMENT SYSTEM................................................................................10 6.6 STUDENT ATTENDANCE MANAGER................................................................................10 6.7 CLASS NOTES & ASSIGNMENTS.................................................................................11 6.8 COMMUNICATION TOOLS.........................................................................................11 6.9 DOCUMENT MANAGER............................................................................................11 6.10 EXAMINATION MANAGEMENT SYSTEM .........................................................................11 6.11 FEE MANAGEMENT & TRACKING...............................................................................12 6.12 HOSTEL MANAGER............................................................................................12 6.13 IDENTIFICATION MANAGER.....................................................................................12 6.14 LIBRARY MANAGEMENT SYSTEM:...............................................................................12 6.15 NOTICE BOARD:...............................................................................................12 6.16 NO-DUES MANAGER:..........................................................................................13 6.17 PLACEMENT MODULE...........................................................................................13 6.18 TIMETABLE SCHEDULER:.......................................................................................13 6.19 ALUMNI MODULE...............................................................................................13 6.20 TRANSPORT MANAGER.........................................................................................13 6.21 ASSET / INVENTORY MANAGEMENT ...........................................................................13 6.22 SMS AND EMAIL ALERTS......................................................................................14
Project Checkpoints..........................................................................................................14

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Adas Technologies Private Limited

Introduction
Adas Technologies is your trusted partner for software development, website application development and maintenance. We are glad to demonstrate to you, through this response, that we have the capabilities, people, processes, technology and the desire to be your strategic partner of choice. Adas Technologies is a vision of youth. The lacuna of any professional service in small and medium sector enterprises around the world led to the beginning of this dynamic initiative by a team of young and inspired IT professionals. The organization brings together a fresh vigor and youthful exuberance from different domains of core IT, product development and R&D sectors. The founding members and the core group consists of extremely successful and talented professionals who have a firm resolution and steadfast mission to re-define the way the world looks at Information Technology. Destiny of Intellects is the mantra for this self-inspired band of social visionaries who are on an exciting journey of changing the dynamics of IT. We adopt best practices from the flourishing global IT industry to create unique case studies which provide complete end-to-end solutions to complex business needs.

Company Profile
Adas Technologies was founded on 2005 and established as a Private Limited Organization on 2006. Adas started with a very dynamic team with a vision of being best in the chosen domain. Within a short span of time, Adas Technologies Private Limited has established itself as a front-runner in the software development sector with planning and meticulous project execution. Because of the quality and advance business model, Intel Software became software partner of Adas Technologies Private Limited in 2008 Our unique business-model helps understand client requirements and objectives. Incorporating the latest technologies and trends, we at Adas Technologies can create softwares which are innovative, creative, technically very sound, incredible performance, visually appealing, user friendly and professional. Each and every minor detail is looked into to make sure that the software boosts the imagination of end-users. Apart from providing IT solution to our client, we are also leading Educational ERP solutions providers to various known Institutes, professional colleges, institutes and universities. IMSLive and IMSLive the two variant Educational ERP developed by Adas are the complete solution a school or institute can imagine. Some of our esteem clients are: National Internet Exchange of India (NIXI), Ministry of IT, Internet Service Provider Association of India (ISPAI), Government Advisory Committee (GAC), Telecommunications Regulatory Authority of India (TRAI), Afilias, Sachdeva Group, DNS Collage, Brahmaputra Group, KLA Rice India Ltd, Nurturance BeSure India Limited, LBS Group, Khalsa, SDIMT, Gitum University and more. We have provided IT solution to over 250+ clients in a very short span of time. With the quality of service we provide in most of the cases our clients have worked with us in multiple projects.

Project Overview (IMS)

Background IMSLive works on the wheel of latest technology S-a-a-S. Institute Management System (IMS) works with your current systems and leverages existing technology. It centralizes the mountains of data to learning and automates routing administrative functionality. This package has educations most flexible and interactive scheduling function, thus meeting the communication and information needs of the entire institute community in real time. And, it would be utterly simple for everyone to use.

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Adas Technologies Private Limited Institute Management System is the total management system imagined: the first truly scalable Institute Management package with power to revolutionize the way the institutes are run. The software is more then just another technology solution it is an education system that will improve the way institute are managed. Adas technologies IMS team understands that IMS is a policy driven process, which requires customization as per our clients process. Our design is an easy process to understand, handle or customize the product by creating institute specific rules. With experiences of various Institutes, we deliver the best processing modules with great comfort level of our customers. With a very high level of security and functional models this is the best and easy to use software for any kind of Institute. Benefits 3.2.1 Benefits of Management Team:

Availability of real-time information Easy command, control and communication

Budget control system Financial planning Paper less transactions Can send proper notice to parents, alumnis, students, faculties and other institute employees.

Digital Data with consolidated reports in single click

Easy circulation of notices or events Employee Management Systems No requirement of any kind of hardware/software Do not need any change in current infrastructure

Reports assist decision support for management to plan, implement and manage Free Training, Maintenance & Support

changes SMS and Email alerts 3.2.2 Benefits of Students: Real time data of every student SMS and email notification Ability to save time and money

Progress reports of every student Remote tracking of student activities Better interaction with institute management team Better interaction with faculties Easy access to any information related to institute. Easy access to any information related to students Placement support Access to past students and learn about industries

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Adas Technologies Private Limited 3.2.3 Benefits Technology Wise: High level security (banking security in data) Using Rackspace-Google cloud computing servers

Plug and Play integration for each module. Easy to customize and change in information as per institute requirement. Provides real time information. Transparency in operations. Used 3-tier architecture and Object Oriented Programming. Technology used Web Application Ajax XML, HTML, DHTML Java Script PHP 5 Database MySQL

Architecture
IMSLive is using client-server system where the user interface of the client is web (browser) and the server is a standalone machine. Most of the request like validation and compression gets completed in client side itself using java-scripts and Ajax but for any request where database access is required the client sends request to server for process. For every process server receives from the client it opens a new database connection, thus for multiple processes it opens multiple connections. The connection gets closed once the process gets completed but still if the number of connection increases heavily then we manage them using connection polling. IMSLive is using 3-tier architecture, thus all application is between the three layers (a) User Interface, (b) Business/Application Layer and (c) Database. The diagram below display the 3 layers used in IMSLive.

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Adas Technologies Private Limited User Interface This layer has been used for any kind of user interaction with the software basically the client side information. The platform in our User Interface is web. Business Layer All the applications and logics is written in the business layer. This is basically the server side information. Any user request will be to business layer from user interface layer. Business layer opens connection for the database access. Database Database contain all the data needed by the application and user interface layer.

Communication
Internet The complete software can be browsed using Internet. The software will be hosted in Rackspace-Google cloud server. All the members in the institute will access the software through internet using any browser (Mozilla, IE, Chrome etc). Only one module that is Employee attendance system will be running in the local network. IMSLive uses TCP/IP protocol for the communication between the different users. In few modules where password related information is communicated we have used data encryption and hashing algorithms for higher security.

Features in IMSLive

6.1 Security Most software systems today face one or more security threats: spoofing, identity theft, password stealing, eavesdropping, sniffing, spamming, data theft, web site defacing, denial of service attacks, password breaking, fraud, forgery, hacking, viruses, worms, Trojans - just to name a few. IMSLive uses a very high level security system to defend all the above security threats. For defense we have taken the following security steps: Any data related to password is encrypted in the database. The encryption is also used during communication of data between client and server. admin with proper password can access the database for any kind of modification or manipulation.

The database is password protected. Any kind of access to database is restricted. Only super

We used to maintain users session so that we can get information of the users accessing the
system.

The session of any user gets expired if he/she will leave the content management system
un-used for more than 2 min.

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Adas Technologies Private Limited

The Fee related configuration has extra security where admin or administrative officer needs
to pass a 2nd lever of security before accessing the module. The backup module used to take regular database backup.

Past employee or student will not have access to their CMS nether we can alter any data.
View and data level restriction for every user. VeriSign and Go Daddy 256 data encryption has been used for network level security.

A Google-Rackspace cloud server is used for server level security.

Automated regular data backup is maintained in the server with access only to super admin. 6.2 Basic Configuration For making the software functional in any institute all the basis configurations are required. As the software is being used by different kind of institute with various kinds of courses thus Adas has developed the software as much configurable as possible so that it can be used as per the institute requirement. Adas Project Management team with configure all the basis configurations required after gathering the information from the Institute. If any changes are required after Adas project management team configuration then Adas client side employee or Institute Administrator will have access to make the changes. Basic configuration is consisting of global configuration, course, department, semester, syllabus, subjects, holiday list, SMS configuration, email configuration, user menu configuration of the Institute. 6.3 Comprehensive Reports Using this module the users in the ERP can view all the reports from one single window. The user needs to select the module and all the reports related to that module will be displayed. 6.4 Profile Manager Using the profile manager all the different users of the software like administrator, faculty, students, administrative officer, placement cell officer, librarian, alumni and recruiter can manage their own profile and make required updates time to time. 6.5 Employee Management System Using employee management system the Institute can manage their own employees with features like attendance system of the employees, leave management system of the employees, work load report of the employees, identification manager of the employees and payroll system. For employee attendance system biometric devices can be used. This will reduce the heavy paper work of the institute to manage its own employees. 6.6 Student Attendance Manager This module will make the students attendance system automated. Any faculty will be taking the attendance of the students as per their schedule timetable classes. But if any attendance record is missed or wrongly marked then admin will have the authority to update any past attendance record. Special attendance system has been introduced to take attendance of any special class like seminar, guest lecture, extra class etc which is not mentioned in the timetable. This module will help the admin and faculty to track any student attendance record and also to send or trigger SMS and email in case of short attendance. Admin and faculty can view student attendance record based on monthly/yearly attendance record, subject wise attendance record,

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Adas Technologies Private Limited attendance shortage record etc. If institute wants than they can also add fine for shortage of attendance. 6.7 Class Notes & Assignments Using this module any faculty can upload the latest class notes as video, audio or document file. This will help all the absent students to know what happened in the class. Once any class note is uploaded a notification (SMS and email) will be triggered to all the student of the class. In case of Assignments the faculty will upload any assignments with last date of submission. Once any assignments are uploaded it will be notified to all the students. Students will also get an alert just before the last date of submissions. 6.8 Communication Tools Using this module all the members in the institute mainly the students, parents and faculties can communicate with each other. This will reduce the gap between the students and faculty. The software is providing two communication tools (a) Forum For one to many communication and (b) messaging tool For one to one communication The students and faculties to create communities and discuss different queries will use online network community forum. This will increase the open discussion among the students. Admin will have the authority to stop or delete any community that required. To develop this forum we will be using third party tools. 6.9 Document Manager Using this module the institute can manage all its documents online. The admin have the authority to upload any documents as per the defined category of documents. Any document uploaded will have a permission set by which the admin can restrict any document from users (E.g. Any document with permission set to faculties or to any specific faculty will not be visible to other users). The document manager also maintains document versions using version control system. This will help the institute to track any document in the institute without any danger of losing the document. 6.10 Examination Management System Exam timetable - individual timetables for students, invigilators, rooms Online tests Surprise Quiz Results/Grade Calculation Toppers list Automated Online Result

Online Option for student to apply for revaluation, but they need to submit the fees for revaluation to the administrative department where the office in charge will update the software

Option to appear for supplementary for students, but they need to submit the fees for supplementary to the administrative department where the office in charge will update the software Report generation including marks lists, provisional certificates, etc Reports for Management to see performance/progress reports for individual students, class etc Preparing list of eligible students for examination with student images and signature. The signature will be in image format where the officer in-charge will update while entering the student details. Because of this module the picture of the student will be non-

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Adas Technologies Private Limited modifiable. The criteria for any student to appear for any exam will be 1. Fulfilling Attendance 2. Fee Payment 3. Disciplinary action and 4. Pass in Internal examination Students can download or print there examination admit card 6.11 Fee Management & Tracking

Tracking Fees structure as per academic session, department, course and Tracking fees paid and unpaid by students View details of fee paid by any student with facility to take print or save it in file. Maintain dues, rebates and fines

semester

Generating bills and keeping record of the bills generated. Duplicate bills can also be generated. Generating daily, weekly, monthly and yearly fee collecting record with details of the collector. 6.12 Hostel Manager Using this module the institute can manage all the hostels in the institute like online hostel application, room allocation, details of allocated rooms, details of student in the hostel and hostel fee records. 6.13 Identification Manager Using this module the users can print/view/save any related i-cards like employee i-card, student icard, student bus card, library card, transport card, exam card etc. In case of lost i-cards the users can take print and then sign it from the authorized administrator. 6.14 Library Management System: Department admin or librarian will manage the department wise library system. The admin will update the entry of any new book in the library. Students, faculties or department head can have an access to view the books available in the library. If any book in the library is not available then it will display record of the book with availability date and the person having it. An alarm will be trigged to the librarian if any member does not return any book within the date of return. Librarian can view the record of the books and its booking status. Key Features: Online records of books Online booking request Book availability check Status of books Book request if not available Students / Faculty / Staff can send feedback to librarian Fine system News paper and magazine management Barcode generator for books

6.15 Notice Board: Admin will have the authority to submit any notice. The notice can contain any message with date. For any new notice it will automatically send an email or SMS to all the registered users (faculty,

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Adas Technologies Private Limited students, and management team). This notice will also be saved in the database and will be displayed in the user control panel. 6.16 No-dues Manager: Using this module the students and administrative officer can track the no-dues of any student. This will save the students time of signing no-dues from every administrative officer. 6.17 Placement Module Online Student Registration and uploading resumes with photos Posting of Enquiries Triggering alarm & SMS for urgent communication Posting of enquiries by recruiters through online After posting requirement, recruiters can able to see the available students who match the requirement. Recruiters can view the students for placement but to know the details they need to get registered and request the placement officer to approve. Uploading any reading material and general notices for the placement purpose. Student online apply for placement Automated verification of student for placement Students can view placement results online Can send online request to various companies for placement with students details and resume. Job related posts by the organizations. 6.18 Timetable Scheduler: Department head will schedule the timetable of any batch. He will also assign the faculty related to the timetable prepared. Students can view the timetable of their allocated batch. Whenever the timetable is prepared and faculties are allocated an automated email to the faculties will be triggered. Key Features: Free-period enquiries for teachers and students Management of threshold working hours for staffs Management of threshold learning hours for students Teacher workload report Automated creation of timetables. Online Alumni Registration Database search option, to search any other past student or faculty Online Chatting option where alumni can chat between themselves General notices of any event, new or achievement to all the registered alumni Posting messages, enquiries or SMS etc An open discussion forum where the registered students and alumni can have

6.19 Alumni Module open talks.

6.20 Transport Manager Using this module the admin can manage the transport system of the institute with details of all the students applied from transport, number of student allocated, bus card etc. GPS system can also be used in the buses if required 6.21 Asset / Inventory Management Material request

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Adas Technologies Private Limited records etc Finance approval Asset records Purchase orders Invoices Warranty and insurance related SMS alerts Maintaining records of distributing assets like pen, notebooks, markers etc Vehicle related records like fuel consumption, mileage records, maintenance

6.22 SMS and Email alerts In all the above modules, any alters or events will be notified to the uses by email and SMS.

Project Checkpoints
Checkpoints for successful project delivery: 1) Background Research: Analysis of the requirement Display and demo of previous projects of similar nature Meeting with different departments Why client wants to build the software Theme of project Number of usage of the project Background of client Demonstration of the software Exact requirement of client Amount of customization required (if any) Any new module or work required (if any) Hardware and Software Requirement for S/W Study documents given by client in detail Rough idea of the budget Discussion with Technical Head / Project Manager / Marketing Head Suggesting value addition pointers Design document Selection of value added point Finalizing feature design Finalizing customization required (if any) Finalizing new module or work required (if any) Dead-line fixed Agreement sign off Quotation finalized

2) Objective of project:

3) Requirement Analysis information gathering about project requirement from client

4) Value addition:

5) Finalization of project requirement:

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Adas Technologies Private Limited 6) Get Project: Architecture (Technical team) Team formation Process diagram & deadlines Re-design (If required) Finalization above point with deadline Project Management Toolkit initiation

7) Development 8) QA & Testing 9) ATP sign & user defect analysis 10) Defect Recovery 11) Support

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