ACADEMIC MANUAL OUTLINE

PART I PRELIMINARIES CHAPTER X STRUCTURE OF ACADEMIC AFFAIRS

Section x.

Governance and Administration. The Bataan Peninsula State University is a government non-sectarian institution of higher learning duly established by Republic Act 9403 and principally supported by state funds. As a university, it shall primarily provide advanced instruction and professional training in education, engineering, science and technology, arts and humanities, computer, forestry, and other relevant fields of study.

Vision. A university of excellence acknowledged in the country and in the Asia-Pacific Region for quality graduates and knowledge responsive to socio-economic needs Mission. Provide quality and relevant education that will develop highly qualified and competitive human resources responsive to national and regional development Core Values. To realize the mission and vision of University, the administrative staff, faculty members, support personnel, students and stakeholders resolve to live by the following core values:

a.

Excellence. We commit ourselves to be the best that we can be and do, by continuously enhancing our skills and developing proper attitude towards work and people for the glorification of the Divine Providence. Transparency. To help the community be aware of the programs and projects being undertaken in the University, we endeavor to make all transactions, deals, records on any activity open and known by all people concerned. Honesty and Integrity. Cognizant of the principle that The public office is a public trust, we pledge to always serve with honor and humility. Initiative. We commit ourselves to act on our own, responsive to a given situation. Creativity and Productivity. We shall be a dynamic, open-minded and innovative workforce, offering efficient and effective intervention to varying needs of our clientele, responsive to the changing times and circumstances, constantly challenging the status quo and ever willing to face risk and confront uncertainties. Synergy and Community Spirit. We regard ourselves as a family providing one another support and inspiration in our work. We believe in practice and teamwork.

b.

c. d. e.

f.

Declaration of General Objectives. In consonance with the national development goals and in order to translate and operationalize the principles and policies prescribed in the preceding Article, the University sets the following objectives: a. provide quality, responsive and relevant education that will produce highly qualified and competitive graduates generate and disseminate appropriate knowledge and technologies that will promote sustainable resource development help uplift the socioeconomic conditions of rural and urban communities develop harmonious and co-operative University-community relationships enhance revenue generating capability towards self-reliance
Page 1 of 58

b.

c. d. e.

f.

achieve high level of competency and efficiency o entrepreneurial and auxiliary f services

Section x.

Organizational Structure of the University

The Board of Regents Composition. The government of the University shall be vested in the Board of Regents of the Bataan Peninsula State University as constituted by law, which shall be composed of the following: Chair of the Board - Chairman of the Commission on Higher Education (CHED), or his/her designated Commissioner to act
Page 2 of 58

Vice Chair Members 1. 2. 3. 4. 5. 6. 7. 8. 9.

- President of the University Chairman of the Senate Committee on Education, Culture and Arts; Chairman of the House Committee on Higher and Technical Education; Regional Director of the National Economic and Development Authority (NEDA); Regional Director of the Department of Science and Technology (DOST); Regional Director of the Department of Agriculture (DA), Member; President of the Faculty Association of the University; President of the Federated Supreme Student Council; President of the Federated Alumni Association, Member; and Two (2) prominent citizens who have distinguished themselves in their professions, or fields of specialization, chosen from among a list of at least five (5) persons qualified in the Province of Bataan as recommended by a search committee constituted by the University President in consultation with the Chairman of the Governing Board, based on accepted standards and qualifications for the position.

Powers and Functions. The Board of Regents shall have the following specific powers and functions as provided and defined by Republic Act No. 8292 and other pertinent laws. Specifically, the Board of Regents shall have the following powers and duties: a. b. To enact rules and regulations not contrary to law as may be necessary to carry out the purposes and functions of the University; To receive and appropriate all sums as may be provided for the support of the University, in the manner it may determine, and in accordance with its discretion, in order to carry out the purposes and functions of the University; To import duty-free economic, technical and cultural books and/or publications, upon certification by the CHED that such imported books and/or publications are for economic, technical, vocational, scientific, philosophical, historical or cultural purposes, in accordance with the provision of the Tariff and Customs Code, as amended; To receive in trust legacies, gifts and donations of real and personal properties of all kinds, and to administer and dispose the same when necessary for the benefit of the University, subject to limitations, directions and instructions of the donors, if any. Such donations shall be all taxes and shall be considered as deductible items from the income tax of the donor; To fix the tuition fees and other necessary charges, such as but not limited to, matriculation fees, graduation fees and laboratory fees, as they may deem proper to impose, after due consultation with the involved sectors. Such fees and charges, including government subsidies and other income generated by the University, shall constitute special trust funds and shall be deposited in any authorized government depository bank, and all interest that shall accrue there from shall form part of the same fund for the use of the University; provided, that the income derived from the college hospitals shall be exclusively earmarked for the operating expenses of the hospitals. Any income generated by the University from tuition fees and other charges, as well as from the operation of auxiliary services and the land grants, shall be retained by the University, and may be disbursed by its Board for instruction, research, extension, or other programs/projects; provided, that all fiduciary fees shall be disbursed for the specific purposes for which they are collected.

c.

d.

e.

Page 3 of 58

If, for reasons beyond its control, the University shall not be able to pursue any project for which funds have been appropriated and allocated under its approved program of expenditures, its Board may authorize the use of said funds for any reasonable purpose which, in its discretion, may be necessary and urgent for the attainment of the objectives and goals of the University; f. g. To adopt and implement a socialized scheme of tuition and greater access to poor and deserving students; To authorize the construction or repair of buildings, machineries, equipment and other facilities, and the purchase and acquisition of real and personal properties, including necessary supplies, materials and other equipment. Purchases and other transactions entered into by the University through its Board shall be exempt from all taxes and duties; The exemption may also be availed of by private HEIs and SUCs provided they comply with the second and third paragraphs of letter d hereof; To appoint, upon recommendation of the University President, the institutions Vice President(s), Deans, Directors, Heads of Departments, faculty members and other officials and employees; To fix and adjust salaries of faculty members and administrative officials and employees, subject to the provisions of the Revised Compensation and Position Classification System and other pertinent budget and compensation laws governing hours of service, and such other duties and conditions a it s may deem proper; to grant them, at its discretion, leaves of absence under such regulations as it may promulgate, any provision of existing law to the contrary notwithstanding; To impose disciplinary actions to faculty members and administrative officials for cause in accordance with the requirements of due process of law; To approve the curricula, institutional programs and rules of discipline drawn by the administrative and academic councils as hereinafter provided; To set policies on admission and graduation of students; To award honorary degrees upon persons in recognition of their outstanding contribution in the fields of education, public service, arts, science and technology or in any field of specialization within the acade mic competence of BPSU, and to authorize the award of certificates of completion of non-degree and nontraditional courses; To absorb non-chartered tertiary institutions within the respective provinces where the University is located, in coordination with the Commission on Higher Education which must approve the same, and in consultation with the Department of Budget Management (DBM), and to offer therein needed programs or courses in order to promote and carry out equal access to educational opportunities mandated by the Constitution; To establish research and extension centers of BPSU where such will promote its development; To establish Chairs in the University and to provide fellowships for qualified faculty members, and scholarships to deserving students; To delegate any of its powers and duties provided herein above to the President and/or other officials of the University as it may deem appropriate so as to expedite the administration of the affairs of the University; To authorize an external management audit for the University and to College reforms, including academic and structural changes, on the basis of the audit results and recommendations; To collaborate with the other Governing Boards of chartered state universities and colleges (SUCs) within the province or the region, under the supervision of the Commission on Higher Education which must
Page 4 of 58

h.

i.

j. k. l. m.

n.

o. p. q.

r.

s.

approve the same, and in consultation with the Department of Budget and Management, and work towards their restructuring so that they will become more efficient, relevant, productive and competitive; t. To enter into joint ventures with business and industry for the profitable development and management of the economic assets of the University, the proceeds from which is to be used for the development and strengthening of the University; To develop consortia and other forms of linkages with local government units, institutions and agencies, both public and private, local and foreign, in furtherance of the purposes and objectives of the University; To develop academic arrangements for institution-capability building with appropriate institutions and agencies, public or private, local or foreign, and to appoint experts/specialists as consultants, or visiting or exchange professors, scholars, researchers, as the case may be; To set up the adoption of modern and innovative modes of transmitting knowledge such as the use of information technology, the dual system, open learning, community laboratory etcetera, for the promotion of greater access to higher education; To establish policy guidelines and procedures for participative decision making and transparency within the University; To privatize, where most advantageous to the University, the management of non-academic services such as health, food, building or grounds, or property maintenance, and similar such other activities; and To extend the services of the University President beyond the compulsory age of retirement but not later than the age of seventy (70), whose performance has been unanimously rated as outstanding, and upon unanimous recommendation of the Search Committee concerned.

u.

v.

w.

x. y.

z.

Section x.

The Institution Main Campus Balanga Campus Orani Campus

( Legal Bases and Campus Descriptions)

Dinalupihan Campus Abucay Campus Extension(Bagac)Campus

Section x.

The Academic Council. The University shall have an Academic Council (ACCO) which shall consist of the University President as Chairman, the Vice-President for Academic Affairs, Vice President for Student Affairs, Campus Director(s), the Director of Student Services, Director of Operations, Planning and Development, Deans of various Colleges and all the members of its institutional staff with a rank not lower than Assistant Professor as members. The Academic Council shall have an Executive Committee composed of the administrative officials cited above including the Chairmen of the ACCO Standing Committees. Functions of University Academic Council. The University Academic Council, as one of the advisory councils of the University, shall perform the following functions: a. b. Determine, review and recommend for approval to the Governing Board the course offerings of the University; Devise/Draft, review and recommend for approval to the Governing Board rules of discipline of and for the University;
Page 5 of 58

c.

Fix the requirements for the admission of students in the University as well as for their graduation and the conferment of degrees and submit the same to the Governing Board for review and approval.

Meetings and Quorum of the University Academic Council. The following rules shall govern the meetings and quorum of the University Academic Council: a. The University Academic Council shall have three (3) regular meetings during the academic year: at the beginning of each semester and before the end of the school year. The President may call a special meeting upon the request of at least one-fifth of the members of the council or whenever the President deems it necessary. The University President shall be the Presiding Officer of the University Academic Council. In his absence, the Vice President for Academic Affairs or the Vice President for Student Affairs shall preside. A quorum of the Academic Council shall consist of a simple majority of the members. The Secretary of the University and of the Board of Regents shall be the Ex-Officio Secretary of the Council. He/She may designate his/her staff to act as Secretary of the Council. The Academic Council shall create such committee, standing or special, as it may deem necessary for the speedy disposition of its functions. The University President shall be an ex-officio member of every standing or special committee of the Council.

b.

c. d.

e.

Academic Council Standing Committees I. Curriculum and Syllabus Committee

Membership. The Committee shall be composed of representatives of the different colleges / units in the following clusters: Cluster A: Cluster B: Cluster C: Cluster D: English Filipino Science and Technology Social Sciences

Functions. The purpose of the Curriculum/ Syllabus Committee is to evaluate whether courses and programs actually fit into the curriculum of BPSU as defined by the universitys mission statement. As such, this committee examines pertinent documents relating to new academic programs and proposals for changes in academic programs.

Appointment. Members of the Curriculum and Syllabus Committee shall be appointed by the President through the recommendation of Vice President for Academic Affairs and confirmed by the Board of Regents.

II.

Student Admission Committee

Membership Functions. The Student Admissions Committee shall develop operational guidelines to insure that specific requirements set for students as a basis for their admission or re-admission to this University. Appointment

III.

Performance Appraisal of Faculty Committee

Page 6 of 58

Membership Functions. The Committee is charged to design and implement a performance appraisal system for the teaching staff at BPSU. It is tasked to provide feedback regarding the quality of the instructors work performance, devise a system on how to develop professional and personal skills of the instructors. Appointment

IV.

Textbook and Instructional Material Committee

Membership Functions . The Textbook/Instructional Materials (TIM) Committee shall be responsible for monitoring the procedures for selecting, adopting, and discarding instructional materials owned and used by a particular department or cluster and for recommending instructional materials adoptions. The committee will ensure that instructional materials are selected in conformity with the established selection criteria. Appointment V. Conferment of Degree Committee

Membership Functions. The Conferment of Degree Committee recommends procedures relating to BPSU's commencement activities and accomplishes various functions for commencement including: physical set-up, line-up of candidates, faculty, processional, program preparation, preparation of required lists of candidates for faculty and program printing. The committee coordinates other functions related to commencement including candidate and college marshal instruction, preparation and printing of the final plan, and handling of special guests. The Committee also functions to include the revocation of degrees conferred, computation and deliberation of grades of honor students. (Can we include policies on awarding post-humus awards?) Appointment

VI.

Accreditation Committee

Membership. Members of the Accreditation Committee shall be appointed by the _________________ through the recommendation of ___________________ and confirmed by __________________.

Functions Appointment Members of the Accreditation Committee shall be appointed by the _________________ through the recommendation of ___________________ and confirmed by __________________.

Section x.

Academic Clusters Clusters Membership Functions

Page 7 of 58

Appointment ( Legal Basis for the Cluster)

Section x.

Colleges. The University is comprised of different colleges which offer various programs located in the different campuses. Graduate School
y y y y y y y y y y y y y y

Doctor of Education Major in Educational Management Master in Public Administration Master in Business Administration Master in Engineering Management Master in Physical Education and Sports Master of Arts in Nursing Master of Arts in Education major in Educational Management Master of Arts in Education major in General Science Master of Arts in Education Major in Language Education Master of Arts in Education major in Mathematics Master of Arts in Education major in Filipino Master of Arts in Education major in Social Studies Master of Arts in Education major in Technology and Home Economics Master of Arts in Education major in Guidance and Counseling

College of Engineering and Architecture

y y y y y

Bachelor Bachelor Bachelor Bachelor Bachelor

of Science in Architecture of Science in Civil Engineering of Science in Electronics Engineering of Science in Mechanical Engineering of Science in Electrical Engineering

College of Information and Communications Technology

y y y y

Bachelor of Science in Computer Science major in Network and Data Communication Bachelor of Science in Computer Science major in Software Development Bachelor of Science in Information Technology major in Network and Web Application Associate in Technical Graphics

College Business and Accountancy

y y y

y y y y

Bachelor of Science in Management Information Systems Bachelor of Science in Accountancy Bachelor of Science in Business Administration major in Marketing Management major in Operations Management major in Human Resource Development Management Bachelor of Science in Entrepreneurship Bachelor of Science in Tourism Associate in Computer Technology Associate in Computer Secretarial

College of Arts and Sciences

y y

Bachelor of Science in Hotel and Restaurant Management Bachelor of Science in Tourism

College of Education
Page 8 of 58

y y

Bachelor in Elementary Education Bachelor of Secondary Education major in Social Studies major in MAPEH major in Physical Science major in English major in Filipino major in Biological Science major in Mathematics Certificate in Teaching Program College of Nursing and Midwifery

y y

Bachelor of Science in Nursing Two-Year Midwifery Course

College Industrial Technology

y

Bachelor of Science in Industrial Technology major in Automotive Technology major in Drafting Technology major in Machine Shop Technology major in Food Technology major in Refrigeration and Air-Conditioning Technology major in Electronics Technology major in Electrical Technology major in Welding and Fabrication Technology

College of Agriculture
y y y y

Bachelor Bachelor Bachelor Bachelor

of Science in Agriculture Engineering of Science in Agriculture of Agricultural Technology of Secondary Education major in Agriculture major in Technology and Home Economics  Diploma in Agricultural Technology

College of Social and Behavioral Sciences

 Bachelor of Science in Psychology major in Clinical Psychology major in Industrial Technology

College of Technical and Vocational Training



major major major major

Diploma of Engineering Technology in Electrical Technology in Electronics Technology in Mechanical technology in Welding and Fabrication Technology

 Two-Year Trade Technician Curriculum major in Automotive Technology major in Garments Technology major in Food Technology major in Civil Technology major in Drafting Technology major in Electrical Technology major in Machine Shop Technology major in Welding Technology major in Electronics Technology major in Foundry Technology major in Wood-Pattern Making Technology
Page 9 of 58

 Certificate of Technology major in Automotive Technology major in Refrigeration and Air Conditioning Technology

Section x.

University Officials Vice President for Academic Affairs. The President shall be assisted by a Vice-President for Academic Affairs. His/Her designation shall be confirmed by the Board of Regents upon the recommendation of a duly constituted Search Committee, and after endorsement from the BPSU President, for a period to be specified by the Board, or until sooner revoked.

Powers and Duties of the Vice President for Academic Affairs a. b. Promulgate and implement rules and regulations to carry out BPSU objectives, policies, functions, plans, programs and projects under his/her jurisdiction; Supervise the offices of the Deans, Registrar, In-charge, Program and Institutional Accreditation, In-charge, National Service Training Program (NSTP), and In-charge, On-the Job Training; Act as Co-Chair of the Academic Council; Act as Co-Chair of the Library Advisory Board (LAB); Act as Chairperson the Recruitment, Selection and Promotion Board for personnel under his/her jurisdiction; Review proposals and guidelines submitted by the Deans under his/her supervision; Approve any deviation from rules on class size as recommended by the Dean, consequently including the same in annual academic report for future reference Prepare and recommend the release of budget for the operation of the office and suggest other plans and activities related to existing programs; Represent the President in all academic concerns.

c. d. e. f. g. h. i.

Dean. The Dean shall be appointed by the Board of Regents through the recommendation of a duly-constituted Search Committee, and confirmed by the Board of Regents. Appointment. He/She shall serve for a period of three (3) years or until terminated subject for reappointment for another term only. Powers and Duties of the Dean. The Dean shall: a. b. c. d. e. f. g. Exercise educational leadership among the faculty; Provide leadership in professional upgrading through the conduct of researches, community and extension services; Formulate College policies after due consultation with the Academic Council; Consolidate the budgetary requirements of the College under his/her supervision based on the projections submitted by the College Coordinator; Plan a program of curriculum development with the assistance of the College Coordinator; Assign faculty who will direct and advise students in their program of study in academics or shop work; Implement a definite program of supervision aimed at upgrading the quality of instruction by:
Page 10 of 58

1. 2.

Exercising supervision over faculty attendance; Exercising supervision over classroom management and instruction improvement without jeopardizing the academic freedom of the faculty;

h.

Coordinate the admission and classification of stude nts and their assignments to classes to the Offices of Admission, Guidance Services and College/Campus Registrar by reviewing the curricular loads of the faculty and students; Supervise and administer the affairs of the students within their respective Colleges; Submit to the Office of the President, through the Presidential Staff, pertinent reports on his/her College, copy furnished to the Office of the VPSA; Submit a written report to the Office of the Vice President for Academic Affairs at the beginning of each semester of the vacancies in the faculty, stating the positions to be filled up and the qualifications required; Make a written report, in consultation with the College Coordinator concerned, on the performance of the members of the faculty of his/her College; Administer the evaluation of faculty and participate in the campus promotion and recruitment activities; Recommend to the VPAA the transfer of assignments of faculty members based on exigency of service, upon consultation with faculty concerned, and College Coordinator; Transmit to the Office of the Vice President for Academic Affairs with his/her comment or recommendation, all proposals affecting courses of study, instruction, scholarship, exchanges, offers of aid, and similar matters received by his/her College from any source inside or outside BPSU; Prepare the budget for the operation of the office and suggest other plans and activities related to existing programs; and Perform other tasks as may be assigned by the VPAA and/or President.

i. j. k.

l. m. n.

o.

p. q.

Coordinator. The College Coordinator shall be designated by the President upon the recommendation of the Dean. Appointment. His/her term of office shall be for one (1) year subject for reappointment for another term only. Powers and Duties of the Coordinator. The Coordinator shall: a. Coordinate with the Dean in the implementation of programs and policies, and in the preparation of budgetary requirements, cash report, work plans, curriculum enhancement, and other related activities in his area; Exercise leadership in his department in the fields of research, professional growth, community and extension service, classroom and time management; Assist the Dean in the preparation of the teachers load, monitoring faculty attendance, initiating professional development programs for the professional growth of the faculty, and orientation of new faculty and students; Assist the Dean in coordinating with the Selection and Promotion Board in the recruitment and promotion of instructors in his/her area Make recommendations to higher officials of BPSU, through and in consultation with the Dean, copy furnished the Campus Director, and Assist the Dean in the procurement of instructional materials and supplies and in monitoring the proper upkeep and repair of rooms and other facilities in the area.

b. c.

d. e. f.

Page 11 of 58

Area / Cluster Chairman. The Area. Cluster Chairman shall be designated by the President upon the recommendation of the Vice President for Academic Affairs. Appointment. His/her term of office shall be for one (1) year subject for reappointment for another term only. Powers and Duties

University Registrar The University Registrar shall be appointed by the President upon the recommendation of the Recruitment, Selection and Promotion Board, and confirmed by the Board of Regents. Appointment. His/her term of office shall be for __________________________________

Powers and Duties of the University Registrar. The University Registrar shall: a. b. c. d. e. f. g. Take charge of registration and enrollment; Issue records on schedule of classes and major examinations; House and sign student scholastic records; Prepare and sign diplomas, awards and certificates, catalogues, directories, and relevant announcements; Prepare the academic calendar in accordance with CHED memorandum; Exercise direct supervision over the designated Campus Registrars; and Prepare the budget for the operation of the office and suggest other plans and activities related to existing programs.

Campus Registrar. The University Registrar shall be appointed by the President upon the recommendation of the Recruitment, Selection and Promotion Board, and confirmed by the Board of Regents. Appointment. His/her term of office shall be for __________________________________

Powers and Duties

Academic Staff. The academic staff of the University shall be classified as Teaching Staff/Faculty and Non-teaching Staff A. Teaching Staff / Faculty. The body of instructors of each college or school constitutes its faculty. The Faculty is an institutional and instructional component and member of the educational community of BPSU. It consists of the President of the University, the VicePresident for Academic Affairs, the Deans, and all Professors, Instructors, and Lecturers of BPSU with academic loads. Regular Faculty Members. The regular members of the Faculty shall include the following: a. b. c. d. College Professors, Professors, Associate Professors, Assistant Professors, and
Page 12 of 58

e.

Instructors. ( insert qualifications set for each classification)

Non-Regular Faculty Member. Non-regular members shall include the following: a. Visiting Faculty Members, The "Visiting Professor" designation is given to a faculty member of another academic institution who will teach in the University. The terms of employment will depend on the memorandum of agreement executed by the University with the home institution of the professor concerned or upon the terms of the invitation. Compensation will be on a case-to-case basis. Requests for funding, however, should be made in advance by the requesting unit for purposes of allocation of funds b. Exchange Professor, An "Exchange Professor" is a professor of another university with approximately equal rank as a BPSU professor or associate professor who has been permitted to exchange his/her position with that of his/her counterpart, for a period of one (1) year or less. Lecturer. The "Lecturer" designation is given to a non-regular member of the teaching staff who is on a temporary status and paid on an hourly basis. Depending on his/her qualifications, a rank of "Lecturer", "Senior Lecturer", or "Professorial Lecturer" may be given. A Professorial Lecturer is equivalent to an associate professor or full professor in the regular faculty rank. Unless the candidate for the position is outstanding in her/his line of study and her/his competence and prestige entitle her/him to recognition as an expert by her/his colleagues in the field, s/he shall not be recommended for a rank higher than that of senior lecturer. The maximum allowable teaching load of a lecturer is six (6) units per semester/trimester/term at any one time in ALL units of the University or an aggregate maximum of 18 units teaching load in a year, unless other wise authorized by the Chancellor in meritorious cases. d. Faculty Members having such designation as research personnel, extension personnel, guidance counselors, registrars, librarians, auxiliary personnel etc.

c.

Duties of the Faculty Member. Subject to the approval of the Academic Council, each faculty has the following duties: a. Recommend to the College Coordinator, contemporary courses, revisions in the curriculum, up-to-date instructional materials, qualified candidates for graduation and recognition, workshops and seminar for both students and faculty; b. Determine the courses of study to be pursued for each degree offered; c. Upgrade oneself through continuous learning, academic training and participation in research and community extension services; d. Participate in BPSU programs, seminars, and policy making duty as tasked by the Dean; e. Assist the Area Heads in the preparation of budgetary requirements, cash report, work plans, curriculum enhancement, and other related activities in the area; f. Make recommendations to the Board of Regents through proper channels;

g. Administer the educational and internal affairs of his/her respective college within the limits prescribed by the rules of the BPSU; and
Page 13 of 58

h. Execute such other task as may be delegated by the Office of the Dean, Office of the Vice President for Academic Affairs, as approved by the Office of the University President.

Non-Teaching Staff. Non-teaching staff are the group of personnel detailed in academic offices to assist in the preparation of the various documents, trainings , researches related to curriculum and instruction.

PART II PROCEDURES AND STANDARDS CHAPTER X PROCEDURES AND STANDARDS ON STUDENT ADMISSION Section x. Student Admission Committee Specific Composition. The Student Admission Committee shall consist of:

a. b. c. d. e.

The Vice President for Student Affairs as chairman The Dean of the College or representative as co-chairman The University Registrar and Campus Registrars The faculty representatives of each college University and Campus Admission Personnel

Specific Functions. The Student Admission Committee shall undertake research, advise, monitor and make recommendations to the Academic Council on: a. b. c. d. e. f. admissions and transfer policy, the universitys selection policy for admission, the universitys entry requirements including prerequisites, recognition of external academic programs as entry pathways the universitys policy on assessment and recognition of foreign students qualifications policy matters relating to the universitys relationships with external stakeholders such as CHED, TESDA and other universities and all school systems. Policies and Procedures A. Admission Policies. Admission to the University shall be made without regard to race, color, age, national origin, gender, marital status, and belief. All reasonable efforts shall be made to accommodate students with physical and learning disabilities. Some specific information, records, and forms shall be required of all applicants. Admission of all students shall be primarily based on academic preparedness and the ability of individual students to benefit from the academic programs. The University is empowered to deal with their right not to accept any applicant whose qualifications do not meet the standards and requirements of the programs. A student seeking admission to the University welcomes those who are:
y

Senior student of DepEd accredited schools or secondary schools abroad expecting to graduate at the end of the school year. Graduate of DepEd-accredited schools or secondary schools abroad.

Page 14 of 58

Holders of Philippine Educational Placement Test (PEPT)/Accreditation and Equivalency Test (AET) Certificate or Alternative Learning System (ALS) Certificate issued by the Department of Education (DepEd). Transferees who have a general weighted average of 2.5, 80, or C+ or better and without failing grade for all academic units earned from the school of origin. Foreign student who is at least eighteen (18) years old at the time of enrollment and a high school graduate, or its equivalent. Foreign students may be admitted to BPSU provided they have complied with the requirements prescribed by the Commission on Higher Education (CHED) and the Department of Foreign Affairs/ Bureau of Immigration and Deportation (BID)

B. Admission Management. The Office of the Student Affairs will ensure consistent processes and regulations for admission management.

Quotas: The College Dean shall notify the Vice President for Student Affairs of all quotas fifteen (15) days in advance for any program before the posting of the result of entrance test. In the case where the anticipated number of qualified applicants is expected to exceed the quota, the Dean of the College may limit acceptance to those who meet all admission criteria and those who are the most academically or otherwise competitive. Waiting Lists: When demand exceeds availability in any given open program, an applicant may be put on the waitlist if he/she qualifies for admis sion. As slot in the program becomes available, waitlisted applicants will be notified and offered acceptance. Waiting lists shall be established and managed by the College Dean by programs or major courses. Waiting lists should be posted simultaneously with those students who successfully qualify for the admission. Benchmark dates will also be determined by the College Dean and the applicants shall be assessed according to set admission criteria. Posting of Entrance Test Results: The Office of the Vice President for Student Affairs through the Office of the Admission (Guidance Office) shall notify individual applicants of admission decisions in writing and publish benchmark dates for processing of papers. BPSU Website (www.bpsu.edu.ph) and Announcements Boards located in all BPSU campuses will be used for posting of the entrance test results and this includes the waiting lists.

C.

Admission Procedure 1. 2. 3. 4. 5. The applicant first takes the BPSU-CAT Application Form available at all BPSU campuses. Pay the scheduled non-refundable testing fee at the Cashiers office. Submit (2) two recent 1 x 1 pictures with name tag. Submit certified photocopy of latest Form 138 (Report Card)/PEPT/ALS Certificate or Certification of Grades from the school principal. Fill up correctly and completely the application for BPSU-CAT Form personally at the testing center. After filling up the application form, applicant must secure a test permit and remember the date, time, and place of examination. During examination day, an applicant is required to present the test permit and is advised to bring two (2) pieces No. 2 lead pencils, sharpener and rubber eraser. Examination results will be available at the university website at (www.bpsu.edu.ph) or can be picked up at the Guidance Office.
Page 15 of 58

6. 7.

8.

9.

If the applicant passes the examination he/she should prepare the requirements for admission.

D.

Admission Requirements Undergraduate Programs For Freshmen: Freshmen are High School graduates who have not attended college 1. 2. 3. 4. 5. 6. Entrance Test Result and Admission Slip for qualifiers shall be issued by the Office of the Admission. For the wait listed, Admission Slip shall be issued by the Office of the Dean. Original High School Report Card or Form 138/PEPT/ALS Certificate Medical Examination Certificate from the University/Government Physician NSO copy or Local Civil Registrar Authenticated copy of Birth Certificate Two (2) copies 1 x 1 picture with name tag (required color coded background per college) Long Brown Folder

For Transferees: Transferees are those students who have already taken some college programs or have already enrolled in other HEIs. 1. 2. 3. 4. 5. 6. 7. 8. Entrance Test Result issued by the Office of the Admission (Guidance Office) Admission Slip Form issued by the College Dean Honorable Dismissal/Transfer Credential Original and authenticated copy of Transcript of Records Medical Examination Certificate from the University/Government Physician Authenticated copy of Birth Certificate from Local Civil Registrar or National Statistics Office (NSO) Two (2) copies 1 x 1 picture with name tag (required color coded background per college) Long Yellow Folder

For Foreign Students: (Those applicants who graduated from high schools abroad and who have not enrolled in international HEIs). 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Entrance Test Result issued by the Office of the Admission (Guidance Office) Admission Slip Form issued by the College Dean Original High School Report Card/Transcript of Records/Scholastic Records duly authenticated by the Philippine Embassy or consulate in the Applicants Country of Origin A notarized affidavit of support and proof of adequate financial support Equivalent High School Diploma Certificate of Good Moral Character Authenticated Birth Certificate Medical Examination Certificate from the University/Government Physician Original or certified copy of Birth Certificate Certified copy of Alien Certificate of Registration (ACR) Study Permit from the Commission on Higher Education (CHED) Authenticated copy of Student Visa and Passport Two (2) copies 1 x 1 picture with name tag (required color coded background per college) Long Brown Folder

For Re Admission: (Those students who would like to continue their program after taking the leave of absence). 1. 2. 3. 4. 5. 6. Copy of Approved Leave of Absence Evaluation Record Form from the Registrars Office Admission Recommendation from the College Dean Two (2) copies 1 x 1 picture with name tag (required color coded background per college) Medical Examination Certificate from the University/Government Physician Long White Folder

Page 16 of 58

For Transfer Within BPSU: (Students from another campus who have completed at least 15 collegiate academic units or one (1) semester, may be admitted as transfer students subject to the rules of the admitting college. 1. 2. 3. 4. 5. 6. 7. 8. Application Form for Admission to College Clearance from the previous College True copy of the grades or evaluation checklist/record form Certificate of No Disciplinary Records from the Guidance Office Student Personal Data Sheet Two (2) copies 1 x 1 picture with name tag (required color coded background per college) Admission recommendation from the College Dean Long Green Folder

Students Dismissed from another College of BPSU Campuses No readmission of dismissed or disqualified students shall be considered by the College Dean without the favorable recommendation of the Dean of the college where the student was dismissed. Cases in which the action of the College Dean conflicts with the recommendation of the University Guidance Counselor may be elevated to the Vice President for Academic Affairs whose decision shall be final. (Recast) Graduate Programs A student who has been admitted in the masters program must have a cumulative average of 2.00 (85%) in the undergraduate level. Those enrolling in the doctoral level program must have a 1.50 (90%) average in the masters program. Those who do not have the foregoing requirements maybe admitted and placed on probation provided he/she possesses the Graduate School Admission Examination (GSAE) and evaluation interview. The enrollee will have a change in status from on probation to regular after completing 18 units of courses with a grade of 1.50 or better for no less than 9 units. A grade of 2.00 is not acceptable.

Admission Requirements for Graduate School 1. 2. 3. 4. 5. 6. 7. 8. 9. Correctly and completely accomplished Application for Admission (Graduate School Form s-0001). Original Copy of Transcript of Records (TOR) for all degrees earned and one (1) set photocopy. For Doctor of Education program applicants are required to submit Original Transcript of Record (TOR) for both Bachelors and Masters Degree along with the copy of their MS/MA Thesis. Two (2) copies 1 x 1 picture with name tag with plain white background Authenticated copy of Birth Certificate from Local Civil Registrar or National Statistics Office (NSO) Authenticated Marriage Contract (for married female applicant) Medical Certificate issued by licensed physician Permit to Study, if presently employed. A three hundred word essay indicating his/her purpose for applying to the Graduate Program and future plans after completion of the program at the BPSU Graduate School

Pledge upon Admission. (Every student shall, upon admission, sign the following pledge) In consideration of my admission to the Bataan Peninsula State University, and of the privileges of students in this institution, I hereby pledge to abide by and comply with all the rules and regulations laid down by the Bataan Peninsula State University and in the College in which I am enrolled. Refusal to take this pledge or violation of its terms shall be sufficient cause for denial of admission or dismissal. Admission to Classes: List of officially enrolled students shall be issued by the Office of the University/ Campus Registrar. Only students whose names appear in the list shall be admitted in the class.
Page 17 of 58

Admission of Transfer Students. The following rules shall govern the admission of transfer students:

a.

They must have obtained an average grade of 2.5, 80% or C+ or better with no failing marks, for all the collegiate academic units they have earned outside of BPSU; b. They will have to complete in this University no less than 50% of his/her units required for his/her course; c. The quota set by the Dean of the College concerned for the course to which he/she seeks admission has not yet been filled up; They shall be on probation basis until such time that: 1. 2. The Registrar of the institution where he/she came from have submitted all the credentials required for admission; The transferees have repeated, in accordance with BPSU policies, all courses taken outside BPSU which were not credited.

e. They have satisfied admission requirements set by the College. Transfer of Credits. All courses taken outside of BPSU by the admitted transfer student must be validated by the Dean and approved by the Office of the University/Campus Registrar. Registration . A student must be officially registered in order to receive credit for course work. The BPSU Official Registration Form shall be completely and correctly accomplished and shall be filed at the Office of the Registrar. a. b. c. Intra-Campus Registration Inter-Campus Registration Cross Registration

Procedures and Standards Intra-Campus / Inter-Campus Registration 1. No student enrolled in any campus/college shall be allowed to take any course in other campus/college without a written permit from the Campus Registrar and the Dean of College concerned. The authorization shall be in writing to be recorded by the Office of the University Registrar, and shall specifically describe the course authorized. The student shall be allowed to enroll a maximum of six (6) units only, subject to the evaluation as to the students academic loading, scholastic standing and schedule. The rate of tuition in the College he/she wishes to enroll shall be applied. Schedule of inter- and intra-campus registration shall be within the period of adding/dropping/changing of course.

2.

3.

Cross Registration 3. Within the University: No student shall be registered in any college of this University without the recommendation of the concerned Dean with the approval of the University/Campus Registrar. The total number of units of credit for which a student may register in two or more colleges in this University shall not exceed the maximum allowed by the rules on academic load.

4.

To Other Higher Education Institutions (HEIs): No student enrolled in the University shall give any credit for any course taken in another university, college, or school unless the permit to cross enroll is requested by the student and shall be recommended by the Dean of the College and approved by the Vice President for Academic Affairs. The University Registrar shall specify the subjects authorized.
Page 18 of 58

5.

From Other Higher Education Institutions (HEIs): No student enrolled in any other HEIs shall be admitted to University without a written permit from their Registrar. The permit shall state the total number of units and the course that the student is authorized to cross-register in. Admission is subject to the availability of slots and must have the approval of the Dean of the College concerned.

Registration Period: No student shall be registered in any programs outside the regular registration period indicated in the academic calendar.

CHAPTER X PROCEDURES AND STANDARDS ON CURRICULUM AND SYLLABUS Section x. Curriculum and Syllabus Committee. Bataan Peninsula State University (BPSU) has the responsibility to design, administer, and deliver a rigorous and coherent curriculum to equip student population with the capability to become productive citizens who continuously contribute to a global and rapidly changing society. Curriculum review facilitates curriculum development and approval, ensures alignment between the designed, delivered, and assessed curriculum, and evaluates the effectiveness of the curriculum. Specific Composition. The BPSU Curriculum Committee is composed of members of the Academic Council selected from among the members of the Academic Council . The BPSU Academic Council shall consist of the President of the University as the Chairman, the Vice President for Academic Affairs, Campus Director(s), the Director of Student Affairs, the Secondary School Principal, Director of Operations, Planning and Development, Deans of various colleges and all members of its institutional staff with a rank not lower than assistant professor as members. (BPSU Code)

College / Program Curriculum Committee. The chair of the College/Program Curriculum Committee is the College/Program Coordinator. University Curriculum Committee. The University Curriculum Committee is a standing committee initiated by the Office of the Vice President for Academic Affairs to advise and guide members of the curriculum committee in its review of curricular programs. This committee provides a channel on curriculum matters for communication, advice, support and liaison among academic programs, educational support services, and administrative units. Committee meetings are open to all faculties. The committee is chaired by a member of the Academic Council duly designated by the Vice President for Academic Affairs. Committee Meetings. The Committee shall meet at least two (2) times within a semester. Additional meetings are scheduled as needed within the semester. There may be work assignments for members between meetings. Share-point collaborations, e-mailing, and smaller group meetings will be used between full group meetings to ensure the efficient and effective use of the committees time. Specific Functions. Curriculum review and approval is a collaborative process with faculty and academic administration designed to ensure that all courses and programs are based upon fields of study appropriate to higher education, aligned with the University mission, vision, goals and objectives, consistent with institutional standards of quality and in compliance with regional and national accreditation standards and requirements set by the Commission on Higher Education (CHED). The University Policy on Curriculum Evaluation has the following purposes:
Page 19 of 58

a) b) c)

to institutionalize procedures for course and program curriculum review and action; to identify related administrative functions; and to provide guidance to faculty and staff regarding review and approval of curricular issues.

Section x.

Curriculum . (Definition and Purpose) General Guidelines for Curriculum Revision / Enrichment. The curriculum review and evaluation process must follow a well defined sequence of actions between the initiation of a change and its final approval at the university level for endorsement to the BOR. There should be a well-orchestrated information flow process in place so that all stakeholders including faculty members, the concerned administrators, students, alumni, business community can participate in the management process.
1. Deans shall discuss proposed new degree programs/changes in existing programs with the Vice President for Academic Affairs before developing a proposal. Originating departments/campuses programs as a package. shall submit related changes/new

2. 3.

Other academic departments/campuses affected by a proposed change must be notified before the approval process is initiated. Reactions of these units to the proposed change shall accompany the proposal as it proceeds through approval channels. At each step of the review and approval process, comments and recommendations may be added to a proposal. Proposals that are not complete, clear, consistent, or accurate will be returned to the originating unit with proper remarks so that the department can suitably modify the proposal and resubmit the same.

4. 5.

Specific Guidelines. BPSU curriculum review follows a well defined sequential process of review and action as follows:

1.

Proposals to initiate curricular revisions/introduce a new program, close an existing program are presented and discussed at the program/college level. If consensus is reached at the program/college level, the program/college sponsor prepares a proposal for curriculum review and evaluation. Proposals are reviewed and evaluated by the ACCO Curriculum Committee at scheduled meeting. Proposal sponsor, academic program/department, and the campus are notified of the Curriculum Committee actions. Approved proposals are presented to the Academic Council for proper endorsement to the Board of Regent for final approval.

2.

3.

4.

5.

Required Documents New Course/Program. Paperwork must include the following: 1. 2. 3. Transmittal letter Evidence of compliance with CHED and other regulating agencies Curriculum Change Form
Page 20 of 58

4. 5. 6.

Comprehensive Feasibility Study Course syllabus in required format and addressing required criteria Program curriculum map

Modified Course Paperwork must include the following:

1. 2. 3. 4. 5. 6. 7.

Transmittal letter Evidence of compliance with CHED and other regulating agencies Curriculum Change Form Comprehensive Feasibility study Course syllabus in required format and addressing required criteria Program curriculum map Comparison of existing and modified program in matrix form

Offering of New Curriculum /Program Revision Extension to Other Campuses Extension to Other HEIs Within the Country Extension to Other HEIs to Foreign Institutions Offering of Programs from Other HEIs Offering of Programs from Foreign Institutions

Procedures on Curriculum/ Program Approval Section x. Syllabus Definition and Purpose. Syllabus is the primary summary of a course. Frequently,
syllabus is viewed as a contract between a faculty member and students enrolled in the given course. It outlines the course, denotes what students may expect from the course (rationale, goals, objectives, and measurable learning outcomes), and locates the course in the curriculum. During the first meeting, the syllabi shall be discuss to the intended class(es) and there proof of acceptance from the class through signature of receipt of the syllabus and minutes of the first meeting for proper documentation.

General Guidelines for Course Syllabus Approval Validity of Approval Course Syllabus Format. All course syllabi must include the components that are identified in the Course Syllabus Format. It would be helpful if the syllabi followed the same order, but the order or outline is not the focus. The critical issue is that components are specified in all course syllabi. The course Syllabus Format specifies the core components required by the University that should appear in all course syllabi.

Course Syllabus Format: Vision & Mission I. II. III. IV. Subject Code Subject Title Intended For (Program & Year Level) Schedule
Page 21 of 58

V. VI. VII. VIII. IX. X. XI. XII. XIII. XIV.

Credit Pre-requisite Description General Objective Specific Objective Course Outline Methods of Teaching Course Requirements Criteria for grading References

Section x.

Academic Programs Definition and Purpose. General Guidelines Levels of Academic Programs. During the deliberation of the program proposal,
the level of the academic program shall be stipulated in the transmittal letter and feasibility study. It shall ensure the compliance with CHED and other regulating agencies. The level of academic program being proposed shall fall under the following categories: 1. 2. 3. 4. 5. 6. 7. Post-Graduate, Graduate, Post-Baccalaureate, Baccalaureate, Pre-Baccalaureate, Tech-Voc, or Basic Education level. ( descriptions for each category) Procedures on Declaration of Program Status . Prior to the declaration of the program regarding its status as active, frozen/suspended or abolished, the following procedure shall be observed: 1. 2. 3. 4. 5. Proposals to initiate curricular program status are presented and discussed at the program/college level. If consensus is reached at the program/college level, the program/college sponsor prepares a proposal for curriculum review and evaluation. Deans should discuss proposed status of the degree programs with the Vice President for Academic Affairs. Proposals are reviewed and evaluated by the ACCO at scheduled meeting. Approved proposals will be properly endorse by the Academic Council to the Board of Regent for final approval.

A. Active- curricular program is an existing program implemented in the whole

university or respective campuses and colleges with duly approved authority to offer and anchored to the most recent memorandum of CHED.

B. Frozen or Suspended- program is a program that is under evaluation or

observation which may be subject to abolished that is may be due to its decreasing demands, priorities of the institutions and/or strict enforcement of the CHED requirements.

(B1) When to unfreeze The campus/college with an approved frozen/suspended program and may unfreeze the same if the program applying for unfreezing has been proved
Page 22 of 58

necessary upon deliberation and evaluation by the ACCO for proper endorsement to the BOR. (B2) How to unfreeze 1. The proposals to unfreeze curricular program status are presented and discussed at the program/college level. 2. 3. 4. 5. If consensus is reached at the program/college level, the program/college sponsor prepares a proposal for unfreezing the suspended program. Deans should discuss proposed change of status of the degree programs with the Vice President for Academic Affairs. Proposals are reviewed and evaluated by the ACCO at scheduled meeting. Approved proposals will be properly endorse by the Academic Counci to l the Board of Regent for final approval.

C.

Abolished- curricular program is a program approved for permanent suspension or termination may be due in accordance to CHED order or when the demands and priorities of the university is considered and duly approved by BOR.

Procedures for Extension of Academic Programs to Other Campuses.

Academic programs may be extended to other campuses upon proper submission and approval of proposal. 1. 2. 3. 4. 5. Proposals to extend curricular program program/college level of both campuses. are discussed at the

If consensus is reached at the program/college level, the program/college sponsor prepares a proposal for program offerings review and evaluation. Proposals are reviewed and evaluated by the ACCO at scheduled meeting. Proposal sponsor, academic program/department, and the campus are notified of the ACCO actions. Approved proposals are presented to the Academic Council for proper endorsement to the Board of Regent for final approval.

Procedures for Extension of Academic Programs to other HEIs. Academic programs may also be extended to other HEIs upon proper submission and approval of proposal.
1. 2. 3. 4. Proposals to extend curricular program are discussed at the institutional level of both HEIs. If consensus is reached at both HEIs level, the institution sponsor prepares a proposal for program offerings review and evaluation. Proposals are reviewed and evaluated by authorized offices of both HEIs at scheduled meeting. Approval of the program offerings will be granted through Memorandum of Agreement between two (2) HEIs followed by BOR resolution of each institution.

Procedures for Extension of Academic Programs to Foreign Educational Institutions (Consortia) Section x. Calendar of Pacing of the Curriculum. Pacing of the curriculum calendar whether the offering is yearly, semestral, trimestral, or quarterly shall also be clearly stipulated in the curriculum proposal documentation and shall be approve by the ACCO for endorsement to BOR.

Page 23 of 58

CHAPTER X PROCEDURES AND STANDARDS ON PERFORMANCE APPRAISAL OF FACULTY Section x. Performance Appraisal of Faculty Committee. This committee is tasked to formulate appropriate policies governing the appraisal of performance of all the faculty of the university. Specific Composition. The committee shall consist of a Chairman, a Vice-Chairman and Members with faculty rank not lower than Assistant Professor. Specific Functions. The Committee is charged to design and implement a performance appraisal system for the teaching staff at BPSU. It is tasked to provide feedback regarding the quality of the instructors, work performance, devise a system on how to develop professional and personal skills of the instructors. Its specific responsibilities are the following: 1. 2. 3. 4. 5. Conduct periodic review or assessment of the evaluation instrument Revise the performance appraisal instrument as needed Ensure uniformity in the administration of the Performance Appraisal Instrument (PAI) Recommend areas for improvement based on the result of evaluation Recommend faculty for PRAISE based on the result of evaluation

Guidelines for Faculty Performance Appraisal. The performance of all faculty of BPSU will be evaluated based on the following guidelines:

1. 2.

Evaluation will be done by the Dean or the College Coordinator not later than the third (3rd) week after the midterm examinations of every semester. The instruments that will be used for evaluation are: PAI Form I PAI Form II PAI Form III For the Dean and College Coordinator For Peer For Student

PAI Form I is consist of three parts, namely Part A for Instruction, Part B for Research and Part C for Extension. Part A will be used for faculty with ranks from Instructor to Assistant Professor. All the three parts will be used for faculty with ranks from Associate Professor to Professor. In rating part B and C of PAI Form I, the following guide shall be used:
Status of Completion 100% Completed 75% Completed 50% Completed 25% Completed Less than 25% Completed Numerical Rating 5 4 3 2 1

Plus Factor which shall not exceed 5 points shall be given to faculty with ranks of Instructor and Assistant Professor who had completed research/extension project using the following guidelines: For every completed a. Externally funded research/extension project b. University research/extension project 3 points 2 points
Page 24 of 58

c. College research/extension project d. Classroom-based ( action research )

1 point 0.5 point

* If the project was done by several faculty, the point/points allotted will be divided among the researchers/extensionists. 3. The performance rating of the faculty will be computed using PAI Summary Form I for Instructors and Assistant Professors and PAI Summary Form II for Associate Professors and Professors. The results of evaluation shall be submitted to the Office of the Campus Director and Vice President for Academic Affairs not later than 3 weeks after the end of each semester.

4.

Performance Appraisal Instruments PAI Form I For the Dean and College Coordinator PAI Form II For Peer PAI Form III For Students

PERFORMANCE APPRAISAL INSTRUMENT Form III (Student)

Instructor/Professor Evaluated:__________________________ Subject: ______________ Semester: _________ AY: 20___ - 20___ Course: ________ Curriculum Year: ________

Dear Student: In the interest of improving the quality of teaching at Bataan Peninsula State University, we would like you to evaluate your instructors. Please answer each item honestly and independently. Answer all items. Your responses and opinions will be held in strict confidence and wil l not affect your grade in this subject.

Direction: Indicate your response in each of the following statement by checking one of the options indicated below:

5 Always

4 Often 3 Sometimes

2 Seldom

1 Never

Page 25 of 58

5 Always 1 2 3 4 5 6 Explains the vision, mission, goals and objectives of the university Explains the objectives and expectations in the subject. Comes to class prepared for the lesson. Relates the subject matter to other fields and current issues/concerns. Speaks clearly and audibly. Uses appropriate teaching techniques and instructional materials like worksheets exercise/handouts/up to date and relevant reading materials. Demonstrates mastery of the subject matter. Gives tests which adequately measure what were covered in the subject. Provides atmosphere which encourages students to participate in class discussions/activities. Respects students ideas and viewpoints. Gives constructive criticism of students works. Encourages students to ask questions. Explains the grading system and standards clearly. Gives reasonable subject requirements and assignments. Stimulates interests of students beyond the lessons assigned. Admits and checks instruction related errors. Returns promptly corrected assignments, quizzes, examinations and papers. Practices fairness in giving grades. Meets his/her classes regularly. Begins/dismisses the class on time. Shows firmness and consistency in disciplining students. Treats students tactfully and does not embarrass them. Provides time for consultation regarding his/her subject. Observes good grooming and decent way of dressing. Earns respect through behavior and general appearance.

4 Often

3 Sometimes

2 Seldom

1 Never

7 8 9

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

What are the instructors strong points?

What are the instructors areas for improvements?

THANK YOU FOR YOUR COOPERATION

Page 26 of 58

BPSU PAI FORM II (PEER)

PERFORMANCE APPRAISAL INSTRUMENT

Professor/ Instructor (Ratee): ___________________________ Date: ______________ College/Department:________________________ Semester:_______ AY:_________

Direction: This questionnaire seeks your objective, hones t and fair evaluation of your colleagues human relation, involvement and commitment, morality and integrity.

Please put a check under the column that describes your rating of the Instructors performance:

5 Strongly Agree 4 Agree 3 Slightly Agree

2 Disagree 1 Strongly Disagree

Thank you for your cooperation.

SA 5 1 2 3 Shows openness to questions, suggestions and reactions. Maintains harmonious relationship with co-workers and students.

A 4

SA 3

D 2

SD 1

Shows sincerity and maturity in dealing with university officials, employees, peers and students. Manifests love and concern for everyone. Communicates ideas courteously. Maintains self control at all times. Practices sensible behavior. Copes with challenging situations. Enjoys the esteem and respect of the community of his service area. Cooperates willingly with others in the achievement of common good. Demonstrates sensitivity to understand and apply information to everyone.

4 5 6 7 8 9 10 11

Page 27 of 58

12 13 14 15

Makes self available to co worker and students beyond official teaching hours. Coordinates co workers and students needs with others who can help them. Supplements available resources. Participates actively in official, social and cultural activities of the college/university. Shares expertise willingly and enthusiastically. Shows professional growth in terms of work output. Demonstrates loyalty to the school and its ideals. Shows willingness to perform extra assignment. Observes the highest standards of morality. Observes the rules and regulations affecting public service. Possesses unquestioned honesty and integrity.

16 17 18 19 20 21 22

BPSU PAI

PERFORMANCE APPRAISAL INSTRUMENT

FORM I (DEAN / CORDINATOR)

Professor/instructor (Ratee ): ____________________________Date:______________ Subject Taught :__________________________ Semester: ________AY:__________

Direction: This questionnaire seeks your honest

and fair evaluation of the

professors/instructors performance. Please put a check under the column that best describes your rating of the instructors performance.

5 Outstanding 4 Very Satisfactory 3 Satisfactory

2 Unsatisfactory 1 Needs Improvements

Part A.

Instruction

O 5 1 2 3 4 5 Prepares updated course syllabus. Meets the course objectives as stated in the course syllabus. Demonstrates in-depth knowledge of the subject matter. Develops instructional materials. Prescribes reasonable course related requirements.

VS 4

S 3

US 2

NI 1

Page 28 of 58

6 7 8 9 10 11 12 13 14 15 16 17 18 19

Motivates students to contribute knowledge and understanding of the concepts at hand. Creates opportunities for extensive contribution of the students. Provides learning conditions and experiences that promote healthy exchange and/or discussion. Stimulates students desires and interests to learn about the subject matter. Utilizes effective instruments in evaluating students performances. Submits reports/grades on time. Adopts teaching methods appropriate to the needs of the students. Provides exercises/activities which develop analytical thinking among students. Utilizes instructional materials to make teaching meaningful. Relates the subject matter to other pertinent topics. Integrates value formation in the lessons taught. Participates actively in official, social and cultural activities of the college/university. Shares expertise willingly and enthusiastically. Shows evidence of professional growth in terms of work output (i.e. instructional materials, consultancy, conduct of seminar) Attends flag ceremony, sports competition, graduation and other activities conducted by the college/university. Attends required meetings at all times. Observes punctuality in class and other school activities. Shows openness to question/suggestion and reaction. Shows respect in dealing with university officials, employees, peers and students. Maintains self control at all times. Has the ability to cope with difficult situations.

20

21 22 23 24 25 26

REMARKS:

Sub Total _________________

BPSU PAI Form I

Part B.

RESEARCH - For Associate Professor and Professor

O 5

VS 4

S 3

US 2

NI 1

Page 29 of 58

Submits research proposals to be evaluated and approved by the deans of the colleges. Presents progress report of research being conducted. Completes research activities within the specific time frame. Upgrades research capability by utilizing new ideas, methods and techniques. Practices intellectual honesty in research.

2 3 4 5

Part C. EXTENSION - For Associate Professor and Professor

O 5 1 Submits project proposal using the following parameters for evaluation. 1.1 Feasibility 1.2 Viability 1.3 Level of Acceptability 1.4 Expected Output 2 Shares expertise to improve the quality of life in the service area. 3 Uses appropriate devices/media in disseminating and utilizing information. 4 Evaluate clientele acceptance/adaptation of new technology. 5 Submits a documented report on the project

VS 4

S 3

US 2

NI 1

Plus Factor - For Instructors and Assistant Professor ( Not to exceed 5 points. )

Plus Factor which shall not exceed 5 points shall be given to faculty with ranks of Instructor and Assistant Professor who had completed research/extension project using the following guidelines: For every completed a. Externally funded research/extension project b. University research/extension project c. College research/extension project d. Classroom-based ( action research ) 3 points 2 points 1 point 0.5 point

* If the project was done by several faculty, the point/points allotted will be divided among the researchers/extension ists.

Page 30 of 58

Sub Total____________________ GRAND TOTAL ________________ RATER _______________________ PAI Summary Form I Republic of the Philippines BATAAN PENINSULA STATE UNIVERSITY City of Balanga, Bataan

COLLEGE OF ______________________________

Name: __________________________________ Descriptive Rating: ________________________ Rating Period: ___________________________

Final Rating Date:

0.00

FOR INSTRUCTOR AND ASSISTANT PROFESSOR

AVERAGE PAI-FORM I (Supervisor) SCORE

WEIGHT

EQUIVALENT PT.SCORE

A.

Instruction (1-26)

0.00

PAI-FORM II (Peer)

A. B. C.

Human Relation (1-10) Commitment & Involvement (11-19) Morality ( 20-22 )

2 3 2

0.00 0.00 0.00

PAI-FORM III (Student)

A. B.

Mastery of Subject Matter (1 -8) Classroom Management (9-25)

3 2

0.00 0.00

Over-All Total Plus Factor ( Not to exceed 5 points )

0.00

Page 31 of 58

Final Rating

0.00

Prepared by: _____________________________ Dean Descriptive Rating Outstanding Very Satisfactory Recommending Approval: Satisfactory Unsatisfactory _____________________________ Campus Director Poor Numerical Scale 90 - 100 80 89 70 - 79 60 - 69 below 60

MERCEDES G. SANCHEZ, Ed. D. Vice President for Academic Affairs REMARKS: CONFORME: _________________________ _________________________ ___________________________ RATEE _________________________

APPROVED:

DELFIN O. MAGPANTAY, Ed.D. University President PAI Summary Form II Republic of the Philippines BATAAN PENINSULA STATE UNIVERSITY City of Balanga, Bataan

COLLEGE OF ______________________________

Name: __________________________________ Descriptive Rating: ________________________ Rating Period: ___________________________

Final Rating Date:

0.00

FOR ASSOCIATE PROFESSOR AND PROFESSOR

AVERAGE

WEIGHT

EQUIVALENT

Page 32 of 58

PAI-FORM I (Supervisor)

SCORE

PT.SCORE

A. B.

Instruction (1-26) Research (1-5) / Extension (1-5)

5.6 2.4

0.00 0.00

PAI-FORM II (Peer)

A. B. C.

Human Relation (1-10) Commitment & Involvement (11-19) Morality ( 20-22 )

2 3 2

0.00 0.00 0.00

PAI-FORM III (Student)

A. B.

Mastery of Subject Matter (1 -7) Classroom Management (8-24)

3 2

0.00 0.00

Over-All Total Prepared by:

0.00

_____________________________ Dean

Descriptive Rating Outstanding Very Satisfactory

Numerical Scale 90 - 100 80 89 70 - 79 60 - 69 below 60

Recommending Approval:

Satisfactory Unsatisfactory

_____________________________ Campus Director

Poor

MERCEDES G. SANCHEZ, Ed. D. Vice President for Academic Affairs REMARKS: CONFORME: _________________________ _________________________ ___________________________ RATEE _________________________

APPROVED:

Page 33 of 58

DELFIN O. MAGPANTAY, Ed.D. University President

CHAPTER X PROCEDURES AND STANDARDS ON TEXTBOOK AND INSTRUCTIONAL MATERIALS Section x. Textbook and Instructional Materials Committee. The University recognizes the important contributions of textbook and instructional materials to human learning. TIM as prominently introduced provides basic information in support to the teaching learning process. It comprises human and material resources of the academic program converge to effect the critical selection and critical implementation of instructional tool. The committee assists the Vice President for Academic Affairs in the formulation of policies relative to the instructional program of the University. TIM policies and standards deliberated by the committee are submitted to the Academic Council for resolution. Guidelines and resolution of issues and concerns relative to its implementation are submitted to the Administrative Council for appropriate decision subject to the approval of the Board of Regents.

Specific Composition. The TIM is composed of Chairman, Vice Chairman and members who are part of the Academic Council Standing Committee.

Specific Functions. 1. The Textbook/Instructional Materials (TIM) Committee will be responsible for
monitoring the procedures for selecting, adopting, and discarding instructional materials owned and used by a particular department or cluster and for recommending instructional materials adoptions. The committee will ensure that instructional materials are selected in conformity with the established selection criteria.

2.

Procedures and Standards. Policies are adopted to safeguard the interest of students as well as the faculty and staff on the use of textbook and instructional materials. To instill a unified of services, the University permits the use of textbook authored and co-authored by the concerned. In conformity, TIM will be subjected to thorough deliberation based on the standards set by the TIM Committee.
In adherence, the following policies are herein adopted: 1. 2. 3. 4. 5. 6. The selection, use and sale of TIM shall be in accordance with the standards set by the Committee. The Committee is vested the authority to classify and categorized any TIM according to fitness in the curriculum, students and faculty members. Any approved TIM found to be affected by plagiarism shall be withheld and the author/s shall be subjected to administrative liabilities. The approved TIM shall only be valid for use to a maximum period of five (5) years unless otherwise submitted for re-evaluation. Professor may prescribe one textbook only for one program. Direct selling of TIM including those published in the open market is strictly prohibited.

Page 34 of 58

7.

Purchase of TIM to be used in the course shall be guided by policies of the Committee except in optional cases when needs arise specially as supplement laboratory text and manuals. No faculty members shall prescribe TIM authored by other faculty and staff in exchange for good and/or financial gain. Faculty and staff members may receive royalties in favor of the sale of TIM which under authorship provides it is approved by the Committee. Such royalty shall not exceed 50% of the selling price.

8. 9.

10. Sale of TIM to the students shall be handled by the BPSU Business Center. If capable, the center shall likewise handle the printing of TIM authored by faculty and staff member of the University.

Review and Approval. Issuance of Certificate of Usage Validity of Approval Intellectual Property Rights Royalty Plagiarism
Sanctions

CHAPTER X PROCEDURES AND STANDARDS ON CONFERMENT OF DEGREE

Section x.

Conferment of Degree Committee. Specific Composition. Specific Functions.

Procedures and Standards Application for Graduation. The term graduation refers to the completion of an academic degree, whether at the undergraduate or graduate levels. Graduation however, is not automatic. A graduating student is required to file as application for graduation with the Office of the Campus Registrar thru the Dean of the College within four (4) weeks after regular enrollment period during his/her last semester in the university.

Removal of Deficiencies. A candidate for graduation must have his/her deficiencies and records cleared not later than the date specified in the academic calendar. All candidates for graduation shall have their deficiencies cleared and their records completed not later than thirty days before the date of graduation except in those courses both academic and non-academic in which the student is currently enrolled during the semester.

Residence Requirement. No student shall be allowed to graduate from the University unless he has completed at least 50% of the total units required in the program he is enrolled in immediately prior to graduation. However, the University Academic Council has the discretion to determine a higher number of transfer credits for the degree.
Page 35 of 58

Resident Credit. Resident credits refer to all academic courses and units earned in BPSU, including those earned in other institutions that are required for a particular degree and had already been validated and accredited in BPSU. In the computation of the final average of a student who is a candidate for graduation with honors, only resident credits shall be included. Minimum Academic Load. A student who is a candidate for graduation with honors must have taken, during each semester, not less than fifteen (15) units of credit or the regular load prescribed in the curriculum. In cases where such normal load is less than fifteen (15) units but not lower than twelve (12) units, it shall be the responsibility of the student to establish the reason for underloading within the semester it was taken, subject to the consideration and approval of the Dean and University/Campus Registrar. The pertinent documents required from students to support justifiable causes for a lighter academic load are: a. b. c. For health reasons medical certification to be confirmed by the University Health Service; For unavailability of course certification by program adviser and copy of schedule of classes; and For employment copy of payroll or appointment papers indicating duration of employment.

It is the responsibility of the student to establish beyond reasonable doubt the veracity of his/her claim as to the cause(s) of the lighter academic load.

Thesis/Dissertation Authenticity. List of Candidates for Graduation. The list of candidates for graduation shall be prepared by the Campus Registrars upon consultation with the University Registrar, and shall be presented by the latter to the Academic Council for endorsement to and approval of the Board of Regents. Ten (10) weeks before the end of the semester the Registrar shall publish a complete list of duly qualified candidates for graduation for that semester. Recommendation and Confirmation. No student shall graduate from BPSU unless his/her name is recommended as a candidate for graduation by the Academic Council, and consequently confirmed by the Board of Regents in a form of resolution. Conferment of Titles and Honorary Degrees Academic Awards. A student who completes his/her course in the graduate and undergraduate levels with the following averages, computed on the basis of units, shall graduate with honor. Undergraduate Level Distinction Summa Cum Laude Magna Cum Laude Cum Laude Average 1.00 to 1.20 1.21 to 1.45 1.46 to 1.75 Lowest Grade 1.50 1.75 2.00

The candidate for honors in the undergraduate level should not have any grade lower than 2.0, any dropped course and an unremoved Incomplete or Inc in any academic course, whether prescribed or not in his/her curriculum, taken in BPSU or in any other educational institution, prior to his/her coming to BPSU.

Page 36 of 58

In the graduate level, the candidate for honors should not have any grade lower than 1.75, any dropped course and an unremoved Incomplete or Inc in any academic course, whether prescribed or not in his/her curriculum, taken in BPSU or in any other educational institution, prior to his/her coming to BPSU. For non-degree programs, a student who completes his/her course with the following averages, computed on the basis of units shall graduate with honor:

Non-Degree Courses Distinction With Highest Honors With High Honors With Honors Average 1.00 to 1.20 1.21 to 1.45 1.46 to 1.75 Lowest Grade 1.50 1.75 2.00

The candidate for honors in the undergraduate level should have passed/completed NSTP.

Application for Academic Awards. ( Date and Procedures) Special Awards. Honoris Causa. The University through the Academic Council and upon approval of the Board of Regents may confer a doctoral degree honoris causa to any person with distinguished achievement in national or international level.

Other honorary titles may be conferred by the University upon approval of the Board of Regents on individuals who manifested exemplary support and contribution to the University and the country.

Revocation of Degrees Conferred Student Academic Offenses Graduation Requirements. Commencement and Baccalaureate Exercises. BPSU shall hold a formal commencement and baccalaureate graduation program once a year only which shall be immediately after the end of the second semester of every academic year. ( No Octoberian?) Arrangements. A committee shall be in charge of activities for commencement. Attendance. All graduating students shall attend the commencement exercises as scheduled. Academic Costumes. Candidates for graduation shall be required to wear academic costumes during the commencement exercises in accordance with the rules and regulations of BPSU. Signatories of Diploma. Signatories of diploma shall include the President and the University Registrar. Date of Graduation. A student who has completed all the requirements of the curriculum, but did not apply for the corresponding degree or title, shall have his/her graduation approved as of the date he/she should have originally graduated.
Page 37 of 58

Graduation Fees. No student shall graduate unless he/she pays the required graduation fee. ( Procedures on declaration of graduation fees)

CHAPTER X PROCEDURES AND STANDARDS ON ACCREDITATION

Section x.

Accreditation Committee Specific Composition Specific Functions Procedures and Standards Program Accreditation Institutional Accreditation

Page 38 of 58

PART III BPSU FACULTY CHAPTER X COMMITMENT Section x. Section x. Section x. Section x. Section x. Section x. Section x. Section x. Section x. Section x. Code of Conduct and Ethical Standard of Faculty Members. As a public trust, Quality Education Academic Freedom. Faculty as a Citizen Faculty and the University Faculty and Profession Faculty and Administration Faculty and Associates Faculty and Students Faculty and Parents (To be lifted from the Faculty Manual. For Encoding c/o joy)

CHAPTER X GENERAL POLICIES AND PROCEDURES ON FACULTY APPOINTMENT Section x.

General Provisions. The Board of Regents shall appoint BPSU employees, upon recommendation of the Office of the University President and shall determine the conditions of employment. The Board of Regents may delegate authority to the University President subject to existing laws and policies on personnel appointment.

Section x.

Recruitment, Appointment and Promotion. Pursuant to Civil Service Commission Memorandum Circular No. 03, s. 2001, the BPSU adopts a Merit Selection and Promotion Plan (MSPP) to be implemented by its all campuses. Objectives of MSPP. It is the policy of the BPSU to strictly adhere to the principles of merit, fitness and equality. The selection of personnel shall be based on their rela tive qualifications and competence to perform the duties and responsibilities of the position. There shall be no discrimination in the selection of personnel on account of gender, civil status, physical disability, religion, ethnicity, or political affiliation. In this pursuit, the BPSU Merit Selection and Promotion Plan aims to: 1. establish a system that is characterized by strict observance of the merit, fitness, and equality principles in the selection of personnel for appointment to positions in the career and non-career service in all levels; create equal opportunities for employment to all qualified men and women to enter the government service and for the career advancement in the BPSU.

2.

Composition of the Recruitment, Selection and Promotion Board. The RSPB shall be composed of the following: A. For Teaching Personnel: Chairperson Members Vice-President for Academic Affairs a. b. Director of Administrative Services; President of the BPSU Faculty and Employees Association ( FAsso)
Page 39 of 58

c. Dean of College where the vacant position is under. d. Dean of Instruction ( for satellite campuses). e. Secretary to be designated by the Chairperson

B.

For Non-teaching Personnel Chairperson Members Vice-President for Administrative and Finance

a. b. c. d.

Director of Administrative Services Head of the Department where the vacant position is under. The highest ranking officer of the non-teaching personnel association. The Associate Director for Administrative Services (for satellite campuses)

Functions and Responsibilities of the Recruitment, Selection and Promotion Board. The RSPB shall have the following functions and responsibilities: 1. 2. Adopt a formal screening procedure to formulate criteria for the evaluation of candidates for appointment, taking into consideration the following: Reasonable and valid standards and methods of evaluating the competence and qualifications of all applicants competing for a particular position. Criteria for evaluation of qualifications of applicants for appointment must suit the job requirements of the position. Disseminate screening procedure and criteria for selection to all agency officials and employees and interested applicants. Any modification of the procedure and criteria for selection shall likewise be properly disseminated; Prepare a systematic assessment of the competence and qualifications of candidates for appointment. Maintain fairness and impartiality in the assessment of candidates. Evaluate and deliberate en banc the qualifications of those listed in the selection lineup; Maintain records of the deliberations which must be made accessible to interested parties upon written request and for inspection and audit by the CSC; and Orient the officials and employees in the agency pertaining to policies relative to personnel actions, including the gender and development dimensions of the Merit Selection and Promotion Plan. Submit the list of top all ranking candidates recommended for appointment from which the appointing authority shall chose the applicant to be appointed The appointing authority shall have the following functions and responsibilities: a. Establish a Selection and Promotion Board and see to it that all SPB members undergo orientation and workshop on the selection / promotion process and CSC policies on appointments. Assess the merits of the SPBs recommendation for appointment and in exercise of sound discretion, select, in so far as practicable from among top three (3) ranking applicants deemed most qualified to the vacant position. Issue appointments in accordance with the provisions of the BPSU Merit Selection and Promotion Plan.

3. 4.

5. 6. 7. 8.

9.

b.

c.

Page 40 of 58

Basic Policies. a.) Selection of employees for appointment in the BPSU shall be open to all qualified applicants meeting the requirements of the job. a) This Merit Selection and Promotion Plan shall cover positions in the first and second level and shall also include original appointments and other related personnel actions. There shall be no discrimination in the selection of employees on account of gender, civil status, physical disability, religion, ethnicity, or political affiliation. ( CSC MC No. 03, s. 2001) New entrants who shall fill up a vacant position shall be considered for a contractual appointment. A Very Satisfactory rating shall be required for the renewal of a contractual appointment. The maximum time for contractual service of teaching and non-teaching personnel shall be three (3) years. However, a contractual faculty member shall be required to finish his/her masteral degree before given permanent appointment. The BPSU Selection and Promotion Board shall recommend for permanent position personnel with contractual appointment personnel with contractual appointment who meets the requirements for permanency set by the Board. ( Article 213, Tenure- BPSU Code) Part-time instructors may be hired when the services are essential and necessary and the regular teaching staff is insufficient or inadequate to carry out the demands of the service. Vacant positions marked for filling shall be published in accordance with Republic Act 7041 ( Publication Law). The published vacant positions shall also be posted in at least all (3) conspicuous places in all campuses of the BPSU for at least ten (10) calendar days. Other appropriate modes of publication maybe used, like advertising in cable television, having a website or using a public address system. Filling of vacant positions shall be made after ten (10) calendar days from their publication. The publication of a particular vacant positions shall be valid until filled but not to exceed beyond six (6) months reckoned from the date the vacant position was published. ( CSC MC No. 3, s. 2001)

b)

c)

d)

e)

f)

g)

h) i)

Recruitment and Selection of Faculty. It is the policy of the BPSU to strictly adhere to the principles of merit, fitness and equality. The selection of personnel shall be based on their relative qualifications and competence to perform the duties and responsibilities of the position. There shall be no discrimination in the selection of personnel on account of gender, civil status, physical disability, religion, ethnicity, or political affiliation. Recruitment Procedures. For the recruitment of new faculty members, the following policies shall be observed: 1. The Dean of College shall submit to the Office of the Vice President for Academic Affairs, through the office of his/her respective Campus Director, a request letter for additional needed faculty members for a specific academic year . For a more comprehensive publication, the following data must be supplied by the requesting offices; The Office of the Vice President for Academic Affairs shall consolidate, review and endorse the vacant positions to the Office of Human Resource Management Office;

2.

3.

The vacant position shall be published by the HRMO in the CSC Bulletin of Vacant Position and through other mode of publication. It shall likewise be published in all (3) conspicuous places in all campuses of the BPSU for at least ten (10) calendar days.
Page 41 of 58

Screening Procedures 1. Following the composition of the RSPB for teaching personnel, the Board en banc shall conduct evaluation of the qualification of all candidates. The PASUC common criteria for Evaluation of Faculty shall be used. The candidates shall also undergo interview and demonstration teaching. Weight Allocation:
Common Criteria ( Appendix A) Interview ( Appendix B) 200 x 0.25 10 x 2 = = = Total v 50pts. 20pts. 30pts. 100 pts

Demonstration Teaching (Appendix C) 10 x 3

2.

A list of all the top all (3) ranking candidates shall be recommended to the appointing authority from which he shall choose the applicant to be appointed.

3.

The appointing authority shall assess the merits of the SPBs recommendation for appointment and in the exercise of sound discretion, select, in so far as practicable, from among the top (3) ranking applicants recommended by the SPB.

4.

The applicant chosen for the position shall be issued an appointment in accordance with the provisions of the BPSU Merit Selection and Promotion Plan.

5.

A notice announcing the appointment of personnel shall be posted all (3) conspicuous places in the BPSU a day after the issuance of the appointment for at least fifteen (15) days.

Failure of Selection. If none of the applicants for a particular selection process qualified for the positions, the Recruitment, Selection & Promotion Board shall declare failure of selection. It shall consequently repeat the whole selection process until qualified applicants are hired.

Processing of Original Appointment as BPSU Instructor. Any faculty entrants shall undergo the procedures for processing of his/ her original appointment as BPSU employee in accordance with the provisions of the MSPP. The following documents should be attached to the recommendation for original appointments: 1. 2. 3. 4. 5. 6. 7. 8. Fully accomplished basic papers (HRDO B-1) Personal Data Sheet with two 2 x 2 pictures Justification Original Transcript of Records (TOR) and Diploma or True Copy of Grades certified by the College Secretary, if TOR and Diploma are not available NBI clearance Marriage Certificate, authenticated by NSO, if married Birth Certificate, authenticated by NSO Medical Certificate with documentary stamp

Additional documents are required in the following cases:

 

For Teaching Associates/Teaching Fellows: Photocopy of Form 5 For those who transfer from another government office/institution: Complete
Page 42 of 58

statement of Service Record, Certification of leave credit, Certification of last salary received, approved transfer and clearance from former agency For foreigners: Working visa and employment permit from Department of Labor and Employment (DOLE), if there is no MOA with reciprocal terms

( Specific procedure and requirements from the Administrative Services office) Appointment to Specific Rank or Tenure. Tenure or permanency is granted to a faculty member who meets the requirements for the position to which s/he is being appointed after a trial period in accordance with the rules and standards set by the University.

The criteria for tenure set by the University ensure that each faculty satisfactorily performs his/her teaching duties as well as contribute to the pool of knowledge in his/her chosen field or discipline. The inextricable link between teaching and research/creative work/extension, which is an essential requirement for faculty promotion, must also be reflected in the grant of tenure. Nature of Faculty Appointments. The following are the nature of appointment in the government service: a. b. Original Appointment is the first appointment to a position in the career service of a person who meets all the requirements of the position. Promotion is the advancement of an employee from one position to another with increase in duties and responsibilities as authorized by law, and usually accompanied by an increase in salary. Transfer is the movement from one position to another without break in service involving the issuance of an appointment. Reemployment is the reappointment of a person who has been previously appointed to a position in the career service but who has been separated as a result of reduction in force, reorganization, retirement or voluntary resignation. Reappointment is the reissuance of appointment during reorganization, standardization, reclassification, devolution or other similar events or subsequent appointments of substitute teachers. Reinstatement is the issuance of an appointment to a person who has been previously appointed to a position in the career service and who has, through no delinquency and misconduct, been separated there from or to one who has been exonerated of the administrative charges unless the decision exonerating him/her specifies restoration to his/her previous positions. Renewal is the subsequent appointment issued upon the expiration of the appointment of contractual/casual personnel or upon the expiration of a temporary appointment.
Change of Status (from temporary to permanent) is the appointment issued to a temporary employee when he acquires the appropriate eligibility or becomes fully qualified for the position to which he is appointed. Upgrading/Reclassification refers to the change in position title with the corresponding increase in salary grade.

c. d.

e.

f.

g.

h.

i.

Procedure of Appointment. Recommendation for appointment in the academic staff and non-teaching personnel shall be made in accordance with rules or procedure consistent with the policy established by the Civil Service Commission, the Board of Regents and other relevant laws. Every recommendation to the Board of Regents, by the Recruitment, Selection and Promotion Board through the BPSU President, for appointment shall be accompanied by a complete statement of the qualifications, trainings, and service record, publications or researches of the candidates, and other information which may be called for under the rules of the University, in consonance with the Principles Governing Employment of the Civil Service Commission.

Page 43 of 58

Nepotism rule shall apply to all kinds of appointment be they original, promotion, transfer or reemployment regardless of status, including contractual, except for consultants and teachers, pursuant to CSC MC #40, s. 1998. Ineligibility for Appointment. No person shall be eligible for appointment or reinstatement as a member of the faculty or employee of BPSU during the term for which he was elected to any political office. Any person, who has filed his candidacy to any electorate position, national or local, shall automatically be resigned from office as mandated by the Omnibus Election Code. No person, who has been defeated as a candidate for any political office in an election, shall be eligible for appointment or reinstatement as a regular member of the teaching and non-teaching personnel within a year after the election. Other Personnel Movements. The following are personnel movements which do not require issuance of an appointment but shall nevertheless require university order by the University President: Reassignment; Detail; Secondment; Job Rotation, and Designation. The issuance of the order shall be in accordance with pertinent laws and rules Discipline and Termination of Appointment Specific Policies for Reappointment of Faculty Member.

Promotion and Advancement of Faculty. For upgrading of Faculty positions, the Philippine Association of State Colleges and Universities (PASUC) common criteria for Evaluation of Faculty shall be used by the RSPB. This criteria is taken from the National Budget Circular No. 461, dated June 1,1998 which has the subject Revising and Upgrading the Compensation and Position Classification Plan for Faculty Positions Embodied in National Compensation Circular (NCC) No. 69. Promotion and Advancement Procedures. For promotion of faculty member, the following criteria shall be used:

1.

PASUC Common Criteria For Evaluation of Faculty with the following point distribution Educational Qualification Experience and Length of Service Professional Development, Achievement and Honors

60 %

85 points 25 points 90 points ________ 200 points 40 % 100%

2.

Latest Performance Evaluation Total

Tenure. Permanent employee shall enjoy security of tenure and shall not be terminated from service except for just cause and subject to the requirements of due process. Contractual and casual employees shall not enjoy the right to security of tenure and may be terminated anytime pursuant to BPSU rules and regulations. Permanent appointment may be granted to an employee based on the rules and regulations set by the Recruitment, Selection and Promotion Board duly approved by the Board of Regents. Contractual appointment shall be made for a specific period while a position is held by a regular appointee on leave of absence. He/She shall be paid the basic salary (step
Page 44 of 58

1) regardless of the salary step of the regular appointee for whom he/she is substituting.

Point Allocation and Salary Grades. Faculty ranks across the University are given corresponding grades as follows: ( Table showing ranks and grades)

FACULTY

SUB-RANK I

SALARY GRADE 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

POINT BRACKET 65-below 66-76 77-87 88-96 97-105 106-114 115-123 124-130 131-137 138-144 145-151 152-158 159-164 165-170 171-176 177-182 183-188 189-194 195-200

Instructor

II III I II III IV I II

Assistant Professor

Associate Professor

III IV V I II III IV V VI

Professor

College / University Professor Reference: MSPP 2002

Separation from Service a. Resignation. No resignation presented by any member of the faculty shall be considered unless notice thereof has been given to the ____________ through the Dean and/or Campus Director concerned, at least thirty (30) days before it takes effect. For Cause. A faculty member may be separated from the University for cause. No member of the faculty, officer, or employee shall be suspended or removed for cause, except after an investigation and hearing shall have been had. ( faculty with administrative cases/charges) c. Mandatory. Under R.A. 660, P.D. 1146, and R.A. 8291, retirement is compulsory at age 65. Optional (Under R.A. 660) 1) 2) At age 63 The member must have completed at least 18 years of service, the last 3 of which must be continuous. At age 60 and 62 The member must have met the age and service requirements in accordance with the schedule below, the last 3 years of which must be continuous.

b.

d.

Extension of Service in the University

Page 45 of 58

Termination of Appointment. BPSU may terminate the services or the contract of employment of a contractual employee at any time with just cause, or when he/she fails to qualify to be a regular employee in accordance with reasonable standards as recommended by the College dean and upon approval of the Office of the University President. A months notice may be served to the employee if the contract or service will be terminated before the expiration date. BPSU shall not terminate the services of a regular employee except for just cause pursuant to CSC MC 8, s. 1979 and Art. 14 Omnibus Rules, Book V, EO 292. An employee unjustly dismissed from work shall be entitled to reinstatement without loss of seniority rights and other privileges and to his full back wages, inclusive of allowances and other benefits or their monetary equivalent.

Section x.

Faculty Workload. ( Definition and Purpose) Basic Policies 1. 2. The teaching load shall be assigned by the Dean on the basis of the expertise of the faculty, their line of specialization and/or availability of course offerings. The permanent faculty shall be prioritized on the assignment of teaching load over contractual faculty.

Regular Work Load. The following shall govern the distribution of teaching loads to the faculty members of the University:

A. Full-Time Faculty. Full-time faculty members shall render at least six (6) hours of official work
per day.

B. Faculty with Administrative / Additional Assignments. In addition to the teaching function

of faculty members, they may be designated to perform other functions such as but not limited to, with corresponding credit unit equivalent:

BPSU officials with faculty rank, shall not be paid on the first six (6) unit load. They shall not be allowed to hold classes beyond six (6) hours per week, otherwise it would hinder the discharge
Page 46 of 58

of their duties and responsibilities as officials. Their actual teaching hour should be beyond s the regular work-hours. Overload. In excess of the regular load of a faculty member, he shall be entitled to an overload pay, provided, the faculty shall not be allowed to carry an extra teaching load beyond 12 hours a week, except for exigencies of service. Note: There is exigency of service when all faculty members are already given the maximum ETL but there are still available undistributed teaching load. Additional Assignment. The teaching load above prescribed may be reduced in case a member of the faculty is engaged either in research or in other productive scholarship or is assigned to perform administrative or committee work, provided, the maximum load reduction for research work or any other form of academic endeavors shall be six (6) hours per week, provided further that they shall not be allowed to hold extra load. Underload. Emergency Load. Substitution Outside Teaching Load. Employees are barred to undertake any paying job in a non-government
agency with the same line of business (education) or in another government owned or controlled agency, except upon written approval from the Office of the University President and it is not prejudicial to the discharge of duties and responsibilities. His/her teaching load outside BPSU shall not exceed 12 units.

Permit to Teach ( Procedure and Form) Academic Non-Teaching. Special Assignment Extension of Working Hours. When the interest of the University service so requires, the head of any office may recommend to higher authorities the extension of the daily hours of work for any or all of the employees under him and may likewise require any or all of them to do overtime work, not only on work days but also on holidays, provided that they shall be compensated for services rendered. Service Report. All employees shall record their time of service either by the use of bundy clock/thumb scanner, if one is provided, or by the daily time record. The use of the bundy clock is personal to the employee and cannot be delegated to another, and any violation of this requirement subjects the offender to administrative action. Computation of Teaching Load For Undergraduate Courses For Graduate Courses For Tutorial Class Submission of Grades. Section x. Section x. Scheduling Faculty Rights, Privileges and Benefits A. Faculty Rights. The faculty member shall enjoy the following rights in addition to other rights provided for under other relevant laws. Academic Freedom of Faculty. Members of the faculty shall enjoy academic freedom; provided however, that in the discharge of their official function, they shall be guided by law. Academic freedom is the right of a member of the faculty to teach the subject of his specialization according to his best lights; to hold, in other subjects, such ideas as he believes sincerely to be right; and to express his opinions on public questions n a i manner that shall not conflict with his duties as a member of the faculty nor question his loyalty to the school, college or university that employs him.

Page 47 of 58

a.

The right to have free expression of opinions and suggestions, and to avail of effective channels of communication with the appropriated academic rank and administrative bodies of the school The right to be provided with free legal service by the College when charged in an administrative, civil and/or regulating governing authorities concerned of ay action committed directly in the lawful discharge of professional duties and/or defense of school policies. The right to establish or join and maintain a labor organization (BPSU Faculty Association), a self-regulating professional organization to pro mote their welfare and defend their interest The right to be free from involuntary contributions except those approved or imposed by their own association. The right to be free from any compulsory assignment not related to their duties as defined in their appointment contract, unless equitably compensated therefore in accordance with existing laws. The right to intellectual property as provided by applicable laws. The right to demand as persons in authority protection and due respect, when acting in the discharge of lawful duties and responsibilities. The right to be accorded the opportunity to choose alternative career channels either in school administration or classroom teaching, or other lines of endeavors in the school for purposes of career advancement ; provided, it does not conflict with the internal needs of the school. The right of the faculty to be heard in all cases of conflict whether between cofaculty, administration or non-teaching personnel. The right to appeal against compulsory arbitration.

b.

c.

d. e.

f. g. h.

i. j.

B.

Faculty Privileges and Benefits Mandatory Benefits.

Leave Privileges. All employees, permanent or contractual, who have rendered at

least six (6) months of continuous service, and whose office hours are so fixed that they are on duty within the number of hours required by law, are entitled to benefits and privileges as prescribed by law.

a. b. c.

Maternity Leave. Maternity leave shall be granted to female employees, pursuant to Civil Service rules and regulations. Paternity. Paternity leave shall be granted to married male employees, for a period of seven (7) working days with pay, as provided by law. Special Leave Privileges. Special leave privileges shall be granted to regular non-teaching members for a period of not more than three (3) days on any of the following: birthday, wedding, graduation, enrollment, hospitalization, burial, relocation and anniversary leave. Vacation Leave. The permanent teachers vacation leave shall consist of seventy (70) days in each academic year in addition to the usual Christmas vacation of fourteen (14) days. Such vacation leave may be taken only during the regular vacation period of the BPSU. The teachers vacation leave (70 and 14 days) are on full pay except where the teacher has been absent during the school year, in which case he is not entitled to full vacation pay. No vacation salary shall be paid a teacher separated from the service by dismissal prior to the close of the school year.

d.

Page 48 of 58

The University President shall be notified of faculty members and employees vacation and sick leave exceeding three (3) months. e. Sick Leave. Sick leave shall be granted only on the account of sickness or disability on the part of the employee concerned or any member of his immediate family as may be provided by law. Service Credits. These are granted to faculty members if service is rendered during long vacations and/or Christmas break. However, these service credits are granted only to offset absences. Leave Credits. Faculty members who are designated to perform nonteaching functions and who render the same hours of service as other nonteaching employees shall be entitled to fifteen (15) days vacation leave and fifteen (15) days sick leave.

f.

g.

Government Benefits. BPSU participates in the Government Service Insurance System (GSIS), Employee Compensation, Home Development Mutual Fund and Philippine Health Insurance covered by the existing laws. In case of leave of absence without pay of permanent employees, BPSU shall pay the government share in the life insurance premiums corresponding to the first year of the leave. Thereafter, the person concerned, except in meritorious cases shall pay both the personal and government shares. a. Productivity Incentive Bonus. Productivity Incentive Bonus shall be granted to all qualified personnel in an amount and manner to be determined by law. Thirteenth Month Pay and Cash Gift. All employees who have rendered at least four (4) months of continuous service as of October 31, shall be entitled to a Christmas Bonus, equivalent to a month salary and Cash Gift as prescribed by law to be given in two (2) installments. The first installment shall be given not earlier than May 15, and the second installment not earlier than November 15. Clothing Allowance. All qualified employees shall be entitled to Clothing Allowance per year, in an amount and manner to be determined by law. Leave Monetization. There shall be monetization of leave credits, terminal leave and unexpired portion of maternity leave as provided by law, subject to availability of funds. Terminal Leave. If an officer or employee retires, resigns or is separated from the service through no fault of his own commutation, all his leave credits without limitation and regardless of the period when the leave credits were earned, is allowed.

b.

c. d.

e.

Other Government Benefits. All employees shall be entitled to other benefits as the law and future enactments may provide. Fringe Benefits Annual Medical and Dental Check-up. Each member shall be entitled to annual medical check-up and other laboratory examinations under the direction of the Office of Administrative Services. Study Privilege of BPSU Employees. Permanent employees of BPSU shall have the privilege of enrolling in BPSU for free in courses that shall be beneficial to their regular work in the BPSU system, subject to governing rules and policies on scholarship. No employee shall enroll as a student in BPSU or in any outside institution without the permission of the President through their respective immediate superiors. Permission may be granted only when, considering the following: a. Teaching load or workload of the employee;
Page 49 of 58

b. Nature and scope of the course he intends to take, and c. Time the course requires. Thesis/Dissertation Assistance to Employees. The University shall provide assistance to employees who are on the process of writing their thesis or dissertation, subject to the rules and regulations stipulated in the HRDP. Study Privileges of Children. BPSU shall grant study privileges to children of permanent employees to enjoy free tuition fee governed by existing BPSU rules and policies. A maximum of two (2) children at a time shall be allowed to enjoy such privilege. Economic Allowance. All employees shall be entitled to subsistence allowance to an amount approved by the Board of Regents upon the recommendation of the University President. Housing Privilege. Employees may apply for housing privileges subject to University policies and laws. E-mail Account. All employees shall be entitled to an official e-mail account through the BPSU webmail. Other Fringe Benefits. Employees shall be entitled to other fringe benefits as may be prescribed by laws.

Section x.

Restrictions On Textbook and Instructional Materials. No book, outline, compilation or syllabus, whether printed or duplicated, authored by any member of the teaching staff, shall be used as textbook in any class unless approved by a committee in accordance with the rules prescribed by the Academic Council, subject to Intellectual Property and Copyright Laws. On Private Tutoring. No member of the faculty shall be permitted to give private tutoring service to any student enrolled in BPSU. On Accepting Gifts. On Conduct of Review Classes On Use of Equipment On Private Practice. Permission to engage in private practice of the profession of faculty members may be granted only if such private practice may enhance their usefulness to BPSU or improve their efficiency; provided, that said practice is done outside of his official time with BPSU. On Private Enterprise. No employee of BPSU shall practice any profession or manage personally any private enterprise which, in any way, may conflict with his function in his office; nor shall he be financially interested in any contract with BPSU. On Speaking Engagement. Members of the faculty of BPSU shall be permitted to accept invitations to speak at graduation or commencement exercises or as a resource speaker of other schools, colleges, government agencies and nongovernment organizations, and the time spent in going to and returning from the place shall be considered official. On Inviting a Lecturer. No member of the faculty may invite any person who is not officially connected with BPSU to give a lecture or talk on any subject before his class or any group of students without permission from the Dean. On Journalistic Responsibility. On Study Grants
Page 50 of 58

On Absence Without Leave On Limit on Honoraria On Use of University Information. No member of the faculty, officer, or employee of BPSU shall publish or discuss publicly the proceedings of meetings of the Board of Regents or its decisions which are not yet released for publication, without the written permission of the President. On Membership in Organizations and Associations On Foreign Travels Complaints and Grievances. Employees shall have the right to present their complaints and grievances to the committee constituted pursuant to the rules set by BPSU and the Employees and the Faculty Associations, and have them adjudicated as expeditiously as possible in the best interest of BPSU. Sanctions. No employee of BPSU shall be suspended nor removed for just cause without due process. An employee shall be sanctioned of a penalty as prescribed by the civil service manual, manual of operation and faculty code as may be applicable. Preventive Suspension. Notwithstanding the provisions of the preceding article, the President may preventively suspend any subordinate, officer or employee, pending an investigation of the administrative charges against him, pursuant to the rules set by BPSU, if the charge against such subordinate, officer or employee involves dishonesty, oppression or grave misconduct, or neglect in the performance of duty, or if there are strong reasons to believe that the respondent is guilty of charges which would warrant his removal from the service. Review by the Civil Service Commission. The Board of Regents, upon recommendation of the President, may suspend or remove employees after due hearing. In all cases where the decision of the Board is for removal of the employee concerned, the case shall be forwarded to the Civil Service Commission for review without prejudice to further administrative and judicial remedies.

Section x.

Faculty Conduct Obligations. In addition to the other duties and obligations pursuant to the existing laws and without prejudice to the aforementioned responsibilities, the faculty shall: a. b. Perform his/her academic duties to the school by discharging his/her responsibilities anent to the vision and mission of the University; Be accountable for the efficient and effective attainment of specified learning objectives in pursuance of national development goals, within the limits of available school resources; Render regular reports to the school on the performance of each student, to the latter or their parents or guardian as may be necessary, with such necessary suggestions for improvement as called for by the circumstances; Assume the responsibility of maintaining their personal growth and advancement and sustaining professionalism in their behavior at all times; Refrain from making deduction in the scholastic rating of students, for any act that is clearly not a manifestation of poor classroom standing; and Participate as agents of constructive social, economic, moral, intellectual, cultural and political change in the school and community within the context of national policies.

c.

d.

e.

f.

Neutrality. Faculty member shall provide service to anyone without unfair discrimination and preference as to religious, social or political party affiliation.
Page 51 of 58

Simple Living. Faculty members and their households shall lead modest l lives appropriate to their positions and earnings. They shall not indulge in extravagant or ostentatious display of wealth in any form. Commitment to Public Interest. Faculty members shall always uphold the public interest over and above personal interest. All government resources must be employed and used efficiently, honestly and economically, so as to avoid wastage of public funds and revenues. Impartial Interest. All faculty members shall remain true to the people at all times. They must act with fairness and sincerity and shall not discriminate anyone. Faculty member shall not at all times extend monetary or non-monetary loan to any college official or to his immediate superior so as not to dispense or extend undue favors or influence on account of their duties and office or to their relatives. Faculty Discipline

Page 52 of 58

CHAPTER X STUDENT ACADEMIC PROGRAM

Section x.

Student Classification. a. b. c. d. e.

Students are classified as follows:

Regular student is one who carries the full load in any given semester as prescribed in the curriculum; Irregular student is one who carries less than the full load specified in the curriculum; Transfer student is one who comes from another institution where he/she started studying for a course, and who is now registered in BPSU after qualifying for admission; Foreign student is one who is not a citizen of the Philippines; Non-degree student program of study. is one who enrolled for credit but do not follow an organized

He/She is either degree holder or undergraduate student not currently enrolled in any other institution of higher learning who satisfies appropriate requirements for admission to the University at the graduate and or undergraduate levels. He/She shall not be allowed to enroll for more than one (1) semester, except by special permission of the Dean of the College concerned and the University Registrar. Since they do not follow any organized program of study, non-degree students are not prospective candidates for graduation for any degree in the University. f. Non-major, with credit is a student dismissed from his/her college, but not from the University, for failure to meet the retention requirements including grade point average or number of units passed. His/her supervision shall remain with his/her respective Colleges, during which time he/she shall be advised by the college secretaries, until he/she have transferred to another College. He/She shall also be assessed/counseled by the Office of Guidance and Counseling. However, a student can be non-major only for one (1) year, during which time; he/she is expected to seek admission to another College. Units earned as non -major can be credited towards the new degree program to which the student will be readmitted. g. Cross-registrant, with credit is a student who enrolls in a unit in the university for a specific period of time but is primarily enrolled in his/her home unit in the campus or in another institution of higher learning. Such registration is course to the approval of the University/Campus Registrar upon the recommendation of the Deans of the home and the accepting units/Colleges. Special student without credit is one who is not earning formal academic credit for his/her work. Mature student, even if he/she does not fully satisfy the entrance requirements, may be admitted as special student and may enroll in such course for which, in the opinion of the instructor and the Dean, he/she have the necessary background knowledge and ability to pursue profitably. He/She shall not be allowed to enroll for more than 9 units a semester or to register for more than two (2) years, except by special permission of the Dean. He/She is not earning formal academic credit. However, course taken even though without credit may be reported at the end of each semester as "satisfactory" or "unsatisfactory". Students under this classification shall be required to undergo the admission process for issuance of student number. i. Special student with credit is one who has finished a degree course and seeks admission to take up specialization and/or professional courses. He/she shall be given credits to all enrolled courses he/she passed. The maximum load he/she shall enroll shall be determined by the Dean of the College and approved by the University Registrar. High school students may also be classified as follows: a. A freshman is a student who has not finished the prescribed courses of the first year of his/her curriculum, or has finished twenty-five percent (25%) of the total number of units required in his/her entire course;
Page 53 of 58

h.

b.

c. d.

A sophomore is a student who has satisfactorily completed the prescribed courses of the first year of his/her curriculum, or has finished twenty-five percent (25%) but not more than fifty percent (50%) of the total number of units required in his/her entire course; A junior is a student who has completed the prescribed courses of the first two years of his/her curriculum, or has finished seventy-five percent (75%) but not more than eighty-five percent (85%) of the total number of units required in his/her entire course; A senior is a student who has completed the prescribed courses of the first, second, and third years of his curriculum, or has finished eighty-five percent (85%) of the total number of units required in his/her entire program.

Academic Calendar. (definition and purpose) Academic Year. Each academic year shall consist of two (2) semesters and one summer. Each semester shall consist of eighteen (18) weeks and a summer of six (6) weeks. The first semester shall start in June and end in October of the same year, and the second semester shall start in November and end in March of the following year. Class work in the summer shall be equivalent to class work for one semester. The academic year of the Graduate School shall be in trimester. The first trimester shall commence every June and end in October; second trimester shall start in October and end in February, and the third trimester shall start in February and end in June. Preparation of Calendar. The academic calendar shall be within the calendar issued by the Commission on Higher Education and the details thereof by the Office of the University Registrar. Adjustment. Section x. Schedule of Classes. Schedule of classes and room assignments shall be prepared by the Deans of every College, sitting en banc, with the Campus Director and the VPAA, three weeks before the Registration. Determination of Class Size. Regular Class . The size of a class shall depend upon the nature of instruction adopted and available facilities. The following shall be considered as the ideal class size:
a. Lecture (35-40); b. Laboratory/shop demonstration (15-25);

Class size for the following shall depend on policies and standards issued by the CHED and other authorities. a. seminar b. practicum c. tutorial method Rules on Tutorial Classes. The tutorial method shall be limited only to graduating students under the following conditions:
a. There is conflict of schedule;

b. When the curriculum is superseded by a new one; c. There are available faculty and facilities as determined by the Dean; d. The number of units to be enrolled shall not exceed six (6) units; e. The total number of enrolled units shall not exceed the maximum number of units allowed for the particular semester; that isthe students final semester, and f. The deficiency is due to failure(s) in the same course. Approval of Tutorial Classes. The Dean shall endorse the application for tutorial classes through the Campus Director to the Vice President for Academic Affairs for approval.
Check Application for Tutorial Form

Page 54 of 58

Minimum and Maximum Number of Students in a Tutorial Class. Faculty Handling Tutorial Classes. The Dean shall identify the faculty who will handle tutorial classes based on specialization and availability of the faculty. Discuss the compensation rate

Tutorial Fee. A tutorial fee duly approved by the BOR shall be collected from a student who enrolls in a tutorial class over and above the cost per unit of the course.
Enforcing Authorities. The Vice President for Academic Affairs, Campus Directors, the University/Campus Registrars, Deans, and College Coordinators are charged with the enforcement of these rules. End of Academic Year Report. At the end of every academic year, each Dean shall present to the Campus Director a report together with his/her recommendations, on class size in his/her College. Based on these reports and other available data, the Vice President for Academic Affairs shall then give his/her own views for future reference. Deviation from Rules on Class Size. No deviation from the foregoing rules shall be initiated or attempted by any faculty member without recommendation from the Dean concerned, and approval of the VPAA. Every such deviation shall be included in the annual report referred to in the next article. Exception on Rules on Class Size. Any exceptions to the rules on class size for both undergraduate and graduate classes must have special approval of the VPAA. No class shall be divided into sections to suit personal convenience of the instructor or to increase teaching load. Setting of Enrollment Quota. Colleges shall have general authority to limit their enrolment if they find that such limitation is necessary, provided that the same is properly coursed for approval of the VPAA. Prohibition of Change of Schedule. The following prohibitions shall govern matters on changing of schedule and room assignments: h. i. No faculty member shall change the officially approved class schedule. No faculty shall meet the students for class or consultation purposes in any unscheduled room or place except when expressly permitted to do so by the Dean concerned.

Student Consultation. There shall be a regular system of consultation and guidance to be rendered by the faculty members to the students in connection with their curricular, cocurricular and extra-curricular activities. The faculty members activities shall be monitored by the Dean concerned. Schedule of Consultation. Students may consult with and seek the assistance of faculty members based on the scheduled time and place approved by the College. Dismissal of Classes. Classes shall not be dismissed nor postponed by the Campus Director through the Dean without authority from the Office of the President except in fortuitous events, for which a report shall be submitted to the Office of the President, giving the reasons for such action taken by the Campus Director.

Section x.

Academic Load Maximum Academic Load . The maximum academic load of a non-graduating regular
student shall be in accordance with the curricular program the student is enrolled in, and a graduating/irregular student may be permitted to carry a heavier load as prescribed by the Dean. Offering off-semester courses shall not be allowed.

Load for Summer. During summer, the normal load shall be nine (9) units, but in justifiable cases, the Dean may allow a higher load of not exceeding twelve (12) units. Working Student. The academic load of working students shall not exceed fifteen (15) units. He/She shall present Permit to Study duly-signed by the head of agency he/she is working for. Page 55 of 58

Section x.

Fees Matriculation or Regular Fees Special Fees Refund of Fees

Section x.

Adding of Course Deadline Requirements Changing of Course Deadline. Changing a course shall be made only for valid reasons and when schedules allow the same, and must be approved by the Dean of the College concerned, and the latter shall inform the University Registrar. All petitions for changing of course must be submitted to the office of the Dean within one week upon the commencement of classes. Any petition made thereafter will no longer be entertained. Reasons. Changing of course shall be allowed on the following grounds: a. When a course has been superseded by a new one;
b. When there is conflict of time.

Requisites. If a course needs to be changed by reason of Article 144a, changing of courses must involve courses allied to each other and with the same number of units and must be recommended by the Dean concerned. If a course needs to be changed by reason of Article 144b, changing of course must involve courses with the same number of units and must be recommended by the Dean concerned. Procedures. Dropping of Course. Period of Dropping of Courses. Official dropping of a course shall be allowed before the mid-term. If a student drops a course before the mid-term, he is given a grade of Dropped regardless of his class standing. After the mid-term, a student may be allowed to officially drop a course only by reason of illness duly certified by a physician, or by other justifiable reasons such as transfer of residence, locally or abroad. The faculty member concerned shall, for academic guidance, record the date of dropping of the course. The term dropped shall be indicated on his/her transcript of records. Unofficial dropping of course after the mid-term shall result in a grade of 5.0 for that course.
Procedures.

Section x.

Class Schedule Class Meetings and Dismissal of Class Make-Up Classes Suspension of Classes Grading System Submission of Grades. Every faculty member may submit his/her report of grades within
ten (10) working days after the mid-term examination to the concerned authority. However, he/she shall be required to submit report of grades within ten (10) working days after the final examination.

Section x.

Rectification of Grades. No faculty member shall change any grade after the report of grade has been filed to the Office of the University/Campus Registrar. In exceptional cases, as where an error has been committed, the instructor may request authority from the Dean of is/her Co llege to make the necessary change. If the request is granted, a copy of the authority from the Office of the Dean authorizing the change shall be forwarded to the Office of the University/Campus Registrar for recording. The official record of grade shall be that which is filed in the Office of the University/Campus Registrar.
Page 56 of 58

Prohibition Against Grade Solicitation. No student of BPSU shall directly or indirectly solicit assistance from any person, which may influence his/her instructor or professor to change entries made in his/her record, examination paper, or final report of grades. Removal of Incomplete Grade. Removal of the Inc. must be done within the prescribed period of one (1) year by passing an examination or satisfying the requirements for the course; afterwhich, the student shall be given a final grade based on his/her overall performance. Examination for removal of mark of Inc. may be taken: a. b. During the regular examination period, if the course is included in the schedule of examination; and During the removal examination period, i.e., ten (10) days preceding the registration in each semester.

In case of a pre-requisite subject, the removal period shall be within ten (10) days preceding the registration in each semester. Failure to do so, shall not be allowed to enroll the succeeding course. Removal examinations may be taken at other times, course to the provisions of the succeeding section, upon the recommendation of the Dean and upon the payment of the required fee per course. Removal of Grade 4 Section x. Academic Honors and Awards Graduation with Honors. A student who completes his/her course in the graduate and undergraduate levels with the following averages, computed on the basis of units, shall graduate with honor.

Distinction Summa Cum Laude Magna Cum Laude Cum Laude

Undergraduate Level Average Lowest Grade 1.00 to 1.20 1.50 1.21 to 1.45 1.75 1.46 to 1.75 2.00

The candidate for honors in the undergraduate level should not have any grade lower than 2.0, any dropped course and an unremoved Incomplete or Inc. in any academic course, whether prescribed or not in his/her curriculum, taken in BPSU or in any other educational institution, prior to his/her coming to BPSU. In the graduate level, the candidate for honors should not have any grade lower than 1.75, any dropped course and an unremoved Incomplete or Inc. in any academic course, whether prescribed or not in his/her curriculum, taken in BPSU or in any other educational institution, prior to his/her coming to BPSU.: For non-degree courses, a student who completes his/her course with the following averages, computed on the basis of units, shall graduate with honor: Distinction With Highest Honors With High Honors With Honors Undergraduate Level Average Lowest Grade 1.00 to 1.20 1.50 1.21 to 1.45 2.00 1.46 to 1.75 2.50

The candidate for honors in the undergraduate level should have passed/completed NSTP.

Resident Credits. Resident credits refer to all academic courses and units earned in BPSU, including those earned in other institutions that are required for a particular degree and had already been validated and accredited in BPSU.

Page 57 of 58

In the computation of the final average of a student who is a candidate for graduation with honors, only resident credits shall be included. Minimum Academic Load. A student who is a candidate for graduation with honors must have taken, during each semester, not less than fifteen (15) units of credit or the regular load prescribed in the curriculum. In cases where such normal load is less than fifteen (15) units but not lower than twelve (12) units, it shall be the responsibility of the student to establish the reason for underloading within the semester it was taken, subject to the consideration and approval of the Dean and University/Campus Registrar. The pertinent documents required from students to support "justifiable causes" for a lighter academic load are: a. b. c. For health reasons medical certification to be confirmed by the University Health Service; For unavailability of course certification by program adviser and copy of schedule of classes; and For employment copy of payroll or appointment papers indicating duration of employment.

It is the responsibility of the student to establish beyond reasonable doubt the veracity of his/her claim as to the cause(s) of the lighter academic load. Application for Academic Award Procedures.

Section x.

Procedures for Issuance of Academic Records Certification of Authentication and Verification Certificate of Correction/ Rectification Certificate of Cross Enrollment Others Academic Advising Thesis/ Dissertation Advising Composition of Specialization Committee Procedures for Thesis/ Dissertation Defense Scholastic Delinquency. The faculty members of each College shall treat undergraduate delinquent students as prescribed by the following: a. Warning. Any student who obtains final grades of below 3.0 in one subject at the end of the semester shall be warned by the Dean to improve his/her work. The student will then carry a load that is three (3) units less than the normal load in the following academic term; Probation. Any student who, at the end of the semester, obtains final grades below 3.0 in two (2) subjects shall be placed on probation for the succeeding semester and his/her load shall be limited to a maximum of fifteen (15) units only. Probation may be lifted by passing all the subjects he/she carries for the succeeding semester. Any student on probation, in accordance with the preceding section, who again fails or drops any subject shall be dropped from the roster of his/her College; and, c. Dismissal. Any student who obtains failing grades in at least nine (9) units at the end of the semester shall be dismissed from the College, but may be qualified to re-enroll in another College, except if the failures are general education curriculum subjects. Barred. Any student who, at the end of the semester, obtains final grades below "3" in 100% of the academic units in which he/she is given final grades shall be permanently barred from re-admission to any College of the University.

Section x. Section x.

Section x.

b.

d.

Permanent Disqualification. Any student who fails in all his/her enrolled courses at the end of the
semester shall be permanently dismissed from BPSU.

Page 58 of 58