Fiscal Years 2011-12 & 2012-13 Operating Budget

DRAFT DOCUMENT April 27, 2011

Moonlight Beach Overlook

City of Encinitas San Dieguito Water District Encinitas, California

Fiscal Years 2011-12 and 2012-13 Operating Budgets and New Programs

MAYOR
JAMES BOND

DEPUTY MAYOR
JEROME STOCKS

COUNCIL MEMBERS
TERESA BARTH MAGGIE HOULIHAN KRISTIN GASPAR

CITY MANAGER
PHIL COTTON

Note: Elections are held in November of even-numbered years. Council members are elected at large, and serve four-year terms. The Mayor and Deputy Mayor are appointed from among the Council members in December of each year.

Prepared by the Finance Division with Contributions from All Departments

Executive Summary

April 27, 2011 Fiscal Years 2011-12 and 2012-13 Budget Transmittal To the Honorable City Council and Citizens of the City of Encinitas: I am pleased to present the biennial Operating Budget for Fiscal Years (FY) 2011-12 and 2012-13. The budget is a multi-purpose document, used as a policy document, financial plan, operations guide and communications device. Through the budget, the Council sets the legal limit of spending through appropriations. This budget incorporates the goals and priorities set by the City Council (also serving as the San Dieguito Water District (SDWD) Board) at their Strategic Goal Setting Session in January. The FY2011-12 budget totals $88.6 million, with projected revenues of $90.5 million (all City and SDWD Funds). An additional $5.2 million has been set aside for the Capital Improvement Program. The General Fund budget is $48.6 million (up 5% from the prior year), with anticipated revenues of $52.4 million (up 2% from the prior year). The SDWD budget is $14.6 million (up 9.5% from the prior year) with anticipated revenues of $15.3 million (up 11% from the prior year). The budget reflects the current national, state and regional economy now widely recognized as the worst since the Great Depression. Although the Great Recession officially ended in June 2009 according to the National Bureau of Economic Research. Recovery has been slow, but there have been encouraging signs of growth at all levels of the economy. According to the Index of Leading Economic Indicators for San Diego County, our regional economy has been steadily improving for the past 23 months. Februarys increase was the largest one month increase ever in the Index and was powered by the largest monthly increase in building permits on record. Initial claims for unemployment insurance, consumer confidence, help wanted advertising, and the outlook for the national economy also had significant gains. Our primary goals in developing the budget have been to ensure public safety, maintain the Citys sizeable infrastructure, and retain core services to residents and businesses in the face of dwindling revenues. As in prior years, the Citys budget was developed utilizing Zero-Based Budgeting (ZBB). ZBB is an approach to budgeting in which each budgeted years activities are evaluated in a self-contained fashion, with little or no weight given to the precedents of past years. ZBB is contrasted to incremental budgeting, in which the budget justification is focused on the difference between the current year and the proposed budget year. In ZBB, historical information may be useful for assessing trends, but does not provide the justification for future

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Executive Summary
expenditures. The ZBB approach shifts attention to provision of core services, eliminates redundancies and operational inefficiencies and stimulates redirection of resources toward Councils highest priorities and more productive programs and activities. We have been carefully monitoring the financial situation and have been receiving information from leading economists and academic groups, Federal, State and Regional governmental agencies and other economic indicators on a regular basis. According to the UCLA Anderson Forecast, one of the States leading economic think tanks, restoration of economic growth is imminent, but improvement in economic activity will be mixed and may not be evident until years end. Economic recovery will be very slow and it will take time before a stimulated economy results in revenues to the City. Our City has fared well during the recession. Encinitas is one of only three cities in the County that experienced positive growth in assessed value over the past year. Consumer confidence and therefore spending, has begun to improve and sales tax revenues have been up in the current year (FY2010-11) almost 7% from the prior year. Based on the information we know today, the budget continued, but slow, recovery. Although the City operates over 60 funds, the General Fund is the largest and most discretionary of all City funds. The General Fund budget is a balanced plan that maintains all of the Councils target reserves levels. This has been accomplished by developing realistic budget assumptions, focusing on core service demands, and prioritizing the capital improvement program. Property tax revenue, the Citys largest revenue source, is predicted to increase slightly (approximately 1%) next fiscal year. Sales tax, the Citys second largest revenue is also expected to increase by 4%. Overall, revenues are expected to increase by 2% over the current fiscal year. In keeping with the Councils highest priorities, public safety represents half of the General Fund budget. Fire and Marine Safety make up 26% of the General Fund operating costs. The City contracts for Law Enforcement Services which makes up approximately 24% of the General Fund operating budget. Due to an accounting change, expenditures that were previously recorded in the Gas Tax Fund are now recorded in the General Fund and are offset by Gas Tax revenue that is transferred into the General Fund. Factoring this change, General Fund operating expenditures will increase by 3%. Specifics are contained in the following documents, but some of the key highlights of the budget include: Sustained level of service for law enforcement, traffic enforcement and fire protection No additional staff proposed. Funding to maintain the Citys core infrastructure (Street, Drainage, Sewer, Facilities, Information Technology Systems) Continuous operation of all parks and beaches with no reductions in hours Continuous operation of City Hall services with no reductions in hours Funding for all provisions of contracts with labor unions Funding for all required debt service payments

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Executive Summary
Funding for Councils highest priority projects including: the Hall Property Park; Safe Routes to Schools Program; North Coast Highway 101 Streetscape project; and the Grade Separated Pedestrian Rail Crossing at Santa Fe Drive Reserves set to Council target levels including a contingency reserve equal to 20% of operating expenditures and a budget stabilization reserve equal to 2% of operating revenues Information about Department-specific goals and accomplishments are contained in the individual Department chapters of this budget. In closing, I would like to thank the City Council for your leadership throughout the year and for your direction on development of the budget through your prioritization of strategic objectives as well as your careful deliberations during the budgeting process. Over the past 24 years, Encinitas has continued to grow and prosper as a result of the vision and guidance of its City Council. As always, it is our privilege and honor to serve those who work, live and recreate in our community. Respectfully Submitted,

Phil Cotton City Manager

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CITY COUNCIL MISSION STATEMENT

TO GUIDE AND PROMOTE ENCINITAS AS A DIVERSE AND VIBRANT COMMUNITY IN A WAY THAT DEMONSTRATES: O O O O O O LEADERSHIP AND VISION FOR THE CITY RESPECT FOR THE INDIVIDUAL A POSITIVE APPROACH TO SOLVING PROBLEMS FINANCIAL RESPONSIBILITY COMMITMENT TO PROVIDING ESSENTIAL SERVICES BALANCE AND HARMONY WITHIN THE CITY AND OUR ENVIRONMENT

SO THAT, IN THE LONG TERM, ENCINITAS REMAINS AN EXCELLENT PLACE TO LIVE, WORK, AND PLAY.

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Organizational Overview of the City of Encinitas

General The City of Encinitas has an approximate population of 59,518 (Source: San Diego Association of Governments) and is located in the northern half of San Diego County along six miles of Pacific coastline. Approximately 21 square miles, Encinitas is characterized by coastal beaches, cliffs; flat topped coastal areas, steep mesa bluffs, and rolling hills. The City of Encinitas is predominately a residential community with approximately 75% of its total acreage devoted to residential use. Residents and visitors alike take advantage of a wide range of activities and amenities offered by the City. The downtown area along Coast Hwy. 101 boasts a quaint and historic shopping district featuring unique architecture, quaint shops, sidewalk cafes and restaurants, public art and street lights adorned with flower baskets and artistic banners. The beaches in Encinitas are undeniably some of the most beautiful in the works. One can find avid surfers year-round on the stretches of beach that lie between Cardiff-by-the-Sea and Leucadia. The Citys trademark is its flower growing industry. Known as the Poinsettia Capital of the World, Encinitas has developed around its floral heritage culture. San Diego Botanic Garden, located in Encinitas, has one of the worlds most diverse plant collection including more an 20 unique gardens (including the interactive Hamilton Childrens Garden), a 60 foot waterfall in a tropical rain forest and North Americas largest display of bamboo. Organization and Administration The City of Encinitas incorporated as a general law city on October 1, 1986. The incorporation merged the five existing communities of New and Old Encinitas, Cardiff-by-the Sea, Leucadia and Olivenhain. As part of the incorporation, four special districts were reorganized and became subsidiary to the City. Management and certain personnel services are provided under the direction of the City Manager and the City Council sits as the Board of Directors for the San Dieguito Water District. The Cardiff Sanitary District and the Encinitas Sanitary District were dissolved in October 2001, and June 1995 respectively and the Encinitas Fire Protection District was dissolved in June of 1995. All are now Departments of the City. The City and Water District are members of several joint power agencies. These agencies serve a multitude of purposes including managing sewer treatment facilities, issuing bonded debt, managing an emergency dispatch system and managing a solid waste landfill system. The City of Encinitas operates under the Council-Manager form of Government. The members of the City Council appoint the positions of City Manager and City Attorney. All other City positions are filled by appointment based upon competitive examinations. Presently, the City, including the Water District, has 236.85 authorized positions that provide most municipal services. A significant portion of municipal services is provided contractually. Some of these include law enforcement, building permits and inspection, park maintenance, sewer treatment, traffic signal and street light maintenance. The City has

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eight departments including City Manager, City Clerk, Finance, Planning and Building, Public Safety, Public Works, Engineering and Parks and Recreation. The City and Water District utilize fund accounting. Governmental fund types are accounted for using the modified accrual basis of accounting. Proprietary funds utilize full accrual accounting. Financial statements are published each year following an independent audit. The City of Encinitas encourages public participation through various citizen commissions. The Citys commissions include the Planning Commission, Senior Citizen Commission, Parks and Recreation Commission, Youth Commission, Commission for the Arts, Environmental Advisory Commission and the Traffic Commission. The purpose of each commission is to provide guidance and resolve issues affecting its functional area. The City Council appoints the Commissioners and exercises oversight responsibility over each body.

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City of Encinitas
Camp Pendleton

Geographic Location
County of San Diego

Oceanside Vista

Carlsbad

San Marcos

Escondido

Encinitas

County of San Diego

Solana Beach Del Mar

Poway County of San Diego

LEUCADIA
Encinitas City Hall

_ ^ OLD ENCINITAS

NEW ENCINITAS

OLIVENHAIN
City of San Diego Santee

I-5

CARDIFF BY THE SEA

La Mesa

El Cajon

Lemon Grove

County of San Diego

Coronado National City

Chula Vista County of San Diego Imperial Beach

City of San Diego

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Budget Controls
1. A governmental fund accounting system is used to record the Citys financial transactions. The Biennial Operating Budget is adopted on a basis consistent with generally accepted accounting principles. The Governmental Accounting Standards Board provides the required guidelines used by the City to record financial activity. The accounts of the City are organized on the basis of funds and account groups, each is considered a separate accounting entity with a self-balancing set of accounts. Funds are created to segregate resources, which have a restricted status. 2. Each department is directed to monitor fiscal activity within their individual divisions on a monthly basis. Actual expenditures are not to exceed appropriated funds on a divisional basis. Adjustments to objects within the same division are allowed, however, actual expenditures are not to exceed divisional appropriations. A quarterly financial review provides updated information to be considered by City Council to formally adjust revenue and expenditure accounts for the current fiscal year. All appropriations expire at fiscal year end, and any unspent funding requests in the first year of the biennial budget may be continued into the following fiscal year if approved by City Council. 3. The Citys accounting system operates on a modified accrual basis for all governmental funds currently in use. Governmental funds maintained by the City include the General, Special Revenue and Capital Project Funds. A modified accrual system recognizes revenue when it is measurable and available as net current assets. A modified accrual system also recognizes expenditures when liabilities are incurred. 4. Budgetary control of revenues and expenditures is controlled through an on-line computer system providing current financial information available to all City departments. Finance and the Information Technology Division authorize end-users to certain accounting functions, such as inquiry, and designated account numbers for analysis. Additional financial transaction information is obtained through the Citys computer system. Each Department designates a staff member who is responsible for monitoring financial activity and interacting with the Finance Department to resolve financial issues. The City Council controls the budget through formal adoption before the beginning of each fiscal year for the City of Encinitas and the San Dieguito Water District. Amendments to the Budget are made throughout the year by City Council action.

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Encinitas Community Statistical Profile as of July 1, 2011 Date of Incorporation Form of Government Population SANDAG (last update August 2010) Miles of Public Streets Area of City within Incorporated Boundaries Area of Citys Sphere of Influence (November 4, 1998) October 1, 1986 Council-Manager 65,171 180.17 12,534 acres, 19.57 square miles 796 acres, 1.2 square miles

Taxable Assessed Value (County Auditor/Controller June 2010) $11,327,568,000 Police Protection: (provided by contract with County Sheriff, numbers are approximate) Number of Stations 1 Patrol Deputies 26 Supervisors 5 Detectives 7 Special Purpose Officers 6 Traffic Deputies 10 Community Services Officers 3.5 Recreation and Culture: Developed Parks Undeveloped Parks Parkland Acres Developed Parkland Acres Undeveloped Maintained Beaches/Accesses Maintained Beach/Access Acreage Habitat/Open Space Acreage Viewpoints Community and Senior Center Libraries (one in Cardiff and one in Encinitas) Marine Life Refuge YMCA Boys & Girls Club Museum Trails/ Streetscapes (miles) Golf Course City Housing: Total Units Single Family Detached Single-Family Multiple Unit Multi-Family Dwelling Units Mobile Homes Occupied Persons per Households Vacancy Rate * Source: www.sandag.org: August 2010

18 4 276 58.55 7 47.87 86.63 8 1 2 1 1 1 1 40.5/10 1 24,877* 13,558 7,106 3,437 776 23,295 2.77 6.4%

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Encinitas Community Statistical Profile as of July 1, 2011 Hotels/Motels: Number of Lodging Properties Total Number of Rooms City Employment: City Total Authorized Positions, FY 2011-12 City Total Authorized Positions, FY 2012-13 Encinitas Sanitary Division Population Square Miles Cardiff Sanitary Division Population Square Miles 15 654 236.90 236.90 16,500 2.85 19,600 12

Lifeguards Facilities Fire Stations Station 1, 415 Second Street Moonlight Beach, guarded year round Station 2, 1867 MacKinnon Avenue MLB North Tower, guarded summer and Station 3, 801 Orpheus Avenue off-season pending conditions Station 4, 2011 Village Park Way D Street Tower, guarded summer Station 5, 540 Balour Drive Stonesteps Tower, guarded summer Other Facilities Beacons Tower, guarded summer Civic Center, 505 S. Vulcan Avenue Grandview Tower, guarded summer Public Works Yard, 160 Calle Magdalena Swamis Station, guarded summer and Library, 540 Cornish Drive off-season pending conditions The City also has one Subsidiary District and several Independent Servicing Districts within its City boundaries. They include: Subsidiary Districts (City Council acts as Board of Directors) San Dieguito Water District Population Number of connections Single-Family Multi-Family Commercial Agriculture Landscape Government Source of Water County Water Authority Lake Hodges Recycled Average Daily Usage 38,500 11,397 8,658 1,737 531 131 228 112 50% 40% 10% 5.9 MGD

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Encinitas Community Statistical Profile as of July 1, 2011 Other Independent Servicing Districts (Independent of City of Encinitas) Leucadia Wastewater District Population (estimate) Square Miles Number of EDU's Olivenhain Municipal Water District Population (estimate) Number of connections Residential Commercial/Irrigation Agriculture School Districts San Dieguito Union High School District Encinitas Union Elementary School District Cardiff Elementary School District Special Districts An independent unit of local government organized to perform a single government function or a restricted number of related functions. 60,000 15.00 27,677 66,872 21,658 20,469 956 155

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Organizational Chart
The organizational chart on the following page displays the structure of the City and its subsidiary districts. The chart reflects the overall responsibilities of the City Council including District oversight. The chart also shows the relationships between the Advisory Commissions and their respective Division/Departments. Additional organization charts for each department can be found in Chapter 4, Expenditure Detail. See Table of Contents for page numbers.

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CITIZENS

CITY COUNCIL BOARDS San Dieguito Water District Encinitas Housing Authority Encinitas Public Financing Authority

City Attorney/Legal Services

City Manager

Commission for the Arts Cultural Tourism Committee Planning Commission

Environmental Advisory Commission

Traffic Commission

Parks and Recreation Commission Senior Commission Youth Commission

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Planning and Building Fire Services and Marine Safety Current Planning Advanced Planning Code Enforcement Building Services* Housing & CDBG Parking Enforcement Fire Operations & Support Services Loss Prevention & Disaster Preparedness Marine Safety Services Junior Lifeguard Program

Law Enforcement* Traffic Enforcement* Human Resources Risk Management Economic Development Community Projects Information Technology Geographic Information Systems

City Clerk/ Legislative Services

Financial Services

Public Works

Engineering Services

Parks and Recreation

Records Management Permits Elections Business Registration

Accounting Accounts Payable Accounts Receivable Budgeting Cash Management Investments Purchasing

* City contracts for this service

Flood Control Solid Waste Collection & Recycling Street Maintenance Facility & Site Maintenance Wastewater Collection Fleet Maintenance Water Operations Storm Drain Maintenance

City Engineering Traffic Engineering Sand Management Clean Water Program Capital Projects Landscape & Lighting Districts

Park Maintenance Beach Maintenance Recreational Trails Maintenance Recreation Services Community & Senior Center Senior Nutrition Program Animal Services* Recreation Programs Citywide Special Events Park Development

Fiscal Year 2011-12 and 2012-13 Budget Process

City of Encinitas San Dieguito Water District
The City and District is proposing a two-year annual operating budget and a six-year financial plan for the City Councils review and approval. In accordance with the State Constitution, Council approves appropriations for the first year of the document. The document is referred to as the Annual Budget and is developed over several months beginning in January. Under the leadership of the City Manager, the proposed budget utilizes ZeroBased Budgeting (ZBB). The process also includes a detail review of the current Capital Improvement Program and the outcomes of the City Councils annual Strategic Goal Setting Sessions. Finance provides departments with guidelines and a calendar for the budget process. Departments submit their revenue projections and expenditure requests electronically through the Citys computer system. The Citys financial software performs payroll budgeting which is controlled by the Finance Division and calculated for departments during the budget process. On January 18, 2011, the City Council received an economic update based on State, regional and local economic conditions. Also, on January 18, 2010, the City Council held the first of two public Strategic Goal Setting Sessions. Council received a report of the Citys fiscal strengths and challenges and proposed Priority Tiers for capital projects. Public input is encouraged at all meetings. Staff then began developing the proposed budgets which included: Based on current economic conditions, analysis of all revenue funding sources was made to estimate available funds for Fiscal Year 2011-12 and 2012-13 including current fee schedules for Development Processing Fees, Building Permit Fees, Business Registration Fees, Community Center Facility Use Fees and Civic Center Facility Use Fees. All target reserves, including contingency reserves and budget stabilization reserves were calculated and included in cashflow. Zero-Based Budgeting was utilized to calculate current levels of services or core business functions including public safety, such as law enforcement and fire protection; infrastructure, such as streets, drainage, sewer, information technology; continuous park and recreation services and continuous service at the Citys civic center. Departments submitted savings in the form of a Fiscal Realignment during the revise of FY2010-11, the second year of the two year budget and this budget level became the base for the development of this current two budget process. Personnel costs were calculated based on current labor contracts. The City Manager and Department Directors determined and agreed to what vacancies could remain vacant. Fixed expenditures, such as debt service and capital outlay were identified and included in budgets. All first time programs or services are introduced to Council as New Programs and are presented for approval at the public workshops for City Council approval. This year, three new programs are proposes for City Council approval. They include the addition of a Contract Program Assistant in Human Resources to help with the implementation of the HR/Payroll ERP, funding to cover the CPI Compliance for Recreations Programs and the maintenance for the Hall Property. An Internal Cost Allocation was completed for the proposed two year budget, FY2011-12 & FY2012-13. Departments submit budget expenditure requests to the Finance Division to review for consistency and accuracy. Revenue projections are reviewed and finalized with the City Managers office. All requests are analyzed in depth at the Departmental meetings by the City Managers office. The budget document is produced internally by the Finance Department.

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Fiscal Year 2011-12 and 2012-13 Budget Process

Staff provided City Council and the Water Board with an overview of the biennial budget at special joint meetings on April 27 and May 25, 2011. City Council provided direction and sought public input. Public input, concerning the proposed budget is invited at any of the meetings. For a detailed discussion on the budgeting process, see the Executive Summary in this document.

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Operating Budget/Capital Improvement Plan Development Process Overview Operating Budget: Fiscal Years 2011-12 & 2012-13 CIP: Fiscal Years 2011-12 to 2016-17
Year 1 Fiscal Year 2011-12 January 18, 25, 2011

(1) Governmental Strategic Plan

Council Members Management Team CIP Prioritization, Council Goal Setting

Year 2 Fiscal Year 2012-13 Second Year Revise

December 2010

(2) Long-Range Planning Process Finance Distributes Guidelines & Calendars to Depts.

February 2011 February 16, 2011 July-Dec 2010 activity.

(3) Operations & Capital Improvement Priorities

(4) Mid-Year Operating Budget Review and Comprehensive CIP Report to City Council

February 2012 July-Dec 2011activity

February 2011 March 2011

(5A) Capital Improvement Plan: Departments Prepare Capital & Work Projects and submit to City Mgrs Office

(5B) Operating Budget: Depts. Prepare Operating Budgets utilizing Zero-Based Budgeting & submit to Finance

February 2011 March 2011

(6) Resources Allocation (Financial, Human Resources, Capital) Finance and City Managers Office representatives Balance Requests

(7) Multi-Year Operating Budget & CIP Development City Manager Department Directors Review Overall Budget Requests, New Programs, Cost Allocations and Review Financing of Capital Improvement Projects

April 27, 2011

(8) Special Joint Meetings For Council/Board and Public Review & Input held in Spring

Workshops

May 25, 2011

(9) Final Budget and CIP Review & Adoption May/June prior to New Fiscal Year

May/June 2012

(10) Quarterly Budget Reviews & Budget Adjustments October, February, April and July of each year

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CHAPTER 2 - FINANCIAL SUMMARIES, CHARTS AND GRAPHS

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Budget Summary - All City Funds - Schedule A Fiscal Year 2010-2011 3rd Quarter Adjusted
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2010/11 2010/11 Transfers Transfers Transfers Transfers Summary Bal. 7/30/11 7/1/2010 Revenues Expenses Operating Other Debt Service Capital (Col. 3-4+5+6+7+8) (Col. + 2-9) 16,716,011 51,380,369 46,283,837 2,886,282 860,830 1,553,808 1,117,912 0 0 339,213 1,070,000 0 650,907 0 0 7,261 184,551 184,551 (27,803) 1,099,219 992,133 246,712 0 483,526 (530,378) 1,943 935,471 0 0 71,713 114,462 0 409,300 1,485,106 103,222 0 0 108,235 (229,014) (5,654) 741,614 (1,446) 7,805 0 6,391 501,257 34,771 0 1,043,170 69,943 635,981 1,217,882 367 231,548 92,000 630,040 1,570 1,227,150 1,148,591 130,800 415,205 1,014 100,000 16,484 124,654 334,541 74,246 840,265 22,607 5,765 30,263 63 4,930 204,961 39,892 1,068,973 0 0 0 0 275,255 138,539 347,816 0 1,244,250 1,148,591 49,428 453,654 5,000 100,000 16,484 0 0 0 0 0 0 0 0 0 500 0 (368,568) 496,243 282,529 0 0 39,892 0 (330,307) 0 (135,673) 0 0 0 0 0 0 0 0 0 39,500 46,539 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (30,263) 0 0 0 (39,892) 0 0 0 0 0 0 0 (3,018,412) (1,922,298) 0 0 0 0 (903,906) (175,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (69,943) (850,000) (1,050,000) 0 (254,283) 0 (282,224) 0 0 0 0 0 0 0 0 (150,000) (100,000) (50,000) 0 (15,000) 0 0 0 0 0 0 283,497 16,999,508 (410,449) 2,475,833 39,892 1,157,804 (339,213) 0 (135,673) 515,234 0 7,261 107,086 79,283 (25,803) 0 (214,019) 167,882 367 (258,490) 220,909 0 269,507 (362,496) 2,310 676,981

FUND NAME (fund #) GOVERNMENT FUNDS General (101) Self-Insurance (113) Special Projects Fund (119) Civic Center Improvements (152) Sales Tax Receivable (192) Jr Lifeguard Program Fund (135) Recreation Programs (146) INFRASTRUCTURE FUNDS Gas Tax (201) Federal Transportation Grants (202) State Transportation Grants (203) Transnet (204) Transportation Development Grants (205) Coastal Zone Management Fund (210) GRANT FUNDS Sr Nutrition Grant Fund (221) C.D.B. Grant (222) Affordable Housing (225) Encinitas Housing Authority (226) Home Entitlement (227) Government/Educational Access (228) Recycling/Solid Waste/HHW (229) Asset Forfeiture (261) Special Law Enforcement (COPS) (262) Federal Special Law Enforce (263) DEVELOPMENT IMPACT FUNDS Park Improvement Fees (231) Park Acquisition Fees (234) Flood Control Fees (232) Traffic Mitigation Fees (233) Open Space Fund (235) Recreation Trail Fees (236) Community Facilities (237) InLieu Curb Gutter Sidewalk (238) InLieu Underground Utilities (239) RTCIP-Regional Arterial System (241) Fire Mitigation Fees (272)

0 0 0 0 1,570 73,283 (17,100) 97,362 0 0 81,372 490,672 (38,449) 1,446,657 (3,986) 99,236 0 0 0 0 (25,346) 82,889 234,541 5,527 24,246 18,592 840,265 1,581,879 7,607 6,161 5,765 13,570 0 0 63 6,454 4,930 506,187 204,461 239,232 0 0 (2,581) 137,644 5,531 228,059 9,530 231,164 (164,488) 275,970 651 9,441 98,370 1,010,704 482,029 28,602,817

LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290) 140,225 34,154 36,735 Villanitas MID (291) 222,528 22,525 16,994 Cerro Street MID (292) 221,634 40,573 31,043 Encinitas Lighting-Citywide (295) 440,458 1,154,325 1,240,013 Wiro Park (296) 8,790 11,081 10,430 Encinitas Ranch Dist. (297) 912,334 673,602 570,932 Operations Subtotal: 28,120,788 65,175,161 55,768,966 Capital Improvements Proprietary Funds TOTAL CITYWIDE FUNDS: 28,120,788 65,175,161 55,768,966

0 0 0 0 0 0 0 (78,800) 0 0 0 (4,300) (3,922,318) (5,001,848)

(3,922,318) (5,001,848)

482,029 28,602,817

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Budget Summary - San Dieguito Water District & Enterprise Funds - Schedule A Fiscal Year 2010-20113rd Quarter Adjusted
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2010/11 2010/11 Transfers Transfers Transfers Transfers Summary Bal. 6/30/11 7/1/2010 Revenues Expenses Operating Other Debt Service Capital (Col. 3-4+5+6+7+8) (Col. + 2-9) 0 213,800 4,136,118 2,769,892 3,035,860 0 743,800 0 6,549,552 1,534,025 942,052 0 0 2,476,077 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,922,318 0 0 0

FUND NAME (fund #) DEBT SERVICE FUND (321) CARDIFF SANITARY DIVISION FUNDS Operations (501) Capital Replacement (502) Capital Expansion (503) Debt Service (504) Rate Stabilization (506) TOTAL CSD FUNDS ENCINITAS SANITARY DIVISION FUNDS Operations (521) Capital Replacement (522) Capital Expansion (523) Rate Stabilization (525) TOTAL ESD FUNDS SAN DIEGUITO WATER DISTRICT FUNDS Operations (531) Capital Replacement (534) Debt Service (536) Recycled Water (537) Fleet Replacement (539) Rate Stabilization (535) TOTAL SDWD FUNDS AFFORDABLE HOUSING STOCK Pacific Piines Condominiums (561) TOTAL AFFORDABLE HOUSING INTERNAL SERVICES FUNDS District Services (616) Fleet Maintenance (692) Vehicle Replacement (693) Machinery/Equipment Replacement (694) Fire Apparatus Replacement (695) TOTAL INTERNAL FUNDS TOTALS ALL FUNDS Transfers from City Funds Capital Improvements - City Total City and All Other Funds

692,473 4,711,485 9,546,391 51,255 (36,964) 0 0 30,000 1,228,766 0 11,430,666 4,792,740 368,580 2,590,911 1,569,531 905,800 5,434,821 2,769,875 0 339,663 0 3,109,538

0 (1,941,593) (713,800) 1,941,593 0 0 713,800 0 0 0 0 0 0 0 0 0 0 (1,756,238) 0 1,756,238 0 0 0 0 0 0 0 0 0 0 0 0 3,922,318 (3,922,318) 0 (1,295,556) 1,295,556 0 0 0 (508,642) 758,642 0 0 0 (250,000) 0 0 0 0 0 0 0 0 0 0 (5,001,848)

0 692,473 (1,756,812) 7,789,579 0 (36,964) 0 0 0 1,228,766 (1,756,812) 9,673,854 (59,706) 308,874 353,504 2,944,415 339,663 1,909,194 0 905,800 633,461 6,068,282 296,655 (1,538,483) 0 0 0 277,391 (964,437) 21,840 21,840 1,815,462 6,315,582 0 0 0 1,097,461 9,228,505 360,711 360,711

1,518,807 12,735,760 10,061,108 7,854,065 140,661 2,437,786 0 0 1,756,238 0 500,000 500,000 0 0 0 820,070 414,274 0 10,192,942 13,790,695 14,755,132 338,871 338,871 0 0 931,946 600,483 223,463 1,755,892 223,323 223,323 962,412 473,800 15,000 90,000 1,200,000 2,741,212 201,483 201,483 962,412 473,800 23,172 104,698 1,200,000 2,764,082

0 (113,117) 0 0 0 0 0 0 0 0 0 113,117 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 (8,172) 923,774 (14,698) 585,785 0 223,463 (22,870) 1,733,022 (2,088,818) 27,064,373

29,153,191 24,871,308 30,882,444

57,273,979 90,046,469 86,651,410

(5,001,848)

(1,606,789) 55,667,190

2-3

Budget Summary - All City Funds Fiscal Year 2011-2012

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Actual 2011/12 2011/12 Transfers Transfers Transfers Transfers Summary Bal. 6/30/12 7/1/2011 Revenues Expenses Operating Other Debt Service Capital (Col. 3-4+5+6+7+8) (Col. +2-9) 16,999,508 52,436,205 48,600,840 2,475,833 1,072,482 1,615,193 1,157,804 0 0 0 0 0 515,234 0 0 7,261 147,762 155,023 79,283 1,235,581 1,138,805 220,909 1,764,009 0 669,202 269,507 0 (362,496) 1,336,173 2,310 162 676,981 238,553 0 0 73,283 97,362 0 490,672 1,446,657 99,236 0 0 82,889 5,527 18,592 1,581,879 6,161 13,570 0 6,454 506,187 239,232 0 86,500 414,736 0 1,117,173 679,024 179,392 397,000 517 0 10,000 76,187 203,838 35,150 145,758 13,815 3,524 18,272 32 2,513 65,479 64,092 523,564 692,711 0 0 0 0 0 211,668 0 0 0 (129,304) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (18,272) 0 0 0 (64,092) 0 0 0 0 0 0 0 (3,771,456) (3,758,360) 0 0 0 (1,157,804) 0 0 0 0 0 0 0 0 0 (722,104) 0 (669,202) 0 0 0 (1,552,896) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (227,774) 0 0 0 (153,000) 0 0 0 0 (2,959,219) 14,040,289 150,000 2,625,833 (1,157,804) 0 0 0 (129,304) 385,930 (7,261) 0 96,776 176,059 (220,909) 0 0 (216,723) 162 (28,921) 0 0 269,507 (579,219) 2,472 648,060

FUND NAME (fund #) GOVERNMENT FUNDS General (101) Self-Insurance (113) Special Projects Fund (119) Civic Center Improvements (152) Sales Tax Receivable (192) Jr Lifeguard Program Fund (135) Recreation Programs (146) INFRASTRUCTURE FUNDS Gas Tax (201) Federal Transportation Grants (202) State Transportation Grants (203) Transnet (204) Transportation Development Grants (205) Coastal Zone Management Fund (210) GRANT FUNDS Sr Nutrition Grant Fund (221) Community Development Block Grant (222) Affordable Housing (225) Encinitas Housing Authority (226) Home Entitlement (227) Govt.Educational Access (228) Recycling/Solid Waste/HHW (229) Asset Forfeiture (261) Special Law Enforcement (COPS) (262) Federal Special Law Enforcement (263) DEVELOPMENT IMPACT FUNDS Park Development Fees (231) Park Acquisition Fees (234) Flood Control Fees (232) Traffic Mitigation Fees (233) Open Space Fund (235) Recreation Trail Fees (236) Community Facilities (237) InLieu Curb Gutter Sidewalk(238) InLieu Underground Utilities (239) RTCIP-Regional Arterial System (241) Fire Mitigation Fees (272)

0 (1,262,814) 0 0 0 0 0 0 0 0 267,474 0 132,743 186,962 0 1,158,528 679,024 48,618 460,902 5,093 0 10,000 0 0 0 0 0 0 0 0 0 600 0 46,539 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

296 296 0 0 0 73,283 (41,355) 56,007 0 0 (22,226) 468,446 (63,902) 1,382,755 (4,576) 94,660 0 0 0 0 (73,813) 9,076 3,838 9,365 (14,850) 3,742 45,758 1,627,637 (1,185) 4,976 3,524 17,094 0 0 32 6,486 2,513 508,700 64,879 304,111 0 0 (1,509) 136,135 4,657 232,716 11,300 242,464 (97,464) 178,506 1,256 10,697 139,490 1,150,194 (4,516,540) 24,086,277

0 (150,000) (100,000) (100,000) 0 (50,000) 0 (100,000) 0 (15,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (28,800) 0 0 0 0 (3,871,456) (8,684,940)

LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290) 137,644 33,319 34,828 Villanitas MID (291) 228,059 21,660 17,003 Cerro Street MID (292) 231,164 38,975 27,675 Encinitas Lighting-Citywide (295) 275,970 1,165,059 1,233,723 Wiro Park (296) 9,441 11,039 9,783 Encinitas Ranch District (297) 1,010,704 671,411 531,921 Operations Subtotal: 28,602,817 64,354,594 56,314,738 Capital Improvements Transfers to other funds TOTAL CITYWIDE FUNDS: 28,602,817 64,354,594 56,314,738

(3,871,456) (8,684,940)

(4,516,540) 24,086,277

2-4

Budget Summary - San Dieguito Water District & Enterprise Funds Fiscal Year 2011-2012
(1) (2) Beginning Balance Projected 7/1/2011 0 (3) 2011/12 Revenues 135,800 (10) Projected Interfund Interfund Interfund Interfund Current Year Ending 2011/12 Transfers Transfers Transfers Transfers Summary Bal. 6/30/12 Expenses Operating Other Debt Service Capital (Col. 3-4+5+6+7+8) (Col. + 2-9) 4,243,863 2,879,114 2,100,119 0 745,000 0 5,724,233 1,539,925 1,501,956 0 0 3,041,881 12,033,547 2,130,000 1,760,879 680,000 105,000 0 16,709,426 195,420 195,420 980,712 511,366 152,058 92,000 600,000 2,336,136 32,250,959 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (34,000) 0 0 0 523,735 0 489,735 0 0 4,108,063 0 0 0 (4) (5) (6) (7) (8) (9)

FUND NAME (fund #) DEBT SERVICE FUND (321) CARDIFF SANITARY DIVISION FUNDS Operations (501) Capital Replacement (502) Capital Expansion (503) Debt Service (504) Rate Stabilization (506) TOTAL CSD FUNDS ENCINITAS SANITARY DIVISION FUNDS Operations (521) Capital Replacement (522) Capital Expansion (523) Rate Stabilization (525) TOTAL ESD FUNDS SAN DIEGUITO WATER DISTRICT FUNDS Operations (531) Capital Replacement (534) Debt Service (536) Recycled Water (537) Fleet Replacement (539) Rate Stabilization (535) TOTAL SDWD FUNDS AFFORDABLE HOUSING STOCK Pacific Pines Condominiums (561) TOTAL AFFORDABLE HOUSING INTERNAL SERVICES FUNDS District Services (616) Fleet Maintenance (692) Vehicle Replacement (693) Machinery/Equipment Replacement (694) Fire Apparatus Replacement (695) TOTAL INTERNAL FUNDS TOTALS ALL FUNDS Transfers from City Funds Capital Improvements - City Total City and All Other Funds

692,473 4,763,495 7,789,579 0 (36,964) 51,255 0 30,000 1,228,766 0 9,673,854 4,844,750 308,874 2,944,415 1,909,194 905,800 6,068,282 2,895,030 0 80,400 0 2,975,430

0 (1,857,076) (715,000) 1,857,076 0 0 715,000 0 0 0 0 0 0 (1,278,998) 0 1,278,998 0 0 0 0 0 0 (1,760,879) (581,253) 0 (322,885) 1,760,879 0 0 0 0 0 0 904,138 0 0 0 0 0 0 0 0 (236,607) (236,607) 3,871,456 (3,871,456) 0 0 0 0 0 0 0 0 0 (8,684,940)

27,305 719,778 (958,043) 6,831,536 51,255 14,291 0 0 0 1,228,766 (879,483) 8,794,371 76,107 384,981 (222,958) 2,721,457 80,400 1,989,594 0 905,800 (66,451) 6,001,831 142,232 (2,402,885) 0 0 418,735 904,138 (937,780) 38,369 38,369 1,957,694 3,912,697 0 0 418,735 2,001,599 8,290,725 399,080 399,080

1,815,462 14,551,911 6,315,582 50,000 0 0 0 680,000 0 0 1,097,461 0 9,228,505 15,281,911 360,711 360,711 0 0 923,774 585,785 223,463 1,733,022 233,789 233,789 980,712 511,366 48,000 160,000 978,000 2,678,078

0 0 0 0 0 (317,104) 0 (172,631) 0 0 0 (489,735) 0 0

0 0 0 0 (421,162) 502,612 (104,631) 481,154 141,393 364,856 (384,400) 1,348,622 (2,229,745) 24,834,628

27,064,373 26,149,758

55,667,190 90,504,352

88,565,697

0 (8,684,940)

(6,746,285) 48,920,905

2-5

Budget Summary - All City Funds Fiscal Year 2012-2013

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2012/13 2012/13 Transfers Transfers Transfers Transfers Summary Bal. 6/30/13 7/1/2012 Revenues Expenses Operating Other Debt Service Capital (Col. 3-4+5+6+7+8) (Col. + 2-9) 14,040,289 53,361,137 49,879,025 2,625,833 1,072,486 1,536,077 0 0 0 0 0 0 385,930 0 0 0 158,877 158,877 176,059 1,235,581 1,144,443 0 1,790,357 0 0 269,507 0 (579,219) 1,407,173 2,472 162 648,060 243,818 296 0 73,283 56,007 0 468,446 1,382,755 94,660 0 0 9,076 9,365 3,742 1,627,637 4,976 17,094 0 6,486 508,700 304,111 0 86,500 390,771 0 1,117,173 205,150 179,392 406,000 517 0 10,000 76,187 203,838 48,275 224,028 13,815 3,524 18,272 32 2,513 132,389 39,584 335,882 445,769 675,000 0 0 0 0 0 0 (387,913) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (18,272) 0 0 0 (39,584) 0 0 0 0 0 0 0 (3,591,461) (982,600) 0 0 0 0 0 0 0 0 0 0 0 0 0 (732,936) 0 0 0 0 0 (1,177,064) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (209,501) 0 0 0 (26,250) 0 0 0 0 (310,298) 13,729,991 211,409 2,837,242 0 0 0 0 (387,913) (1,983) 0 0 91,138 267,197 0 0 0 230,109 162 (24,789) 0 0 269,507 (349,110) 2,634 623,271

FUND NAME (fund #) GOVERNMENT FUNDS General (101) Self-Insurance (113) Special Projects Fund (119) Civic Center Improvements (152) Sales Tax Receivable (192) Jr Lifeguard Program Fund (135) Recreation Programs (146) INFRASTRUCTURE FUNDS Gas Tax (201) Federal Transportation Grants (202) State Transportation Grants (203) Transnet (204) Transportation Development Grants (205) Coastal Zone Management Fund (210) GRANT FUNDS Sr Nutrition Grant Fund (221) C.D.B. Grant (222) Affordable Housing (225) Encinitas Housing Authority (226) Home Entitlement (227) Government/Educational Access (228) Recycling/Solid Waste/HHW (229) Asset Forfeiture (261) Special Law Enforcement (COPS) (262) Federal Special Law Enforce (263) DEVELOPMENT IMPACT FUNDS Park Improvement Fees (231) Park Acquisition Fees (234) Flood Control Fees (232) Traffic Mitigation Fees (233) Open Space Fund (235) Recreation Trail Fees (236) Community Facilities (237) InLieu Curb Gutter Sidewalk(238) InLieu Underground Utilities (239) RTCIP-Regional Arterial System Fire Mitigation Fees (272)

0 (1,057,421) 0 0 0 0 0 0 0 0 268,607 0 132,743 181,270 0 1,157,662 205,150 48,618 467,042 5,093 0 10,000 0 0 0 0 0 0 0 0 0 1,300 0 46,539 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

296 592 0 0 0 73,283 (40,489) 15,518 0 0 104,524 572,970 (61,042) 1,321,713 (4,576) 90,084 0 0 0 0 76,187 85,263 3,838 13,203 (1,725) 2,017 136,528 1,764,165 (1,185) 3,791 3,524 20,618 0 0 32 6,518 2,513 511,213 131,089 435,200 0 0 (2,433) 133,702 4,602 237,318 9,353 251,817 (120,884) 57,622 1,252 11,949 134,017 1,284,211 185,239 24,271,516

0 0 (100,000) (100,000) 0 (50,000) 0 (87,500) 0 (15,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (28,800) 0 0 0 0 (3,691,461) (3,409,651)

LIGHTING & LANDSCAPING DISTRICTS Village Park MID (290) 136,135 33,319 35,752 Villanitas MID (291) 232,716 21,764 17,162 Cerro Street MID (292) 242,464 39,343 29,990 Encinitas Lighting-Citywide (295) 178,506 1,171,285 1,263,369 Wiro Park (296) 10,697 11,039 9,787 Encinitas Ranch Dist. (297) 1,150,194 671,411 537,394 Operations Subtotal: 24,086,277 64,375,712 57,089,361 Capital Improvements Proprietary Funds TOTAL CITYWIDE FUNDS: 24,086,277 64,375,712 57,089,361

(3,691,461) (3,409,651)

185,239 24,271,516

2-6

Budget Summary - San Dieguito Water District & Enterprise Funds Fiscal Year 2012-2013
(1) (2) Beginning Balance Actual 7/1/2010 0 719,778 6,831,536 14,291 0 1,228,766 8,794,371 (3) 2010/11 Revenues 145,000 4,580,170 0 51,255 30,000 0 4,661,425 2,858,272 0 80,400 0 2,938,672 (4) 2010/11 Expenses 4,106,461 2,970,495 2,390,507 0 745,400 0 6,106,402 1,582,584 1,360,576 0 0 2,943,160 (5) Interfund Transfers Operating 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (6) Interfund Transfers Other 0 0 0 0 0 0 0 0 0 0 0 0 (45,000) 0 0 0 45,000 0 0 0 0 0 0 0 0 0 0 0 (10) Projected Interfund Interfund Current Year Ending Transfers Transfers Summary Bal. 6/30/11 Debt Service Capital (Col. 3-4+5+6+7+8) (Col. + 2-9) 3,961,461 0 0 0 (7) (8) (9)

FUND NAME (fund #) DEBT SERVICE FUND (321) CARDIFF SANITARY DIVISION FUNDS Operations (501) Capital Replacement (502) Capital Expansion (503) Debt Service (504) Rate Stabilization (506) TOTAL CSD FUNDS

0 (1,609,675) (715,400) 1,609,675 0 0 715,400 0 0 0 0 0 0 (1,275,688) 0 1,275,688 0 0 0 0 0 0 (1,753,150) (24,272) 0 (138,272) 1,753,150 0 0 0 0 0 0 162,544 0 0 0 0 0 0 0 0 (270,000) (270,000) 3,691,461 (3,691,461) 0 0 0 0 0 0 0 0 0 (3,409,651)

0 719,778 (1,496,232) 5,335,304 51,255 65,546 0 0 0 1,228,766 (1,444,977) 7,349,394 0 384,981 (84,888) 2,636,569 80,400 2,069,994 0 905,800 (4,488) 5,997,343 145,113 (1,903,272) 0 0 (80,000) 162,544 (1,675,615) 36,816 36,816 2,102,807 2,009,425 0 0 338,735 2,164,143 6,615,110 435,896 435,896

ENCINITAS SANITARY DIVISION FUNDS Operations (521) 384,981 Capital Replacement (522) 2,721,457 Capital Expansion (523) 1,989,594 Rate Stabilization (525) 905,800 TOTAL ESD FUNDS 6,001,831 SAN DIEGUITO WATER DISTRICT FUNDS Operations (531) Capital Replacement (534) Debt Service (536) Recycled Water (537) Fleet Replacement (539) Rate Stabilization (535) TOTAL SDWD FUNDS AFFORDABLE HOUSING STOCK Pacific Pines Condominiums (561) TOTAL AFFORDABLE HOUSING INTERNAL SERVICES FUNDS District Services (616) Fleet Maintenance (692) Vehicle Replacement (693) Machinery/Equipment Replacement (694) Fire Apparatus Replacement (695) TOTAL INTERNAL FUNDS TOTALS ALL FUNDS Transfers from City Funds Capital Improvements - City Total City and All Other Funds 1,957,694 3,912,697 0 0 418,735 2,001,599 8,290,725 399,080 399,080 0 0 502,612 481,154 364,856 1,348,622 24,834,628

15,156,061 13,188,526 50,000 1,815,000 0 1,753,150 700,000 700,000 0 125,000 0 0 15,906,061 17,581,676 233,789 233,789 984,957 528,152 73,000 185,000 678,000 2,449,109 196,973 196,973 984,957 528,152 176,000 75,000 300,000 2,064,109

0 0 0 0 (103,000) 399,612 110,000 591,154 108,000 472,856 115,000 1,463,622 (2,973,264) 21,861,364

26,334,056 32,998,781

48,920,905

90,709,768 90,088,142

0 (3,409,651)

(2,788,025) 46,132,880

2-7

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2-9

Schedule C-1
Detail of General Fund Revenues, Expenditures, and Transfers FY2010-11: 3rd Quarter Adjustments and Proposed FY2011-12 & FY2012-13

Column 1

Column 2

Column 3

Column 4

Column 6

Column 7
$ incr/decr from FY10-11 Budget

Column 8

Column 9

Column 10

Column 11

Adoption Date Revenues: Taxes: 1 Property Taxes, Current Secured 32,016,185 2a Sales Tax Triple Flip 2,575,367 2b Sales Taxes 7,041,302 922,568 3 Transient Occupancy Tax 4 Documentary Transfer Taxes 280,000 5 Franchise Taxes 2,146,850 6 Total Taxes 44,982,272 Other Revenues 7 Licenses and Permits 195,400 8 Intergovernmental Revenue 582,273 9 Charges for Services 4,012,313 10 Fines & Penalties 800,030 733,081 11 Use of Money 12 Other Revenue 75,000 13 TOTAL REVENUES 51,380,369 Expenditures: General Government: 14 Community Projects 15 Legislative/City Council 16 City Manager 17 Arts Administration 18 Economic Development 19 Human Resources 20 Library Operations 21 Information Technology 22 Geographic Information 23 City Clerk 24 Elections 25 Legal Services 26 Financial Services 27 Central Services 28 Non-Departmental 29 Planning and Building: 30 Customer Service/Admin 31 Current Planning 32 Applicant Deposits 33 Advanced Planning 34 Code Enforcement 35 Building Services 36 Public Safety: 37 Law Enforcement 39 Parking Enforcement 40 41 42 43 44 45 46 Fire Administration Fire Operations & Support Loss Prevention & Planning Disaster Preparedness Marine Safety Services

FY 10-11 FY 10-11 FY10-11 Mid Year Off cycle Revised Revise Budget 2/16/2011 4/27/2011

FY 11-12 Proposed

FY 12-13 % change % $ incr/decr from Proposed FY11-12 Budget change

32,016,185 32,276,832 2,575,367 2,626,874 7,041,302 7,609,822 922,568 942,249 280,000 285,600 2,146,850 2,172,319 0 44,982,272 45,913,696 195,400 200,255 582,273 671,087 4,012,313 4,148,255 800,030 729,750 733,081 693,662 75,000 79,500 0 51,380,369 52,436,205

260,647 51,507 568,520 19,681 5,600 25,469 931,424 4,855 88,814 135,942 (70,280) (39,419) 4,500 1,055,836

1% 32,922,369 2% 2,676,129 8% 7,760,896 2% 961,095 2% 291,312 1% 2,189,961 2% 46,801,762 2% 200,755 15% 696,087 3% 4,142,820 -9% 734,750 -5% 704,462 6% 80,500 2% 53,361,136

645,537 49,255 151,074 18,846 5,712 17,642 888,066 500 25,000 (5,435) 5,000 10,800 1,000 924,931

2% 2% 2% 2% 2% 1% 2% 0% 4% 0% 1% 2% 1% 2%

54,000 378,278 713,567 139,685 206,100 849,363 1,280,291 643,323 556,518 32,100 291,500 1,493,689 345,506 2,732,043 9,715,963 790,246 732,121 25,500 574,436 463,497 983,323 3,569,123 11,263,500 83,500 11,347,000 539,521 8,914,722 623,074 158,410 849,668 11,085,395

54,000 378,278 713,567 139,685 206,100 849,363 1,280,291 643,323 556,518 32,100 291,500 1,452,059 345,506 2,784,673 9,726,963 790,246 732,121 25,500 574,436 463,497 983,323 3,569,123

64,000 371,618 763,307 149,184 182,500 913,949 1,484,338 620,611 568,052 100 308,500 1,513,280 244,561 2,193,766 9,377,766 837,628 702,882 6,000 572,577 492,251 987,491 3,598,829

10,000 (6,660) 49,740 9,499 (23,600) 64,586 204,047 (22,712) 11,534 (32,000) 17,000 61,221 (100,945) (590,907) (349,197) 47,382 (29,239) (19,500) (1,859) 28,754 4,168 29,706 497,000 (3,000) 494,000 30,071 516,860 27,963 (426) 64,984 639,452

19% -2% 7% 7% -11% 8% 16% -4% 2% -100% 6% 4% -29% -22% -4% 6% -4% -76% 0% 6% 0% 1%

75,000 380,751 782,086 150,356 182,500 920,154 1,455,124 620,385 570,495 32,100 308,500 1,535,675 241,394 2,277,652 9,532,172 842,278 741,159 6,000 579,799 484,150 987,929 3,641,315

11,000 9,133 18,779 1,172 0 6,205

17% 2% 2% 1% 0% 1%

(41,630) 52,630 11,000

(29,214) -2% (226) 0% 2,443 0% 32,000 32000% 0 0% 22,395 1% (3,167) -1% 83,886 4% 154,406 2% 4,650 38,277 0 7,222 (8,101) 438 42,486 535,965 0 535,965 8,464 174,538 9,865 11,483 19,334 223,684 1% 5% 0% 1% -2% 0% 1% 5% 0% 5% 1% 2% 2% 7% 2% 2%

11,263,500 11,760,500 3,000 86,500 83,500 3,000 11,350,000 11,844,000 539,521 569,592 8,910,913 9,427,773 623,074 651,037 158,410 157,984 849,668 914,652 (3,809) 11,081,586 11,721,038 (3,809)

4% 12,296,465 -4% 83,500 4% 12,379,965 6% 578,056 6% 9,602,311 4% 660,902 0% 169,467 8% 933,986 6% 11,944,722

2 - 31

Schedule C-1
Detail of General Fund Revenues, Expenditures, and Transfers FY2010-11: 3rd Quarter Adjustments and Proposed FY2011-12 & FY2012-13

Column 1

Column 2

Column 3

Column 4

Column 6

Column 7
$ incr/decr from FY10-11 Budget

Column 8

Column 9

Column 10

Column 11

Adoption Date Public Works: 233,431 47 Administration 48 Emergency Flood Control 49 Street Maintenance 488,239 287,554 50 Facility Maintenance-Civic 51 Facility Maintenance-Fire Station 163,262 52 Facility Maintenance-PW Yard 198,563 265,035 53 Facility Maintenance-Library 54 Storm Water Maintenance 659,022 55 Storm Water Flood Control 135,222 56 2,430,328 Engineering Services: 57 City Engineering 2,252,261 58 Traffic Engineering 768,729 59 Storm Water Compliance 751,004 60 3,771,994 Parks and Recreation: 530,283 61 Administration 62 Park Services 1,174,255 63 Beach Services 470,909 64 Recreational Trails 99,807 65 Recreation Services 576,528 1,152,157 66 Community & Senior Center 349,905 67 Animal Regulation 68 4,353,844 69 Subtotal 46,273,647 70 Continuing Appropriations 71 TOTAL EXPENDITURES 46,273,647 Excess of Revenues 72 Over Expenditures 5,106,722

FY 10-11 FY 10-11 FY10-11 Mid Year Off cycle Revised Revise Budget 2/16/2011 4/27/2011 233,431 17,000 505,239 287,554 163,262 198,563 265,035 642,022 135,222 2,430,328 2,252,261 768,729 751,004 3,771,994

FY 11-12 Proposed

FY 12-13 % change % $ incr/decr from Proposed FY11-12 Budget change

245,338 1,652,442 322,282 187,480 203,475 275,199 629,922 124,097 3,640,235 2,463,123 712,341 766,432 3,941,896

11,907 1,147,203 34,728 24,218 4,912 10,164 (12,100) (11,125) 1,209,907 210,862 (56,388) 15,428 169,902 (18,163) 32,952 20,615 22,735 49,355 17,138 (1,400) 123,232 2,317,002 2,317,002 (1,261,166)

5% 235% 12% 15% 2% 4% -2% -8% 50% 9% -7% 2% 5%

244,855 1,679,197 326,778 191,719 211,830 282,421 645,424 125,975 3,708,199 2,514,171 715,657 771,631 4,001,459

(483) 26,755 4,496 4,239 8,355 7,222 15,502 1,878 67,964 51,048 3,316 5,199 59,563 15,790 174,818 3,698 152 (5,278) 4,937 0 194,117 1,278,185 1,278,185 (353,254)

0% 2% 1% 2% 4% 3% 2% 2% 2% 2% 0% 1% 2% 3% 14% 1% 0% -1% 0% 0% 4% 3%

(17,000) 0

530,283 512,120 1,174,255 1,207,207 470,909 491,524 99,807 122,542 576,528 625,883 1,152,157 1,169,295 349,905 348,505 0 4,353,844 4,477,076 10,191 46,283,838 48,600,840 10,191 46,283,838 48,600,840 (10,191) 5,096,531 368,568 205,828 3,018,412 1,922,298 5,103,450 3,835,365 739,250 1,474,482 3,771,456 3,758,360 6,794,584

-3% 527,910 3% 1,382,025 4% 495,222 23% 122,694 9% 620,605 1% 1,174,232 0% 348,505 3% 4,671,193 5% 49,879,025 49,879,025 3,482,111 721,539 1,503,190 3,591,461 982,600 3,792,410

General Fund Transfers To/From Other City Funds 73 Transfers Out of GF 368,568 74 Transfers In to GF 149,948 75 Transfers to Debt Service 3,018,412 76 Transfers to Capital Projects 1,929,298 77 Total Transfers 5,166,330

2 - 32

Schedule D

Interfund Transfer Schedule - City Funds Fiscal Years 2011-12 and 2012-13
FUND FROM FUND TO AMOUNT FY2011-12 General (101) General (101) General (101) Self-Insurance (113) Sr Nutrition Program (221) Debt Service (321) General Fund Sub-Total 692,711 46,539 3,771,456 4,510,706 FY2012-13 675,000 Provide for insurance division operations 46,539 Subsidize Sr Nutrition Program 3,591,461 For Debt Service Payments 4,313,000 PURPOSE

HUTA (Gas Tax) Fund (201) Fire Mitigation Fees Fund (272)

General Fund (101) General (101)

1,262,814 64,092 18,272 129,304

1,057,421 Provide for street maintenance costs 39,584 Offset costs of Fire Station Reconstruction 18,272 Reimbursement to GF for capital Projects 387,913 Encinitas Ranch Sales Tax Repayment (Fund 192) 100,000 Fund debt service on the Park property purchase 0 One time transfer to separate SDWD vehicle replacement from City 0 One time transfer to separate SDWD mach & equip replacement from City 270,000 Lease payments on fire apparatus 6,186,190

Community Facilities Fund (237) General (101) Sales Tax Receivable (192) General (101)

Parkland Acquisition Fund (234) Debt Service Fund (321)

100,000

Vehicle Replacement Fund (693) SDWD Vehicle Replacement Fund (539)

317,104

Machinery & Equipuipment Replacement Fund (694) Fire Apparatus Fund (695)

Debt Service Fund (321)

172,631

Debt Service Fund (321) TOTAL TRANSFERS

236,607 6,811,530

SUMMARY OF FUNDS RECEIVING TRANSFERS General Fund Self Insurance Fund Sr Nutrition Program Fund Debt Service Fund SDWD Vehicle Replacemnt Fund TOTAL TRANSFERS 1,474,482 692,711 46,539 4,108,063 489,735 6,811,530 1,503,190 675,000 46,539 3,961,461 0 6,186,190

2 - 41

Schedule D

Interfund Transfer Schedule - Cardiff Sanitary Division Fiscal Years 2011-12 and 2012-13
FUND FROM Operating (501) FUND TO Capital Replacement (502) FY2011-12 AMOUNT 1,857,076 FY2012-13 AMOUNT PURPOSE

1,609,675 Funds in excess of the Operating Reserve Requirement are transferred for capital projects.

Capital Replacement 502)

Debt Service (504)

715,000

715,400 SEJPA Debt Service payment.

TOTALS

2,572,076

2,325,075

SUMMARY OF FUNDS RECEIVING TRANSFERS Capital Replacement Fund (502) Debt Service Fund (504) TOTAL TRANSFERS 1,857,076 715,000 2,572,076 1,609,675 715,400 2,325,075

2 - 42

Schedule D

Interfund Transfer Schedule - Encinitas Sanitary Division Fiscal Years 2011-12 and 2012-13
FUND FROM Operating (521) FUND TO Capital Replacement (522) FY2011-12 AMOUNT 1,278,998 FY2012-13 AMOUNT PURPOSE

1,275,688 Funds in excess of the Operating Reserve Requirement are transferred for capital projects.

TOTAL TRANSFERS

1,278,998

1,275,688

SUMMARY OF FUNDS RECEIVING TRANSFERS Capital Replacement Fund (522) TOTAL TRANSFERS 1,278,998 1,278,998 1,275,688 1,275,688

2 - 43

This Page Intentionally Left Blank

Department Personnel Summary - Fiscal Years 2008-09 through 2012-13

There is a sub-total at the end of each Department (General Government, Planning and Building, Public Safety, Public Works, Engineering, and Parks and Recreation). For the allocation of personnel to specific division, see the individual Expenditure Plans in Sections IV and VII

DEPARTMENT/POSITION
GENERAL GOVERNMENT CITY COUNCIL Executive Secretary (Council Secretary) City Council Subtotal

FY 08-09 FY 09-10 FY 10-11 Approved Approved Approved

FY 11-12 Dept/Mgr Proposed

FY 12-13 Dept/Mgr Proposed

1.00 1.00

1.00 1.00

1.00 1.00

1.00 1.00

1.00 1.00

LEGAL SERVICES
City Attorney - Contract City Attorney Subtotal 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

CITY MANAGER
City Manager Deputy City Manager 1 Assistant to City Manager 1 Senior Management Analyst2 Management Analyst I, II, III2 Executive Secretary Arts Administrator Intern City Manager Subtotal Human Resources Division Department Manager I, II (Personnel Officer) Human Resources Supervisor Human Resources Analyst I, II, III3 Human Resources Technician I, II, /HR Analyst3 Human Resources Technician I, II3 Program Assistant I, II, III Human Resources Subtotal 1.00 0.00 1.00 0.00 1.00 1.00 1.00 0.50 5.50 1.00 0.00 1.00 0.00 1.00 1.00 1.00 0.50 5.50 1.00 1.00 0.00 1.00 0.00 1.00 1.00 0.50 5.50 1.00 1.00 0.00 1.00 0.00 1.00 1.00 0.50 5.50 1.00 1.00 0.00 1.00 0.00 1.00 1.00 0.50 5.50

1.00 1.00 0.00 3.75 0.00 0.60 6.35

1.00 1.00 0.00 3.75 0.00 0.60 6.35

1.00 1.00 3.25 0.50 0.00 0.60 6.35

1.00 1.00 3.25 0.00 0.50 0.60 6.35

1.00 1.00 3.25 0.00 0.50 0.60 6.35

Information Technology (IT)/Geographic Information Systems (GIS) Divisions Department Manager I, II (IT Manager) 1.00 IT Project Manager I, II (IT Division) 1.00 0.00 IT Supervisor (IT Division)5 Information Technology Analyst I, II, III 5.00 0.00 Information Technology Technician I, II4 5 0.00 IT Supervisor (GIS Division) 2.00 IT Project Manager (GIS Division)5 0.75 G.I.S. Analyst I, II, III4 0.50 Intern - G.I.S.4 10.25 IT/GIS Subtotal
1 2 3 4 5

1.00 1.00 0.00 5.00 0.00 0.00 2.00 0.75 1.00 10.75

1.00 1.00 0.00 5.00 1.00 0.00 2.00 2.00 0.00 12.00

1.00 0.00 2.00 4.00 1.00 1.00 1.00 2.00 0.00 12.00

1.00 0.00 2.00 4.00 1.00 1.00 1.00 2.00 0.00 12.00

FY2010-11Position Reclassified from Assistant to the City Manager to Deputy City Manager FY2010-11 Position Reclassified from Management Analyist I, II, III to Senior Management Analyst FY2010-11 HR Analyst Reclassified as HR Analyst I, II, III and HR Technician Reclassified as HR Technician I, II FY2010-11 1.0 GIS Intern Reclassified as GIS Analyst I, II, III, .25 additional FTE as GIS Analyst I, II, III and Approved 1.0 Additonal FTE IT Technician I, II. FY2010-11 IT/GIS Project Manager I/II Reclassified as IT/GIS Supervisor and GIS Project Manager I.

2 - 49

Department Personnel Summary - Fiscal Years 2008-09 through 2012-13

FY 11-12 Dept/Mgr Proposed FY 12-13 Dept/Mgr Proposed

DEPARTMENT/POSITION CITY MANAGERS OFFICE - Continued

Risk Management Division Department Manager I, II (Risk Manager) Risk/Safety Analyst I, II, III Program Assistant I, II, III Risk Management Subtotal City Manager's Subtotal

FY 08-09 FY 09-10 FY 10-11 Approved Approved Approved

1.00 1.00 0.50 2.50 24.60

1.00 1.00 0.50 2.50 25.10

1.00 1.00 0.50 2.50 26.35

1.00 1.00 0.50 2.50 26.35

1.00 1.00 0.50 2.50 26.35

CITY CLERK
Department Director (City Clerk) Deputy City Clerk Program Coordinator Program Assistant I, II, III City Clerk Subtotal 1.00 1.00 1.00 2.00 5.00 1.00 1.00 1.00 2.00 5.00 1.00 1.00 1.00 2.00 5.00 1.00 1.00 1.00 2.00 5.00 1.00 1.00 1.00 2.00 5.00

FINANCE DEPARTMENT
City Administration Department Director Finance Manager I, II, III2 Management Analyst I, II, III2 Finance Analyst I, II, III1 Accountant I, II1 Finance Technician I, II, III City Administration Services Subtotal

1.00 2.00 1.50 0.00 2.90 4.50 11.90

1.00 3.00 0.50 0.00 2.90 4.50 11.90

1.00 3.00 0.50 2.00 1.40 4.00 11.90

1.00 3.00 0.50 2.00 1.40 4.00 11.90

1.00 3.00 0.50 2.00 1.40 4.00 11.90

FINANCE DEPARTMENT
San Dieguito Water District Finance Supervisor3 Finance Technician I, II, III3 Program Assistant I, II, III3 Water Administrative Services Subtotal

1.00 1.00 0.95 2.95

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

Financial Services Subtotal

1 2 3

14.85

11.90

11.90

11.90

11.90

FY2010-11 Reclassification of 1.50 Accountant Classification and .50 FTE Finance Technician for a Total of 2.00 FTE Finance Analyst I, II, III FY2008-09 Reclassification from Management Analyst III to Finance Manager I FY2008-09 Move SDWD staff from Finance Department to Public Works Department

General Government Total

45.45

43.00

44.25

44.25

44.25

2 - 50

Department Personnel Summary - Fiscal Years 2008-09 through 2012-13 FY 11-12 Dept/Mgr Proposed FY 12-13 Dept/Mgr Proposed

DEPARTMENT/POSITION PLANNING & BUILDING

Department Director Principal Planner I, II Senior Planner I, II Environmental Projects Manager Management Analyst I, II, III Program Administrator Code Enforcement Manager Planner I, II, III, IV Dept. Administrative Support Coordinator Code Enforcement Officer I, II, III Program Coordinator Management Intern Program Assistant I, II, III Planning & Building Subtotal

FY 08-09 FY 09-10 FY 10-11 Approved Approved Approved

1.00 2.00 3.00 1.00 0.75 1.00 1.00 8.50 1.00 1.50 1.00 0.50 4.50 26.75

1.00 2.00 3.00 1.00 0.75 1.00 1.00 8.50 1.00 1.50 1.00 0.50 4.50 26.75

1.00 2.00 3.00 1.00 0.75 1.00 1.00 8.50 1.00 1.50 1.00 0.50 4.50 26.75

1.00 2.00 3.00 1.00 0.75 1.00 1.00 8.50 1.00 1.50 1.00 0.50 4.50 26.75

1.00 2.00 3.00 1.00 0.75 1.00 1.00 8.50 1.00 1.50 1.00 0.50 4.50 26.75

Planning & Building Total

26.75

26.75

26.75

26.75

26.75

PUBLIC SAFETY - Fire & Marine Safety Services

Department Director Fire Deputy Chief Senior Management Analyst Management Analyst I, II, III Fire Marshal Senior Deputy Fire Marshal Deputy Fire Marshal I, II Fire Captains Fire Engineers Firefighters2 Firefighter/Paramedics2 Program Assistant I, II, III Dept. Administrative Support Coordinator Marine Safety Captain Marine Safety Lieutenant Marine Safety Sergeant Ocean Lifeguard I, II, Senior (Seasonal)1 Fire & Marine Safety Subtotal 1.00 3.00 1.00 1.00 1.00 1.00 3.00 15.00 15.00 1.00 14.00 1.00 1.00 1.00 1.00 2.00 5.00 67.00 1.00 3.00 1.00 1.00 1.00 1.00 3.00 15.00 15.00 1.00 14.00 1.00 1.00 1.00 1.00 3.00 5.00 68.00 1.00 3.00 1.00 1.00 1.00 1.00 3.00 15.00 15.00 1.00 14.00 1.00 1.00 1.00 1.00 3.00 0.00 63.00 1.00 3.00 1.00 1.00 1.00 1.00 3.00 15.00 15.00 0.00 15.00 1.00 1.00 1.00 1.00 3.00 0.00 63.00 1.00 3.00 1.00 1.00 1.00 1.00 3.00 15.00 15.00 0.00 15.00 1.00 1.00 1.00 1.00 3.00 0.00 63.00

2 3

FY2011 Ocean Lifeguard I, II, Senior (Seasonal) are converted to Contract Employees FY2011 Position Reclassifed to Firefighter/Paramedic.

Public Safety Total

67.00

68.00

63.00

63.00

63.00

2 - 51

Department Personnel Summary - Fiscal Years 2008-09 through 2012-13 FY 11-12 Dept/Mgr Proposed FY 12-13 Dept/Mgr Proposed

DEPARTMENT/POSITION PUBLIC WORKS

City Support Department Director Superintendent1 Senior Management Analyst - PW Management Analyst I, II, III Fleet Maintenance Supervisor Assistant Superintendent Utility & Maintenance Supervisor I, II1 Facilities Specialist Utility & Maintenance Field Supervisor1 Heavy Equipment Mechanic I, II Dept. Administrative Support Coordinator Utility & Maintenance Tech. I, II, III, IV Program Coordinator Program Assistant I, II, III1 Intern City Support Subtotal

FY 08-09 FY 09-10 FY 10-11 Approved Approved Approved

0.80 1.90 0.80 1.00 1.00 1.00 0.00 2.00 3.00 2.00 0.70 14.00 0.70 0.00 0.50 29.40

0.70 0.90 0.90 1.00 1.00 1.00 1.00 2.00 2.00 2.00 0.00 14.00 0.85 1.00 0.50 28.85

0.70 0.90 0.90 1.00 1.00 1.00 1.00 2.00 2.00 2.00 0.00 14.00 0.85 1.00 0.50 28.85

0.70 0.90 0.90 1.00 1.00 1.00 1.00 2.00 2.00 2.00 0.00 14.00 0.85 1.00 0.50 28.85

0.70 0.90 0.90 1.00 1.00 1.00 1.00 2.00 2.00 2.00 0.00 14.00 0.85 1.00 0.50 28.85

PUBLIC WORKS
Water District Support Department Director Assistant District Manager Senior Engineer Superintendent5 Assistant Superintendent1 & 5 Senior Management Analyst - PW Engineer I, II5 Utility & Maintenance Specialist I, II1 Utility & Maintenance Field Supervisor1 Program Coordinator5 Engineering Specialist I, II1 & 3 Water Conservation Specialist I, II1 Dept. Administrative Support Coordinator Utility & Maintenance Tech. I, II, III, IV1 Program Administrator - SDWD5 Management Analyst I, II, III - SDWD3 & 5 Finance Supervisor2 & 3 Finance Technician I, II, III2 & 4 Program Assistant I, II, III2 & 4 Customer Service Representative1 Water Support Subtotal Public Works Total
1 2

0.20 1.00 1.00 0.00 1.00 0.20 1.00 5.00 2.00 1.00 2.00 0.00 0.30 6.00 0.00 0.00 0.00 0.00 1.00 1.00 22.70 52.10

0.30 1.00 1.00 0.00 1.00 0.10 1.00 6.00 1.00 1.00 1.00 1.00 0.00 7.00 0.00 0.00 1.00 1.00 2.00 0.00 25.40 54.25

0.30 1.00 1.00 0.00 1.00 0.10 1.00 5.00 1.00 1.00 2.00 1.00 0.00 7.00 0.00 1.00 0.00 2.00 1.00 0.00 25.40 54.25

0.30 1.00 1.00 1.00 0.00 0.10 0.00 5.00 1.00 2.00 2.00 1.00 0.00 7.00 1.00 0.00 0.00 2.00 1.00 0.00 25.40 54.25

0.30 1.00 1.00 1.00 0.00 0.10 0.00 5.00 1.00 2.00 2.00 1.00 0.00 7.00 1.00 0.00 0.00 2.00 1.00 0.00 25.40 54.25

Results of 2008-2009 Classification Maintenance Project FY2008/09 1.0 Finance Supervisor, 1.0 Finance Technician and .95 Program Assistant transferred from Finance Department. Proposed addiitional .05 Program Assistant to increase .95 to 1.0 FTE FY 2010/11 Finance Supervisor position reclassifed as a Management Analyst I, II, III and Utility & Maintenance Specialist I, II reclassified as an Engineering Specialist I, II Results of 2009-2010 Classification Maintenance Project Results of Reorganization of Water Support FY2011

3 4 5

2 - 52

Department Personnel Summary - Fiscal Years 2008-09 through 2012-13 FY 11-12 Dept/Mgr Proposed FY 12-13 Dept/Mgr Proposed

DEPARTMENT/POSITION ENGINEERING
City Department Director/ City Engineer Deputy City Engineer Senior Engineer Senior Management Analyst Program Administrator (Clean Water) Program Administrator (Coastal Zone) Engineer I, II Engineering Specialist I, II, III Superintendent (Public Works) Park and Beach Supervisor I, II Stormwater Environmental Spec. I, II, III Dept. Administrative Support Coordinator Program Assistant I, II, III (Engineering & Clean Water) Program Coordinator (Public Works) Management Intern1 Traffic Intern Engineering Subtotal
1

FY 08-09 FY 09-10 FY 10-11 Approved Approved Approved

1.00 1.00 3.00 1.00 1.00 0.90 6.00 6.00 0.10 0.82 3.00 1.00 2.00 0.30 0.50 0.50 28.12

1.00 1.00 3.00 1.00 1.00 0.90 6.00 6.00 0.10 0.82 3.00 1.00 2.00 0.15 0.00 0.50 27.47

1.00 1.00 3.00 1.00 1.00 0.90 6.00 6.00 0.10 0.82 3.00 1.00 2.00 0.15 0.00 0.50 27.47

1.00 1.00 3.00 1.00 1.00 0.85 6.00 6.00 0.10 0.82 3.00 1.00 2.00 0.15 0.00 0.50 27.42

1.00 1.00 3.00 1.00 1.00 0.85 6.00 6.00 0.10 0.82 3.00 1.00 2.00 0.15 0.00 0.50 27.42

Eliminate .50 Management Intern, transferred to G.I.S. in Information Technology Division

Engineering Total

28.12

27.47

27.47

27.42

27.42

2 - 53

Department Personnel Summary - Fiscal Years 2008-09 through 2012-13 FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Mgr Dept/Mgr Approved Approved Approved Proposed Proposed

DEPARTMENT/POSITION PARKS & RECREATION

Civic Center Location Department Director Park and Beach Superintendent Recreation Superintendent Park and Beach Supervisor I/II Senior Management Analyst Management Analyst I/II/III Department Administrative Support Coordinator Program Assistant I/II/III Recreation Supervisor I/II Community & Senior Center Location Community Center Manager Senior Center Manager Facilities Specialist Recreation Supervisor I/II Program Assistant I/II/III Parks & Recreation Subtotal Parks & Recreation Total City Personnel Total

1.00 1.00 1.00 2.18 1.00 1.00 1.00 1.00 3.00

1.00 1.00 1.00 2.18 1.00 1.00 1.00 1.00 3.00

1.00 1.00 1.00 2.18 1.00 1.00 1.00 1.00 3.00

1.00 1.00 1.00 2.18 1.00 1.00 1.00 1.00 3.00

1.00 1.00 1.00 2.18 1.00 1.00 1.00 1.00 3.00

1.00 1.00 1.00 3.50 2.50 21.18 21.18 240.60

1.00 1.00 1.00 3.50 2.50 21.18 21.18 240.65

1.00 1.00 1.00 3.50 2.50 21.18 21.18 236.90

1.00 1.00 1.00 3.50 2.50 21.18 21.18 236.85

1.00 1.00 1.00 3.50 2.50 21.18 21.18 236.85

Distribution of Personnel by Department FY2011-12 & FY2012-13 236.85 FTE's

Engineering Total 12%

Parks & Recreation Total 9%

General Government Total 18%

Planning & Building Total 11% Public Works Total 23%

Public Safety Total 27%

2 - 54

Page 1 of 13

Revenue by Fund Source

FUND REVENUE DESCRIPTION GENERAL FUND (Fund 101) Property Taxes Current Secured Property Taxes in Lieu of Vehicle License Fees Current Unsecured Delinquent, Secured and Unsecured Homeowner Exemptions State Secured Unitary Supplemental, Secured, Unsecured, Delinquent Property Tax Subtotal Other Taxes Sales & Use Property Taxes in Lieu of Sales & Use Transient Occupancy Tax Transient Occupancy Tax-Short Term Rentals Documentary Transfer Tax Cable TV Franchises Gas & Electric Franchises Solid Waste Franchise Other Taxes Subtotal Licenses and Permits Business Operation Business Registration Security Alarm Nuisance/False Alarms Short Term Rental Permits License Fees and Permits Permits Subtotal 24,078 86,761 3,435 26,781 17,468 853 159,376 20,584 118,980 4,001 19,063 16,050 5,373 184,051 20,000 132,400 3,000 20,000 15,000 5,000 195,400 28,755 128,000 3,000 20,000 15,000 5,500 200,255 28,755 128,000 3,000 20,000 15,000 6,000 200,755 7,436,678 2,713,614 812,532 68,441 280,034 941,120 812,637 408,973 13,474,029 7,146,006 2,178,930 699,620 244,776 343,423 969,304 666,710 395,910 12,644,679 7,041,302 2,575,367 747,304 175,264 280,000 940,400 806,450 400,000 12,966,087 7,609,822 2,626,874 762,250 180,000 285,600 949,804 814,515 408,000 13,636,865 7,760,896 2,676,129 777,495 183,600 291,312 959,302 822,660 408,000 13,879,394 24,186,421 5,069,228 870,287 830,741 252,612 231,297 584,909 32,025,495 24,448,658 5,105,327 931,602 670,949 257,711 235,261 292,223 31,941,731 24,444,942 5,107,643 900,000 704,000 245,600 235,000 379,000 32,016,185 24,669,835 5,143,397 900,000 704,000 245,600 235,000 379,000 32,276,832 25,163,232 5,246,265 918,000 718,080 250,512 239,700 386,580 32,922,369 FY 08-09 Actual FY 09-10 Actual FY 10-11 Estimated FY 11-12 Projected FY 12-13 Projected

3 - 1

Page 2 of 13

Revenue by Fund Source

FUND REVENUE DESCRIPTION GENERAL FUND (Continued) Revenue from Other Agencies F.E.M.A. - City Federal Shared Revenue ARRA Motor Vehicle License Fees City State Mandate Reimbursements/All Other Other Agency Revenue Other Agencies Subtotal Charges for Current Services Administrative Internal Cost Allocations SDWD Dev Support Services Applicant Planning Service Overhead Engineering Support to CSD/ESD Other Administrative Subtotal Building Building Fees Building Subtotal Fire Prevention Plan Check, Review Fees, TPM's Commercial Plan Check, Review Fees, TPM's Residential Fire Other Fire Subtotal Recreation Recreation Recreation Subtotal 73,547 30,024 70 103,641 81,089 24,810 (100) 105,799 17,640 13,350 8,450 39,440 39,560 19,000 0 58,560 34,875 18,250 0 53,125 1,113,090 1,113,090 1,210,220 1,210,220 1,206,000 1,206,000 1,206,000 1,206,000 1,206,000 1,206,000 1,633,718 (33,089) 10,143 45,360 10,750 1,666,882 1,347,174 (29,111) 4,983 109,819 342,854 1,775,719 1,414,536 (29,900) 12,750 60,257 242,575 1,700,218 1,722,838 (29,900) 3,000 60,257 100,000 1,856,195 1,722,838 (29,900) 3,000 60,257 100,000 1,856,195 52,112 0 0 232,912 23,026 36,608 344,658 0 16,567 10,200 189,115 33,326 232,519 481,727 0 0 0 169,984 30,000 382,289 582,273 0 0 0 169,984 30,000 471,103 671,087 0 0 0 169,984 30,000 496,103 696,087 FY 08-09 Actual FY 09-10 Actual FY 10-11 Estimated FY 11-12 Projected FY 12-13 Projected

12,437 12,437

14,458 14,458

13,000 13,000

13,000 13,000

13,000 13,000

3 - 2

Page 3 of 13

Revenue by Fund Source

FUND REVENUE DESCRIPTION GENERAL FUND (Continued) Charges for Current Services (Continued) Planning Affordable Unit Policy Appeals, Service Requests, Misc Reviews Applicant Reimbursements Boundary Adjustments and Annexation Certificate of Compliance Coastal Development Permit Comprehensive Initial Study Contract Administration Design Review Document Resales General Plan Update Fee Plan Check Review Sign Review Subdivisions Map Time Extensions Use Permit Variance Zoning Code and Plan Amendments Other Planning Fees/Prior Year Adjustments/Refunds Planning Subtotal Engineering Doc Resales, Other Applicant Process/Inspection Building Permits Construction Fees Encroachment Fees Final Map Processing Fee Grading Inspection Fees Grading Plan Check Improvement Inspection Fees Improvement Plan Check Parcel Map Processing Fees Street Name Changes Vacation Fees Other Fees/Prior Year Adjustments/Refunds Engineering Subtotal Miscellaneous Digital Data GIS Subtotal Charges for Services Subtotal FY 08-09 Actual FY 09-10 Actual FY 10-11 Estimated FY 11-12 Projected FY 12-13 Projected

1,000 7,320 160,710 3,600 3,600 28,800 17,400 4,350 52,800 795 0 61,850 4,700 40,100 3,200 68,800 3,200 5,019 (40,482) 426,762

1,800 9,115 25,028 4,500 7,800 20,400 17,600 5,800 63,000 625 625 64,300 5,225 45,200 1,600 103,600 3,200 2,809 (70,556) 311,671

900 10,200 25,500 6,200 3,000 32,000 17,600 5,100 60,200 0 20,000 56,900 4,175 45,000 800 43,200 6,000 3,000 5,600 345,375

1,800 4,250 2,000 4,500 3,600 40,000 17,600 5,300 41,600 0 20,000 69,900 5,300 33,300 0 48,400 6,400 0 0 303,950

1,800 4,250 2,000 4,500 3,600 40,000 17,600 5,300 41,600 0 20,000 69,900 5,300 33,300 0 48,400 6,400 0 0 303,950

47,737 2,700 73,860 60,150 7,030 26,000 231,105 132,250 33,020 61,200 3,325 0 3,500 64,759 746,636

60,541 3,400 74,362 55,550 11,770 52,800 168,570 157,550 31,100 39,441 2,025 3,500 0 126 660,735

49,095 0 73,315 63,650 8,550 44,000 276,795 126,750 0 51,000 1,875 3,500 7,000 1,750 707,280

47,415 3,600 78,415 55,350 14,100 32,800 252,428 141,200 24,367 51,000 1,875 3,500 3,500 0 709,550

47,415 3,600 78,415 55,350 14,100 32,800 252,428 141,200 24,367 51,000 1,875 3,500 3,500 0 709,550

2,393 2,393 4,071,841

2,575 2,575 4,081,177

1,000 1,000 4,012,313

1,000 1,000 4,148,255

1,000 1,000 4,142,820

3 - 3

Page 4 of 13

Revenue by Fund Source

FUND REVENUE DESCRIPTION GENERAL FUND (Continued) Fines, Forfeitures and Penalties Vehicle Code and Court Fines Red Light Camera Citations Parking Citations Vehicle Abatement/City Abandoned Administrative Citations Weed Abatement Reimbursement Penalties/Other Fines Subtotal Use of Money and Property Investment Earnings Property Rental Cell Tower Room Rentals: Civic Center, Library Insurance Moonlight Beach Concession Donations Use of Money Subtotal Other Revenue and Transfers from Other Funds Other (Financing Sources) Property Reimbursements/Sale of Property Booking Fee Recoveries Cost Recovery Law Enforcement Outside Contributions Miscellaneous Subtotal General Fund Total 210,418 249,122 185,343 92,550 4,039 4,370 180 746,022 183,311 268,121 190,787 87,697 10,666 20,371 250 761,203 240,380 265,000 209,500 70,000 6,000 9,000 150 800,030 180,000 265,000 209,500 60,000 6,000 9,000 250 729,750 185,000 265,000 209,500 60,000 6,000 9,000 250 734,750 FY 08-09 Actual FY 09-10 Actual FY 10-11 Estimated FY 11-12 Projected FY 12-13 Projected

847,796 99,961 0 7,755 5,902 29,221 500 991,135

391,940 116,561 233,786 6,455 5,059 27,839 29,581 811,221

310,670 93,893 0 7,000 5,000 25,000 63,618 505,181

347,069 93,893 0 7,000 5,000 25,000 0 477,962

347,069 93,893 0 7,000 5,000 25,000 0 477,962

0 4,958 36,567 101,237 0 0 115,062 257,824 52,070,380

0 0 37,910 78,045 0 284,027 108,116 508,098 51,413,887

0 0 35,000 10,000 227,900 0 30,000 302,900 51,380,369

0 0 37,000 10,000 215,700 0 32,500 295,200 52,436,206

0 0 38,000 10,000 226,500 0 32,500 307,000 53,361,136

3 - 4

Page 5 of 13

Revenue by Fund Source

FUND REVENUE DESCRIPTION SELF-INSURANCE FUND (Fund 113) State Reimbursement Programs Management Support Workers' Comp Premiums Unemployment Premiums Investment Earnings Insurance Refunds Miscellaneous Revenue Self-Insurance Fund Total SPECIAL PROJECTS FUND (Fund 119) Investment Earnings Bond Proceeds Special Projects Fund Total JR LIFEGUARD PROGRAM FUND (Fund 135) Investment Earnings Bond Proceeds Jr Lifeguard Program Fund Total RECREATION PROGRAMS FUND (Fund 146) Participant Fees Community and Senior Center Facility Rentals Senior Nutrition Grant Program/ARRA* Senior Nutrition Donations* Surf Camp Permit Fees Investment Earnings Miscellaneous Recreation Programs Fund Total 798,230 125,146 61,561 30,201 0 5,170 1,383 1,021,691 1,057,612 128,831 85,678 25,530 28,685 0 1,326,336 942,219 128,000 0 0 29,000 0 0 1,099,219 1,078,581 128,000 0 0 29,000 0 0 1,235,581 1,078,581 128,000 0 0 29,000 0 0 1,235,581 0 0 0 0 0 0 184,551 0 184,551 147,762 0 147,762 158,877 0 158,877 234,755 0 234,755 0 0 0 0 0 0 0 0 0 0 0 0 FY 08-09 Actual FY 09-10 Actual FY 10-11 Estimated FY 11-12 Projected FY 12-13 Projected

0 156,379 466,371 74,394 93,728 91,232 116,049 998,153

0 149,173 480,222 77,067 0 95,993 102,585 905,040

750 156,631 487,000 81,000 0 17,500 105,000 847,881

750 134,560 578,867 85,805 0 17,500 255,000 1,072,482

750 134,560 578,867 85,805 0 17,500 255,004 1,072,486

*Sr Nutrition Program and Jr. Lifeguard Program moved from 146 fund to 221 and 135 funds beginning FY11 CIVIC CENTER IMPROVEMENTS (Fund 152) Investment Earnings Property Rental Civic Center Improvements Fund Total SALES TAX RECEIVABLES (Fund 192) Investment Earnings Sales Tax Receivables Total

15,233 1,045,000 1,060,233

0 1,065,000 1,065,000

0 1,070,000 1,070,000

0 1,070,000 1,070,000

0 1,070,000 1,070,000

71,547 71,547

5,004 5,004

0 0

0 0

0 0

3 - 5

Page 6 of 13

Revenue by Fund Source

FY 08-09 FUND REVENUE DESCRIPTION DEBT ISSUANCE (Fund 195) Financing Sources Debt Issuance Fund Total ASSET FORFEITURE FUND (Fund 261) Forfeiture Proceeds Investment Earnings Asset Forfeiture Fund Total Actual FY 09-10 Actual FY 10-11 Estimated FY 11-12 Projected FY 12-13 Projected

0 0

0 0

0 0

0 0

0 0

0 2,430 2,430

92 821 913

0 1,014 1,014

0 517 517

0 517 517

SUPPLEMENTAL LAW ENFORCEMENT FUND (Fund 262) Other Agency Shared Revenue 100,000 Investment Earnings Supplemental Law Enforcement Fund Total 3,625 103,625

100,000 0 100,000

100,000 0 100,000

0 0 0

0 0 0

FEDERAL JUSTICE ASSISTANCE GRANT FUND (Fund 263) Other Agency Shared Revenue Investment Earnings Federal Justice Assistance Grant Fund Total GAS TAX FUND (Fund 201) State Gas Tax (2105) State Gas Tax (2106) State Gas Tax (2107) State Gas Tax (2107.5) Other Agency Revenues Investment Earnings Cost Recovery Miscellaneous Gas Tax Fund Total FEDERAL CAPITAL GRANT FUND (Fund 202) Federal Shared Revenue/ARRA Investment Earnings Federal Capital Grant Fund Total STATE CAPITAL GRANT FUND (Fund 203) Other Agency Shared Revenue-Grants Investment Earnings State Capital Grant Fund Total TRANSNET FUND (Fund 204) Prop A - Sales Tax Investment Earnings Transnet Fund Total

0 0 0

90,711 0 90,711

16,484 0 16,484

10,000 0 10,000

10,000 0 10,000

342,874 228,793 456,346 7,500 0 2,011 19,206 70 1,056,800

350,248 237,706 466,812 7,500 0 353 (1,944) 668 1,061,343

336,363 230,908 451,816 6,178 6,600 1,305 10,000 0 1,043,170

343,612 233,517 457,276 7,500 722,104 0 0 0 1,764,009

348,766 237,020 464,135 7,500 732,936 0 0 0 1,790,357

50,840 0 50,840

184,168 0 184,168

0 0 0

669,200 0 669,200

0 0 0

1,273,918 0 1,273,918

909,097 0 909,097

635,981 0 635,981

0 0 0

0 0 0

300,000 19,239 319,239

1,631,102 4,741 1,635,843

1,210,000 7,882 1,217,882

1,334,000 2,173 1,336,173

1,405,000 2,173 1,407,173

3 - 6

Page 7 of 13

Revenue by Fund Source

FY 08-09 FUND REVENUE DESCRIPTION TDA GRANT FUND (Fund 205) Federal Shared Revenue Investment Earnings TDA Fund Total Actual FY 09-10 Actual FY 10-11 Estimated FY 11-12 Projected FY 12-13 Projected

0 880 880

0 279 279

0 367 367

0 162 162

0 162 162

COASTAL ZONE MANAGEMENT FUND (Fund 210) Transient Occupancy Taxes Other Agency Revenues Investment Earnings Coastal Zone Management Fund Total SR NUTRITION GRANT FUND (Fund 221) Federal Grants - Intergovernmental Revenue Contributions Investment Earnings Sr Nutrition Grant Fund Total C.D.B.G. GRANT FUND (Fund 222) Federal Grants - Intergovernmental Revenue Investment Earnings C.D.B.G. Fund Total AFFORDABLE HOUSING FUND (Fund 225) Affordable Housing Fees In Lieu of Housing Investment Earnings Other Revenue Affordable Housing Fund Total ENCINITAS HOUSING AUTHORITY (Fund 226) HUD Federal Grant Program - HAP HUD Federal Grant Program - Admin Fees HUD Portables - HAP HUD Portables - Admin Fees Investment Earnings Encinitas Housing Authority Fund Total HOME ENTITLEMENT (Fund 227) HOME Entitlement - Grant Investment Earnings Home Entitlement Fund Total

218,845 133,621 40,586 393,052

235,392 0 0 235,392

231,548 0 0 231,548

238,553 0 0 238,553

243,818 0 0 243,818

0 0 0 0

0 0 0 0

61,500 30,500 0 92,000

61,500 25,000 0 86,500

61,500 25,000 0 86,500

142,431 0 142,431

561,751 0 561,751

630,040 0 630,040

414,736 0 414,736

390,771 0 390,771

0 0 2,343 0 2,343

0 1,259 0 1,259

0 0 1,570 0 1,570

0 0 0 0 0

0 0 0 0 0

896,522 131,046 54,605 5,580 5,750 1,093,503

963,879 127,931 93,407 6,656 2,116 1,193,989

966,101 123,000 124,000 11,700 2,349 1,227,150

869,491 110,700 124,000 11,700 1,282 1,117,173

869,491 110,700 124,000 11,700 1,282 1,117,173

6,398 0 6,398

516,009 0 516,009

1,148,591 0 1,148,591

679,024 0 679,024

205,150 0 205,150

3 - 7

Page 8 of 13

Revenue by Fund Source

FY 08-09 FUND REVENUE DESCRIPTION GOVERNMENTAL/EDUCATIONAL ACCESS (Fund 228) Governmental/Education Access Grant Investment Earnings Governmental/Education Access Fund Total 144,834 7,001 151,835 172,158 0 172,158 130,800 0 130,800 179,392 0 179,392 179,392 0 179,392 Actual FY 09-10 Actual FY 10-11 Estimated FY 11-12 Projected FY 12-13 Projected

HOUSEHOLD HAZARDOUS WASTE (Fund 229) Other State/ Agency Revenue Investment Earnings HHW Fee, Recycling Fees, City Services Household Hazardous Waste Fund Total PARK IMPROVEMENT FEE FUND (Fund 231) Park Improvements Fees Investment Earnings Park Improvement Fund Total PARKLAND ACQUISITION FEE FUND (Fund 234) Parkland Acquisition Investment Earnings Parkland Acquisition Fund Total FLOOD CONTROL FEE FUND (Fund 232) Mitigation Fees Investment Earnings Flood Control Fee Fund Total TRAFFIC MITIGATION FEE FUND (Fund 233) Traffic Mitigation Fees Investment Earnings Other Revenue - Miscellaneous Traffic Mitigation Fee Fund Total OPEN SPACE ACQUISITION FUND (Fund 235) Park Improvements Investment Earnings Park Improvement Fund Total RECREATION TRAILS FUND (Fund 236) Recreation Trails Fees Investment Earnings Flood Control Fee Fund Total 4,938 428 5,366 13,062 228 13,290 22,419 188 22,607 13,536 279 13,815 13,536 279 13,815 389,237 72,386 1,178 462,801 229,967 25,313 0 255,280 809,082 31,183 0 840,265 127,060 18,698 0 145,758 205,330 18,698 0 224,028 77,114 4,426 81,540 52,649 1,422 54,071 72,591 1,655 74,246 34,175 975 35,150 47,300 975 48,275 76,604 10,553 87,157 203,451 3,279 206,730 330,720 3,821 334,541 199,680 4,158 203,838 199,680 4,158 203,838 29,064 3,922 32,986 77,904 1,828 79,732 122,960 1,694 124,654 74,240 1,947 76,187 74,240 1,947 76,187 49,425 32,781 330,049 412,255 59,748 0 352,610 412,358 67,205 0 348,000 415,205 38,000 0 359,000 397,000 47,000 0 359,000 406,000

1,262 92 1,354

3,337 52 3,389

5,724 41 5,765

3,456 68 3,524

3,456 68 3,524

3 - 8

Page 9 of 13

Revenue by Fund Source

FUND REVENUE DESCRIPTION FY 08-09 Actual FY 09-10 Actual FY 10-11 Estimated FY 11-12 Projected FY 12-13 Projected

COMMUNITY FACILITIES FUND (Fund 237) Community Facilities Fees Investment Earnings Traffic Mitigation Fee Fund Total IN LIEU-CURB GUTTER SIDEWALK FUND (Fund 238) In Lieu-Curb Gutter Sidewalks Fees Investment Earnings Parkland Acquisition Fund Total

6,670 0 6,670

17,637 0 17,637

30,263 0 30,263

18,272 0 18,272

18,272 0 18,272

0 151 151

0 50 50

0 63 63

0 32 32

0 32 32

IN LIEU-UNDERGROUNDING UTILITIES FUND (Fund 239) In Lieu-Underground Utilities Fees 0 Investment Earnings 11,814 Parkland Acquisition Fund Total 11,814 RTCIP-Regional Arterial System (Fund 241) Mitigation Fees Investment Earnings SANDAG Administrative Fee Fire Mitigation Fund Total FIRE MITIGATION/DEVELOP FEES FUND (Fund 272) Mitigation Fees Investment Earnings Fire Mitigation Fund Total VILLAGE PARK M.I.D. FUND (Fund 290) Assessment Fees Investment Earnings Village Park M.I.D. Fund Total VILLANITAS M.I.D. FUND (Fund 291) Property Taxes Assessment Fees Investment Earnings Villanitas M.I.D. Fund Total 10,532 10,169 5,080 25,781

0 3,989 3,989

0 4,930 4,930

0 2,513 2,513

0 2,513 2,513

0 0 0 0

34,680 91 0 34,771

204,461 500 0 204,961

64,290 1,189 0 65,479

139,945 1,189 0 141,134

148,811 0 148,811

166,176 0 166,176

39,892 0 39,892

64,092 0 64,092

39,584 0 39,584

32,764 3,551 36,315

33,167 1,122 34,289

32,610 1,544 34,154

32,610 709 33,319

32,610 709 33,319

10,402 10,168 1,746 22,316

10,799 9,586 2,140 22,525

10,442 10,080 1,138 21,660

10,546 10,080 1,138 21,764

3 - 9

Page 10 of 13

Revenue by Fund Source

FY 08-09 FUND REVENUE DESCRIPTION CERRO STREET M.I.D. FUND (Fund 292) Property Taxes Assessment Fees Investment Earnings Cerro Street M.I.D. Fund Total 39,825 1,179 4,620 45,624 36,826 1,207 1,733 39,766 37,487 1,127 1,959 40,573 36,656 1,185 1,134 38,975 37,024 1,185 1,134 39,343 Actual FY 09-10 Actual FY 10-11 Approved FY 11-12 Projected FY 12-13 Projected

ENCINITAS LIGHTING DISTRICT-CITYWIDE (Fund 295) Property Taxes 643,762 Assessment Fees 475,130 Penalties 2,144 Cost Recovery/Property Rental 24,710 Investment Earnings 12,137 Lighting District-Citywide Fund Total 1,157,883 WIRO PARK FUND (Fund 296) Assessment Fees Investment Earnings Wiro Park Fund Total

640,652 478,614 0 69,564 4,325 1,193,155

646,138 478,430 0 24,500 5,257 1,154,325

647,334 479,125 0 35,800 2,800 1,165,059

653,560 479,125 0 35,800 2,800 1,171,285

11,015 167 11,182

11,222 56 11,278

11,001 80 11,081

11,001 38 11,039

11,001 38 11,039

ENCINITAS LIGHTING DISTRICT-ENCINITAS RANCH (Fund 297) Assessment Fees 665,589 Cost Recovery 0 Investment Earnings 15,504 Lighting District-Encinitas Ranch Fund Total Subtotal Revenue City Funds: PACIFIC PINES (Fund 561) Property Rental Federal Housing Subsidy Investment Earnings Pacific Pines Fund Total DEBT SERVICE FUND (Fund 321) Other Agency Revenues Investment Earnings Reimbursements (SDWD & ESD) Financing Sources Debt Service Fund Total Subtotal Revenue Additional City Funds: Total Revenue City-Wide Funds 0 123,772 0 0 123,772 354,206 63,617,042 126,401 96,106 7,927 230,434 681,093 63,262,836

589,001 1,140 6,830 596,971 64,523,427

666,072 0 7,530 673,602 65,092,269

666,072 0 5,339 671,411 65,424,593

666,072 0 5,339 671,411 65,454,456

96,966 105,533 2,690 205,189

120,000 100,000 3,323 223,323

120,000 112,000 1,789 233,789

120,000 112,000 1,789 233,789

0 43,507 4,113 0 47,620 252,809 64,776,236

0 50,000 160,400 0 210,400 433,723 65,525,992

0 42,000 93,800 0 135,800 369,589 65,794,182

0 50,000 95,000 0 145,000 378,789 65,833,245

3 - 10

Page 11 of 13

Cardiff Sanitary Division Detail of Revenue by Fund Source

FY 08-09 REVENUE DESCRIPTION (FUND) OPERATING FUND (501) Sewer Service Charges Investment Earnings Other Agency Revenues Property Rental Applicant Overhead/Miscellaneous Operating Fund Subtotal: REPLACEMENT FUND (502) Investment Earnings Replacement Fund Subtotal: EXPANSION FUND (503) Connection Fees Investment Earnings Expansion Fund Subtotal: DEBT SERVICE FUND (504) Trustee Interest Debt Service Fund Subtotal: RATE STABILIZATION FUND (506) Investment Earnings Rate Stabilization Fund Subtotal: TOTAL REVENUE OF CSD FUNDS: 29,192 29,192 5,455,280 0 0 5,211,640 0 0 4,792,740 0 0 4,844,750 0 0 4,661,425 30,092 30,092 28,314 28,314 30,000 30,000 30,000 30,000 30,000 30,000 52,964 10,239 63,203 69,801 0 69,801 51,255 0 51,255 51,255 0 51,255 51,255 0 51,255 5,009,341 7,575 0 0 469 5,017,385 5,097,603 4,979,239 118,364 0 0 4,541,832 169,653 0 0 0 4,711,485 4,658,626 104,869 0 0 0 4,763,495 4,475,301 104,869 0 0 0 4,580,170 Actual FY 09-10 Actual FY 10-11 Approved FY 11-12 Projected FY 12-13 Projected

315,408 315,408

15,922 15,922

0 0

0 0

0 0

3 - 11

Page 12 of 13

Encinitas Sanitary Division Detail of Revenue by Fund Source

FY 08-09 REVENUE DESCRIPTION (FUND) OPERATING FUND (521) Sewer Service Charges Investment Earnings Other Agency Revenues/Miscellaneous Operating Fund Subtotal: REPLACEMENT FUND (522) Gain On Sales Of Assets Investment Earnings Other Agency Revenues Replacement Fund Subtotal: EXPANSION FUND (523) Connection Fees Investment Earnings Expansion Fund Subtotal: RATE STABILIZATION FUND (525) Investment Earnings Rate Stabilization Fund Subtotal: TOTAL REVENUE OF ESD FUNDS: 21,519 21,519 3,081,464 0 0 3,052,355 0 0 3,109,538 0 0 2,975,430 0 0 2,938,652 103,802 38,636 142,438 104,141 0 104,141 339,663 0 339,663 80,400 0 80,400 80,400 0 80,400 2,811,359 4,274 0 2,815,633 2,816,964 57,939 65,000 2,939,903 2,696,682 73,193 0 2,769,875 2,844,362 50,668 0 2,895,030 2,807,584 50,668 0 2,858,252 Actual FY 09-10 Actual FY 10-11 Estimated FY 11-12 Projected FY 12-13 Projected

0 101,874 0 101,874

0 8,311 0 8,311

0 0 0 0

0 0 0 0

0 0 0 0

3 - 12

Page 13 of 13

Internal Service Funds Detail of Revenue by Fund Source

FY 08-09 REVENUE DESCRIPTION (FUND) DISTRICT SERVICES FUND (Fund 616) Other Agency Revenues City Support - Engineering Cardiff Sanitary Division Encinitas Sanitary Division Administrative Support Cardiff Sanitary Division Encinitas Sanitary Division Line Maintenance Cardiff Sanitary Division Encinitas Sanitary Division Rental Charges/Miscellaneous District Services Fund Total FLEET MAINTENANCE FUND (Fund 692) Fleet Maintenance Charges Fleet Maintenance Fund Total VEHICLE REPLACEMENT FUND (Fund 693) Fleet/Vehicle Revenue Investment Earnings Lease Proceeds Financing Sources Proceeds of Sale of Fixed Assets Vehicle Replacement Fund Total 643,293 643,293 471,179 471,179 473,800 473,800 511,366 511,366 528,152 528,152 408,959 218,278 88,126 810,328 420,341 224,353 71,699 814,183 446,096 238,101 170,690 962,412 463,022 247,135 173,000 980,712 465,726 248,578 173,000 984,957 0 0 46,731 46,731 0 0 48,895 48,895 0 0 53,763 53,762 0 0 48,778 48,777 0 0 48,826 48,827 Actual FY 09-10 Actual FY 10-11 Estimated FY 11-12 Projected FY 12-13 Projected

1,503

436,569 43,037 -3,951 0 0 475,655

152,831 0 0 0 7,388 160,219

133,690 0 0 0 10,000 143,690

38,000 0 0 0 10,000 48,000

63,000 0 0 0 10,000 73,000

MACHINERY/EQUIPMENT REPLACEMENT FUND (Fund 694) Charges for Services Financing Sources Proceeds of Sale of Fixed Assets Cost Recovery Machinery/Equipment Replacement Fund Total FIRE APPARATUS REPLACEMENT FUND (Fund 695) Financing Sources Administrative Proceeds of Sale of Fixed Assets Fire Apparatus Replacement Fund Total TOTAL REVENUE INTERNAL SERVICE FUNDS Subtotal Internal and District Funds Total City/District/Internal Funds

0 0 0 0 0

80,733 0 13,438 2,325 96,496

195,999 0 15,000 0 210,999

145,000 0 15,000 0 160,000

170,000 0 15,000 0 185,000

0 0 0 0 1,929,276 10,466,020 74,083,062

0 0 3,463 3,463 1,545,540 9,809,535 74,585,771

1,700,000 0 0 1,700,000 3,490,901 11,393,179 76,919,171

600,000 378,000 0 978,000 2,678,078 10,498,258 76,292,440

300,000 378,000 0 678,000 2,449,109 10,049,186 75,882,431

3 - 13

General Government Departments Legislative/City Council Department

Community Projects Division Legislative/City Council Division

City Manager
Phil Cotton City Managers Office Economic Development Division Tom Beckord, Personnel Officer Human Resources Lynne Tufts, Information Technology Manager Information Technology (IT) Geographic Information Systems (GIS) Governmental Educational Access Jace Schwarm, Risk Management Manager Self-Insurance Fund City Risk Management for San Dieguito Water District

City Clerk/Legislative Services Director Deborah Cervone City Clerk Division Elections Division

City Clerk

City Attorney (contract) Glenn Sabine Legal Services Division

Legal Services

Jennifer Smith, Finance Director Central Services Division Finance Division

Finance Department

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4-8

EXPENDITURE SUMMARY GENERAL GOVERNMENT ACTIVITIES

DEPARTMENT: DIVISIONS:

Legislative/City Council, City Manager, City Clerk, Legal Services, Finance

Legislative/City Council: Community Projects City Manager Department: City Manager, Arts Administration, Economic Development, Human Resources, Information Technology, Geographic Information Systems, Governmental Educational Access Fund, Risk Management (Self-Insurance Administration) Legal Services: Legal Services City Clerk Department: City Clerk, Elections Finance Department: Financial Services, Central Services, Non-Departmental

EXPENDITURE SUMMARY:
FY 08-09 Actual 5,469,016 190,329 4,428,772 1,703,615 127,859 11,919,591 FY 09-10 Actual 5,341,874 147,367 4,272,264 1,684,785 159,191 11,605,481 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 5,382,021 5,699,025 5,793,978 163,390 160,620 157,005 4,073,956 4,112,998 4,043,814 1,588,401 940,254 1,007,040 122,430 128,650 115,000 11,330,198 11,041,547 11,116,837

Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay

Total

DEPARTMENT PERSONNEL SUMMARY

(Number of Positions) Full-Time Equivalents: FY 08-09 Actual 45.45 FY 09-10 Actual 43.00 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 44.25 44.25 44.25

DEPARTMENT FUNDING SUMMARY

Source of Revenue (Fund) Self-Insurance Fund (113) Internal Cost Allocation (101) Business Operation Permits (101) Business Registration (101) Security/Nuisance/False Alarms (101) Short Term Rentals Permits (101) Transient Occupancy Tax (101) Short Term Rentals T.O.T. (101) Governmental/Educational Access (228) Department Revenue Subtotal Other General Fund Support FY 08-09 Actual 998,153 1,633,718 24,078 86,761 30,216 17,468 813,532 68,441 151,835 3,824,202 8,095,389 11,919,591 FY 09-10 Actual 905,040 1,347,174 20,584 118,980 23,064 16,050 699,620 244,776 172,158 3,547,446 8,058,035 11,605,481 FY 10-11 Projected 860,830 1,414,536 20,000 132,400 23,000 15,000 747,304 175,264 130,800 3,519,134 7,811,064 11,330,198 FY11-12 Projected 1,072,482 1,722,838 28,755 128,000 23,000 15,000 762,249 180,000 179,392 4,111,716 6,929,831 11,041,547 FY 12-13 Projected 1,072,486 1,722,838 28,755 128,000 23,000 15,000 777,495 183,600 179,392 4,130,566 6,986,271 11,116,837

Total

4-9

EXPENDITURE PLAN

Fund: GENERAL Division Title: COMMUNITY GRANT PROGRAM

Fund Number: 101 Division Number: 0020

DIVISION RESPONSIBILITIES:
This Division accounts for the projects funded by Council to assist public-spirited community organizations in accomplishing community projects and programs.

CORE SERVICES:
Managing the City's Community Grant Program

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay/Contributions Total FY 08-09 Actual 0 0 0 0 60,001 60,001 FY 09-10 Actual 0 0 0 0 53,618 53,618 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 0 0 0 0 0 0 54,000 64,000 75,000 54,000 64,000 75,000

PERSONNEL DETAIL
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

4 - 10

EXPENDITURE PLAN

Page 2

FUND: GENERAL Division Title: COMMUNITY GRANT PROGRAM

Fund Number: 101 Division Number: 0020

MAJOR NON-PERSONNEL EXPENSE ITEMS:

FY11-12 Capital Outlay/Contributions Contributions Total Capital Outlay 64,000 64,000 FY 12-13 75,000 75,000

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. The City Council recognizes the value of an ongoing program through which non-profit organizations have a means of requesting funding from the City to accomplish community projects or programs. 2. Mizel Family Foundation donated $54,000 to the City in FY09/10 and $54,000 in FY10/11 in a dollar for dollar matching grant program. 3. City provided $54,000 to community organizations from City funds in FY09/10 and in FY10/11. 4. With Mizel donation, total available funding was $108,000 in FY09/10 and FY10/11. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Leverage the Mizel Family Foundation's five-year commitment to match dollar-for-dollar, up to $75,000 per year, the City's annual allocation in the Community Grant Program to support civic and arts projects and programs. 2. Continue efforts to meet community organizations' funding requests from the City to accomplish civic and arts projects and programs within the City.

4 - 11

EXPENDITURE PLAN

FUND: GENERAL Division Title: LEGISLATIVE/ CITY COUNCIL DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1110

This division funds the general legislative and policy making expenses for the City including costs associated with supporting the City Council. This division also covers the City's legislative advocacy, and annual memberships in the League of California Cities (LCC), the San Diego Association of Governments (SANDAG), and the Local Agency Formation Commission (LAFCO).

CORE SERVICES:
Provide policy direction for City Administration Attend Council meetings to conduct City business and legislation Participate in regional policy decision-making Participate in the state legislative process

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 211,669 8,953 105,800 0 0 326,422 FY 09-10 Actual 221,290 7,862 94,432 0 0 323,584 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 242,228 238,413 243,211 20,075 15,555 16,190 115,975 117,650 121,350 0 0 0 0 0 0 378,278 371,618 380,751

PERSONNEL DETAIL
(Number of Positions) Position Titles: Council Members City Council Secretary Total Positions FY 08-09 Actual 5.00 1.00 6.00 FY 09-10 Actual 5.00 1.00 6.00 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 5.00 5.00 5.00 1.00 1.00 1.00 6.00 6.00 6.00

Note: The five Council Members are not included in other summaries of Personnel.

4 - 12

EXPENDITURE PLAN

Page 2

FUND: GENERAL Division Title: LEGISLATIVE/CITY COUNCIL MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1110

FY11-12 Materials & Supplies Special Events and Council Recognition Operating Supplies, Books Total Materials and Supplies Contracts and Services Professional Firms Travel, Training, Mileage Membership Dues (SANDAG, LCC, LAFCO, Cal Coast) Telephone, Printing Total Contracts and Services 14,000 1,155 15,155

FY 12-13 15,000 1,190 16,190

50,000 19,950 42,900 4,800 117,650

50,000 21,400 45,150 4,800 121,350

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Completed construction of Fire Station #3 (Leucadia). 2. Maintained City's AA+ credit rating for revenue bonds. 3. Facilitated the development and completion of transit parking lot at Vulcan Avenue and E Street, a joint project with North County Transit District. 4. Council sent position letters regarding State or Federal legislation consistent with the Legislative Program. 5. Received $307,000 in funds in the President's FY2010 budget for the Encinitas-Solana Beach Shoreline Protection Project. 6. Completed FY09-10 budget year resulting in the return of $2 million to City reserves.

Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) include: 1. Continue commitment to citizen involvement in public decision making process. 2. Promote opportunities for City Commissions and Committees to provide updates to City Council. 3. Complete General Plan Update. 4. Initiate construction and open Fire Station #2 (Cardiff). 5. Initiation of phased construction of 44-acre park site. 6. Participate in regional governance/infrastructure decision making. 7. Successful recruitment of a City Manager.

4 - 13

EXPENDITURE PLAN

FUND: GENERAL Division Title: CITY MANAGER DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1210

The City Manager is the administrative head of the City to whom all City department heads report, and through whom City Council policies are implemented. The City Manager's Office is responsible for City Council agenda planning, development of City-wide policies and procedures, regional government coordination, economic development, legislative tracking, public relations, citizen assistance, law enforcement contract administration, resource allocation and special projects management.

CORE SERVICES:
Planning the City Council meeting agenda Regional government coordination and interaction Developing & approving city-wide administrative policies and procedures Providing administrative direction for City departments and special districts Public relations, citizen assistance and complaint resolution Managing economic development contracts (DEMA, Leucadia 101, Cardiff 101,etc) Law enforcement contract administration Legislative Tracking City resource allocation

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 625,158 1,359 9,850 0 0 636,367 FY 09-10 Actual 648,336 429 9,027 0 0 657,792 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 672,207 743,257 761,486 1,000 1,500 1,500 40,360 18,550 19,100 0 0 0 0 0 0 713,567 763,307 782,086

PERSONNEL DETAIL
(Number of Positions) Position Titles: City Manager Deputy City Manager1 1 Assistant to the City Manager 2 Senior Management Analyst 2 Management Analyst I, II, III Executive Secretary Intern Total Positions
1 2

FY 08-09 Actual 1.00 0.00 1.00 0.00 1.00 1.00 0.50 4.50

FY 09-10 Actual 1.00 0.00 1.00 1.00 0.00 1.00 0.50 4.50

FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.00 0.00 1.00 0.50 4.50 0.00 1.00 0.00 1.00 0.50 4.50 0.00 1.00 0.00 1.00 0.50 4.50

FY2010-11 Reclassification of Assistant to the City Manager position to Deputy City Manager FY2009-10 Reclassification of Management Analyst I, II, III position to Senior Management Analyst

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FUND: GENERAL Division Title: CITY MANAGER MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1210

FY11-12 Materials & Supplies Books and Subscriptions Office Supplies and Furniture Contracts and Services Travel & Meetings Training, Memberships, Mileage Telephone and Printing 500 1,000 1,500

FY 12-13 500 1,000 1,500

Total Materials and Supplies

Total Contracts and Services

9,000 6,890 2,660 18,550

9,500 6,940 2,660 19,100

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Obtained environmental review and design permitting for rail corridor pedestrian grade-separated crossings 2. Restructured the City Manager's Department. 3. Facilitated the development and completion of transit parking lot at Vulcan Avenue and E Street, a joint project with North County Transit District 4. Added one traffic deputy, funded by North Country Transit District, for emergency response to rail accidents 5. Converted one School Resources Officer to a Special Purpose Narcotics Detective 6. Drafted a Responsible Beverage Service and Sales ordinance adopted by City Council Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Focus organization on key strategic priorities: public safety, infrastructure maintenance and citizen services 2. Work with San Diego Association of Governments to obtain rail operator and California Public Utilities Commission approvals, secure funding and initiate construction of one grade-separated pedestrian crossing 3. Evaluate opportunities for electric vehicle charging stations.

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EXPENDITURE PLAN

FUND: GENERAL Division Title: ARTS ADMINISTRATION DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1211

Develop and implement strategies for the City of Encinitas Arts Master Plan; Develop programs in the Visual, Performing, and Literary Arts; Manage the City's Public Art Program and Civic Arts Program; Apply for grants and develop fundraising strategies; Manage the City's Community Grant Program; Prepare, negotiate, and process contracts with Civic and Arts organizations; Serve as staff liaison to the Commission for the Arts; Manage the Arts and Community website EncinitasLIVE.com, develop and distribute the monthly Encinitas Arts & Events Calendar, and serve as arts liaison among artists, art organizations, the general public, and other City departments.

CORE SERVICES:
Manage the Civic Arts Program: 32 exhibits annually, 12 concerts, Readers Theatre and arts education workshops. Preparing, negotiating and processing contracts with Civic and Arts organizations Develop & implement strategies for the Arts Master Plan, Public Arts Program and Arts Programs Seeking grants and other funding for the City Arts Programs Managing the Arts and Community website: EncinitasLIVE.com Serving as staff liaison to the Commission for the Arts Managing the City's Community Grant Program

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay/Contributions Total FY 08-09 Actual 111,441 358 8,716 0 0 120,515 FY 09-10 Actual 119,864 620 12,055 0 0 132,539 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 122,725 127,389 127,931 500 1,300 1,300 16,460 20,495 21,125 0 0 0 0 0 0 139,685 149,184 150,356

PERSONNEL DETAIL
(Number of Positions) Position Titles: Arts Administrator Total Positions FY 08-09 Actual 1.00 1.00 FY 09-10 Actual 1.00 1.00 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 1.00 1.00 1.00 1.00

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Page 2

FUND: GENERAL Division Title: ARTS ADMINISTRATION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1211

FY11-12 Materials & Supplies Office Supplies Books and Subscriptions Food and Coffee Service Contracts and Services Contractual Membership Dues Travel, Training 200 200 900 1,300

FY 12-13 200 200 900 1,300

Total Materials and Supplies

Total Contracts and Services

18,320 125 2,050 20,495

18,950 125 2,050 21,125

Capital Outlay/Contributions Arts Grant Program Contributions - See Community Projects for funding Total Capital Outlay

0 0

0 0

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Implementation of the Arts Master Plan through the Civic Arts Program: Performing Arts: four readers theatre productions, eight concerts in the Community Room, Visual Art: managed 33 exhibits at City Hall and Encinitas Library; Arts Education: presented four hands on workshops for children and adults at the Encinitas Library. 2. Implementation of the Public Art Policy: installation of the Encinitas Child. 3. Established the monthly Encinitas Arts & Events Calendar with email distribution to student households at Cardiff School District, Encinitas Union School District and San Dieguito Union School District and private schools; and hard copies at all city facilities, libraries and the three mainstreet associations. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Continue implementation of Arts Master Plan through the Civic Arts Program, establish arts venues, develop advocacy program. 2. Promote EncinitasLIVE.com to the community; continue to improve website. 3. Continue implementation of arts programming at Encinitas Library Community Room. 4. Continue implementation of the Community Grant Program. 5. Continue to research available grant funding for City projects and Encinitas non-profit organizations. 6. Continue to develop programs with the National Endowment for the Arts.

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FUND: GENERAL Division Title: ECONOMIC DEVELOPMENT DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1215

The Economic Development Division was created by City Council to evaluate, plan and implement economic development priority projects and support existing services that promote city-wide economic improvement.

CORE SERVICES:
Evaluate, plan and implement economic development priority projects Support existing services that promote city-wide economic improvement

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 0 0 283,647 0 0 283,647 FY 09-10 Actual 0 0 269,475 0 0 269,475 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 206,100 182,500 182,500 0 0 0 0 0 0 206,100 182,500 182,500

PERSONNEL DETAIL
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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Page 2

FUND: GENERAL Division Title: ECONOMIC DEVELOPMENT MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1215

FY11-12 Contracts and Services Contractual: DEMA Contract Management Leucadia 101 Mainstreet Contract Management Cardiff 101 Mainstreet Contract Management Hwy 101 Mainstreet Coordinator Membership Dues: San Diego Regional Economic Development Corporation San Diego Botanic Gardens Printing, Binding, & Duplication Total Contracts and Services

FY 12-13

20,000 30,000 20,000 105,000 2,000 5,000 500 182,500

20,000 30,000 20,000 105,000 2,000 5,000 500 182,500

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Continued Highway 101 Corridor Coordinator Program. 2. Continued support of Cardiff 101 Mainstreet Associations landscape maintenance efforts. 3. Continued support of Downtown Encinitas Mainstreet Associations (DEMA) management agreement and Community Service Officer partnership. 4. Continued support of Leucadia 101 Mainstreet program and management agreement

Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Continue Highway 101 Corridor Coordinator contractual support. 2. Continue contract management with DEMA and Leucadia 101 Mainstreet. 3. Support Leucadia 101 and Cardiff 101 Mainstreet Associations certification efforts. 4. Seek business and visitors services opportunities that encourage city-wide economic development.

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EXPENDITURE PLAN

FUND: GENERAL Division Title: HUMAN RESOURCES DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1220

This Division is responsible for providing a human resources management system which supports managers and City Council in the delivery of public services while assuring that the City is a good place to work. The division is responsible for maintenance of a personnel system that is consistent with established policies, procedures, sound professional practice and the law. The division conducts all City and District recruitments; administers employee performance evaluation, compensation, payroll and benefits programs; provides labor relations services; and coordinates staff training opportunities.

CORE SERVICES:
Staff the City - Hire good employees Strategic Partner - provide personnel system which supports employees and City Council in a sustained delivery of excellent public services Satisfied Employees - keep Encinitas a good place to work Assure legal compliance and best professional practices Comply with City Council policy, state & federal laws, union agreements, sound professional practices and strong ethical standards

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 670,949 2,901 82,137 0 0 755,987 FY 09-10 Actual 698,419 2,437 104,650 0 0 805,506 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 724,535 788,741 799,571 2,625 2,500 2,500 122,203 122,708 118,083 0 0 0 0 0 0 849,363 913,949 920,154

PERSONNEL DETAIL
(Number of Positions) Position Titles: Department Manager I, II (Personnel Officer) Human Resources Supervisor Human Resources Analyst I, II, III 1 Human Resources Technician I, II, /HR Analyst 1 Human Resources Technician I, II1 Program Assistant I, II, III Total Positions
1

FY 08-09 Actual 1.00 1.00 0.00 3.75 0.00 0.60 6.35

FY 09-10 Actual 1.00 1.00 0.00 3.75 0.00 0.60 6.35

FY 10-11 Approved 1.00 1.00 3.25 0.00 0.50 0.60 6.35

FY11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 1.00 1.00 1.00 1.00 3.25 3.25 0.00 0.00 0.50 0.50 0.60 0.60 6.35 6.35

FY2009-10 HR Analyst Reclassified as HR Analyst I, II, III and HR Technician Reclassified as HR Technician I, II

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Page 2

FUND: GENERAL Division Title: HUMAN RESOURCES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1220

FY11-12 FY 12-13

Materials & Supplies Books & Subscriptions Office Supplies, Misc. Total Materials and Supplies Contracts and Services Advertising Administration Fee Class "A" Drivers License Pre-Employment Screening/Physicals and Testing Vaccinations Professional Firms and Contractual Travel, Meals, Mileage, Training Membership Dues, Printing Telephone Public Transportation Reimbursement Printing, Binding and Duplicating Tuition Assistance Total Contracts and Services

1,625 875 2,500

1,625 875 2,500

10,000 23,500 6,500 27,708 1,320 14,500 10,100 1,140 540 3,000 9,400 15,000 122,708

12,000 23,500 5,500 28,523 1,320 13,300 10,500 1,140 600 3,000 3,700 15,000 118,083

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Conducted and implemented ongoing maintenance of the Citys classification and compensation system. 2. Reached a Labor Relations Agreement with the Encinitas Firefighters Association to extend the provisions of the FY 2006-2009 Memorandum of Understanding through December 31, 2011. 3. Participated in the selection of a vendor to replace the current Human Resources Information System (HRIS). 4. Decertified the Fire Chief Officers bargaining unit. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) include: 1. Negotiate and implement a successor agreement (Memorandum of Understanding) when the agreement for the Service Employees International Union (SEIU) bargaining unit expires December 31, 2011. 2. Negotiate and implement a successor agreement (Memorandum of Understanding) when the agreement for the Encinitas Firefighters Association bargaining unit expires December 31, 2011. 3. Comply with state mandated training about harassment and state mandated training about ethics. 4. Develop and promulgate an employee handbook. 5. Implement a replacement for the current Human Resources Information System (HRIS). 6. Develop and implement the Need to Know Program, an in-depth introduction, or on-boarding, for employees about how to do common administrative practices at the City of Encinitas / San Dieguito Water District.

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FUND: GENERAL Division Title: LIBRARY SERVICES DIVISION RESPONSIBILITIES:

Fund: 101 Division Number: 1230

This division has been eliminated. The primary mission was accomplished upon the opening of the Encinitas Library in February 2008. Responsibility for exterior and interior maintenance, landscape maintenance, utilities, and capital repairs are in the Public Works Department. Bookings for the Community Room is handled by the City Clerk's Office. Although the Encinitas Library is a City-owned facility, service operations are managed by San Diego County.

CORE SERVICES:
No Core Services - Division has been eliminated

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 0 3,241 2,451 0 0 5,692 FY 09-10 Actual 0 0 0 0 0 0 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

PERSONNEL DETAIL
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No city Personnel are directly assigned to this Division after FY06-07. Personnel are now assigned to the Public Works Department.

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FUND: GENERAL Division Title: LIBRARY SERVICES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 101 Division Number: 1230

FY11-12 FY 12-13

Materials & Supplies Repair and Maintenance Miscellaneous Total Materials and Supplies Contracts and Services Contractual Equipment Rental, Maintenance, and Repair Printing, Binding, and Duplicating Total Contracts and Services

0 0 0

0 0 0

0 0 0 0

0 0 0 0

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Encinitas Library construction was completed February 2008. 2. The Encinitas Library at 540 Cornish Drive was opened in February 2008.

Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: The division has been eliminated.

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FUND: GENERAL Division Title: INFORMATION TECHNOLOGY (I.T.) DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1250

The Information Technology (IT) Division is responsible for the security and reliability of the Citys technical infrastructure. The IT division implements, supports and maintains the Citys data and voice network (connecting 10 locations via fiber), computer servers, workstations, data backup and recovery systems, email, audio visual equipment, broadcasting/ webcasting systems, telecommunications, cell phones, mobile devices, operating and database systems, office productivity systems and other technology used throughout the City. The IT division is also responsible for strategic planning, implementation and support of the Citys government business applications (Finance, Human Resources, utility billing, document management, permitting and other systems), websites, and online applications. IT helps staff meet City business needs by leveraging technology to provide better services to the public, promote increased citizen participation in government, enhance staff productivity and capture efficiencies with enterprise technology investments. In addition, the IT division oversees the Government Educational Access Fund, and manages associated projects and operations.

CORE SERVICES:
Strategic technology planning and implementation Network administration including performance monitoring, security and account management Technical infrastructure administration, support and maintenance including servers, PC's, email, desktop software, file/print/MFD management Data backup/recovery, business continuity, capacity planning Phone and voicemail system administration, support and maintenance including Call Manager and e-911 City wireless phone support, including smart phone server and citywide wireless plan administration Facility and office relocation technology planning New system and technology training Technical support through citywide Help Desk Pre-purchase technology acquisition consulting to departments Technology usage policy and procedure development Hardware/software asset, licensing and media management Request for Proposal development Website and online services development, implementation, administration, support and maintenance Business application evaluation and implementation including interface and report development. Business application administration, support and maintenance, including upgrades/enhancements and database administration Work flow analysis and reengineering assistance across departments Vendor contract development and negotiation; support and maintenance contract review and negotiation FY11-12 Dept/Manager Proposed 988,445 67,800 363,443 0 64,650 1,484,338 FY11-12 Dept/Manager Proposed 0.75 2.00 0.00 4.00 1.00 7.75 FY 12-13 Dept/Manager Proposed 1,012,698 67,800 334,626 0 40,000 1,455,124 FY 12-13 Dept/Manager Proposed 0.75 2.00 0.00 4.00 1.00 7.75

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total (Number of Positions) FY 08-09 Actual 810,797 92,120 340,658 0 0 1,243,575 FY 09-10 Actual 823,628 73,165 257,936 0 0 1,154,729 FY 10-11 Approved 877,164 63,800 339,326 0 0 1,280,290

PERSONNEL DETAIL
FY 08-09 Actual 0.90 0.00
1

Position Titles: Department Manager I, II Information Technology Supervisor 1 Information Technology Project Manager I/II Information Technology Analyst I, II, III Information Technology Technician I, II 2 Total Positions
1 2

FY 09-10 Actual 0.75 0.00 1.00 5.00 0.00 6.75

FY 10-11 Approved 0.75 0.00 1.00 5.00 1.00 7.75

1.00 5.00 0.00 6.90

Result of FY2010 Reclassification Maintenance Project FY2011 Revise Budget Approved 1.0 Additional FTE IT Technician I,II

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FUND: GENERAL Division Title: INFORMATION TECHNOLOGY (I.T.) MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1250

FY11-12 FY 12-13

Materials & Supplies Desktop Systems Computer/Software Furniture & Fixtures, Misc. Computer Office Equipment and Furniture Office Supplies, Books, Repairs and Maintenance Computer Supplies Total Materials and Supplies Contracts and Services Computer Software Maintenance Consultant Agency Temporary Help Training, Travel, Mileage Conpier Maintenance Telephone Maintenance Telephone (Local and Long) Disaster Recovery Computer Hardware Maintenance Membership Dues Total Contracts and Services Capital Outlay/Lease Payments MFD Lease Total Capital Outlay

41,000 18,800 0 0 8,000 67,800

41,000 18,800 0 0 8,000 67,800

163,380 11,000 4,000 12,525 42,360 16,000 29,724 8,000 69,124 7,330 363,443

144,594 11,000 4,000 12,525 42,360 16,000 29,724 6,900 60,193 7,330 334,626

64,650 64,650

40,000 40,000

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Completed Enterprise Resource Planning (ERP) system RFP process, evaluation, selection, and contract negotiation. Began implementation of Finance application. 2. Defined requirements and began implementation of new City website. 3. Implemented virtualization/optimization of the Citys servers and systems management upgrades. 4. Implemented Payment Card Industry (PCI) Compliance standards. 5. Completed implementation of an employee intranet and reorganization of the Citys shared network drives. 6. Implemented internet wiring and A/V installation at Library Community Room. 7. Implemented Social Media Policy. 8. Transitioned Multi-Function Device (MFD) support from Finance to IT. 9. Implemented SANDAG Traffic Monitoring System. 10. Configured Solana Beach and Del Mar Fire staff on City of Encinitas Fire time management system. 11. Received Municipal Information Systems Association of California (MISAC) Quality IT Practices Award for 2009 and 2010. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Implement ERP system for Financial, Human Resources, and Payroll applications. Analyze/improve business processes. 2. Upgrade Windows operating system and Microsoft Office.
3. Implement Help Desk system.

4. Continue enhancements to City website and online services. 5. Upgrade City email system. 6. Evaluate current Multi-Function Device lease program, select provider and negotiate new contract. 7. Implement new or upgrade Class registration system.

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FUND: GENERAL Division Title: GEOGRAPHIC INFORMATION SYSTEMS (G.I.S.) DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1255

The GIS Division implements and supports applications and manages and maintains all spatially related data within the City. GIS disseminates that data to City staff and citizens through GIS mapping and related business applications, such as the Citys asset inventory and work order management system, and web map services. The goal of the GIS Division is to promote the use and analysis of spatial data within an enterprise environment, in order to help staff provide more understandable, thorough, and expedient service to City residents and customers. GIS performs a number of duties in pursuit of this goal including coordinating with departments, consultants, and outside agencies; implementing, administering, and integrating GIS and GISrelated software and applications; assisting departments and citizens with their GIS requests; creating, capturing, and maintaining spatial data; training staff; and executing long-term projects that aid in the formation of recommendations on City policy and procedures, departmental coordination, and work flow efficiencies.

CORE SERVICES:
GIS program planning and development City landbase data modeling, development and maintenance in GIS City infrastructure and asset data modeling, development, capture, and maintenance in GIS GIS data manipulation and analysis Application implementations, including web map service implementations and focused tools for staff Application support for staff, including asset inventory and work order management support in the office and in the field GIS ad hoc support requests for staff and citizens, such as maps, data extracts, and mailings City staff training on GIS and related applications Application upgrades, enhancements, and bug fixes Departmental and cross-departmental work flow analysis and reengineering assistance GIS integration with other City enterprise systems / business applications

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 492,484 6,062 153,070 0 0 651,616 FY 09-10 Actual 475,255 10,252 90,314 0 0 575,821 FY11-12 FY 10-11 Dept/Manager Approved Proposed 553,113 518,171 8,000 9,000 82,210 93,440 0 0 0 0 643,323 620,611 FY11-12 FY 10-11 Dept/Manager Approved Proposed 0.25 0.25 0.00 1.00 0.00 1.00 2.00 0.00 2.00 2.00 0.00 0.00 4.25 4.25 FY 12-13 Dept/Manager Proposed 526,785 5,000 88,600 0 0 620,385 FY 12-13 Dept/Manager Proposed 0.25 1.00 1.00 0.00 2.00 0.00 4.25

PERSONNEL DETAIL
(Number of Positions) Position Titles: Department Manager I, II (IT Manager) I.T. Supervisor (GIS)1 I.T. Project Manager(GIS)1 I.T. Project Manager I, II1 G.I.S. Analyst I, II, III2 Intern2 & 3 Total Positions
1 2 3

FY 08-09 Actual 0.10 0.00 0.00 2.00 0.75 0.50 3.35

FY 09-10 Actual 0.25 0.00 0.00 2.00 0.75 1.00 4.00

Result of FY2010 Reclassification Maintenance Project. FY2011 Revise Budget 1.0 GIS Intern Reclassified as GIS Analyst I, II, III; approved .25 additional FTE as GIS Analyst I, II, III. .5 Engineering Intern transferred to GIS in FY2008-09.

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Page 2

FUND: GENERAL Division Title: GEOGRAPHIC INFORMATION SYSTEMS (G.I.S) MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1255

FY11-12 FY 12-13

Materials & Supplies Computer Supplies Computer Software Office Furniture and Equipment Books and Subscriptions Total Materials and Supplies Contracts and Services Computer Software and Hardware Maintenance Travel, Training, Membership Dues, Mileage Professional Firms G.I.S. Support Postage Total Contracts and Services

4,000 4,000 1,000 0 9,000 48,410 6,270 38,760 0 0 93,440

4,000 1,000 0 0 5,000 43,570 6,270 38,760 0 0 88,600

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Created web map service standards document, web and basemap templates, and basic web map service for all staff. 2. Completed document management system indexing, template enhancements, and data clean-up. 3. Completed data capture for Parks including park signage, trail signage and markers. 4. Redesigned address and business database schema. 5. Implemented field solution for dry weather monitoring for the Clean Water division. 6. Migrated Site Profiler, a GIS tool that returns information about a site, from desktop to web environment. 7. Implemented asset inventory and work order/inspection management mobile field solution for Parks. 8. Completed new orthophotography (aerial photo) project through a North County regional partnership. 9. Realigned street centerlines and critical layers to new Landbase. 10. Published new landbase web map service and tools for staff. 11. Completed data capture for Street assets not captured through street-level imagery application, e.g., sidewalks. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Begin easement mapping project, (pending approved funding). 2. Begin work order management (Cityworks) desktop to web migration through implementation of Cityworks Server. (pending approved funding). 3. Integrate GIS with document management system. 4. Complete layer realignments against new landbase. 5. Complete Engineering drawing scanning, search, and retrieval workflow enhancements for staff.

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FUND: GENERAL Division Title: CITY CLERK DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1310

The City Clerk/Director of Legislative Services is appointed by and serves under direction of the City Manager. Responsibilities include: All official municipal records, records management, Council agendas and minutes, municipal elections, legal public notices, Sheriff regulated businesses permits, committees coordination, maintaining Municipal Code, FPPC filings, supplying records and information to City Council, other departments and public. The Clerk also serves as Board Clerk for the San Dieguito Water District, Housing Authority, Finance Authority and Encinitas Ranch Golf Authority.

CORE SERVICES:
Coordinate and manage citywide records management program Prepares agenda packets, minutes, ordinances, resolutions, staff reports Scans, indexes and files all recorded documents Responds to public records requests/prepares administrative records in litigation Publishes legal notices Maintains amendments Municipal Code, General Plan, Specific Plans, Administrative Manual, Commission Handbook, etc Filing agent for all FPPC Reporting documents Conducts commissions recruitment, maintains attendance records Updates web page Primary reception and phone line for City City's Business Registration program, Sheriff' Regulated Permits and other permits Schedule conference rooms at City Hall and Library Prepares annual department budget

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 478,630 15,620 43,191 0 0 537,441 FY 09-10 Actual 496,832 10,116 28,125 0 0 535,073 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 509,668 529,427 531,870 13,900 12,625 12,625 32,950 26,000 26,000 0 0 0 0 0 0 556,518 568,052 570,495

PERSONNEL DETAIL
(Number of Positions) Position Titles: Department Director/City Clerk Deputy City Clerk Program Coordinator Program Assistant I, II, III Total Positions FY 08-09 Actual 1.00 1.00 1.00 2.00 5.00 FY 09-10 Actual 1.00 1.00 1.00 2.00 5.00 4 - 28 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 5.00 5.00 5.00

EXPENDITURE PLAN

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FUND: GENERAL Division Title: CITY CLERK MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1310

FY11-12 FY 12-13

Materials & Supplies Office Supplies Recognitions/Awards Food/Coffee Service Books and Subscriptions Total Materials and Supplies Contracts and Services Printing, Binding and Duplication Advertising Professional Firms Travel, Training, Memberships, & Mileage Storage, Equipment Maintenance Total Contracts and Services

6,000 3,325 500 2,800 12,625

6,000 3,325 500 2,800 12,625

8,000 5,000 2,200 4,300 6,500 26,000

8,000 5,000 2,200 4,300 6,500 26,000

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Developed and implemented the paperless agenda packet for all City Council meeting. 2. Successfully completed the November 2010 election. 3. Assumed responsibility for Granicus webstreaming to allow archiving of meetings immediately after meeting rather than waiting until the next day. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Work with Human Resources, City Manager and Council subcommittee to finsh updates to the Administrative Policy Manual. 2. Work with Information Technologies on possibly new regulations for backing-up electronic records based on new proposed State Laws.

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EXPENDITURE PLAN

FUND: GENERAL Division Title: ELECTIONS DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1311

In election years, the Division handles all phases of municipal and special elections: prepare election resolutions, candidate packets, coordinate with County Registrar of Voters, publish required notices, responsible for obtaining candidate/committee campaign reports, prepare post-election resolutions, swear in elected candidates. Expenses are based on estimates from the County Registrar.

CORE SERVICES:
Conducts elections

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 0 0 53,812 0 0 53,812 FY 09-10 Actual 0 0 0 0 0 0 FY 10-11 Approved 0 100 32,000 0 0 32,100 FY11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0 0 100 100 0 32,000 0 0 0 0 100 32,100

PERSONNEL DETAIL
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN

Page 2

FUND: GENERAL Division Title: ELECTIONS MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1311

FY11-12

FY 12-13

Materials & Supplies Office Supplies Total Materials and Supplies Contracts and Services Contractual Printing, Binding and Duplication Total Contracts and Services

100 100

100 100

0 0 0

32,000 0 32,000

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Successfully conducted the November 2010 election.

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EXPENDITURE PLAN

FUND: GENERAL Division Title: LEGAL SERVICES DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1410

City Attorney operates under a contract approved by City Council by resolution. The Contract City Attorney serves at the pleasure of City Council and provides legal services at all regular meetings of City Council, Planning Commissions, Boards and provides legal advice to staff upon request of the City Manager. The City Attorney budget includes costs for the City Attorney's retainer, additional legal miscellaneous services, professional development, vehicle allowance and for library and computer resources. The budget also includes additional miscellaneous services provided by outside legal counsel for special projects for the City. All other attorney expenses to include public liability and workers' compensation legal costs are budgeted in the Risk Management Department's 113 Insurance Fund budget.

CORE SERVICES:
Provides legal service to Council and Staff on City related business Attends Council and Commission meetings Represents City in litigation matters and hires consultant attorneys Reviews agreements and contracts Provides legal updates to City and Staff

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 0 2,000 314,344 0 0 316,344 FY 09-10 Actual 0 2,000 274,636 0 0 276,636 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 2,000 2,000 2,000 289,500 306,500 306,500 0 0 0 0 0 0 291,500 308,500 308,500

PERSONNEL DETAIL
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No city personnel are in this division. Legal services are provided by contract.

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EXPENDITURE PLAN

Page 2

FUND: GENERAL Division Title: LEGAL SERVICES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1410

FY11-12 Materials & Supplies Office Supplies Total Materials and Supplies

FY 12-13

2,000 2,000

2,000 2,000

Contracts and Services City Attorney Additional Services City Attorney Retainer Other Attorney Services Mileage Travel and Meetings Total Contracts and Services

112,000 93,000 93,000 6,000 2,500 306,500

112,000 93,000 93,000 6,000 2,500 306,500

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EXPENDITURE PLAN

FUND: GENERAL Division Title: FINANCIAL SERVICES DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1510

Finance is responsible for managing the City and Districts' fiscal resources in order to protect and enhance the financial position and assure adequate resources are provided for City and District services. The department is further responsible for financial services and management information through the maintenance of budgeting, accounting and investments to other City divisions and Districts.

CORE SERVICES:
Accounts Payable Accounts Receivable Capital Project Tracking Encinitas Ranch Golf Authority Collections Purchasing Accounting Investing Auditing Cashiering Cash Management Debt Management Budgeting/Fiscal Planning Applicant Deposits Central Services

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 1,354,315 5,403 164,351 0 0 1,524,069 FY 09-10 Actual 1,136,755 2,227 143,243 0 36,511 1,318,736 FY 10-11 Approved 1,271,584 1,850 178,625 0 0 1,452,059 FY11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 1,329,640 1,352,405 1,950 1,700 181,690 181,570 0 0 0 0 1,513,280 1,535,675

Total

PERSONNEL DETAIL
(Number of Positions) Position Titles: Department Director 2 Finance Manager I, II, III 2 Management Analyst I, II, III 4 Finance Supervisor (SDWD) 1 Finance Analyst I,II,III 1 Accountant I, II Finance Technician I, II, III 4 Program Assistant I, II, II 3 Total Positions
1 2 3 4

FY 08-09 Actual 1.00 2.00 1.50 1.00 0.00 2.90 5.00 0.65 14.05

FY 09-10 Actual 1.00 3.00 0.50 0.00 0.00 2.90 3.70 0.00 11.10

FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 3.00 0.50 0.00 2.00 1.40 3.20 0.00 11.10 1.00 3.00 0.50 0.00 2.00 1.40 3.20 0.00 11.10 1.00 3.00 0.50 0.00 2.00 1.40 3.20 0.00 11.10

FY2010-11 Reclassification of 1.50 Accountant Classification with an Additional .50 FTE for a Total of 2.00 FTE Finance Analyst I, II, III FY2008-09 Reclassification from Management Analyst III to Finance Manager I FY2008-09 Move .95 Program Assistant from City Finance Staff to Water (SDWD) Staff and move to Calle Magdalena site; reclass Finance FY2008-09 Move SDWD staff from Finance Department to Public Works Department

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EXPENDITURE PLAN

Page 2

FUND: GENERAL Division Title: FINANCIAL SERVICES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1510

FY11-12 FY 12-13 600 850 250 1,700 74,600 79,380 14,565 13,025 181,570

Materials & Supplies Office Furniture and Equipment Books and Subscriptions Office Supplies Total Materials and Supplies Contracts and Services Bank Charges Professional Firms Travel, Training, Memberships, Mileage Software Maintenance, Local Telephone, Advertising & Printing, Binding and Duplicating Total Contracts and Services

600 1,100 250 1,950 74,600 79,500 14,565 13,025 181,690

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY09-10 & 10-11 Accomplishments 1. Developed the City's fifth 2-Year Operating Budget and 6 Year Financial Plan and Capital Improvement Program utilizing Zero-Based budget methodology. 2. Submitted the FY2009-10 Operating Budget to the California Society of Municipal Finance Officers (CSMFO) and and successfully received the Excellence in Operating Budget Award. 3. Submitted the 6 Year Financial Plan and Capital Improvement Program to the California Society of Municipal Finance Officers (CSMFO) and successfully received the Excellence in Capital Budgeting award for Fiscal Years FY2009-2010 through FY2014-2015. 4. Prepared the Comprehensive Annual Financial Report (CAFR) and submitted for an award to the Governmental Finance Officers Association (GFOA) for FY08-09 and FY09-10. Successfully received the awards for both years. 5. Coordinated the update of the development processing fees and City-wide cost allocation plan. 6. Completed the Franchise Fee Audit for San Diego Gas & Electric. 7. Contined to adminster the Short Term Vacation Rental Transient Occupancy Tax program. 8. Completed the required actuarial analysis for OPEB (Other Post Employment Benefits). 9. Participated in the cleanup of network drives for the migration towards the intranet. 10. Refinanced the 2001 Lease revenue Bonds. (Hall Property). Major Projects in the Upcoming Two Year Period (FY11-12 & FY12-13) 1. Develop and update the Citys 2 Year Operating Budget utilizing Zero-Based budget methodology. 2. Develop and update the Citys 6 Year Financial Plan and Capital Improvement Program. 3. Submit the 2 yr. Operating Budget and the Capital Improvement Program and Financial Plan to CSMFO for an award. 4. Prepare the CAFR (Comprehensive Annual Financial Report) and submit to GFOA for an award. 5. Implement the Finance Module of the Enterprise Resourse System to replace H.T.E 6. Review/Update Development Processing Fees and Cost Allocation Study. 7. Implement "remote" deposit processing for cash receipts at City Hall. 8. Conduct comprehensive review of all finance policies in conjunction with Council policy review. 9. Complete two franchise fees reviews.

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EXPENDITURE PLAN

FUND: GENERAL Division Title: CENTRAL SERVICES DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1560

This division is for the collection of expenses which are not attributable to a specific department and are used to support the entire City and certain District operations. Some of the expenses accounted for are office supplies, postage service, and printing.

CORE SERVICES:
Purchase Central Supplies Provide purchasing support to other departments

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay/Debt Service Total FY 08-09 Actual 59,008 43,477 205,344 0 67,858 375,687 FY 09-10 Actual 53,785 34,071 138,952 0 69,062 295,870 FY 10-11 Approved 57,716 44,250 175,110 0 68,430 345,506 FY11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 71,081 72,014 41,000 41,000 132,480 128,380 0 0 0 0 244,561 241,394

PERSONNEL DETAIL
(Number of Positions) Position Titles: Finance Technician I, II, III 3 Program Assistant I, II, III
3

FY 08-09 Actual 0.00 0.80 0.80

FY 09-10 Actual 0.80 0.00 0.80

FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.80 0.00 0.80 0.80 0.00 0.80 0.80 0.00 0.80

Total Positions

Program Assistant I, II,III in Central Services replaced by Finance Technician I, II, III

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EXPENDITURE PLAN

Page 2

FUND: GENERAL Division Title: CENTRAL SERVICES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1560

FY11-12 FY 12-13

Materials & Supplies Office Supplies Copier Supplies Office Furniture and Equipment Ergonomic Supplies Coffee Service Total Materials and Supplies Contracts and Services Training and Membership Dues Property Maintenance Postage Telephone Charges: Local Copier Maintenance Professional Firms Printing, Binding and Duplication Equipment Rental Fees, Equipment Maint. & Repair Total Contracts and Services

12,000 18,500 2,500 5,000 3,000 41,000

12,000 18,500 2,500 5,000 3,000 41,000

730 5,000 58,600 32,000 6,450 12,700 14,100 2,900 132,480

730 5,000 58,600 32,000 6,450 12,700 10,000 2,900 128,380

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY09-10 & 10-11 Accomplishments 1. Negotiated new maintenance agreement for multifunctional devices (MFD's). 2. Implemented new practices such as default black and white copies and double sided copying on MFD's that help reduce paper costs. Major Projects in the Upcoming Two Year Period (FY11-12 & FY12-13) 1. Update purchasing policies and procedures for City and District purchases. 2. Conduct City Wide Purchasing training at all levels. 3. Coordinate and implement environmentally preferred purchasing practices.

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EXPENDITURE PLAN

FUND: GENERAL Division Title: NON-DEPARTMENTAL DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 1561

The Non-Departmental division was created to appropriate funds for those activities beneficial on a citywide basis and not directly chargeable to any one department or division. This division includes the funding for OPEB established in FY2008, property tax administration and the general fund's share of the cost allocations for fleet maintenance and vehicle replacement.

CORE SERVICES:
Monitor OPEB funding and reporting Monitor numerous City-wide expenditures

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay/Debt Service Total FY 08-09 Actual 332,519 0 1,215,340 1,703,615 0 3,251,474 FY 09-10 Actual 332,519 0 1,251,193 1,683,139 0 3,266,851 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 1,198,000 1,254,400 1,271,500 1,586,673 939,366 1,006,152 0 0 0 2,784,673 2,193,766 2,277,652

PERSONNEL DETAIL
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN

Page 2

FUND: GENERAL Division Title: NON-DEPARTMENTAL MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 1561

FY11-12 FY 12-13

Contracts and Services Property Tax Administration Fee Other Post Employment Benefit Contribution-Estimate Total Contracts and Services Internal Cost Allocation: Fleet Maintenance Costs Vehicle Replacement Cost Transfers Total Internal Cost Allocation

426,400 828,000 1,254,400

443,500 828,000 1,271,500

511,366 428,000 939,366

528,152 478,000 1,006,152

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments:
1. Completed the required actuarial analysis for OPEB (Other Post Employment Benefits).

Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include:
1. Monitor OPEB funding levels and reporting.

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EXPENDITURE PLAN

FUND: SELF-INSURANCE Division Title: SELF-INSURANCE ADMINISTRATION DIVISION RESPONSIBILITIES:

Fund Number: 113 Division Number: 1270

This division acts as an internal insurance company, providing the City departments, CSD and ESD with coverage for liability, property, vehicles, separation pay and other miscellaneous exposures. Specific City departments or districts pay premium allocations into the 113 Fund from their budgets, as if they were paying a premium to an insurance carrier. The City selfadministers the liability Self-Insurance Program. In addition, the division administers the City's Self-Insured Workers' Compensation (W/C) and Unemployment Programs. City departments are charged "premiums" based on employee wages as the means for funding these programs. These funds are used to provide services such as claims adjustment, legal defense costs, safety programs, and provides a reserve for payment of claims. Liability for claim exposures of liability, W/C, incurred but not reported claims (IBNR), separation pay, and unemployment claims are backed by a reserve which has a long- range goal of maintaining City $3,010,000 and CSD/ESD $600,000 in uncommitted cash assets. At the end of the FY 10-11, the self-insurance fund reserve is projected to have a combined balance of approximately $2,650,000 with $512,928 committed for "worst-case" liability exposure.

CORE SERVICES:
Manage Self Insurance Liability, Workers Comp, Unemployment programs and litigation Self administer liability claims Maintain Loss Control Program for City and SDWD Prepare annual budget, revenue and self-insurance fund analysis Serve on Council subcommittees as assigned Respond to requests for information to staff, elected officials, general public, reporters and external agencies Serve as Board of Director on Multiple Joint Powers Insurancy Authorities representing City and Districts Manage return to work program Review contracts city wide Provide safety training for city and SDWD Mitigate and manage risk for City and SDWD Prepare staff reports, resolutions, ordinances, etc.

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 322,046 4,042 1,384,146 0 0 1,710,234 FY 09-10 Actual 335,191 2,720 1,472,013 0 0 1,809,924 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 351,081 364,461 366,007 3,790 3,790 3,790 1,198,937 1,246,942 1,166,280 0 0 0 0 0 0 1,553,808 1,615,193 1,536,077

PERSONNEL DETAIL
(Number of Positions) Position Titles: Department Manager I, II Risk/Safety Analyst I, II, III Program Assistant I, II, III Total Positions FY 08-09 Actual 1.00 1.00 0.50 2.50 4 - 40 FY 09-10 Actual 1.00 1.00 0.50 2.50 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 0.50 2.50 1.00 1.00 0.50 2.50 1.00 1.00 0.50 2.50

EXPENDITURE PLAN

Page 2

FUND: SELF-INSURANCE Division Title: SELF-INSURANCE ADMINISTRATION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 113 Division Number: 1270

FY11-12 FY 12-13 3,790 3,790 250,000 133,500 470,448 75,000 125,000 53,375 1,210 10,135 12,612 35,000 1,166,280

Materials & Supplies Books, Office and Field Supplies Total Materials and Supplies Contracts and Services Workers' Compensation Attorney Services Insurance Premiums, Annual Physicals Separation Payments Liability Insurance Coverage Claims Adjuster, Consultants and Professional Firms Telephone and Postage Travel, Training, Membership Dues Non-Insured Vehicles and Mileage Unemployment Insurance Claims Total Contracts and Services

3,790 3,790 275,000 133,500 461,110 140,000 125,000 53,375 1,210 10,135 12,612 35,000 1,246,942

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Reviewed alternative insuring options for cost savings under excess worker's compensation., liability, property, faithful performance bond and boiler machinery programs, through SANDPIPA. 2. Completed the Records Management update and scanning of all closed files to include liability, insurance and worker's compensation. 3. Utilized loss control training dollars from SANDPIPA JPA to provide OSHA required safety training City-wide. 4. Conducted OSHA required safety training for CITY and SDWD. 5. Updated City's Emergency Action Plan and conducted training 6. Reviewed City's Safety Manual and added 3 new safety programs 7. Conducted an Actuarial of the Liability self insurance funding 8. Increase City Liability SIR to $500,000 in place of $150,000 beginning FY11/12. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Review alternative insuring options for cost savings under excess worker's compensation, liability, property, faithful performance bond and boiler machinery programs both for City and SDWD. 2. Provide safety training City-wide to meet OSHA requirements using funding from outside sources to supplement training budget. 3. Continue to maintain strong loss control program to reduce liability and worker's compensation exposure. 4. Update ADA transition and self evaluation plans for City and SDWD. 5. Continue to analysis of self insured SIR levels and effects on the in-house self insurance funding

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EXPENDITURE PLAN

FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUND Division Title: GOVERNMENTAL EDUCATIONAL ACCESS DIVISION RESPONSIBILITIES:

Fund Number: 228 Division Number: 1110

This fund tracks revenues and expenditures for the Governmental/Educational access monies received from franchise agreements. Maintenance for the institutional network (I-Net), the fiber cable which provides voice, data and Internet comunications between City facilities, is provided. Support is also provided for the webcasts and telecasts of City meetings and maintenance is provided for the hardware and software necessary for these broadcasts.

CORE SERVICES:
Provide I-Net infrastructure support Provide live and archived webcasts of City meetings Provide live telecasts on cable television of City meetings Implement, support and maintain the hardware and software for the webcasts and broadcasts Supervision and scheduling of the video technicians

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 0 4,793 61,915 0 0 66,708 FY 09-10 Actual 0 1,468 126,213 1,646 0 129,327 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 1,500 1,500 1,500 46,200 46,200 46,200 1,728 888 888 0 0 0 49,428 48,588 48,588

PERSONNEL DETAIL
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN

Page 2

FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUND Division Title: GOVERNMENTAL EDUCATIONAL ACCESS MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 228 Division Number: 1110

FY11-12 Materials & Supplies Audio Visual Supplies Total Materials and Supplies Contracts and Services Contractual Services Equipment Maintenance and Repair Total Contracts and Services Internal Cost Allocation: Internal Cost Allocation Total Internal Cost Allocation

FY 12-13

1,500 1,500

1,500 1,500

43,200 3,000 46,200

43,200 3,000 46,200

888 888

888 888

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Installed new microphones. 2. Installed a new audio mixer. 3. Installed a new ADA wireless audio system. 4. Installed and implemented a new digital voting system. 5. Refinished the dais table and staff table and installed 2 monitors at the staff table. 6. Installed a new audio/visual control panel for the City Clerk and the staff table. 7. Installed new push button toggle screen control panels for City Council and the staff table. 8. Installed 4 new PC's for the audio mixer, City Clerk, Deputy City Clerk and the staff table. 9. Reran the cabling directly into the broadcast control room. 10. Upgraded webcast feature on City website. 11. Implemented "self-managed" solution to enable faster posting of webcasts. 12. Negotiated unlimited storage of archived webcasts. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Continue to provide live and archived webcasts of City meetings and live broadcasts on cable television. 2. Maintain I-Net infrastructure. 3. Upgrade audio/visual video switcher. 4. Upgrade cameras and video control system. 5. Install Council Chambers projector. 6. Install control system for projector and audio/visual equipment. 7. Upgrade and modify the archiving process in the audio/visual room. 8. Replace the small monitor at the staff table.

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Planning & Building Department

Department Divisions
Customer Service /Administration Current Planning Services Advanced Planning and Housing Services Code Enforcement Services Building Services

Photo Credit: Bob Bretell, 2nd Street Photography

Department Director
Patrick Murphy

EXPENDITURE SUMMARY PLANNING BUILDING ACTIVITIES

DEPARTMENT: DIVISIONS:

Planning & Building Customer Service and Administration, Current Planning, Advanced Planning and Housing, Code Enforcement, and Building Services.

EXPENDITURE SUMMARY:
FY 08-09 Actual 2,626,646 9,216 1,251,091 0 1,190,628 Total 5,077,581 FY 09-10 Actual 2,672,256 11,338 1,163,822 5,235 1,998,737 5,851,388 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 2,717,720 2,789,347 2,830,546 11,917 8,050 8,050 1,157,650 1,146,158 1,148,132 5,497 0 0 2,618,478 1,875,208 1,396,414 6,511,262 5,818,763 5,383,142

Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay & Debt Service

DEPARTMENT PERSONNEL SUMMARY

(Number of Positions) Full-Time Equivalents FY 08-09 Actual 26.75 FY 09-10 Actual 26.75 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 26.75 26.75 26.75

DEPARTMENT FUNDING SUMMARY

Source of Revenue (Fund) Planning Overhead (101) Community Planning Fees (101) Building Division Permits and Fees Administrative Citations (101) Parking Citations (101) Penalties (101) Vehicle Abatement (101) CDBG Proceeds (222) Affordable Housing Fees (225) Encinitas Housing Authority (226) Home Entitlement Fees (227) Pacific Pines Condominiums (561) Department Revenue Sub-Total Other General Fund Support Total FY 08-09 Actual 10,143 426,762 1,113,090 4,039 185,343 180 92,550 142,431 2,343 1,093,503 6,398 230,434 3,307,216 1,770,365 5,077,581 FY 09-10 Actual 4,983 311,671 1,210,220 10,666 190,787 250 87,697 561,751 4,304 1,193,989 516,009 205,189 4,297,516 1,553,872 5,851,388 FY 10-11 Projected 50,250 420,375 716,030 6,000 209,500 150 70,000 630,040 1,570 1,227,150 1,148,591 223,323 4,702,979 1,808,283 6,511,262 FY 11-12 Projected 3,000 300,550 1,206,000 6,000 209,500 250 60,000 414,736 0 1,117,173 679,024 233,789 4,230,022 1,588,741 5,818,763 FY 12-13 Projected 3,000 300,550 1,206,000 6,000 209,500 250 60,000 390,771 0 1,117,173 205,150 233,789 3,732,183 1,650,959 5,383,142

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EXPENDITURE PLAN

FUND: GENERAL Division Title: CUSTOMER SERVICE AND ADMINISTRATION DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 2005

The Customer Service and Administration division is responsible for reviewing land use and development applications to ensure compliance with City standards. The division provides assistance to the public and responds to inquiries regarding land use and zoning issues. The division handles special projects such as code amendments and establishing programs implementing city policies/directions. The division is also responsible for the department budget. The City's Citizen Participation Plan and Mills Act program are coordinated by the division, which also represents the City on the Downtown Encinitas Mainstreet Association, North 101 Corridor, and Cardiff-by-the-Sea 101 Mainstreet Facade Grant Committees.

CORE SERVICES:
Department administration/management Customer Service Public counter & telephone assistance for land use/zoning issues Public counter coordination between development services departments Building permit plan check Coastal Development Permit (CDP) processing Minor planning application processing Liaison with contract Building Division (Esgil Corporation) HTE Land Management module data management: addressing and subdivisions Implementation of the Citizens Participation Plan (CPP) Budget Department activity tracking Special projects

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 701,446 126 5,119 0 0 706,691 FY 09-10 Actual 752,168 8,110 4,024 0 0 764,302 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 782,474 827,723 831,978 3,812 2,300 2,300 3,960 7,605 8,000 0 0 0 0 0 0 790,246 837,628 842,278

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Department Director Senior Planner I, II Planner I, II, III, IV1 Management Analyst I, II, III Program Assistant I, II, III Total Positions
1

FY 08-09 Actual 1.00 1.00 2.50 0.75 1.00 6.25

FY 09-10 Actual 1.00 1.00 3.50 0.75 1.00 7.25

FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 1.00 1.00 1.00 1.00 3.50 3.50 3.50 0.75 0.75 0.75 1.00 1.00 1.00 7.25 7.25 7.25

FY09/10 moved one planner from Current Planning to Admin./Customer Service

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EXPENDITURE PLAN
Page 2

FUND: GENERAL Division Title: CUSTOMER SERVICE AND ADMINISTRATION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 2005

FY 11-12 Materials & Supplies: Supplies, Books, Computer Software Total Materials and Supplies Contracts & Services: Postage Printing, Binding and Duplication Travel, Training, Mileage, Membership Dues Total Contracts and Services 2,300 2,300 195 210 7,200 7,605

FY 12-13 2,300 2,300 195 240 7,565 8,000

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Continued to provide high quality service and worked with other departments to improve customer service 2. Continued implementation of operational improvements at the Development Services counter. 3. Continued work in concert with DEMA for successful implementation of Faade Grant Program, Mills Act Historic Preservation, and downtown parking evaluation 4. Continued work in concert with the Leucadia 101 Mainstreet Association for successful implementation of the North 101 Corridor Faade Grant Program. 5. Continued work in concert with the Cardiff-by-the-Sea 101 Mainstreet Association for successful implementation of the Cardiff-by-the-Sea Faade Grant Program. 6. Continued successful implementation and refinement of City's E-Zoning online zoning information resource 7. Continued work on a green building program for the City with seven registered projects, one of which achieved LEED certification. 8. Established landscape irrigation regulations as required by state law Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include 1. Continue to coordinate Customer Service Program and look for ways to improve service 2. Continue to work with DEMA, Leucadia 101 Mainstreet, and Cardiff-by-the-Sea 101 Mainstreet Associations with implementation of Faade Grant Program. 3. Continue to work a portion of Advanced Planning workload to process and implement Municipal Code amendments. 4. Continue to implement green building program. 5. Participate in special projects as directed by Council 6. Continue to assist in the development of a Climate Action Plan and be involved with early implementation of sustainable practices that may come out of a Climate Action Plan

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EXPENDITURE PLAN

FUND: GENERAL Division Title: CURRENT PLANNING SERVICES DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 2010

The Current Planning division is responsible for reviewing land use and development applications to ensure compliance with all General Plan and Local Coastal Program goals and policies, development and use regulations of the Municipal Code and applicable specific plans, and adherence to design criteria contained in the Citys adopted Design Review Guidelines. The division also recommends and implements changes to the above. The division also provides staff support to the Planning Commission. The division also oversees the operation of the Staff Advisory Committee, which meets with prospective applicants on a weekly basis to familiarize them with City standards and provide early input in the design process.

CORE SERVICES:
Process discretionary land use and development applications Provide staff support to the Planning Commission Administer and oversee weekly Staff Advisory Committee (SAC) meetings Coordinates Wireless Communications Facility Group meetings and actions Assist in code amendments.

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 766,220 763 35,681 0 0 802,664 FY 09-10 Actual 700,729 163 27,795 0 0 728,687 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 680,089 652,540 688,842 0 0 0 52,032 50,342 52,317 0 0 0 0 0 0 732,121 702,882 741,159

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Department Director Principal Planner I, II Senior Planner I, II 1 Planner I, II, III, IV Management Analyst I, II, III Dept Administrative Support Coordinator Program Assistant I, II, III Total Positions
1

FY 08-09 Actual 0.00 1.00 2.00 4.00 0.00 1.00 0.75 8.75

FY 09-10 Actual 0.00 1.00 2.00 3.00 0.00 1.00 0.75 7.75

FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.00 0.00 0.00 1.00 1.00 1.00 2.00 2.00 2.00 3.00 3.00 3.00 0.00 0.00 0.00 1.00 1.00 1.00 0.75 0.75 0.75 7.75 7.75 7.75

FY09/10 moved one planner from Current Planning to Admin./Customer Service

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Page 2

FUND: GENERAL Division Title: CURRENT PLANNING SERVICES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 2010

FY 11-12 FY 12-13 15,000 430 16,887 20,000 52,317

Contracts & Services: Advertising Printing, Binding and Duplication Travel, Training, Mileage, Membership Dues Consultant Total Contracts and Services

15,000 370 14,972 20,000 50,342

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Continued to provide high quality service and work with other departments to improve customer service. 2. Continued to improve citizen access to resources and documents associated with the development and land use permitting process, improving the quality and quantity of materials available through the City's website. 3. Completed discretionary permit processing for the Hall Property Park. 4. Improved inter-agency coordination with State agencies including the California Coastal Commission and Department of Fish and Game to resolve permit processing procedural issues and provide for more effective review and better projects. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Complete discretionary permit processing for key City Capital Improvement Projects including Moonlight Beach Master Plan, North Coast Highway 101 Streetscape Improvements, and the railroad corridor pedestrian undercrossing project. 2. Assist with upcoming series of Municipal Code Amendments. 3. Assist Advanced Planning with General Plan update process. 4. Update Design Review Guidelines. 5. Update Off--Street Parking Standards.

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EXPENDITURE PLAN

FUND: GENERAL Fund Number: 101 Division Title: CURRENT PLANNING/APPLICANT DEPOSITS Division Number: 2015 DIVISION RESPONSIBILITIES:
The Applicant Deposit division of Current Planning captures the cost of General Plan amendments, specific plan amendments, zoning changes, extended studies, environmental impact reviews, geotechnical reviews and wireless third party reviews. Revenues are collected from the applicants to reimburse the City via contracts for it's cost of providing these reviews. Expenses are pass-through in nature and are directly equal to revenues which are paid by the applicant on a deposit basis. In addition, a 50% overhead fee (as per resolution 2005-67 January 11, 2006) will be charged for all general plan, zoning code, and special plan amendments. This overhead fee is listed as a revenue source on page 4-49.

CORE SERVICES:
There are no core services in this division

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 0 0 158,460 0 0 158,460 FY 09-10 Actual 0 0 24,335 0 0 24,335 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 25,500 6,000 6,000 0 0 0 0 0 0 25,500 6,000 6,000

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division

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EXPENDITURE PLAN Page 2

FUND: GENERAL Fund Number: 101 Division Title: CURRENT PLANNING/APPLICANT DEPOSITS Division Number: 2015 MAJOR NON-PERSONNEL EXPENSE ITEMS:
FY 11-12 Contracts & Services: Consultant: Geotechn-Full Review Consultant: Geotechnical-Letter Consultant: Wireless 3rd Party Total Contracts and Services 3,000 1,000 2,000 6,000 FY 12-13 3,000 1,000 2,000 6,000

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Continued to provide high quality service to applicants. 2. Processed 11 environmental reviews, 7 geotechnical reviews and 19 wireless third party reviews for the FY09-10 period and 3 environmental reviews, 2 geotechnical review and 1 wireless reviews in the first 2 quarters of FY10-11.

Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Continue providing high quality service to applicants.

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EXPENDITURE PLAN

FUND: GENERAL Division Title: ADVANCED PLANNING & HOUSING DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 2020

The Advance Planning and Housing division provides staff to address long-range planning issues, monitor and update the Citys General Plan, address regional planning issues affecting Encinitas, and coordinate and implement environmental review in compliance with CEQA. This division also provides management and administrative support to the Citys affordable housing, Community Development Block Grant (CDBG), Section 8, and HOME programs (see following sections).

CORE SERVICES:
Addresses long-range planning issues Monitors and updates the City's General Plan Addresses regional planning issues affecting Encinitas Coordinates and implements project environmental review in compliance with CEQA

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 513,778 311 4,330 0 0 518,419 FY 09-10 Actual 552,643 0 5,865 0 0 558,508 FY 10-11 Approved 569,656 0 4,780 0 0 574,436 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 566,087 573,309 0 0 6,490 6,490 0 0 0 0 572,577 579,799

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Principal Planner I, II Planner I, II, III, IV Environmental Project Manager Program Administrator1 Program Assistant I, II, III 2 Intern Total Positions
1

FY 08-09 Actual 1.00 2.00 1.00 0.00 0.40 0.50 4.90

FY 09-10 Actual 1.00 2.00 1.00 0.10 0.40 0.50 5.00

FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 0.10 0.17 0.17 0.40 0.00 0.00 0.50 0.50 0.50 5.00 4.67 4.67

Beginning in FY11/12, increased the amount of Program Administrator being charged to the General Fund in order to cover funding shortages in both CDBG and HOME funds. Beginning in FY11/12, moved Program Assistant from the Advanced Planning division to the Encinitas Housing Authority Fund 226. These are both part of a two year program.

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: ADVANCED PLANNING & HOUSING MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 2020

FY 11-12 FY 12-13 300 5,190 1,000 6,490

Contracts & Services: Printing, Binding and Duplication Advertising Travel, Training, Mileage, Membership Dues Total Contracts and Services

300 5,190 1,000 6,490

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Received Council approval of the Cardiff-by-the-Sea Specific Plan; submitted LCPA to CA Coastal Commission. 2. Initiated Public Hearing Process for the Station White General Plan Amendment. 3. Completed the First Floor Retail Amendment to Downtown Specific Plan. 4. Received Council Approval of Historic Preservation Overlay Amendment to the Downtown Specific Plan; submitted LCPA to CA Coastal Commission. 5. Completed Public Participation process, concept plan design and phasing analysis for the North Coast Highway 101 Streetscape project. 6. Completed public outreach for the Invasive and Toxic Plant Policy. 7. Completed the Draft Open Space Management Plan. 8. Completed Draft Climate Action Plan (CAP). 9. Completed Phase I of the work program for the Comprehensive General Plan Update. 10. Initiated the Early MHCP Implementation Program. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Complete the Comprehensive General Plan Update and submit LCPA application to CA Coastal Commission. 2. Complete the Invasive and Toxic Plant Policy. 3. Finalize the Open Space Management Plan. 4. Finalize the MHCP Encinitas Sub Area Plan. 5. Complete the Climate Action Plan (CAP). 6. Initiate evaluation of the Downtown Encinitas Specific Plan. 7. Revise the Citys Inclusionary Housing Ordinance to provide flexibility for developers and to increase production of affordable units. 8. Revise the Citys density bonus program to comply with the State law. Work with developers to facilitate approval of additional density bonus units.

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FUND: GENERAL Division Title: CODE ENFORCEMENT DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 2030

Code Enforcement investigates violations of the Municipal Code and initiates administrative, criminal, and civil enforcement actions to obtain compliance with state & local regulations. The division operates both on a proactive and complaint basis with priority given to health and safety issues. Code Enforcement is also responsible for the administration of the Private Property Clean-up Assistance program, contested parking citations review, and graffiti removal.

CORE SERVICES:
Assists in maintaining the quality of life in Encinitas Enforces private property regulations including but not limited to: municipal, international building, abandoned vehicle abatement & other planning and land use codes, and zoning, sign, noise, and graffiti ordinances

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 376,718 4,612 92,090 0 0 473,420 FY 09-10 Actual 389,313 2,527 62,066 0 0 453,906 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 398,589 423,853 415,752 4,400 2,750 2,750 60,508 65,648 65,648 0 0 0 0 0 0 463,497 492,251 484,150

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Code Enforcement Manager Sr Code Enforcement Officer Program Assistant I, II, III Total Positions FY 08-09 Actual 1.00 1.50 1.35 3.85 FY 09-10 Actual 1.00 1.50 1.35 3.85 FY 10-11 Approved 1.00 1.50 1.35 3.85 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 1.00 1.00 1.50 1.50 1.35 1.35 3.85 3.85

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FUND: GENERAL Division Title: CODE ENFORCEMENT MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 2030

FY 11-12 FY 12-13 150 2,600 2,750

Materials & Supplies: Field Supplies & Audio Supplies Motor Fuels & Special Clothing Contracts & Services: Contractual Private Property Maintenance Travel, Training & Meetings Telephone Membership Dues, Mileage Printing, Binding, & Duplication

Total Materials and Supplies

150 2,600 2,750

Total Contracts and Services

50,000 10,000 3,920 1,300 290 138 65,648

50,000 10,000 3,920 1,300 290 138 65,648

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Continued to develop new enforcement tools to better assist division in enforcement (code amendments, policies, and procedures). 2. Increased Parking Citation fees. 3. Continued to develop public information program. 4. Formalized graffiti abatement contract. 5. Processed public nuisance abatement cases. 6. Continued noise control enforcement after County ceased contract. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Update Code Enforcement Manual. 2. Establish written policies and procedures. 3. Assist in code amendments to improve enforcement effectiveness. 4. Update and improve the Code Enforcement section on the City's website.

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FUND: GENERAL Division Title: BUILDING SERVICES DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 2040

This division is responsible for plan checking, building permits and inspection services that are provided under contract with the EsGil Corporation. Clerical support and coordination of this contract is handled by Planning and Building personnel.

CORE SERVICES:
Building permits processing Building plan check Building inspection Building permit record keeping Customer information Division supervision

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 75,018 1,111 853,578 0 0 929,707 FY 09-10 Actual 80,666 0 938,853 0 0 1,019,519 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 81,958 85,796 86,234 0 0 0 901,365 901,695 901,695 0 0 0 0 0 0 983,323 987,491 987,929

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Program Assistant I, II, III Total Positions FY 08-09 Actual 1.00 1.00 FY 09-10 Actual 1.00 1.00 FY 10-11 Approved 1.00 1.00 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 1.00 1.00 1.00 1.00

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: BUILDING SERVICES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 2040

FY 11-12 Contracts & Services: Building Services (ESGIL contract for inspections) Printing, Binding & Duplication Travel and Meetings Membership Dues Total Contracts and Services 900,000 1,000 250 445 901,695

FY 12-13 900,000 1,000 250 445 901,695

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Participated in counter team coordination meetings. 2. Provide timely responses for building plan check and building inspection services. 3. Implemented new State codes for building. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Continue to participate in counter team coordination meetings. 2. Participate in implementation of permit software. 3. Continue to maintain timely responses for building plan check and building inspection services. 4. Incorporate new State Green Building and residential regulations into building plan check and building inspections. 5. Provide a certified access specialist for the City of Encinitas.

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EXPENDITURE PLAN

FUND: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Fund Numbers: 222 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 DIVISION RESPONSIBILITIES:
Staff administers federal entitlement grant funds from the U.S. Department of Housing and Urban Development (HUD). Major responsibilities are: administer contracts with non-profit organizations, which includes procurement, proposal evaluation, public hearings, monitoring, and reporting; ensure compliance with all applicable federal regulations; prepare FiveYear Consolidated Plan for housing and community development; prepare Analysis of Impediments to Fair Housing Choice; complete annual plans and reports, submit applications for funding and update online system reporting; submit claim for reimbursement and completes drawdown of funds; coordinate affordable housing programs, including acquisition, development, rehabilitation and homeownership programs; develop housing policies that facilitate and protect affordable housing; and negotiate affordable housing agreements and prepare covenants.

CORE SERVICES:
Administer overall CDBG program Administer contracts with non-profit organizations

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 76,382 0 2,910 0 63,140 142,432 FY 09-10 Actual 68,128 0 4,438 0 170,348 242,914 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 76,373 71,599 71,900 1,000 200 200 9,465 6,355 6,054 0 0 0 260,978 108,808 103,116 347,816 186,962 181,270

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Program Administrator1
1

FY 08-09 Actual Total Positions 0.70 0.70

FY 09-10 Actual 0.55 0.55

FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.58 0.58 0.54 0.54 0.54 0.54

Beginning in FY11/12, decreased the amount of Program Administrator being charged to the CDBG Fund due to funding shortages. This is part of a two year program.

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EXPENDITURE PLAN Page 2

FUND: COMMUNITY DEVELOPMENT BLOCK GRANT (CDGB) Fund Numbers: 222 Division Title: ADVANCED PLANNING & HOUSING Division Number: 2050 MAJOR NON-PERSONNEL EXPENSE ITEMS:
FY 11-12 Materials & Supplies: Books and Subscriptions, Operating Supplies Total Materials and Supplies Contracts & Services: Consultant Professional Firms Postage, Travel, Training, and Mileage Membership Dues, Advertising, and Printing 200 200 FY 12-13 200 200

Total Contracts and Services

3,000 1,500 893 962 6,355

3,000 1,500 670 884 6,054

Capital Outlay/Grant Programs: Res Rehap - Grants Annual Contributions

Total Capital Outlay/Grant Programs

5,692 103,116 108,808

0 103,116 103,116

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Provided annual funding to approximately ten organizations for various social service, shelter needs, and fair housing assistance to Encinitas residents. 2. Provided funding for four sidewalk improvement projects. 3. Provided funding for six facilities improvements. 4. Prepared FY2010-15 Consolidated Plan. 5. Prepared FY2010-15 Analysis on Impediments to Fair Housing Choice AND Fair Housing Action Plan. 6. Implemented and administered CDBG Residential Rehabilitation Program. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Continue to provide funding to various social service agencies, facility improvements, and infrastructure projects in eligible areas, and fund affordable housing and transitional shelter development. 2. Prepare Annual Action Plans. 3. Implement FY2010-15 Fair Housing Action Plan.

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EXPENDITURE PLAN

FUND: AFFORDABLE HOUSING Division Title: ADVANCED PLANNING & HOUSING DIVISION RESPONSIBILITIES:

Fund Numbers: 225 Division Number: 2050

Revenues in this fund are reserved for affordable housing projects, and related activities. The fund primarily contains revenues from in-lieu affordable housing fees, but can also derive revenues from other sources targeted for affordable housing.

CORE SERVICES:
Monitor opportunities to increase affordable housing and implement

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 0 0 740 0 0 740 FY 09-10 Actual 0 0 0 0 0 0 FY 10-11 Approved 0 0 0 0 0 0 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0 0 0 0 0 0 0 0 0 0 0 0

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN Page 2

FUND: AFFORDABLE HOUSING Division Title: ADVANCED PLANNING & HOUSING MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Numbers: 225 Division Number: 2050

FY 11-12 FY 12-13

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Conducted significant affordable housing development site analysis. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Continue to pursue opportunities for development, acquisition, and / or rehabilitation of affordable housing units.

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EXPENDITURE PLAN

FUND: ENCINITAS HOUSING AUTHORITY Division Title: ADVANCED PLANNING & HOUSING DIVISION RESPONSIBILITIES:

Fund Numbers: 226 Division Number: 2050

Staff administers federal grant funds from the U.S. Department of Housing and Urban Development (HUD), providing rental assistance to approximately 120 households. Major responsibilities are: Maintain waiting list of households interested in and qualified for Section 8 Housing Choice Voucher program; determine eligibility of households through income qualification and verification and determine amounts of tenant payment and housing assistance payment; inspect assisted units and issue housing vouchers to qualified families; contract with landlords and property managers; re-certify participating households annually; issue monthly Housing Assistance Payments to landlords; develop and amend Five-Year Agency Plan and Administrative Plan; complete annual plans, budgets and reports; update online system reporting; and implement program cost reductions to reductions in HUD funding.

CORE SERVICES:
Administer Section 8 program Monitor program to ensure compliance with state and federal law

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 106,224 0 8,314 0 963,952 Total 1,078,490 FY 09-10 Actual 115,775 48 13,953 0 1,057,507 1,187,283 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 115,903 149,899 150,633 100 0 0 17,545 15,138 13,538 0 0 0 1,110,701 993,491 993,491 1,244,249 1,158,528 1,157,662

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Program Administrator Program Coordinator Program Assistant I, II, III* Total Positions FY 08-09 Actual 0.20 1.00 0.00 1.20 FY 09-10 Actual 0.25 1.00 0.00 1.25 FY 10-11 Approved 0.22 1.00 0.00 1.22 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0.20 0.20 1.00 1.00 0.40 0.40 1.60 1.60

*In FY11/12, moved Program Assistant from the Advanced Planning division to the Encinitas Housing Authority Fund 226. This is part of a two year program.

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EXPENDITURE PLAN Page 2

FUND: ENCINITAS HOUSING AUTHORITY Division Title: ADVANCED PLANNING & HOUSING MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Numbers: 226 Division Number: 2050

FY 11-12 FY 12-13 0 0 0 0

Materials & Supplies: Books and Subscriptions & Office Supplies Total Materials and Supplies Contracts & Services: Consultant - Housing Authority Admin Expense - Portouts Professional Firms - Audit Membership dues Software Maintenance

Total Contracts and Services

2,500 5,700 3,250 388 3,300 15,138

600 5,700 3,250 388 3,600 13,538

Capital Outlay/Grant Programs: Annual Contributions

Total Capital Outlay/Grant Programs

993,491 993,491

993,491 993,491

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Provided annual rental assistance to approximately 120 families. 2. Prepared FY2010-15 Public Housing Agency Plan. 3. Prepared FY2010-15 Annual PHA Plan. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Continue to provide annual rental assistance to approximately 120 families.

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EXPENDITURE PLAN

FUND: HOME ENTITLEMENT Division Title: ADVANCED PLANNING & HOUSING DIVISION RESPONSIBILITIES:

Fund Numbers: 227 Division Number: 2050

Staff administers federal grant funds from the U.S. Department of Housing and Urban Development (HUD). The City receives funding through the County of San Diego Home Consortium. Major responsibilities are: Administer funds for affordable housing projects, administer a Rehabilitation Program, identify opportunities for affordable housing development and work with for-profit and non-profit developers interested in developing affordable units, negotiate development agreements with affordable housing developers and prepare loan documents, and provide information and referral to citizens seeking available housing opportunities.

CORE SERVICES:
Assist non-profits and for-profits in providing affordable housing opportunities Administer a Residential Rehabilitation Program Evaluate opportunities to increase housing choices Administer a Tenant-Based Rental Assistance Program

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 6,427 0 0 0 0 6,427 FY 09-10 Actual 6,642 490 31 0 607,943 615,106 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 6,339 5,267 5,288 105 300 300 644 813 792 0 0 0 1,141,503 672,644 199,542 1,148,591 679,024 205,922

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Program Administrator Total Positions FY 08-09 Actual 0.063 0.063 FY 09-10 Actual 0.05 0.05 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.05 0.04 0.04 0.05 0.04 0.04

*Beginning in FY11/12, decreased the amount of Program Administrator being charged to the HOME Fund due to funding shortages. This is part of a two year program.

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EXPENDITURE PLAN
Page 2

FUND: HOME ENTITLEMENT Division Title: ADVANCED PLANNING & HOUSING MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Numbers: 227 Division Number: 2050

FY 11-12 FY 12-13 300 300

Materials & Supplies: Books and Subscriptions & Office Supplies Total Materials and Supplies Contracts & Services: Travel and Meetings Capital Outlay/Grant Programs: Annual Contributions

300 300

Total Contracts and Services

813 813

792 792

Total Capital Outlay/Grant Programs

672,644 672,644

199,542 199,542

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Implemented and administered the HOME Residential Rehabilitation Program. 2. Implemented and administered the Tenant-Based Rental Assistance Program. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Administer the HOME Residential Rehabilitation Program. 2. Administer the Tenant-Based Rental Assistance Program. 3. Provide funding for affordable housing development(s).

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EXPENDITURE PLAN

FUND: PACIFIC PINES Division Title: ADVANCED PLANNING & HOUSING DIVISION RESPONSIBILITIES:

Fund Numbers: 561 Division Number: 2050

Staff performs asset management, including selection of professional property management, review of monthly financial statements, expenditure of reserves, and participation in the homeowners' association.

CORE SERVICES:
Manage asset Oversight of 16 affordable units

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay, Programs & Debt Service FY 08-09 Actual 4,433 2,293 89,869 0 163,536 Total 260,131 FY 09-10 Actual 6,192 0 82,462 5,235 162,939 256,828 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 6,339 6,583 6,610 2,500 2,500 2,500 81,851 86,072 87,598 5,497 0 0 105,296 100,265 100,265 201,483 195,420 196,973

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Program Administrator Total Positions FY 08-09 Actual 0.037 0.037 FY 09-10 Actual 0.05 0.05 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.05 0.05 0.05 0.05 0.05 0.05

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EXPENDITURE PLAN Page 2

FUND: PACIFIC PINES Division Title: ADVANCED PLANNING & HOUSING MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Numbers: 561 Division Number: 2050

FY 11-12 FY 12-13 2,500 2,500

Materials and Supplies: Furniture and Fixtures Contracts & Services: Sewer/Water/Electrical Management Fees H.O.A. Fees Property Maintenance Insurance Premiums Postage Debt Service: Debt Services

Total Materials and Supplies

2,500 2,500

Total Contracts and Services

4,800 19,140 50,847 5,000 5,900 385 86,072

4,800 19,140 52,373 5,000 5,900 385 87,598

Total Debt Services

100,265 100,265

100,265 100,265

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Provided management oversight of 16 affordable units. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Continue asset management and oversight of units and property management.

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Public Safety Departments

This Section is divided into two Departments

Law Enforcement Services Department Divisions

Law/Traffic Enforcement Parking Citation Processing Asset Forfeiture State Supplemental Law Enforcement Fund Federal Special Law Enforcement Fund

Fire and Marine Safety Services Department Divisions

Fire Administration Fire Operations and Support Services Loss Prevention and Planning Disaster Preparedness Marine Safety Services (Lifeguards) Junior Lifeguard Program

EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES

DEPARTMENT: DIVISIONS:

Public Safety Law and Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State Supplemental Law Enforcement, Federal Justice Assistance Grant, Fire Administration, Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness and Marine Safety Services

EXPENDITURE SUMMARY:
FY 08-09 Actual 9,421,707 248,380 11,939,018 0 26,798 21,635,903 FY 09-10 Actual 9,842,336 290,730 11,894,564 0 21,381 22,049,011 FY 10-11 Approved 9,972,294 310,084 12,435,185 0 20,058 22,737,621 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 10,503,157 10,651,752 297,571 291,801 12,897,909 13,505,298 16,208 16,208 20,309 33,598 23,735,154 24,498,657

Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay

Total

DEPARTMENT PERSONNEL SUMMARY

(Number of Positions) Full-Time Equivalents FY 08-09 Actual 67.00 FY 09-10 Actual 63.00 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 63.00 63.00 63.00

DEPARTMENT FUNDING SUMMARY

Source of Revenue (Fund) Code Violations (101) Vehicle Code and Violations (101) Fire - Building Permit Fees (101) Property Rental (101) Fire - All Other Fees (101) Fire Mgmt Services Agrmt (101) JrLifeguard Program (135) Booking Fee Recoveries (101) Asset Forfeiture (261) State Supple. Law Enforce. (262) Fed. Justice Assistance Grant (263) Total Departmental Revenue Other General Fund Support FY 08-09 Actual (792) 210,418 103,571 64,088 70 0 0 36,567 2,430 103,625 0 519,977 21,115,926 21,635,903 FY 09-10 Actual 0 183,311 105,899 57,238 (100) 199,948 18,242 37,910 913 100,000 12,578 715,939 21,333,072 22,049,011 FY 10-11 Projected 1,200 240,380 30,990 54,900 8,450 361,186 184,551 35,000 1,014 100,000 16,484 1,034,155 21,703,466 22,737,621 FY 11-12 Projected 0 180,000 58,560 54,900 0 450,000 147,762 37,000 517 0 10,000 938,739 22,796,415 23,735,154 FY 12-13 Projected 0 185,000 53,125 54,900 0 475,000 158,877 38,000 517 0 10,000 975,419 23,523,238 24,498,657

Total

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Law Enforcement Services Department Divisions

Law/Traffic Enforcement Parking Citation Processing Asset Forfeiture State Supplemental Law Enforcement Fund Federal Special Law Enforcement Fund

Law Enforcement Services provided by Contract with the San Diego County Sheriffs Department

Department Director
Sherri Sarro, Captain

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EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES

DEPARTMENT: DIVISIONS:

Law Enforcement
Law and Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State Supplemental Law Enforcement and Federal Justice Assistance Grant Program.

EXPENDITURE SUMMARY:
FY 08-09 Actual 0 0 11,380,604 0 0 11,380,604 FY 09-10 Actual 0 0 11,175,711 0 0 11,175,711 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 5,000 5,000 5,000 11,466,484 11,854,000 12,389,965 0 93 93 0 0 0 11,471,484 11,859,093 12,395,058

Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay

Total

DEPARTMENT PERSONNEL SUMMARY

(Number of Positions) FY 08-09 Actual No City Personnel are Directly Assigned to the Department FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

DEPARTMENT FUNDING SUMMARY

Source of Revenue (Fund) Code Violations (101) Vehicle Code and Court Fines (101) Booking Fee Recoveries (101) Law Enforcement (101) Asset Forfeiture (261) State Supple. Law Enforcement (262) Federal Justice Assistance Grant (263) Total Departmental Revenue Other General Fund Support FY 08-09 Actual (792) 210,418 36,567 0 2,430 103,625 0 352,248 11,028,356 11,380,604 FY 09-10 Actual 0 183,311 37,910 0 913 100,000 12,578 334,712 10,840,999 11,175,711 FY 10-11 Projected 1,200 240,380 35,000 227,900 1,014 100,000 16,484 621,978 10,849,506 11,471,484 FY 11-12 Projected 0 180,000 37,000 215,700 517 0 10,000 443,217 11,415,876 11,859,093 FY 12-13 Projected 0 185,000 38,000 226,500 517 0 10,000 460,017 11,935,041 12,395,058

Total

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EXPENDITURE PLAN

FUND: GENERAL Division Title: LAW & TRAFFIC ENFORCEMENT DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 3010

Law & Traffic Enforcement services are contracted with the San Diego County Sheriff's Office providing local and regional law enforcement. Deputies patrol the City twenty-four hours a day, seven days a week for general law enforcement and respond to emergency and non-emergency calls for service. Traffic and motorcycle deputies are proactive and reactive to the City's traffic accident and enforcement needs. Special Purpose Officers handle long- and short-term projects that target specific needs such as narcotics, undercover, and surveillance. Community Service Officers enforce parking regulations in the City. Senior Volunteer Patrol are a valuable supplement to the sworn officer staff at Encinitas Station assisting with many lower-priority calls. The City also has access to the County Sheriff's pool of assets as needs arise.

CORE SERVICES:
Provide local and regional law and traffic enforcement

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay
FY 08-09 Actual 0 0 11,252,031 0 0 FY 09-10 Actual 0 0 10,916,716 0 0 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 11,263,500 11,760,500 12,296,465 0 0 0 0 0 0

Total

11,252,031

10,916,716

11,263,500

11,760,500

12,296,465

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

All Law Enforcement Services are provided through a contract with the County of San Diego. Budgeted staffing includes: 25.59 - Patrol Deputies 5.90 - Traffic Deputies 4.00 - Motorcycle Deputies 5.80 - Special Purpose Officers 3.50 - Community Service Officers 4.67 - Sergeants 6.00 - Detectives 0.60 - Detective Sergeants

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EXPENDITURE PLAN
Page 2

FUND: GENERAL Division Title: LAW & TRAFFIC ENFORCEMENT MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 3010

FY 11-12 Contracts & Services: San Diego County Sheriff's Contract Law Direct Costs Redlight CSO/Costs Law Indirect Costs Booking Fees Memberships (ARJIS, SANDAG, CAL-ID) Equipment Maintenance and Repair

FY 12-13

Total Contracts and Services

8,322,800 34,400 3,189,800 110,000 54,000 49,500 11,760,500

8,630,743 34,400 3,307,822 220,000 54,000 49,500 12,296,465

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. In 2010, violent crime dropped 12.6% and property crime dropped 12.2%. 2. In 2010, Encinitas had the second lowest crime rate of all contract Sheriff cities (16.8 / 1,000 residents), the lowest crime rate for the City in 25 years. 3. The Encinitas Station Community Oriented Policing & Problem Solving (COPPS) Unit received the Meritorious Unit Citation from Sheriff Gore for law enforcement in combating alcohol and drug abuse. 4. Added one traffic deputy, fully reimbursed by North County Transit District, for emergency response to rail accidents. 5. Converted one School Resources Officer to a Special Purpose Narcotics Detective. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Reducing drug abuse in our community by providing education and awareness. An example of this education, awareness and enforcement is the Prescription Drug Take Back Program. This Program is designed to assist the citizens in our community with anonymous and safe disposal of unwanted drugs, thus eliminating opportunities for these drugs to be abused. 2. Reducing alcohol related crime such as underage drinking, alcohol related accidents, over service and driving under the influence. The Start Smart Teen Education program specifically targets teen drivers and their parents, reinforcing applicable laws and consequences. 3. Reinforcing the goal of community safety in the Encinitas is Operation Watchful Eye", a collaboration between the Sheriffs Department and the San Diego County Probation Department. "Watchful Eye" started in July 2010 as a pilot program at the Encinitas Sheriffs Station whereby these two departments maximize limited resources by targeting medium risk probationers to ensure they are abiding by their court-ordered conditions of probation. The goal is to reduce recidivism and keep our community safe.

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EXPENDITURE PLAN

FUND: GENERAL Division Title: PARKING CITATION PROCESS DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 3021

Citation processing services are conducted under a contract with a private firm and involve parking citations issued by the San Diego County Sheriff's Department and beach lifeguards within the City.

CORE SERVICES:
No core services in this fund

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 0 0 24,948 0 0 24,948 FY 09-10 Actual 0 0 68,284 0 0 68,284 FY 10-11 Approved 0 0 86,500 0 0 86,500 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0 0 0 0 83,500 83,500 0 0 0 0 83,500 83,500

PERSONNEL DETAIL:
(Number of Positions) POSITION TITLES FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Area.

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: PARKING CITATION PROCESS MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 3021

FY 11-12 Contracts & Services: Administrative Fee Parking Citation Processing Appeal Hearings Printing, Binding and Duplication Total Contracts and Services 60,000 14,000 6,500 3,000 83,500

FY 12-13 60,000 14,000 6,500 3,000 83,500

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EXPENDITURE PLAN

FUND: ASSET FORFEITURE Division Title: ASSET FORFEITURE DIVISION RESPONSIBILITIES:

Fund Number: 261 Division Number: 3010

Asset Forfeiture Division represent resources obtained through legal asset seizures (cash, property) by law enforcement officials in Encinitas. Funds are used to acquire additional non-personnel expense items to aid in law enforcement activities.

CORE SERVICES:
No core services in this fund

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 0 0 0 0 0 0 FY 09-10 Actual 0 0 0 0 0 0 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 5,000 5,000 5,000 0 0 0 0 93 93 0 0 0 5,000 5,093 5,093

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN Page 2

FUND: ASSET FORFEITURE Division Title: ASSET FORFEITURE MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 261 Division Number: 3010

FY 11-12 Materials and Supplies: Field Supplies Total Materials and Supplies Internal Cost Allocation Internal Cost Allocation 5,000 5,000

FY 12-13 5,000 5,000

Total Internal Cost Allocation

93 93

93 93

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. No asset forfeiture funds expended. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Obtain specialized capital items for enhanced law enforcement services as needed.

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EXPENDITURE PLAN

FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT Fund Number: 262 Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Division Number: 3010 DIVISION RESPONSIBILITIES:
In 1996, State Legislation established the Supplemental Law Enforcement Fund (SLEF) program and appropriated funds for local jurisdictions to supplement law enforcement services. SLEF funds may only be used to supplement front line law enforcement services. Funding is dependent upon grant application approval. Due to State budget issues, City anticipates no grant funding through FY2013.

CORE SERVICES:
Supplement local law enforcement contractual services Enhance citywide level of services provided to residents

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay/Debt Service Total FY 08-09 Actual 0 0 103,625 0 0 103,625 FY 09-10 Actual 0 0 100,000 0 0 100,000 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 100,000 0 0 0 0 0 0 0 0 100,000 0 0

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN Page 2

FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT Fund Number: 262 Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Division Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS:
FY 11-12 Contracts & Services: Law Direct Costs Total Contracts and Services 0 0 FY 12-13 0 0

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Partial funding of law enforcement patrol added in 1999. Funds used to offset partial cost of patrol services. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. City anticipates no State grant funding through FY13.

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EXPENDITURE PLAN

FUND: FEDERAL SPECIAL LAW ENFORCEMENT FUND Fund Number: 263 Division Title: FEDERAL JUSTICE ASSISTANCE GRANT Division Number: 3010 DIVISION RESPONSIBILITIES:
The Federal Justice Assistance Grant program appropriated funds for local jurisdictions to supplement law enforcement services. Funds may only be used to supplement front line law enforcement services. Annual funding is dependent upon the federal budget allocation process.

CORE SERVICES:
Supplement local law enforcement contractual services Enhance citywide level of services provided to residents

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 0 0 0 0 0 0 FY 09-10 Actual 0 0 90,711 0 0 90,711 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 16,484 10,000 10,000 0 0 0 0 0 0 16,484 10,000 10,000

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN

Page 2

FUND: FEDERAL SPECIAL LAW ENFORCEMENT FUND Fund Number: 263 Division Title: FEDERAL JUSTICE ASSISTANCE GRANT Division Number: 3010 MAJOR NON-PERSONNEL EXPENSE ITEMS:
FY 11-12 Contracts & Services: Equipment Maintenance and Repair Total Contract & Services FY 12-13

10,000 10,000

10,000 10,000

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Retention of one deputy through partial funding provided by Federal Recovery Act 2009. 2. Partial funding of the Law Enforcement 800 MHz Regional Communication System in FY09-10 and FY10-11. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Anticipate receipt of Justice Assistance Block Grant funding in FY11-12 & FY12-13, to be used to parially fund the Law Enforcement 800 MHz Regional Communication System.

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Fire and Marine Safety Department

Department Divisions
Fire Administration Fire Operations and Support Services Loss Prevention and Planning Disaster Preparedness Marine Safety Services (Lifeguards) Junior Lifeguard Program

Department Director
Mark Muir

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EXPENDITURE PLAN PUBLIC SAFETY ACTIVITIES

DEPARTMENT: DIVISIONS:

Fire and Marine Safety Services Fire Administration, Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness, Marine Safety Services and Junior Lifeguard Program.

EXPENDITURE SUMMARY:
FY 08-09 Actual 9,421,707 248,380 558,414 0 26,798 10,255,299 FY 09-10 Actual 9,842,336 290,730 718,853 0 21,381 10,873,300 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 9,972,294 10,503,157 10,651,752 305,084 292,571 286,801 968,701 1,043,909 1,115,333 0 16,115 16,115 20,058 20,309 33,598 11,266,137 11,876,061 12,103,599

Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total

DEPARTMENT PERSONNEL SUMMARY

(Number of Positions) FY 08-09 Actual 67.00 FY 09-10 Actual 63.00 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 63.00 63.00 63.00

Full-Time Equivalents

DEPARTMENT FUNDING SUMMARY

Source of Revenue (Fund) Fire - Building Permit Fees (101) Fire-Weed Abatement Reimb (101) Property Rental (101) Fire - All Other Fees (101) Fire Mgmt Services Agrmt (101) JrLifeguard Program (135) Total Departmental Revenue Other General Fund Support Total FY 08-09 Actual 103,571 4,370 64,088 70 0 0 172,099 10,083,200 10,255,299 FY 09-10 Actual 105,899 20,371 57,238 (100) 199,948 18,242 401,598 10,471,702 10,873,300 FY 10-11 Projected 30,990 9,000 54,900 8,450 361,186 184,551 649,077 10,617,060 11,266,137 FY 11-12 Projected 58,560 9,000 54,900 0 450,000 147,762 720,222 11,155,839 11,876,061 FY 12-13 Projected 53,125 9,000 54,900 0 475,000 158,877 750,902 11,352,697 12,103,599

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EXPENDITURE PLAN

FUND: GENERAL Division Title: FIRE ADMINISTRATION DIVISION RESPONSIBILITIES:

Fund: 101 Division: 3510

This Division provides management direction and administrative support to the overall Department, consisting of the Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness, Marine Safety Services and Junior Lifeguard Program divisions. The Division also provides budget support, customer service, grants management, cost recovery strategies and fiscal and organizational analysis of the Department's programs and activities.

CORE SERVICES:
Budgeting (operating, program and project) Policy review, development and compliance Cost recovery Preparation and administration of grants, contracts and agreements Customer Service Statistical analysis and performance measurement

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 478,706 3,810 16,706 0 0 499,222 FY 09-10 Actual 487,294 1,530 20,272 0 0 509,096 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 515,286 542,796 553,443 1,686 4,543 3,603 22,549 22,253 21,010 0 0 0 0 0 0 539,521 569,592 578,056

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Department Director/ Fire Chief Sr Management Analyst Management Analyst I, II, III1 Dept. Administrative Support Coordinator Total Positions FY 08-09 Actual 1.00 1.00 0.50 1.00 3.50 FY 09-10 Actual 1.00 0.75 0.75 1.00 3.50 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 1.00 0.75 0.75 0.75 0.75 0.75 0.75 1.00 1.00 1.00 3.50 3.50 3.50

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EXPENDITURE PLAN

Page 2

FUND: GENERAL Division Title: FIRE ADMINISTRATION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 101 Division: 3510

FY 11-12 FY 12-13 250 1,410 1,340 603 3,603

Materials & Supplies: Furniture and Equipment Office Supplies Books and Awards/Recognitions Special Clothing Total Materials and Supplies Contracts & Services: Program Contributions - Trauma Intervention Program (TIP) Computer Software Maintenance Travel, Training, Meetings and Membership Dues Printing, Binding and Duplicating Total Contracts and Services

1,200 1,410 1,330 603 4,543

9,776 3,000 8,877 600 22,253

10,427 3,300 6,983 300 21,010

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Entered into a Fire Management Services Cooperative Agreement with Cities of Del Mar and Solana Beach and Rancho Santa Fe Fire Protection District, resulting in cost savings and greater efficiencies in management services. 2. Completed plans and prepared construction documents for Station #2. 3. Secured a competitive grant for $45,000 to replace firefighter turn-out gear and purchase a compressed air foam system for fighting wildfires. 4. Identified a $68,755 savings for the Department though the Fiscal Realignment process. 5. Established the new Fired Up! safety education program for Encinitas seniors. 6. Updated Strategic Work Plan for the Department. 7. Effectively managed $100,000 in homeland security grants to meet city-wide equipment and facility needs. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Construct Fire Station #2. 2. Amend the Fire Management Service Agreement as necessary to enhance efficiencies and cost savings. 3. Update the Public Safety Element of the General Plan, including an evaluation of the Department's standards of coverage and community hazards. 4. Identify cost recovery opportunities and grants for the Department. 5. Develop and implement strategies to better market the Departments services to the public. 6. Update the Strategic Work Plan. 7. Update the Department's web site.

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EXPENDITURE PLAN

FUND: GENERAL Division Title: FIRE OPERATIONS AND SUPPORT SERVICES DIVISION RESPONSIBILITIES:

Fund: 101 Division: 3520

The Division is charged with protecting the lives and property of the citizens of Encinitas from fire and other disasters and rendering life saving assistance during medical emergencies. Fire suppression personnel respond to all emergency and non-emergency requests for help and render the proper assistance to those in need. Other activities include fire apparatus and facilities maintenance, equipment procurement, research and development, pre-fire planning, heavy rescue and hazardous materials response, compliance with safety standards, safety inspections, community education and the training and certification of personnel and general safety concepts.

CORE SERVICES:
Emergency response (fire suppression, EMS, rescue, hazmat) Firefighter training and certification Procurement and maintenance of response resources Community safety education

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 7,588,150 156,445 399,621 0 0 8,144,216 FY 09-10 Actual 7,917,103 175,251 550,376 0 0 8,642,730 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 7,921,603 8,362,505 8,481,214 190,244 190,660 183,973 799,066 874,608 937,124 0 0 0 0 0 0 8,910,913 9,427,773 9,602,311

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Fire Deputy Chiefs1 Fire Captains Fire Engineers Firefighters2 Firefighters/Paramedics Total Positions
1 2

FY 08-09 Actual 3.00 15.00 15.00 2.00 13.00 48.00

FY 09-10 Actual 3.00 15.00 15.00 1.00 14.00 48.00

FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 3.00 15.00 15.00 1.00 14.00 48.00 3.00 15.00 15.00 0.00 15.00 48.00 3.00 15.00 15.00 0.00 15.00 48.00

1.0 Fire Deputy Chief unfunded for 11-12 and 12-13. 1.0 Firefighter reclassified to Firefighter/Paramedic

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: FIRE OPERATIONS AND SUPPORT SERVICES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 101 Division: 3520

FY 11-12 FY 12-13 59,730 72,137 13,249 8,984 8,975 4,881 5,975 6,930 242 2,870 183,973 359,068 38,390 475,000 49,781 14,885 937,124

Materials & Supplies: Fuel Safety Equipment & Safety Clothing Uniforms Janitorial Office Supplies & Field Supplies Public Education Station Furniture and Fixtures Training Furniture and Fixtures Awards/Recognition Books and Subscriptions, Food Total Materials and Supplies Contracts & Services: Dispatch Telephones: Stations, Pagers & Dispatch Data Lines Contractual Equipment Maintenance and Repair Training, Travel, Memberships Total Contracts and Services

59,730 84,647 14,206 8,966 3,267 4,881 4,679 6,930 484 2,870 190,660 321,047 38,390 450,000 48,996 16,175 874,608

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Provided 24-hour Battalion Chief coverage for the community through the Fire Management Service Agreement with Rancho Santa Fe Fire. 2. Identified funding and initiated the process of replacing the Department's 14 year-old ladder truck. 3. Developed a shared pool of paramedics for quickly filling assignments in Del Mar, Encinitas, Rancho Santa Fe and Solana Beach. 4. Updated Structural Pre Fire and Incident Action Plans. 5. Developed a new swimming pool safety education program for the community. 6. Updated Emergency Operations Manual and Training Manual for joint use among neighboring fire departments. 7. Improved response capabilities through effective use of homeland security grants to purchase equipment and conduct training. 8. Provided firefighters with a second set of personal protective equipment for structural and wildland fire fighting. 9. Constructed new ventilation prop at Station #3 and facilitated more training opportunities within the City to minimize the time spent outside the City at the Rancho Santa Fe training facility. 10. Increased the number of joint, regional training events to maximize cost savings. 11. Purchased a new compressed air foam system for wildfire protection. 12. Installed new drought tolerant landscaping at Station #5. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Purchase new ladder truck. 2. Complete recertification process for City's rating from Insurance Services Organization (ISO). 3. Reevaluate hydrant inspection and maintenance program to improve efficiency and reduce cost and institute new program or procedures, if necessary. 4. Purchase new medical CO2 monitors for paramedics. 5. Share resources with neighboring Community Emergency Response Team (CERT) programs to increase training opportunities and improve overall program management. 6. Implement regional integrated Computer Aided Dispatch system. 7. Evaluate options for ambulance service for CSA-17 in preparation for negotiations on a new contract with a provider. 8 Develop joint wellness program with Del Mar and Solana Beach Fire Departments. 4 - 99

EXPENDITURE PLAN

FUND: GENERAL Division Title: LOSS PREVENTION AND PLANNING DIVISION RESPONSIBILITIES:

Fund: 101 Division: 3530

This Division enforces the International Fire Code, Building Code, Life Safety Code, and other fire safety related codes and ordinances, conducts fire investigations, oversees the business inspection and weed abatement programs, processes plan checks and performs inspections for development and enforces hazardous materials storage, use and disposal laws. Other duties include providing fire safety education to children, adults, and senior citizens.

CORE SERVICES:
Implement, administer and enforce all fire safety codes and ordinances Conduct annual inspections (specific occupancies are required by State law) Conduct plan review and construction inspections to ensure compliance with fire and life safety codes Provide public fire safety education. Administer the City's Weed Abatement program.

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 606,646 11,650 24,785 0 0 643,081 FY 09-10 Actual 590,932 14,815 35,629 0 0 641,376 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 590,621 614,272 624,795 17,247 15,927 15,239 15,206 20,838 20,868 0 0 0 0 0 0 623,074 651,037 660,902

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Fire Marshal Senior Deputy Fire Marshal Deputy Fire Marshal I, II 1 Program Assistant I, II, III FY 08-09 Actual 1.00 1.00 3.00 1.00 6.00 FY 09-10 Actual 1.00 1.00 3.00 1.00 6.00 FY 10-11 Approved 1.00 1.00 3.00 1.00 6.00 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 1.00 1.00 1.00 1.00 3.00 3.00 1.00 1.00 6.00 6.00

Total Positions

1.0 Deputy Fire Marshal unfunded for 11-12 and 12-13.

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EXPENDITURE PLAN
Page 2

FUND: GENERAL Division Title: LOSS PREVENTION AND PLANNING MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 101 Division: 3530

FY 11-12 FY 12-13 5,993 2,046 7,200 15,239

Materials & Supplies: Office Supplies, Uniforms Books and Subscriptions Fuels Contracts & Services: Contractual Weed Abatement Travel, Training, Meetings Membership Dues Local Phone

Total Materials and Supplies

6,716 2,011 7,200 15,927

Total Contracts and Services

3,324 5,000 9,070 720 2,724 20,838

3,324 5,000 9,070 750 2,724 20,868

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Adopted new California Fire Code and local amendments. 2. Conducted two public workshops on fire safety in wildland-urban interface. 3. Conducted Fire Safety Expo and education program for Fire Prevention Week. 4. Provided on-going fire prevention inspection training to engine company personnel. 5. Enhanced the Department's fire safety education program by utilizing social media, including You Tube, Twitter and Facebook to communicate important tips and upcoming fire safety events. 6. Revised map that defines Wildland-Urban fire hazard zones within City boundaries. 7. Conducted fire safety inspections of target (specific) hazard occupancies. 8. Prepared and mailed reminder notices to residents with fire sprinkler systems in their homes, to maintain and test their sprinkler systems. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Continue to provide education to residents with fire sprinkler systems in their homes by providing inspections and information. 2. Provide on-going fire prevention and inspection training program for engine company personnel. 3. Improve and increase fire safety education and public information via outreach and media on year-round basis. 4. Review, revise and update fire prevention bureau policies and procedures. 5. Continue to improve plan check and field customer service to community, staff and others. 6. All fire prevention staff will be certified Fire Inspectors and Plan Examiners through I.C.C. 7. Conduct fire safety workshop to educate homeowners on Wildfire Safety.

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EXPENDITURE PLAN

FUND: GENERAL Division Title: DISASTER PREPAREDNESS DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 3540

This Division develops emergency procedures, activities, and operations plans to be implemented in the event of a natural or man-made disaster or emergency. The Division is responsible for coordination of Citywide emergency management training. The City's membership in the Hazardous Incident Response Team (HIRT) provides for the containment and removal of hazardous materials.

CORE SERVICES:
Develop and maintain city emergency plans Administer training and exercises Ensure compliance with state and federal regulations Provide citizens with preparedness information Ensure emergency resources are available for city-wide response

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 62,040 10,960 78,341 0 0 151,341 FY 09-10 Actual 70,095 9,920 75,847 0 0 155,862 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 62,971 63,420 64,751 8,504 6,520 6,515 86,935 88,044 98,201 0 0 0 0 0 0 158,410 157,984 169,467

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Senior Management Analyst Management Analyst I, II, III Total Positions FY 08-09 Actual 0.00 0.50 0.50 FY 09-10 Actual 0.25 0.25 0.50 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.25 0.25 0.25 0.25 0.25 0.25 0.50 0.50 0.50

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: DISASTER PREPAREDNESS MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 3540

FY 11-12 Materials & Supplies: Emergency Supplies Training Computer Software Books and Subscriptions 1,090 4,185 1,145 100 6,520

FY 12-13 1,130 4,185 1,100 100 6,515

Total Materials and Supplies

Contracts & Services: Professional Firms (HazMat Team, HIRT) Membership Dues Equipment Maintenance and Repair, Computer Software Maint Travel, Telephone, Postage and Printing Total Contracts and Services

67,635 2,993 9,476 7,940 88,044

77,105 3,442 9,476 8,178 98,201

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Participated in Golden Guardian statewide disaster exercise. 2. Provided emergency management training to city Emergency Operations Center (EOC) staff, including an Action Planning workshop and participation of senior staff in the Integrated Emergency Management Course at FEMA's Emergency Management Institute in Emmitsburg, Maryland. 3. Updated city emergency management plan checklists. 4. Met emergency management requirements necessary for American Public Works Association (APWA) accreditation. 5. Established a phone bank for the EOC to field a large number of calls from the public in an emergency. 6. Met National Incident Management System (NIMS) requirements for training. 7. Established and equipped an alternate emergency operations center (EOC) at the Public Works Yard. 8. Updated Cities Readiness Initiative (mass prophylaxis) plan and conducted a drill. 9. Purchased new grant-funded AM emergency radio station for use in communicating preparedness information, alerting the public and providing evacuation instructions during an emergency. 10. Updated the City Hazard Mitigation Plan (approved by FEMA). Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Provide access to the regional Command and Control Communications (3Cs) system for reliable communication (data, video and voice) and coordination during a disaster. 2. Develop a Continuity of Operations Plan (COOP) for the City. 3. Develop a Recovery Plan for the City. 4. Produce a new employee preparedness and orientation manual. 5. Continue to provide emergency management training for city staff. 6. Upgrade audio-visual technology and improve workspace and storage in EOC, utilizing homeland security funding. 7. Participate in annual disaster exercises. 8. Update Emergency Operations Plan 4 - 103

EXPENDITURE PLAN

FUND: GENERAL Division Title: MARINE SAFETY SERVICES DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 3550

The Marine Safety Services Division is responsible for providing ocean beach safety services for 3.5 miles of coastline at Encinitas owned or operated beaches. The Division provides public beach safety information, monitors beach erosion, removes safety hazards and assists in coordinating beach related improvement projects. The City's Junior Lifeguard Program is coordinated by this Division and City Ocean Lifeguards provide the instruction and operation for this program.

CORE SERVICES:
Open ocean and swift-water / flood rescue Medical Aid Code enforcement at beaches Junior Lifeguard Program Beach and Ocean Safety Awareness / Education

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 686,165 65,515 38,961 0 26,798 817,439 FY 09-10 Actual 765,427 64,057 33,704 0 21,381 884,569 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 732,681 792,531 796,062 63,624 67,671 70,221 33,305 34,141 34,105 0 0 0 20,058 20,309 33,598 849,668 914,652 933,986

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Marine Safety Captain (Permanent) Marine Safety Lieutenant (Permanent) Marine Safety Sergeant (Permanent) 1 Ocean Lifeguard I, II, Senior (Seasonal) 2 Total Positions
1 2

FY 08-09 Actual 1.00 1.00 2.00 5.00 9.00

FY 09-10 Actual 1.00 1.00 3.00 0.00 5.00

FY 10-11 Approved 1.00 1.00 2.20 0.00 4.20

FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 1.00 1.00 1.00 1.00 2.20 2.20 0.00 0.00 4.20 4.20

1.0 Marine Safety Sergeant - FY 10 filled .75 in General Fund; FY11 filled .8 in Fund 135 Recreation Programs and .2 in General Fund Seasonal Ocean Lifeguard I, II, Senior reclassed to contract employees from FTE positions.

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EXPENDITURE PLAN
Page 2

FUND: GENERAL Division Title: MARINE SAFETY SERVICES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 3550

FY 11-12 FY 12-13 12,712 1,056 10,317 4,030 9,868 12,600 3,675 15,215 748 70,221 18,384 4,262 5,206 6,253 34,105

Materials & Supplies: Special Clothing Small Tools and Instruments Field Supplies Office Furniture and Fixtures Machinery and Equipment Fuels Safety Supplies Public Education, Repair and Maintenance, Materials Audio Visual Supplies, Food and Books & Subscriptions Total Materials and Supplies Contracts & Services: Equipment Maintenance and Repair Contractual Travel, Training, Membership Fees and Printing Telephones Total Contracts and Services Capital Outlay Machinery and Equipment

12,712 1,620 8,514 4,257 8,946 12,600 3,745 13,912 1,365 67,671 18,384 4,622 4,882 6,253 34,141

Total Capital Outlay

20,309 20,309

33,598 33,598

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Hosted multijurisdictional countywide search and recovery drill. 2. Reduced costs by eliminating phone lines to seasonal lifeguard towers. 3. Improved communications through purchase of 800 MHz radios for lifeguard towers through grant funding. 4. Developed a new partnership with City Parks and Recreation Department to provide coordination and instruction for the Junior Lifeguard program. 5. Provide monitoring, enforcement and safety for permitted commercial surf camps on City beaches. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Continue to promote the Junior Lifeguard program and provide additional sessions as needed. 2. Develop a career development manual. 3. Continue to provide monitoring, enforcement and safety for permitted commercial surf camps on City beaches. 4. Implement a comprehensive lifeguard training program. 5. Complete a comprehensive design for the Marine Safety Headquarters in conjunction with the Fire Station 1 project. 6. Rebuild Moonlight Beach Tower. 7. Complete a comprehensive design for Beacon's Beach lifeguard tower. 8. Develop schedule and specifications for replacing 2 PWCs, 1 ATV, and 1 Truck.

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EXPENDITURE PLAN

FUND: GENERAL Division Title: JRLIFEGUARD PROGRAM FUND DIVISION RESPONSIBILITIES:

Fund Number: 146/135 Division Number: 3550

This budget is used for tracking revenues and expenditures associated with the Junior Lifeguard Program. This program provides youths, between the ages of nine to seventeen, knowledge of water safety skills, marine education, CPR, first aid, surf lifesaving techniques and other physical fitness activities.

CORE SERVICES:
Instruction of youths in the Junior Lifeguard Program Administration of the Junior Lifeguard Program Public Education

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 0 0 0 0 0 0 (146 FUND) FY 09-10 Actual 11,485 25,157 3,025 0 0 39,667 (135 FUND) FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 149,132 127,633 131,487 23,779 7,250 7,250 11,640 4,025 4,025 0 16,115 16,115 0 0 0 184,551 155,023 158,877

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Marine Safety Sergeant (Permanent) Total Positions
1

FY 08-09 Actual 0.00 0.00

FY 09-10 Actual 0.00 0.00

FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.80 0.80 0.80 0.80 0.80 0.80

1.0 Marine Safety Sergeant - FY 10 filled .75 in General Fund; FY11 filled .8 in Fund 135 Recreation Programs and .2 in General Fund.

Contracts: Temporary/Part-Time/Seasonal Ocean Lifeguard Instructors

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EXPENDITURE PLAN
Page 2

FUND: GENERAL Division Title: JRLIFEGUARD PROGRAM FUND MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 146/135 Division Number: 3550

FY 11-12 FY 12-13 7,000 250 0 0 0 0 0 0 0 7,250 725 600 2,700 0 4,025 16,115 16,115

Materials & Supplies: Special Clothing Food Field Supplies Office Furniture and Fixtures Machinery and Equipment Fuels Safety Supplies Public Education, Repair and Maintenance, Materials Audio Visual Supplies, Food and Books & Subscriptions Total Materials and Supplies Contracts & Services: Equipment Rental Fees Contractual Printing, Binding and Duplicating Telephones Internal Cost Allocation Internal Cost Allocation

7,000 250 0 0 0 0 0 0 0 7,250 725 600 2,700 0 4,025 16,115 16,115

Total Contracts and Services

Total Internal Cost Allocation

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. The responsibility of administering and coordinating the Junior Lifeguard Program was moved to the Marine Safety Division. 2. Instructors for the Junior Lifeguard Program are now City of Encinitas Ocean Lifeguards. 3. A new fund for the Junior Lifeguard Program was established to more accurately track revenue and expenditures. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Identify a plan to increase the number of participants of this program. 2. Use class evaluation forms to determine the number of sessions offered and other session structure options. 3. Increase the quality and accessibility of participant uniforms. 4. Explore avenues for increasing revenue for the program to ensure economic stability, without increasing registration fees.

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Public Works Department

Department Divisions
Administration Emergency Flood Control Street Maintenance Environmental Programs (Contract) Facility & Site Maintenance Stormwater Maintenance and Flood Control Recycling/Solid Waste/Household Hazardous Waste Cardiff Sanitary Division Encinitas Sanitary Division Wastewater Collection Fleet Maintenance Apparatus, Vehicle & Equipment Replacement HUTA (Highway Users Tax Allocation)

San Dieguito Water District Divisions

Administration Customer Service Planning & Engineering Field Operations Water Purchases & Treatment Recycled Water

Department Director/District Manager

Larry Watt

EXPENDITURE SUMMARY PUBLIC WORKS ACTIVITIES

DEPARTMENT: DIVISIONS:

Public Works Public Works Administration, Conservation & Environmental Services, Flood Control, Street Maintenance, City-Wide Facility and Site Maintenance, Storm Water Field Operations, Gas Tax, Solid Waste Management, Grant Administration, Recycling, Cardiff Sanitary Division (CSD), Encinitas Sanitary Division (ESD), District Support/ Administration, Wastewater Collection, Fleet Maintenance, Vehicle & Equipment Replacement

EXPENDITURE SUMMARY:
FY 08-09 Actual 2,593,171 454,318 5,359,032 605,557 560,686 9,572,764 FY 09-10 Actual 2,727,873 364,403 5,316,200 398,996 1,534,782 10,342,254 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 2,832,997 2,937,114 3,008,901 355,549 377,743 373,674 5,906,024 6,122,512 6,285,562 496,262 535,163 535,163 125,424 191,780 219,106 9,716,256 10,164,312 10,422,406

Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay

Total

DEPARTMENT PERSONNEL SUMMARY

DEPARTMENT PERSONNEL SUMMARY (Number of Positions) Full-Time Equivalents - City Support Water District Support Total Full Time Equivalents: FY 08-09 Actual 29.40 22.70 52.10 FY 09-10 Actual 28.85 25.70 54.55 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 28.85 25.40 54.25 28.85 25.40 54.25 28.85 25.40 54.25

DEPARTMENT FUNDING SUMMARY

Source of Revenue (Fund) HUTA Revenue (Fund 201) Solid Waste, Recycling, HHW (229) Cardiff Sanitary Division (501) Encinitas Sanitary Division (521) District Support Revenue (Overhead-616) Fleet Maintenance (692) Vehicle Replacement (693) Machinery\Equipment Replacement (694) Fire Apparatus Replacement (695) Total Departmental Revenue Other General Fund Support Total FY 08-09 Actual 1,056,800 412,255 5,017,385 2,815,633 720,699 643,293 475,655 0 0 11,141,720 (1,568,956) 9,572,764 FY 09-10 Actual 1,061,343 412,358 5,097,603 2,939,903 742,484 471,179 160,219 96,496 3,463 10,885,089 (542,835) 10,342,254 FY 10-11 Projected 1,043,169 415,205 4,711,485 2,769,875 791,722 473,800 143,690 210,999 1,700,000 10,348,946 (632,690) 9,716,256 FY 11-12 Projected 1,764,009 397,000 4,763,495 2,895,030 791,722 511,366 48,000 160,000 978,000 11,170,622 (1,006,310) 10,164,312 FY 12-13 Projected 1,790,357 406,000 4,580,170 2,858,252 791,722 528,152 73,000 160,000 678,000 11,027,653 (605,247) 10,422,406

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EXPENDITURE PLAN

FUND: GENERAL Division Title: PUBLIC WORKS ADMINISTRATION DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 4010

This Division provides management direction and administrative support to the divisions comprising the Public Works Department, the City's Wastewater divisions, and manages the City's solid waste contract. Administrative support services include: budgeting, purchasing, special studies and programs, administering contracts, development of grant applications, monitoring grants, administering work projects and monitoring capital improvement projects, and other related tasks.

CORE SERVICES:
Administrative support functions to include budgeting for the Department Conduct special studies and administer programs Administer various contracts Develop Grant applications and monitoring those grants received Provide staff support to Environmental Advisory Committee

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 103,424 5,943 123,839 0 0 233,206 FY 09-10 Actual 91,066 3,492 23,174 0 0 117,732 FY 10-11 Approved 88,924 4,925 21,582 0 0 115,431 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 102,375 102,701 5,619 4,619 19,344 19,535 0 0 0 0 127,338 126,855

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Department Director Senior Management Analyst Dept Administrative Support Coordinator1 Intern Total Positions
1

FY 08-09 Actual 0.10 0.40 0.35 0.50 1.35

FY 09-10 Actual 0.10 0.40 0.00 0.50 1.00

FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.10 0.10 0.10 0.40 0.40 0.40 0.00 0.00 0.00 0.50 0.50 0.50 1.00 1.00 1.00

Dept. Administrative Support Coordinator position eliminated in FY10

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: PUBLIC WORKS ADMINISTRATION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 4010

FY 11-12 FY 12-13 3,250 1,369 4,619

Materials & Supplies: Office Supplies, Books, Awards/Recognition Office Furniture & Equipment, Fuel

Total Materials and Supplies

3,250 2,369 5,619

Contracts & Services: Contractual, Agency Temporary Help Training, Travel & Meetings Equipment Maintenance and Repair, Rental Fees, Phones Membership Dues, Mileage, Advertising, Printing Total Contracts and Services

6,000 5,792 6,007 1,545 19,344

6,000 5,983 6,007 1,545 19,535

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Receive APWA Accreditation 2. Completed Fleet Assessment 3. Environmental Commission completed a Citywide Environmental Workplan

Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Receive APWA Re-Accreditation 2. Complete a Citywide Facility Assessment. 3. Continue assisting the Environmental Advisory Commission in achieving their sustainability goals for the City

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EXPENDITURE PLAN

FUND: GENERAL Division Title: EMERGENCY FLOOD CONTROL DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 4020

The purpose of this division is to capture the cost of emergency responses due to flooding events. The costs captured in this division will be used to seek reimbursement from Federal Emergency Management Administration (FEMA) when an event has been declared a Federal or State Emergency.

CORE SERVICES:
Respond to emergency flooding events

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 0 0 0 0 0 0 FY 09-10 Actual 0 0 0 0 0 0 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: EMERGENCY FLOOD CONTROL MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 4020

FY 11-12 FY 12-13 0 0

Contracts & Services: Emergency Repairs

Total Contracts and Services

0 0

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: No major flooding repairs

Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: This is an emergency repair account no projects are planned

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EXPENDITURE PLAN

FUND: GENERAL Division Title: ENVIRONMENTAL PROGRAMS (CONTRACT) DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 4030

The Division's responsibility is to provide staff services to the Encinitas Environmental Commission (EC) to assist the Commission in its duties as it advises the Encinitas City Council by making recommendations on policy, programs, and regulations related to the citys environment. Additionally, the EC shall work to raise public awareness and promote a shared environmental vision by building partnerships between city departments, residents, and businesses. In carrying out its mission, the EC shall encourage long-term, holistic thinking about environmental issues including, but not limited to, air and water quality, pollution prevention, beach and wetlands restoration, solid waste reduction/recycling, energy, and transportation.

CORE SERVICES:
Develop a Citywide Environmental Policy Develop a Environmental Commission Workplan Work on Projects as assigned by City Council

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 0 0 0 0 0 0 FY 09-10 Actual 0 0 113,454 0 0 113,454 FY 10-11 Approved 0 0 118,000 0 0 118,000 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0 0 0 0 118,000 118,000 0 0 0 0 118,000 118,000

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: ENVIRONMENTAL PROGRAMS (CONTRACT) MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 4030

FY 11-12 FY 12-13 118,000 118,000

Contracts & Services: Contractual

Total Contracts and Services

118,000 118,000

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1."Day without a Bag" program now county wide 2. Coucil approved Environmental Commission Workplan for 10/11 3. Delivered educational Environmental speakers, films and workshops in conjunction with "Encinitas Environment Day" & "Water Awareness Week" 4. Drafting of City's first Environmental Action Plan to compliment City's first Climate Action Plan 5. Participated in General Plan Advisory Committee & Community Grants Committee 6. Drafted suggestions for Council consideration on key environmental legislation 7. Participated in inaugural Heritage Tree Designation Process Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Begin Implementation of the Environmental Action Plan 2. Continue to promote Environmental education and programs 3. Update Environmental Commission Work Plan for FY 12 & FY 13 4. Continue work on single-use bag reduction measures 5. Continue involvement with General Plan Advisory Committee & Community Grants Committee 6. Participate in development of implementation plan for City's first Climate Action Plan

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EXPENDITURE PLAN

FUND: GENERAL Division Title: STREET MAINTENANCE DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 4040

The Street Maintenance Division is funded by both the Gas Tax and General Funds. The Division is responsible for ongoing maintenance of the Citys street-related infrastructure. In-house crews maintain the Citys rights-of-way including streets, sidewalks and curbs, and shoulders. City crews also install and maintain traffic signage and provide after-hour emergency services. In addition, contractual services such as pavement surfacing, pavement markings and striping, street sweeping, tree maintenance, litter and graffiti removal are utilized to supplement in-house force.

CORE SERVICES:
Emergency Response Flood Control Litter Abatement Graffiti Abatement Traffic Signal Maintenance Traffic Control Device Maintenance Street Light Maintenance Weed Abatement Sidewalk Maintenance Street Maintenance Street Tree Maintenance Stormwater Maintenance (above ground systems) Street Sweeping

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 154,726 18,249 294,017 0 0 466,992 FY 09-10 Actual 182,683 24,461 288,262 0 0 495,406 FY 10-11 Approved 194,279 17,600 293,360 0 0 505,239 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 864,932 899,091 144,667 144,667 635,439 635,439 0 0 7,404 0 1,652,442 1,679,197

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Department Director1 Sr. Analyst Superintendent Assistant Superintendent Utility & Maintenance Field Supervisor 1 Utility & Maintenance Tech. I,II,III,IV Program Coordinator1 Program Assistant I, II, III Total Positions
1

FY 08-09 Actual 0.00 0.00 0.10 0.50 0.00 2.00 0.10 0.00 2.70

FY 09-10 Actual 0.00 0.00 0.10 0.50 0.00 1.00 0.10 0.50 2.20

FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.00 0.00 0.10 0.50 0.00 1.00 0.10 0.50 2.20 0.10 0.05 0.60 1.00 0.50 5.50 0.85 0.50 9.10 0.10 0.05 0.60 1.00 0.50 5.50 0.85 0.50 9.10

Beginning in FY2010-11, 201Gas Tax expenditures and Personnel to be moved from Gas Tax to the General Fund. The Revenue will be transferred to the General Fund.

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: STREET MAINTENANCE MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 4040

FY 11-12 FY 12-13 600 5,420 56,027 25,100 47,500 2,300 1,200 6,520 144,667 257,509 87,360 80,556 92,131 100,000 6,356 3,835 7,222 470 635,439

Materials & Supplies: Food/Water/Coffee Service Uniforms Street Maintenance Fuels Signs Books & Subscriptions and Small Tools Office and Computer Supplies Field Supplies and Safety Supplies

Total Materials and Supplies

600 5,420 56,027 25,100 47,500 2,300 1,200 6,520 144,667 257,509 87,360 80,556 92,131 100,000 6,356 3,835 7,222 470 635,439

Contracts & Services: Contractual County Probation Crews Contract Street Sweeping Maintenance Street Striping Concrete Maintenance Equipment Maintenance and Repair, Equipment Rental Fees Training Travel, Membership Dues, Mileage, Medical Services, Telephone Advertising and Printing Total Contracts and Services Captial Outlay/Debt Service: Machinery and Equipment 800 MHz Backbone Lease payments

Total Contracts and Services

7,404 7,404

0 0

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Repaired 14,000 square feet of deteriorated asphalt. 2. Planted 130 new trees. 3. Pruned 4500 trees. 4. Collected asset information and updated work management system/GIS. 5. Implemented Urban Forest Management Program. 6. Became APWA Accredited. 7. Repaired 200 damaged sidewalk locations. 8. Replaced 500+ traffic control signs. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Repair 10,000 square feet of sidewalks. 2. Repair 4000 lineal feet of curbs and gutters. 3. Replace 400 traffic safety signs to meet reflectivity standards. 4. Replace 200 street name signs to meet new lettering standards. 5. Plant 120 new street trees 6. Continue to inventory right-of-way assets and update work management system/GIS. 7. Implement Sign Management Program to meet reflectivey and size standards. 4 - 121

EXPENDITURE PLAN

FUND: GENERAL Division Title: FACILITY & SITE MAINTENANCE/CIVIC CENTER DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 4045

The Facility Maintenance Division is responsible for the maintenance of the Civic Center, all Fire Stations and Lifeguard Towers, the Public Works Yard and the Library. Division Number 4045 includes costs associated with the maintenance of the Civic Center. Inhouse personnel complete the day-to-day repairs. Specialized work such as security, pest control, janitorial, plumbing, and HVAC services is outsourced.

CORE SERVICES:
Maintenance of City Facilities - Civic Center Planning, budgeting and purchasing of equipment and services to maintain City building assets Emergency response for facilities

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 178,580 21,099 258,056 0 0 457,735 FY 09-10 Actual 81,921 13,166 217,479 0 0 312,566 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 83,466 83,200 83,578 18,370 21,915 21,915 185,718 217,167 221,285 0 0 0 0 0 0 287,554 322,282 326,778

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Senior Management Analyst Management Analyst I, II, III Dept Administrative Support Coordinator1 Facilities Specialist Total Positions
1

FY 08-09 Actual 0.20 0.30 0.00 1.00 1.50

FY 09-10 Actual 0.00 0.30 0.00 0.60 0.90

FY 10-11 Approved 0.00 0.30 0.00 0.60 0.90

FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0.00 0.00 0.20 0.20 0.00 0.00 0.60 0.60 0.80 0.80

Dept. Administrative Support Coordinator position eliminated in FY10

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FUND: GENERAL Division Title: FACILITY & SITE MAINTENANCE/CIVIC CENTER MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 4045

FY 11-12 FY 12-13 4,000 3,400 400 7,200 3,000 3,915 21,915

Materials & Supplies: Repair and Maintenance Supplies: Office, Safety and Other Small Tools & Instruments, Special Clothing Janitorial Gasoline and Diesel Horticulture Products

Total Materials and Supplies

4,000 3,400 400 7,200 3,000 3,915 21,915

Contracts & Services: Contractual Utility Services: Electricity, Gas, Water, Sewer, Telephone Custodial Services Property Maintenance Equipment Maintenance & Repairs HVAC Maintenance Security, Permits, Rental Fees, Training and Medical Service Total Contracts and Services

20,000 72,341 57,300 30,835 333 20,500 15,858 217,167

23,500 72,959 57,300 30,835 333 20,500 15,858 221,285

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Completed steps for LEED certification of Civic Center 2. Exterior painting of Civic Center. Expect completion by June 2011, but maybe in FY2012. 3. Exterior lighting retrofit at Public Works Yard 4. Implemented Green Cleaning Policy for City facilities 5. Improved access at Library and Civic Center Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Complete Facilities Master Plan 2. Install emergency generator at Public Works Yard 3. Complete exterior lighting retrofit at Civic Center 4. Complete Phases 2 and 3 of Public Works Yard landscape project 5. Improve energy efficiency of heating/cooling system at Library

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FUND: GENERAL Division Title: FACILITY & SITE MAINTENANCE/ FIRE STATION DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 4046

Division Number 4046 includes costs associated with the maintenance of all Fire Stations and Lifeguard Towers. In-house personnel complete the day-to-day repairs. Specialized work such as security, pest control, janitorial, plumbing and HVAC services is outsourced.

CORE SERVICES:
Maintenance of City Facilities - Fire Stations and Lifeguard Towers Planning, budgeting and purchasing of equipment and services to maintain City building assets Emergency response for facilities

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 24,588 8,458 129,591 0 67,094 229,731 FY 09-10 Actual 36,271 3,103 119,328 0 0 158,702 FY 10-11 Approved 36,316 6,100 120,846 0 0 163,262 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 37,353 37,532 5,700 5,700 144,427 148,487 0 0 0 0 187,480 191,719

Total

PERSONNEL DETAIL:
(Number of Positions) FY 08-09 Position Titles: Facilities Specialist Total Positions 0.30 0.30 FY 09-10 0.40 0.40 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Proposed Proposed 0.40 0.40 0.40 0.40 0.40 0.40

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FUND: GENERAL Division Title: FACILITY & SITE MAINTENANCE/ FIRE STATION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 4046

FY 11-12 FY 12-13 5,000 600 100 5,700

Materials & Supplies: Repair and Maintenance Supplies Janitorial

Total Materials and Supplies

5,000 600 100 5,700

Contracts & Services: Contractual Utility Services: Electricity, Gas, Water, Sewer, Telephone Custodial Services Property Maintenance HVAC Maintenance Permits Security Total Contracts and Services

42,500 55,274 3,090 27,131 10,864 2,400 3,168 144,427

46,250 55,584 3,090 27,131 10,864 2,400 3,168 148,487

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects are listed under Fund 101-4045.

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FUND: GENERAL Division Title: FACILITY & SITE MAINTENANCE/PW YARD DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 4047

Division Number 4047 includes costs associated with the maintenance of the Public Works Yard (160 Calle Magdalena). In-house personnel complete the day-to-day repairs. Specialized work such as security, pest control, janitorial, plumbing, and HVAC services is outsourced.

CORE SERVICES:
Maintenance of City Facilities - Public Works Yard Planning, budgeting and purchasing of equipment and services to maintain City building assets Emergency response for facilities

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 16,598 13,824 166,389 0 0 196,811 FY 09-10 Actual 72,613 5,942 125,841 0 0 204,396 FY 10-11 Approved 75,075 7,470 116,018 0 0 198,563 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 77,416 77,764 8,190 8,190 117,869 125,876 0 0 0 0 203,475 211,830

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Senior Management Analyst Facilities Specialist FY 08-09 Actual 0.00 0.20 0.20 FY 09-10 Actual 0.20 0.50 0.70 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.20 0.20 0.20 0.50 0.50 0.50 0.70 0.70 0.70

Total Positions

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FUND: GENERAL Division Title: FACILITY & SITE MAINTENANCE/PW YARD MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 4047

FY 11-12 FY 12-13 1,500 1,900 3,650 1,140 8,190

Materials & Supplies: Repair and Maintenance Supplies: Safety. Other Janitorial and Special Clothing Horticulture Products

Total Materials and Supplies

1,500 1,900 3,650 1,140 8,190

Contracts & Services: Contractual Utility Services: Electricity, Water, Sewer, Telephone Custodial Services Property Maintenance Landscaping Contract HVAC Security, Permits, Rental Fees, Training Total Contracts and Services

17,300 37,659 18,100 10,132 6,300 10,796 17,582 117,869

25,000 37,966 18,100 10,132 6,300 10,796 17,582 125,876

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects are listed under Fund 101-4045.

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FUND: GENERAL Division Title: FACILITY & SITE MAINTENANCE/LIBRARY DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 4048

Division Number 4048 includes costs associated with the maintenance of the Library. In-house personnel complete the day-to-day repairs. Specialized work such as security, pest control, janitorial, plumbing and HVAC services is outsourced..

CORE SERVICES:
Maintenance of City Facilities - Library Planning, budgeting and purchasing of equipment and services to maintain City building assets Emergency response for facilities

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 40,918 3,142 205,222 0 0 249,282 FY 09-10 Actual 55,111 5,372 273,349 0 0 333,832 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 56,142 61,349 61,628 15,120 15,690 15,690 193,773 198,160 205,103 0 0 0 0 0 0 265,035 275,199 282,421

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Senior Management Analyst Facilities Specialist FY 08-09 Actual 0.00 0.50 0.50 FY 09-10 Actual 0.00 0.50 0.50 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.00 0.10 0.10 0.50 0.50 0.50 0.50 0.60 0.60

Total Positions

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FUND: GENERAL Division Title: FACILITY & SITE MAINTENANCE/LIBRARY MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 4048

FY 11-12 FY 12-13 1,500 2,000 1,140 11,050 15,690

Materials & Supplies: Repair & Maintenance Supplies Horticulture Products Janitorial and Small Tools & Instruments

Total Materials and Supplies

1,500 2,000 1,140 11,050 15,690

Contracts & Services: Contractual Utility Services: Electricity, Gas, Water, Sewer, Telephone Custodial Services Property Maintenance Training/Meetings HVAC Security Total Contracts and Services

20,500 89,182 40,500 14,418 0 26,600 6,960 198,160

26,800 89,825 40,500 14,418 0 26,600 6,960 205,103

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects are listed under Fund 101-4045.

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FUND: GENERAL Division Title: STORMWATER MAINTENANCE DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Numbers: 4050

This Division is funded by the General Fund and is responsible for the maintenance of the Citys storm drain conveyance system to ensure compliance with the National Pollutant Discharge Elimination System (NPDES) permit. NPDES maintenance is provided by Street Maintenance personnel for the above ground system and Wastewater Collection personnel for the below ground system. Currently, all of P.W. maintenance costs directly related to NPDES maintenance activities are captured in this division.

CORE SERVICES:
Stormwater maintenance of above ground systems Street sweeping Litter abatement

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 292,967 16,267 175,297 0 0 484,531 FY 09-10 Actual 446,718 17,488 179,369 0 0 643,575 FY 10-11 Approved 438,362 27,207 176,453 0 0 642,022 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 472,777 488,279 27,207 27,207 129,938 129,938 0 0 0 0 629,922 645,424

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Superintendent Utility & Maintenance Field Supervisor Utility & Maintenance Tech. I, II, III, IV Program Assistant I, II, III Total Positions FY 08-09 Actual 0.30 1.00 3.00 0.00 4.30 FY 09-10 Actual 0.30 1.00 3.50 0.50 5.30 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.30 0.30 0.30 1.00 0.50 0.50 3.50 4.00 4.00 0.50 0.50 0.50 5.30 5.30 5.30

The accomplishments and goals on the next page are coordinated with the Engineering Division, NPDES/Sand Management.

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FUND: GENERAL Division Title: STORMWATER MAINTENANCE MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Numbers: 4050

FY 11-12 Materials & Supplies: Gasoline, Diesel, and Small Tools and Instruments Safety Supplies, Field Supplies, Food and Special Clothing Books and Subscriptions Street Maintenance Total Materials and Supplies 13,100 4,250 500 9,357 27,207

FY 12-13 13,100 4,250 500 9,357 27,207

Contracts & Services: Contractual County Probation Crews Property Maintenance Street Sweeping Maintenance Equipment Rental Fees, and Equipment Maintenance & Repairs Utilities: Electricity, Water and Phone Training, Printing Total Contracts and Services

39,400 31,920 31,083 0 11,900 14,190 1,445 129,938

39,400 31,920 31,083 0 11,900 14,190 1,445 129,938

This Division utilizes a Storm Drain Cleaning machine (The 2007 Vaccon) that is leased by the General Fund for $40,000 per year.

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Power swept 20,000 curb miles of streets. 2. Completed upgrades to the UV Treatment Facility. 3. Cleaned 10 storm water detention basins. 4. Continued to televised corrugated storm drain pipes. 5. Cleaned 3318 catch basins/boxes. 6. Cleaned 11,375 feet if storm drain pipe. 7. Removed 4.6 tons of debris from 36 storm drain filter locations. 8. Removed 370 cubic yards of debris from the underground storm drain system. (Catch basins/inlets). Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Participate in the development of environment permits for storm water conveyance system maintenance. 2. Clean the Chesterfield Dr drainage channel. 3. Clean the Cottonwood Creek pond. 4. Repair / line 10 CMP storm drain pipes per year 5. Continue to maintain and inspect 22 miles of channels, 11 detention basins, 180 miles of pipe and 1900 storm drains. 6. Repair / line 10 CMP storm drain pipes per year

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FUND: GENERAL FUND Division Title: STORMWATER FLOOD CONTROL DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Numbers: 4055

The Flood Control Division is funded by the General Fund and is responsible for the maintenance of the Citys drainage conveyance system. Drainage maintenance and repair is provided by Street Maintenance personnel for the above ground system and Wastewater Collection personnel for the below ground system. In addition, contractual services are utilized when large scale or specialized repairs are needed.

CORE SERVICES:
Flood Control Llitter abatement Weed abatement

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 119,437 0 74,015 0 0 193,452 FY 09-10 Actual 34,447 7,202 71,421 0 0 113,070 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 47,022 36,197 38,075 8,200 7,900 7,900 80,000 80,000 80,000 0 0 0 0 0 0 135,222 124,097 125,975

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Utility & Maintenance Tech. I, II, III, IV Total Positions FY 08-09 Actual 1.00 1.00 FY 09-10 Actual 0.50 0.50 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.50 0.50 0.50 0.50 0.50 0.50

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FUND: GENERAL FUND Division Title: STORMWATER FLOOD CONTROL MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Numbers: 4055

FY 11-12 Materials & Supplies: Field Supplies Street Maintenance Food Small Tools & Instruments 1,000 6,500 100 300 7,900

FY 12-13 1,000 6,500 100 300 7,900

Total Materials and Supplies

Contracts & Services: Contractual Property Maintenance Equipment Rental Fees Equip. Maint. & Repair

Total Contracts and Services

70,700 3,500 800 5,000 80,000

70,700 3,500 800 5,000 80,000

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Replaced 10 concrete cross gutters. 2. Repaired damaged El Camino Real storm drain channel. 3. Repaired 3 damaged desiltin bains. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Repair 8 concrete cross gutters. 2. Repair the El Camino Real storm drain channel.

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FUND: GAS TAX Division Title: STREET MAINTENANCE DIVISION RESPONSIBILITIES:

Fund Number: 201 Division Number: 4040

This fund was eliminated in FY2012 and all information was transferred to the General Fund 101-4040.

CORE SERVICES:
Core Services listed under 101-4040

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 596,192 169,045 172,602 160,000 15,579 1,113,418 FY 09-10 Actual 610,743 160,803 265,765 0 4,595 1,041,906 FY 10-11 Approved 640,940 127,367 295,564 0 5,102 1,068,973 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0 0 0 0 0 0 0 0 0 0 0 0

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Department Director Superintendent Senior Management Analyst Assistant Superintendent Utility & Maintenance Field Supervisor Utility & Maintenance Technician I, II, III, IV Program Coordinator Program Assistant I, II, III Total Positions All positions transferred to 101-4040 FY 08-09 Actual 0.10 0.50 0.00 0.50 0.50 4.50 0.60 0.00 6.70 FY 09-10 Actual 0.10 0.50 0.05 0.50 0.50 4.50 0.75 0.00 6.90 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.10 0.00 0.00 0.50 0.00 0.00 0.05 0.00 0.00 0.50 0.00 0.00 0.50 0.00 0.00 4.50 0.00 0.00 0.75 0.00 0.00 0.00 0.00 0.00 6.90 0.00 0.00

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FUND: GAS TAX Division Title: STREET MAINTENANCE MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials & Supplies: Street Signs Street Maintenance Materials Fuel Supplies: Office, Computer, Field and Safety Audio Supplies, Books, Small Tools, Furniture/Fixtures Uniforms-Persable, Food/Water/Coffee Service

Fund Number: 201 Division Number: 4040

FY 11-12 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FY 12-13 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Total Materials and Supplies

Contracts & Services: Street Sweeping Maintenance (expensed in Fund 551 $125,000 transfer from Gas Tax to Clean Water Fund 551) Contractual Services Street Striping Equipment Maintenance and Repair, Equipment Rental Fees Training Agency Temporary Help Travel, Membership Dues, Mileage, Medical Services, Telephone Advertising and Printing Total Contracts and Services Captial Outlay/Debt Service: Machinery and Equipment 800 MHz Backbone Lease payments

Total Capital Outlay/Debt Service

0 0

0 0

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: Information moved to General Fund 101-4040.

Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: Information moved to General Fund 101-4040.

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FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: SOLID WASTE MANAGEMENT DIVISION RESPONSIBILITIES:

Fund Number: 229 Division Number: 4030

This Division captures expenses related to AB939 requirements and the City's Household Hazardous Waste program. Programs include residents disposal of household hazardous waste, electronic and universal waste and other solid waste expenses.

CORE SERVICES:
Manage Citys franchise agreement with EDCO Administer Household Hazardous Waste program

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 125,959 0 133,502 37,072 0 296,533 FY 09-10 Actual 110,340 0 73,620 34,592 0 218,552 FY 10-11 Approved 112,102 0 183,525 36,322 0 331,949 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 116,628 117,077 0 0 197,290 201,590 38,484 38,484 0 0 352,402 357,151

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Department Director Management Analyst I, II, III FY 08-09 Actual 0.40 0.40 0.80 FY 09-10 Actual 0.30 0.40 0.70 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.30 0.30 0.30 0.40 0.40 0.40 0.70 0.70 0.70

Total Positions

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FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: SOLID WASTE MANAGEMENT MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 229 Division Number: 4030

FY 11-12 FY 12-13 75,515 112,000 12,000 2,075 201,590

Contracts & Services: Contractual Services Disposal Advertising Meetings & Travel, Training, and Membership Dues Total Contracts and Services

75,515 112,000 7,500 2,275 197,290

Internal Cost Allocation: Internal Cost Allocation

Total Internal Cost Allocation

38,484 38,484

38,484 38,484

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Implemented public collection opportunities for household batteries at City facilities 2. Implemented Construction and Demolition Debris ordinance. 3. Partnered with DEMA on beverage container recycling program for downtown and large events.

Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Evaluate need to expand Mandatory Recycling Ordinance. 2. Increase recycling opportunities in public areas.

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FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: GRANT ADMINISTRATION DIVISION RESPONSIBILITIES:

Fund Number: 229 Division Number: 4031

This Division captures expenses related to the Citys recycling, Used Oil and Household Hazardous Waste grant programs.

CORE SERVICES:
Administer recycling, used oil and other solid waste grants

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 0 0 37,333 858 0 38,191 FY 09-10 Actual 0 0 19,091 0 0 19,091 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 43,205 25,000 26,391 0 0 0 0 0 0 43,205 25,000 26,391

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

There are no positions associated with this division at this time.

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FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: GRANT ADMINISTRATION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 229 Division Number: 4031

FY 11-12 FY 12-13 26,391 26,391

Contracts & Services: Contractual Services

Total Contracts and Services

25,000 25,000

Internal Cost Allocation: Internal Cost Allocation

Total Internal Cost Allocation

0 0

0 0

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects are listed under Fund 229-4030.

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FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: RECYCLING DIVISION RESPONSIBILITIES:

Fund Number: 229 Division Number: 4032

This Division captures expenses related to the City's recycling programs. Activities include composting, residential and school recycling, and public education.

CORE SERVICES:
Coordinate community recycling programs

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 0 13,742 115,494 2017 0 131,253 FY 09-10 Actual 0 231 64,762 0 0 64,993 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 11,000 11,000 11,000 67,500 72,500 72,500 0 0 0 0 0 0 78,500 83,500 83,500

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

There are no positions associated with this division at this time.

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FUND: RECYCLING/SOLID WASTE & HOUSEHOLD HAZARDOUS WASTE FUND Division Title: RECYCLING MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 229 Division Number: 4032

FY 11-12 FY 12-13 11,000 11,000

Materials & Supplies: Equipment and Supplies Contracts & Services: Contractual Services Advertising

Total Materials and Supplies

11,000 11,000

Total Contracts and Services

70,000 2,500 72,500

70,000 2,500 72,500

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects are listed under Fund 229-4030.

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FUND: CARDIFF SANITARY DIVISION (CSD) Division Title: OPERATING DIVISION RESPONSIBILITIES:

Fund: 501 Division Number: 5010

The Cardiff Sanitary Division (CSD) serves a population of approximately 19,500 in the southern and easterly portions of the City, including most of Cardiff and Olivenhain. There are approximately 80 miles of sewer mains in the Division. The annual sewer service charge for customers is based on a percentage of each customer's water consumption. The rate structure has four different classifications under which customers are grouped. Sewage flows to and is treated at the San Elijo Water Reclamation Facility (SEWRF) located at 2695 Manchester Avenue. The treatment plant is managed by the San Elijo Joint Powers Authority (SEJPA), with CSD and the City of Solana Beach each owning 50% interest in the plant.

CORE SERVICES:
Develop and administer operating and capital budget for Cardiff Sanitary Division Calculate annual sewer service charges for Cardiff Sanitary Division

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 4,074 0 2,117,468 124,485 172,782 2,418,809 FY 09-10 Actual 4,502 0 2,173,024 194,325 912,026 3,283,877 FY 10-11 Approved 5,000 0 2,547,050 204,042 13,800 2,769,892 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 5,000 5,000 0 0 2,623,997 2,715,378 236,314 236,314 13,803 13,803 2,879,114 2,970,495

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

Note: The personnel costs for this Division represent the expenses for the two City Council members who are on the San Elijo JPA Board of Directors.

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EXPENDITURE PLAN Page 2

FUND: CARDIFF SANITARY DIVISION (CSD) Division Title: OPERATING MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 501 Division Number: 5010

FY 11-12 FY 12-13 1,329,167 338,148 33,577 465,726 102,027 193,365 20,000 13,450 38,729 150,000 112,796 (83,142) 1,535 2,715,378

Contracts & Services: Sewer Treatment Costs at SEJPA Pump Station O & M Sewer Outfall City Line Maintenance Support City Engineer/Admin Support Laboratory Services General Operations Professional Firms Insurance Premiums Self Insurance Reserve Funding ISF Rental Charges RSF Credits Administration Fees Total Contracts and Services Internal Cost Allocation: Internal Cost Allocations Total Internal Cost Allocation Captial Outlay/Debt Service: Lease Payments Total Capital Outlay/Debt Service

1,265,873 322,046 31,978 463,022 101,978 184,157 20,000 20,950 32,804 150,000 112,796 (83,142) 1,535 2,623,997

236,314 236,314

236,314 236,314

13,803 13,803

13,803 13,803

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects are listed under Funds 616-4010.

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FUND: ENCINITAS SANITARY DIVISION (ESD) District Title: OPERATING DIVISION RESPONSIBILITIES:

Fund Number: 521 Division Number: 5210

The Encinitas Sanitary Division (ESD) provides sewer collection and treatment services to the westerly-central portion of the City. The annual sewer service charge for customers is based on a percentage of each customers water consumption. The rate structure has four different classifications under which customers are grouped. Sewage flows to and is treated at the Encina Wastewater Authority (EWA)treatment facility in Carlsbad. A Joint Powers Authority that serves six member agencies manages the treatment plant. ESD pays approximately 4.84% of the operating/maintenance and capital costs of the EWA treatment plant.

CORE SERVICES:
Develop and administer operating and capital budget for Encinitas Sanitary Division Calculate annual sewer service charges for Encinitas Sanitary Division

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 0 0 1,228,710 78,506 301,984 1,609,200 FY 09-10 Actual 0 0 1,204,113 116,389 533,000 1,853,502 FY 10-11 Approved 0 0 1,331,714 122,208 80,103 1,534,025 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0 0 0 0 1,398,757 1,441,416 127,365 127,365 13,803 13,803 1,539,925 1,582,584

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

Note: The personnel costs for this Division represent the expenses for the two City Council members who are on the Encina Wastewater Authority Board of Directors.

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EXPENDITURE PLAN Page 2

FUND: ENCINITAS SANITARY DIVISION (ESD) District Title: OPERATING MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 521 Division Number: 5210

FY 11-12 FY 12-13 685,874 132,080 248,577 55,884 20,000 95,388 32,009 10,100 100,000 60,204 0 1,300 1,441,416

Contracts & Services: Sewer Treatment Costs at EWA Pump Station O & M - Moonlight City Line Maintenance Support City Engineer/Admin Support General Operations Pump Station O & M - Batiquitos Insurance Premiums Professional Firms Self Insurance Reserve Funding ISF Rental Charges Water Admin Fees

Total Contracts and Services

653,213 125,790 247,135 55,835 20,000 90,846 26,834 17,600 100,000 60,204 0 1,300 1,398,757

Internal Cost Allocation: Internal Cost Allocation

Total Internal Cost Allocation

127,365 127,365

127,365 127,365

Captial Outlay/Debt Service: Lease Payments Principal and Interest

Total Capital Outlay/Debt Service

13,803 0 13,803

13,803 0 13,803

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects are listed under Fund 616-4010.

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EXPENDITURE PLAN

FUND: WASTEWATER SUPPORT Division Title: WASTEWATER SUPPORT/ADMINISTRATION DIVISION RESPONSIBILITIES:

Fund Number: 616 Division Number: 4010

This Division provides administrative support to the Encinitas Sanitary Division and Cardiff Sanitary Division. The Division, composed of Public Works staff, responds to citizen inquiries regarding annual sewer assessments and sewer connections. Staff support also involves policy implementation; budget, report, and special study preparation; and preparation of annual sewer service assessments.

CORE SERVICES:
Preparation of CSD & ESD budgets Preparation of sewer service charges Respond to citizen inquiries regarding sewer service

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 85,912 0 7,550 0 0 93,462 FY 09-10 Actual 90,662 0 7,128 0 0 97,790 FY 10-11 Approved 98,525 0 9,000 0 0 107,525 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 90,055 90,153 0 0 7,500 7,500 0 0 0 0 97,555 97,653

Total

PERSONNEL DETAIL:
FY 11-12 FY 12-13 FY 08-09 FY 09-10 FY 10-11 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 0.20 0.20 0.20 0.20 0.20 Senior Management Analyst 0.00 0.05 0.05 0.05 0.05 Management Analyst I, II, III 0.30 0.30 0.30 0.30 0.30 Dept. Administrative Support Coordinator1 0.15 0.00 0.00 0.00 0.00 Total Positions 0.65 0.55 0.55 0.55 0.55 (Number of Positions)

Dept. Administrative Support Coordinator position eliminated in FY10

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FUND: WASTEWATER SUPPORT Division Title: WASTEWATER SUPPORT/ADMINISTRATION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 616 Division Number: 4010

FY 11-12 FY 12-13 7,500 7,500

Contracts & Services: Administrative Fees

Total Contracts and Services

7,500 7,500

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Implemented Phase II of Capital Improvement Program for Cardiff and Encinitas Sanitary Divisions. 2. Updated Sewer Master Plan for Cardiff and Encinitas Sanitary Divisions 3. Video inspection truck equipment replaced. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Rate Study for Cardiff and Encinitas Sanitary Divisions 2. Complete Olivenhain Pump Station replacement. 3. Begin implementation of Capital Improvement projects identified in 2011 Sewer Master Plan Update

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EXPENDITURE PLAN

FUND: WASTEWATER SUPPORT Division Title: WASTEWATER COLLECTION DIVISION RESPONSIBILITIES:

Fund Number: 616 Division Number: 4050

Wastewater Collection services are provided to the Encinitas Sanitary Division and the Cardiff Sanitary Division. These services include an ongoing schedule for sewer line cleaning as well as emergency services required on an as needed basis. Wastewater Collection services also include line location and mark out services for Cardiff Sanitary Division and the Encinitas Sanitary Division. Each sanitary division is charged its share of the Division's expenses based on actual number of miles of underground pipe maintained.

CORE SERVICES:
Emergency Response Locate and mark out sewer lines and storm drains Provide routine sanitary sewer & storm drain collection systems maintenance: Repairing sewer lines and storm drains Video inspect underground pipes Respond to customer service requests Cleaning sewer lines, cleaning storm drains, clearing stoppages

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 586,543 16,706 26,290 0 3,247 632,786 FY 09-10 Actual 610,195 8,213 23,362 0 2,924 644,694 FY 10-11 Approved 641,145 11,165 28,640 0 3,247 684,197 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 661,876 670,735 12,775 12,775 30,794 30,794 0 0 4,712 0 710,157 714,304

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Utility & Maintenance Supervisor II Utility & Maintenance Field Supervisor Utility & Maintenance Technician I, II, III, IV Total Positions FY 08-09 Actual 1.00 1.00 4.00 6.00 FY 09-10 Actual 1.00 1.00 4.00 6.00 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 1.00 1.00 1.00 1.00 4.00 4.00 4.00 6.00 6.00 6.00

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EXPENDITURE PLAN Page 2

FUND: WASTEWATER SUPPORT Division Title: WASTEWATER COLLECTION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 616 Division Number: 4050

FY 11-12 FY 12-13 6,000 2,860 2,500 500 180 35 700 12,775

Materials & Supplies: Office Supplies, Field Supplies, Safety Supplies Special Clothing Sewer Maintenance Machinery and Equipment Water/Coffee Service Fuel Audio Visual, Books, Small Tools

Total Materials and Supplies

6,000 2,860 2,500 500 180 35 700 12,775

Contracts & Services: Facility and Equipment Maintenance & Repair Security Custodial Services Membership Dues, Travel and Training Water and Telephone Equipment Rental Fees Medical Services, Meals and Postage

Total Contracts and Services

5,950 700 7,300 6,620 6,140 1,952 2,132 30,794

5,950 700 7,300 6,620 6,140 1,952 2,132 30,794

Capital Outlay/Debt Service: 800 MHz Backbone Lease Payments

Total Capital Outlay/Debt Service

4,712 4,712

0 0

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments: 1. Cleaned 1,129,734 feet of sewer pipe 2. Televised 22,207 feet of Sewer/Storm Drain Pipe 3. 169 cubic yards of debris from underground pipes Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Clean one million feet of sewer and storm drain pipe. 2. Video inspect 100,000 feet of sewer and storm drain pipes. 3. Remove 160 cubic yards of debris from the underground storm drain system

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EXPENDITURE PLAN

FUND: WASTEWATER SUPPORT Division Title: INTERNAL SERVICE VEHICLE RENTAL DIVISION RESPONSIBILITIES:

Fund Number: 616 Division Number: 4054

This Division accounts for the costs related to the operation and maintenance of the vehicles and equipment used in the Wastewater Collection Division. Rental charges for the vehicles and equipment generate revenue to off-set operating expenditures and future replacement costs of the Wastewater Collection vehicles.

CORE SERVICES:
This division does not have core services

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 0 13,478 8,595 62,005 0 84,078 FY 09-10 Actual 0 15,782 2,227 53,690 0 71,699 FY 10-11 Approved 0 21,000 16,000 133,690 0 170,690 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0 0 24,000 24,000 16,000 16,000 133,000 133,000 0 0 173,000 173,000

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN Page 2

FUND: WASTEWATER SUPPORT Division Title: INTERNAL SERVICE VEHICLE RENTAL MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 616 Division Number: 4054

FY 11-12 FY 12-13 24,000 24,000

Materials & Supplies: Fuels - Gasoline, Diesel, and Natural Gas Contracts & Services: Equipment Maintenance and Repair Insurance Premiums Internal Cost Allocation: Vehicle Replacement

Total Materials and Supplies

24,000 24,000

Total Contracts and Services

15,000 1,000 16,000

15,000 1,000 16,000

Total Internal Cost Allocation

133,000 133,000

133,000 133,000

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects are listed under Fund 616-4010.

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EXPENDITURE PLAN

FUND: FLEET MAINTENANCE Division Title: FLEET MAINTENANCE DIVISION RESPONSIBILITIES:

Fund Number: 692 Division Number: 4075

This Division, created in FY96/97, is responsible for the repair, maintenance, and administration of the City's vehicles and major equipment. Each Department budgets for and is charged for services performed and outsourced by this Division. The amount charged to each benefiting Department is based on the cost of parts, services contracted out, and labor hours of staff. One hundred percent of this division's budget is charged back to City Departments.

CORE SERVICES:
Repair and maintenance of vehicles and equipment Administration of Vehicles and equipment Planning, budgeting and purchasing of City/District vehicles and Equipment Responsible for all fuel purchasing administration Emergency Vehicle Response Services

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 263,253 154,365 85,062 140,614 0 643,294 FY 09-10 Actual 300,601 99,148 71,431 0 0 471,180 FY 10-11 Approved 315,699 80,025 78,076 0 0 473,800 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 327,956 337,288 93,080 90,011 90,330 90,330 0 0 0 15,500 511,366 533,129

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Senior Management Analyst Fleet Maintenance Supervisor Heavy Equipment Mechanic I, II Dept Administrative Support Coordinator* Total Positions FY 08-09 Actual 0.20 1.00 2.00 0.20 3.40 FY 09-10 Actual 0.20 1.00 2.00 0.00 3.20 FY 10-11 Approved 0.20 1.00 2.00 0.00 3.20 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0.20 0.20 1.00 1.00 2.00 2.00 0.00 0.00 3.20 3.20

*Dept. Administrative Support Coordinator position eliminated in FY10

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EXPENDITURE PLAN Page 2

FUND: FLEET MAINTENANCE Division Title: FLEET MAINTENANCE MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 692 Division Number: 4075

FY 11-12 FY 12-13 80,000 3,400 1,800 500 4,311 90,011

Materials & Supplies: Vehicle/Equipment Parts Office, Field and Safety Supplies Small Tools and Instruments Office Furniture & Equipment Fuels, Special Clothing, Water/Food/Coffee Service Total Materials and Supplies Contracts & Services: Vehicle Maintenance and Repair Contractual Training Equipment Maintenance and Repair, Equipment Rental Fees Telephone, Membership Dues, and Medical Services Total Contracts and Services Capital Outlay Machinery & Equipment

80,000 3,400 5,000 500 4,180 93,080

81,500 3,900 2,350 750 1,830 90,330

81,500 3,900 2,350 750 1,830 90,330

Total Capital Outlay/Debt Service

0 0

15,500 15,500

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY2009-10 & 2010-11 Accomplishments: 1. Performed 378 PM's and 346 Service repairs 2. 99% customer satisfaction rate based on customer surveys 3. Fleet Services Study completed Major Projects in the Upcoming Two-Year Period (FY2011-12 & 2012-13): 1. 95% customer satisfaction rate based on customer surveys 2. Complete all PM's within 24 hours of the scheduled date 3. Complete the purchase and installation of a new Fleet Maintenance Software upgrade

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EXPENDITURE PLAN

FUND: VEHICLE REPLACEMENT Division Title: FLEET DIVISION RESPONSIBILITIES:

Fund Number: 693 Division Number: 4075

This Division, created in FY98/99, is responsible for the replacement of the City/District's vehicles and major equipment as determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and purchasing of replacement vehicle and equipment is consolidated into a single fund and purchasing program. This fund operates as an internal cost allocation and all expenditures of the fund are reimbursed by City Departments. The amount each Department pays into the fund is based on a " Replacement Schedule." The guidelines used for determining the eventual year of replacement for vehicles and equipment will be the Vehicle Replacement Policy, F017, contained in the City's Administrative Manual. This fund has been split into three different funds one for Light Duty Vehicles (693), one for Heavy Equipment and Machinery(694) and one for Fire Apparatus(695)

CORE SERVICES:
Quarterly Evaluation of City fleet Procurement of City fleet

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 0 0 0 0 0 0 FY 09-10 Actual 0 0 0 0 82,237 82,237 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 0 0 0 0 0 0 23,172 152,058 176,000 23,172 152,058 176,000

Total

PERSONNEL DETAIL:
DIVISIONAL PERSONNEL DETAIL Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN Page 2

FUND: VEHICLE REPLACEMENT Division Title: FLEET MAJOR NON-PERSONNEL EXPENSE ITEMS:
Capital Outlay: City Vehicles

Fund Number: 693 Division Number: 4075

Total Capital Outlay Department Lifeguard PW/Streets PW/Streets Wastewater Vehicle FM244 FM173 FM163 FM160

152,058 152,058

176,000 176,000

City Vehicle to be replaced: 2006 Ford Ranger 4x4 2001 Ford F150 2001 Ford Explorer 2001 Ford F150 Vehicle Outfitting 2001 Ford F350 City Vehicle to be replaced: 1999 Ford Explorer 2001 Ford F350 1999 Ford F250 2002 Ford Explorer

Replacement Cost 58,058 32,000 32,000 30,000 152,058

PW/Streets Clean Water PW/Streets Wastewater Wastewater

FM233 FM145 FM233 FM140 FM197

30,000 32,000 50,000 32,000 32,000 176,000

* Budgets are an estimate of the amount expected to replace vehicles. An actual list of vehicles to be replaced is not included as it is difficult to determine when any vehicle will reach the end of its useful life. Legal Counsel has advised Public Works to submit a list of potential replacements for the next two years as part of the Agenda Report submitted with the budget. By approving the list, City Council authorizes the replacement of those vehicles in the next two years. Actual purchase of the vehicles is subject to the assessment of the Fleet Maintenance Division and the Public Works Director's approval.

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EXPENDITURE PLAN

FUND: MACHINERY/EQUIPMENT REPLACEMENT Division Title: FLEET DIVISION RESPONSIBILITIES:

Fund Number: 694 Division Number: 4075

This Division, created in FY98/99, is responsible for the replacement of the City/District's vehicles and major equipment as determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and purchasing of replacement equipment and machinery is consolidated into a single fund and purchasing program. This fund operates as an internal cost allocation and all expenditures of the fund are reimbursed by City Departments. The amount each Department pays into the fund is based on a " Replacement Schedule." The guidelines used for determining the eventual year of replacement for vehicles and equipment will be the Vehicle Replacement Policy, F017, contained in the City's Administrative Manual. Fund 693 has been split into three different funds one for Light Duty Vehicles (693), one for Heavy Equipment and Machinery(694) and one for Fire Apparatus(695)

CORE SERVICES:
Quarterly Evaluation of City/Water Equipment & Machinery Procurement of City/Water Equipment and Machinery

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 0 0 0 0 0 0 FY 09-10 Actual 0 0 0 0 0 0 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 0 0 0 0 0 0 104,698 92,000 75,000 104,698 92,000 75,000

Total

PERSONNEL DETAIL:
DIVISIONAL PERSONNEL DETAIL Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN Page 2

FUND: MACHINERY/EQUIPMENT REPLACEMENT Division Title: FLEET MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 694 Division Number: 4075

FY 11-12 FY 12-13 75,000 75,000

Capital Outlay: City Machinery & Equipment

Total Capital Outlay Department Wastewater Vehicle FM249

92,000 92,000

City Machinery & Equipment to be replaced: Rodder

Replacement Cost 92,000 0 92,000 75,000 75,000

2500 Water Tender

Streets

FM208

* Budgets are an estimate of the amount expected to replace vehicles. An actual list of vehicles to be replaced is not included as it is difficult to determine when any vehicle will reach the end of its useful life. Legal Counsel Report submitted with the budget. By approving the list, City Council authorizes the replacement of those vehicles in the next two years. Actual purchase of the vehicles is subject to the assessment of the Fleet Maintenance Division and the Public Works Director's approval.

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EXPENDITURE PLAN

FUND: FIRE APPARATUS REPLACEMENT Division Title: FLEET DIVISION RESPONSIBILITIES:

Fund Number: 695 Division Number: 4075

This Division, created in FY98/99, is responsible for the replacement of the City/District's vehicles, apparatus and major equipment as determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and purchasing of replacement Fire Apparatus is consolidated into a single fund and purchasing program. This fund operates in accordance with the Council approved Fire Apparatus Replacement and Financing Program. Fund 693 has been split into three different funds one for Light Duty Vehicles (693), one for Heavy Equipment and Machinery(694) and one for Fire Apparatus(695)

CORE SERVICES:
Bi-monthly Evaluation of Apparatus Procurement of Fire Apparatus and Emergency Vehicles

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 0 0 0 0 0 0 FY 09-10 Actual 0 0 0 0 0 0 FY 10-11 Approved 0 0 0 0 1,200,000 1,200,000 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0 0 0 0 0 0 0 0 600,000 300,000 600,000 300,000

Total

PERSONNEL DETAIL:
DIVISIONAL PERSONNEL DETAIL Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this Division.

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EXPENDITURE PLAN Page 2

FUND: FIRE APPARATUS REPLACEMENT Division Title: FLEET MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 695 Division Number: 4075

FY 11-12 FY 12-13 300,000 300,000

Capital Outlay: Fire Vehicles:

Total Capital Outlay Department Vehicle

600,000 600,000

Apparatus to be replaced: Fire Vehicles Pumper

Replacement Cost

Fire

FM14

600,000 600,000 300,000 300,000

Brush Rig

Fire

FM 123

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Engineering Services Department Department Divisions

City Engineering Traffic Engineering Storm Water Management Program (NPDES) Coastal Zone Management Encinitas Ranch Lighting and Landscape Maintenance Encinitas Lighting and Landscape District Village Park Municipal Improvement District Villanitas Road Municipal Improvement District Cerro Street Municipal Improvement District Wiro Park Wastewater (former District) Support/Capital Projects

Leucadia Boulevard Improvements West of I-5 (Phase I), Completed September 2008

Department Director
Peter Cota-Robles

EXPENDITURE SUMMARY ENGINEERING ACTIVITIES

DEPARTMENT: DIVISIONS:

Engineering Services City Engineering, Traffic Engineering, Coastal Zone Management, Capital Projects, Stormwater Management Program, and Encinitas Landscape & Lighting Districts (includes Village Park M.I.D., Villanitas M.I.D., City-wide Landscape and Lighting District, Cerro Street M.I.D., Wiro Park M.I.D., and Encinitas Ranch.)

EXPENDITURE SUMMARY:
FY 08-09 Actual 3,210,331 150,141 2,442,103 115,906 0 5,918,481 FY 09-10 Actual 3,202,713 92,687 2,453,158 142,672 0 5,891,230 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 3,252,346 3,447,113 3,535,896 97,054 103,518 100,875 2,454,190 2,396,373 2,409,450 149,807 117,299 117,299 0 0 0 5,953,397 6,064,303 6,163,520

Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay

Total

DEPARTMENT PERSONNEL SUMMARY

(Number of Positions) Full-Time Equivalents FY 08-09 Actual 28.12 FY 09-10 Actual 27.47 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 27.47 27.42 27.42

DEPARTMENT FUNDING SUMMARY

Source of Revenue (Fund) Village Park (290) Villanitas (291) Cerro Street (292) Citywide Lighting/Landscape Dist. (295) Wiro Park (296) Encinitas Ranch (297) District Support O/H CSD/ESD (616) Red Light Photo Enforc. Program (101) Engineering Division Service Fees (101) Total Departmental Revenue Other General Fund Support FY 08-09 Actual 36,315 25,781 45,624 1,157,883 11,182 681,093 93,462 249,122 746,636 3,047,098 2,871,383 5,918,481 FY 09-10 Actual 34,289 22,316 39,766 1,193,155 11,278 596,971 97,790 268,121 660,735 2,924,421 2,966,809 5,891,230 FY 10-11 Projected 34,154 22,525 40,573 1,154,325 11,081 673,602 107,525 265,000 707,280 3,016,065 2,937,332 5,953,397 FY11-12 Projected 33,319 21,660 38,975 1,165,059 11,039 671,411 107,525 265,000 709,550 3,023,538 3,040,765 6,064,303 FY 12-13 Projected 33,319 21,764 39,343 1,171,285 11,039 671,411 107,525 265,000 709,550 3,030,236 3,133,284 6,163,520

Total

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EXPENDITURE PLAN

Fund: GENERAL Division Title: CITY ENGINEERING SERVICES DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 6010

This budget supports four divisions including Administration, Capital Improvements, Development Review, and Field Operations. The Administration Division provides management direction and administrative support to the divisions comprising the Engineering Services Department, solicits grants for public improvement financing, processes sewer annexation applications and administers the City's Landscape and Lighting District. The Capital Improvement Divison plans, designs, and administers contracts for the City and District capital improvement projects. The Development Review Division responds to citizen requests and queries regarding engineering-related issues involved in public and private developments. This Division also reviews, approves and issues grading and encroachment permits, as well as maintains City maps and records. The Field Operations Division investigates right-of-way code violations, inspects the City's capital improvement and private construction projects, and inspects public and private projects involving improvement and grading plans, subdivision maps, right-of-way permits, and utility permits.

CORE SERVICES:
Department Administration including overseeing the capital improvement and annual operating budge Plans, designs, and administers contracts for City's Capital Improvement Program Inspection services of private and public projects Maintains City maps and records, including GIS support Reviews, approves, and issues private development permits Solicits grants for public improvement financing Administers City's Landscape and Lighting District

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 2,002,243 52,127 560,808 0 0 2,615,178 FY 09-10 Actual 1,961,937 12,670 437,530 0 0 2,412,137 FY 10-11 Approved 1,955,157 9,995 287,109 0 0 2,252,261 FY11-12 Dept/Manager Proposed 2,105,183 17,552 340,388 0 0 2,463,123 FY 12-13 Dept/Manager Proposed 2,185,587 14,875 313,709 0 0 2,514,171

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Department Director/ City Engineer Deputy City Engineer* Senior Engineer Senior Management Analyst** Engineer I, II Engineering Specialist I, II, III Dept. Admin. Support Coordinator Management Intern FY 08-09 Actual 1.00 1.00 2.00 0.75 5.00 5.00 1.00 0.50 16.25 FY 09-10 Actual 1.00 1.00 2.00 0.70 5.00 5.00 1.00 0.00 15.70 FY 10-11 Approved 1.00 1.00 2.00 0.70 5.00 5.00 1.00 0.00 15.70 FY11-12 Dept/Manager Proposed 1.00 1.00 2.00 0.70 5.00 5.00 1.00 0.00 15.70 FY 12-13 Dept/Manager Proposed 1.00 1.00 2.00 0.70 5.00 5.00 1.00 0.00 15.70

Total Positions

* This position filled at a Senior Engineer Level beginning FY2011/12 **This position filled at a Management Analyst I, II, III Leve

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EXPENDITURE PLAN Page 2

Fund: GENERAL Division Title: CITY ENGINEERING SERVICES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 6010

FY11-12 FY 12-13 2,490 8,447 3,938 14,875 298,550 2,750 1,272 7,377 3,760 313,709

Materials & Supplies: Computer Software Field Supplies, Books, Fuels, Small Tools Office Supplies/Furniture and Equipment Contracts & Services: Inspection Services Contractual Equipment Maintenance & Repair Travel, Training, Memberships, Mileage Printing, Telephones

Total Materials and Supplies

3,154 10,158 4,240 17,552 298,550 25,900 1,272 10,864 3,802 340,388

Total Contracts and Services

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments 1. Design was completed on the following Capital Improvement Projects: Olivenhain Pump Station, Balour Drive Sidewalk Improvements, Melba Road Safe Routes to School, Santa Fe Pedestrian Crossing, Downtown ADA Improvements, Lone Jack Drainage Improvements, El Camino Real/ Encinitas Creek Drainage Improvements, Cardiff Safe Routes to School, Improvements to Leucadia Blvd/N. Coast Highway 101/Vulcan Avenue intersection. 2. Construction began on the following CIP projects: Olivenhain Pump Station, Balour Drive Sidewalk Improvements, Santa Fe Drive Pedestrian Undercrossing. 3. Construction was completed on the following CIP projects: Annual Citywide Pavement Overlay projects for FY2009-10 and FY2010-11, Paul Ecke Elementary Safe Routes to School, Cardiff Alley Improvements, Melba Road Safe Routes to School, Encinitas/NCTD Parking Lot (Parking Lot B), La Costa Avenue Slipout, Parking Lot at Old Gas Station on E Street and Vulcan Avenue, Regal Road Sidewalk Repairs, Cardiff Safe Routes to School, Lone Jack Drainage Improvements. 4. Studies Underway and/or Completed: Pavement Management System was completed and presented to Council, and alignment studies are in progress for Santa Fe Drive, Encinitas Boulevard and Manchester Avenue, Project Study Report and environmental documentation for I-5/Encinitas Boulevard Interchange. 5. Engineering Design Manual, Chapters 1 through 6 were completed and present to Council. 6. Implemented an outdoor dining encroachment review process and inspected over 300 downtown businesses in 2010. 7. Awarded the following grants: Safe Routes to School including Melba Road (San Dieguito Academy) $415,050 Cardiff Elementary $522,368 and Paul Ecke Elementary $275,850; Interstate Maintenance Discretionary (IMD) funds of $285,00 for Encintas Boulevard I-5 Interchange study; FHWA Emergency Relief Funds for Highway 101 Storm Repairs $185,432 and Manchester Avenue $86,647. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include 1. Complete Chapter 7 of Engineering Design Manual for Roads Standards. 2. Complete construction of the Olivenhain Pump Station. 3. Complete the PSR, PR and ED for the Encinitas Boulevard/I-5 Interchange improvements. 4. Complete construction of the El Camino Real (Encinitas Creek) Drainage Project. 5. Complete Alignment Studies for: Santa Fe Drive; Manchester Avenue and Encinitas Boulevard. 6. Construct Balour Drive sidewalk improvements. 7. Construct Downtown ADA Improvements on Highway 101 from D Street to J Street. 8. Begin Vulcan Avenue sidewalk study.

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FUND: GENERAL Division Title: TRAFFIC ENGINEERING DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 6020

The Traffic Engineering Division is responsible for traffic safety and transportation planning issues. Their goal is to maintain a safe and efficient transportation system. Traffic Engineering staff respond to citizen concerns and questions regarding traffic-related issues, maintain up-to-date records of traffic counts and collision reports, conduct speed surveys, maintain optimum traffic signal operations, and provide technical assistance and make recommendations to the Citys Traffic Commission and Council.

CORE SERVICES:
Maintain traffic control devices and systems Respond to citizen concerns regarding traffic-related issues Maintain records of traffic counts and collision reports Conduct speed surveys Provide technical assistance to Traffic Commission and Council Permit review - Special Events, Transportation and Encroachment Permits Development review

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 486,518 16,207 178,051 0 0 680,776 FY 09-10 Actual 503,703 7,617 217,442 0 0 728,762 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 520,547 537,390 539,227 6,859 6,266 5,800 241,323 168,685 170,630 0 0 0 0 0 0 768,729 712,341 715,657

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Senior Engineer Traffic Engineer Engineering Specialist I, II, III Intern Program Assistant I, II, III Total Positions FY 08-09 Actual 1.00 1.00 1.00 0.50 1.00 4.50 FY 09-10 Actual 1.00 1.00 1.00 0.50 1.00 4.50 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 0.50 1.00 1.00 1.00 4.50 4.50 4.50

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FUND: GENERAL Division Title: TRAFFIC ENGINEERING MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 6020

FY11-12 FY 12-13 3,880 1,920 5,800 25,000 141,486 696 2,168 1,280 170,630

Materials & Supplies: Office Supplies, Office Furniture & Equip, Small tools, Books, Fuels Computer/Software Total Materials and Supplies Contracts & Services: Consultant Red Light Contract Electricity Printing, Memberships, and Telephone Mileage, Training, Travel Total Contracts and Services

4,492 1,774 6,266 25,000 137,361 660 2,644 3,020 168,685

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments 1. Installed speed cushions on Devonshire Drive in response to community request. 2. Updated the General Plan Circulation Element. 3. Completed a Pedestrian Study for Avenida La Posta. 4. Completed Encinitas Boulevard Median Study. 5. Completed Intersection Studies for the following locations: Eolus and Hymettus; Avenida de Las Adelsas and Oakbranch; Rancho Santa Fe and Calle Santa Catalina; Cambridge and Norfolk; Third and A Street. 6. Developed improvement plans for Rubenstein/Westminster/Summit Traffic Calming Project. 7. Gardendale Traffic Calming Study was initiated. 8. Installed RAMS Quicnet Traffic Signal Coordination software. 9. Installed new traffic signal at F Street and Coast Highway 101. 10. Audible pedestrian signals were installed at the following locations: Highway 101 and D Street; Highway 101 and E Street; El Camino Real and Olivenhain Road. 11. Special pedestrian early start timing was installed at the following locations: Highway 101 and D Street; Highway 101 and E Street; Highway 101 and F Street; El Camino Real and Olivenhain Road; Vulcan and D Street; Encinitas and Vulcan; Encinitas and Via Cantebria; and Encinitas and Balour. 12. Traffic Engineering support for North Highway 101 Streetscape Project. 13. Implemented new train pre-emption timing plans at N Coast Highway 101/Leucadia/Vulcan, Highway 101 D Street, Highway 101 and E Street and Vulcan and D Street. 14. Completed Citywide Speed Surveys. 15. Reviewed traffic impact and parking studies for development projects and issued traffic control permits and truck permits. 16. Completed Second Street Parking Study. 17. Replaced yellow traffic signal lights with energy efficient LED bulbs, funded by ARRA grant funds. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Integrate the Circulation Element Update into General Plan Update. 2. Complete bi-annual traffic counts. 3. Construct raised median on Encinitas Boulevard. 4. Construct Rubenstein/Westminster/Summit Traffic Calming Project. 5. Complete the Gardendale Traffic Calming Concept Plan. 6. Install audible pedestrian signals at all new traffic signals and at two existing signalized intersections per year to aid sight-impaired pedestrians when crossing street. 7. North Highway 101 Streetscape Improvement Plan development. 8. Complete City-wide speed surveys.

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Fund: GENERAL FUND Division Title: STORMWATER MANAGEMENT DIVISION RESPONSIBILITIES:

Fund Number: 551/101 Division Number: 5510-6050

Established through the Federal Clean Water Act and adopted in the State of California through the Porter Cologne Act, the National Pollutant Discharge Elimination System (NPDES) permitting program establishes the legal framework supporting the San Diego Region Municipal Stormwater Permit (Municipal NPDES Permit). Regulated locally by the San Diego Regional Water Quality Control Board (RWQCB), the City of Encinitas is required to comply with Water Quality Order No. 2007-0001, adopted on January 24, 2007, regulating the discharge of urban runoff from the municipal separate storm sewer system (MS4) draining the watersheds of the County of San Diego and all incorporated cities. The Stormwater Management Division comprehensively addresses pollutant loading into the Citys stormwater drainage system, local waterways, and beaches through an extensive program (Clean Water Program) including water quality monitoring, facility inspection, enforcement and complaint response, multiagency watershed management, public and private development standards application, training, community outreach and education , and San Diego regional stormwater management activities.

CORE SERVICES:
Comprehensive Encinitas Stormwater Program development, implementation, and adaptive management. Participation in Regional Stormwater Program administration activities such as development standards, education programs, and Local Water Quality Monitoring including Dry Weather and Coastal Outfall programs through data collection, tracking, analysis an Management of the Clean Water Hotline through complaint call assistance, inter-departmental response coordination, data track Jurisdictional Urban Runoff Management Program (JURMP) activities & Annual Compliance Reporting Carlsbad Watershed Urban Runoff Management Program (CWURMP) activities & Annual Compliance Reporting Data Management & GIS Applications New and Significant Redevelopment Project standards and policy development and oversight Commercial and Industrial Facility inspection, enforcement, and follow-up Jurisdictional public education, outreach & training Treatment Control Best Management Practice (BMP) self-verification and inspection program development and administration

EXPENDITURE SUMMARY:
FY 08-09 Actual 101-6050 469,081 10,606 205,679 0 0 685,366 FY 09-10 Actual 101-6050 485,575 3,633 212,181 0 0 701,389 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 101-6050 101-6050 101-6050 509,805 533,424 538,323 3,400 3,150 3,500 237,799 229,858 229,808 0 0 0 0 0 0 751,004 766,432 771,631 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 1.00 3.00 3.00 3.00 1.00 1.00 1.00 5.00 5.00 5.00

Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Program Administrator Stormwater Environ. Specialist I, II, III Program Assistant I, II, III Total Positions FY 08-09 Actual 1.00 3.00 1.00 5.00 FY 09-10 Actual 1.00 3.00 1.00 5.00

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Fund: GENERAL FUND Division Title: STORMWATER PROGRAM MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 551/101 Division Number: 5510-6050

FY11-12 FY 12-13 750 2,750 3,500 3,082 2,227 110,500 14,000 99,999 229,808

Materials & Supplies: Field and Safety Supplies Office Supplies, Books, Fuels Total Materials and Supplies Contracts & Services: Print, Telephone, and Equipment Maintenance Travel, Training, Mileage, Membership Inspection Services Water Quality Monitoring Contractual-Storm Water Total Contracts and Services

800 2,350 3,150 3,082 2,277 110,500 14,000 99,999 229,858

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments 1. Comprehensive Clean Water Program evaluations conducted by San Diego Regional Water Quality Control Board (RWQCB), determining objective regulatory compliance. 2. Development and timely submittal of mandated Jurisdictional Urban Runoff Management Program (JURMP) Annual Reports. 3. Formal notification to entire commercial (462) and mobile (255) business inventory of required minimum Best Management Practices, as defined by Municipal Code Section 20.08, specific to various business activities. 4. Coordination of inter-departmental development and ultimate adoption of the Encinitas Stormwater Manual (ESM). 5. Incorporation of regionally developed Hydromodification Criteria into local development standards. 6. Far reaching educational elements including municipal staff training, community events, and school age educational programs reaching over 300 children each year. 7. Collaboration with the Surfrider Foundation and the Ocean Friendly Gardens (OFG) program, including hosting a 2010 workshop series, facilitating a local demonstration site in Encinitas, and future program planning for the community. 8. Develipment and public release of Clean Water Program logo to promote awareness and program identity. 9. Comprehensive implementation of the mandated Treatment Control Best Management Practices (TCBMP) Self Verification and Inspection Program impacting over 100 public and private development projects. 10. Development and deployment of field data capture solution to enhance efficiency of water quality monitoring programs. 11. Local water quality monitoring including Dry Weather and Coastal Outfall Monitoring results contineu to exhibit positive trends and improved surface water quality in local drainage areas, creaks and beaches. 12. Comprehensive data tracking including facility inspections, complaint response and enforcement activities through City enterprise data management solutions including CityWorks and CityGIS. 13. Initial response and as needed follow-up and/or enforcement actions to 275 citizen complaints received through Clean Water Hotline in 2010. 14. Conducted 138 commercial facility inspections in 2010. 15. Coordination with Public Works and oversight of storm drain facility operations and maintenance to ensure compliance with maintenance extent and frequency standards. 16. Participation in region wide stormwater management activities including technical working groups, regional management committee, and Carlsbad Watershed Urban Runoff Management Program. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Initiate compliance strategy for Total Maximum Daily Load (TMDL) for Indicator Bacteria Project I Twenty Beaches and Creeks in the San Diego Region, including the development and implementation of a Bacteria Load Reduction Plan (BLRP) and support of a San Diego Region Bacteria Reference Study program. 2. Complete regional Hydromodification Plan (HMP) integration into local processes, and ensure compliance with newly defined development standards. 3. Participation of the development of the required and regionally developed Report of Waste Discharge (ROWD) and Long Term Effectiveness Assessment (LTEA). 4. Active engagement in anticipated (2012) San Diego Region Municipal Stormwater Permit reissuance process & negotiations. 5. Representation of the City of Encinitas in the San Diego Region Unfunded State Mandates Claim and the development of claim reimbursement processes, procedures, and standards. 6. Implement Cottonwood Creek Watershed Interpretive Signage Project in collaboration with the Parks and Recreation Department, as well as participation as determined beneficial in emerging scientific studies specific to Cottonwood Creek and Moonlight Beach bacteria sources. 7. Complete subsequent phases of the City-wide Flood Control Facility and Channel Maintenance Permitting Program. 4 - 169

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Fund: COASTAL ZONE MANAGEMENT FUND Division Title: COASTAL ZONE MANAGEMENT DIVISION RESPONSIBILITIES:

Fund Number: 210 Division Number: 6040

The Coastal Zone Management Division is responsible for preventing erosion along the shoreline while maintaining a safe and accessible beach as well as protecting offshore reefs and surfgrass. The goal is to maintain a wide and sandy beach to improve public safety access, reduce the risk of bluff failures and improve tourism. The Coastal Zone division obtains permits for opportunistic sand projects, conducts sand monitoring surveys, provides beach economic analysis and coordinates with federal, State and local agencies to allocate funds toward beach nourishment projects. This Division is also responsible for the operating costs associated with beach sand replenishment and stabilization projects. Since Fiscal Year 2005-06 costs directly related to sand replenishment and stabilization projects have been charged to Fund 210, Coastal Zone Management Fund.

CORE SERVICES:
Project management for the USACE Shoreline Project. Project management for Opportunistic Use (SCOUP) projects. Coordinate with SANDAG on Regional Beach Sand projects. Obtain permits for opportunistic sand projects. Conduct bi-annual and monthly sand transect monitoring surveys. Conduct turbidity monitoring during projects.

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 108,987 49,939 70,485 20,817 0 250,228 FY 09-10 Actual 105,721 50,381 75,761 39,561 0 271,424 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 114,501 112,320 113,294 53,000 52,750 52,900 66,215 62,676 62,685 41,539 39,728 39,728 0 0 0 275,255 267,474 268,607

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Program Administrator Total Positions FY 08-09 Actual 0.90 0.90 FY 09-10 Actual 0.90 0.90 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.90 0.85 0.85 0.90 0.85 0.85

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Fund: COASTAL ZONE MANAGEMENT FUND Division Title: COASTAL ZONE MANAGEMENT MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials & Supplies: Field Supplies & Small Tools and Instruments Beach Sand Office Supplies Total Materials and Supplies Contracts & Services: Travel, Mileage, Membership, Printing & Telephone Profession Firms Contractual-Sand Mgmt Total Contracts and Services Internal Cost Allocation: Internal Cost Allocation

Fund Number: 210 Division Number: 6040

FY11-12 550 52,000 200 52,750 2,551 34,020 26,105 62,676 39,728 39,728 FY 12-13 700 52,000 200 52,900 2,560 34,020 26,105 62,685 39,728 39,728

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments 1. USACE Shoreline Project: Completed White Paper on Sea Level Rise, analysed for Bluff Erosion and Wave Overtopping and Sand Transportaiton Modeling; Nearshore Habitat Mapped for GIS including sand transport modeling and sea level rise; Economics Cost Benefit Analysis (BCR) is in progress; Updated methodology to estimate potential impacts to nearshore habitat; Applied for and received $153,500 from Department of Boating Waterways to offset project costs. 2. Sand Compatibility Opportunistic Use Program: Scripps Memorial Hospital Beach Renourishment project completed; Conducted turbitity and sand transect monitoring; Submitted final monitoring report to applicable agencies; Completed a Sampling Analysis Plan (SAP) and Project Notification Report (PNR) for a local Detention Basin project; In the process of obtaining permits for Detention Basine Beach Renourishment Project; Completed the streamlined permitting for the SCOUP Program. 3. Regional Beach Sand Project II (RSBPII) - SANDAG: Participated in regional coordination for RSPBII; Renegotiated MOU for monitoring and construction; Reviewed and commented on the Draft Environmental Impact Report (DEIR); Participated in public meetings. 4. San Elijo Lagoon Restoration Project: Participated in San Elijo Lagoon Restoration meetings on behalf of the city; Investigating options for Highway 101 Bridge replacement. 5. Monitoring and Mapping Projects: Implemented Bluff Monitoring Project and created Bluff Failure Report; Completed GIS LIDAR mapping project; Continue Beach Width Monitoring Project; Produced bi-annual San Transect Survey Report; Ongoing monitoring projects inlcude Scripps Wave Overtopping Study and Surfgrass Monitoring; Monitored the Marine Life Protection Act (MLPA) Initiative process and provided comments; Documented wave erosion events. Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Complete the ASACE Shoreline Feasibiltiy Report and DEIR. 2. Complete the RSBPII Project. 3. Obtain permits for opportunistic use (SCOUP) projects. 4. Maintain the Bluff Monitoring and Bluff Failure Database system. 5. Provide contract services for Highway 101 Wave Runup and Erosion project. 6. Work with Scripps Instituation of Oceanography on Bluff Failures and Wave Inundation reports. 7. Develop a citywide Opportunitistic Use Program. 8. Conduct surfgrass monitoring during low tides.

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FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT Division Title: VILLAGE PARK M.I.D. (ELLD ZONE D) DIVISION RESPONSIBILITIES:

Fund Number: 290 Division Number: 7060

Prior to the Citys incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District # 9D provides funding for landscape maintenance, utilities and irrigation systems for medians and parkway strips in the Village Park subdivision, Units 1-15 in Village Park Trails and in Village Park West, Unit 2.

CORE SERVICES:
Landscape maintenance Utilities Irrigation systems

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 2,938 0 34,650 2,213 0 39,801 FY 09-10 Actual 3,174 0 29,731 2,073 0 34,978

Total

FY11-12 FY 10-11 Dept/Manager Approved Proposed 3,253 3,374 0 0 31,305 29,750 2,177 1,704 0 0 36,735 34,828

FY 12-13 Dept/Manager Proposed 3,388 0 30,660 1,704 0 35,752

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Parks and Beach Supervisor I, II FY 08-09 Actual 0.03 0.03 FY 09-10 Actual 0.03 0.03 FY11-12 FY 10-11 Dept/Manager Approved Proposed 0.03 0.03 0.03 0.03 FY 12-13 Dept/Manager Proposed 0.03 0.03

Total Positions

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FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT Division Title: VILLAGE PARK M.I.D. (ELLD ZONE D) MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 290 Division Number: 7060

FY11-12 Contracts & Services: Landscaping Maintenance Tree Maintenance Water Equipment Maintenance and Repair Utilities, Telephone and Admin Fee Internal Cost Allocation: Internal Cost Allocation 15,570 5,700 7,000 1,100 380 29,750

FY 12-13 15,880 6,200 7,000 1,200 380 30,660

Total Contracts and Services

Total Internal Cost Allocation

1,704 1,704

1,704 1,704

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments 1. Converted to drip irrigation system 2. Completed mulch application and tree trimming Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Complete tree inventory

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FUND: VILLANITAS MUNICIPAL IMPROVEMENT DISTRICT Division Title: VILLANITAS M.I.D. (ELLD ZONE E) DIVISION RESPONSIBILITIES:

Fund Number: 291 Division Number: 7060

Prior to the Citys incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District #91 provides funding for roadside landscape maintenance, utilities and irrigation systems between the sidewalk and fencing along the southern boundary of the Villanitas subdivision.

CORE SERVICES:
Landscape maintenance Utilities Irrigation systems

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 980 0 13,332 1,149 0 15,461 FY 09-10 Actual 1,058 0 12,856 1,138 0 15,052 FY 10-11 Approved 1,084 0 14,715 1,195 0 16,994 FY11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 1,125 1,129 0 0 15,210 15,365 668 668 0 0 17,003 17,162

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Parks and Beach Supervisor I, II FY 08-09 Actual 0.01 0.01 FY 09-10 Actual 0.01 0.01 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.01 0.01 0.01 0.01 0.01 0.01

Total Positions

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FUND: VILLANITAS MUNICIPAL IMPROVEMENT DISTRICT Division Title: VILLANITAS M.I.D. (ELLD ZONE E) MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 291 Division Number: 7060

FY11-12 Contracts & Services: Landscaping Maintenance Tree Maintenance Water Equipment Maintenance and Repair Administrative Fee, Telephone and Utilities Internal Cost Allocation: Internal Cost Allocation 6,555 5,480 1,500 1,325 350 15,210

FY 12-13 6,710 5,480 1,500 1,325 350 15,365

Total Contracts and Services

Total Internal Cost Allocation

668 668

668 668

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments 1. Converted to drip irrigation system 2. Completed mulch application and tree trimming Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Complete tree inventory

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FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT Division Title: CERRO STREET M.I.D. (ELLD ZONE F) DIVISION RESPONSIBILITIES:

Fund Number: 292 Division Number: 7060

Prior to the Citys incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District #92 provides funding for landscape maintenance, utilities and irrigation systems installed along six separate medians along Cerro Street, south from Encinitas Boulevard to Avenida de las Adelsas.

CORE SERVICES:
Landscape maintenance Utilities Irrigation systems

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 1,959 0 15,131 1,659 0 18,749 FY 09-10 Actual 2,114 0 21,816 1,690 0 25,620 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 2,168 2,251 2,261 0 0 0 27,100 24,205 26,510 1,775 1,219 1,219 0 0 0 31,043 27,675 29,990

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Parks and Beach Supervisor I, II FY 08-09 Actual 0.02 0.02 FY 09-10 Actual 0.02 0.02 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.02 0.02 0.02 0.02 0.02 0.02

Total Positions

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FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT Division Title: CERRO STREET M.I.D. (ELLD ZONE F) MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 292 Division Number: 7060

FY11-12 Contracts & Services: Landscaping Maintenance Tree Maintenance Water Equipment Maintenance and Repair Administrative Fee, Telephone and Utilities Internal Cost Allocation: Internal Cost Allocation 13,355 4,100 4,500 1,450 800 24,205

FY 12-13 13,660 6,100 4,500 1,450 800 26,510

Total Contracts and Services

Total Internal Cost Allocation

1,219 1,219

1,219 1,219

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments 1. Converted to drip irrigation system 2. Completed mulch application and tree trimming 3. Began native plantings Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include:

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FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Division Title: CITY-WIDE LANDSCAPE & LIGHTING DIST. (ZONES A, B, C)

Fund Number: 295 Division Number: 4095

ENCINITAS LANDSCAPE AND LIGHTING DISTRICT BACKGROUND: The Encinitas Landscape and Lighting District (ELLD) provides for the installation and maintenance of street lights, traffic signals, and public landscape medians throughout the City. The District was established under the provisions of the State of California Street and Highway Code 1972 Landscape and Lighting Act. The District is compromised of eight separate zones, including one for city-wide street lighting, traffic signals and landscaping (Zone A), one for residential street lighting (Zone B), one for commercial street lighting (Zone C), four for neighborhood landscaping (Zones D, E, F, G) and Encinitas Ranch (Zone H), which maintains street lights, traffic signals, public landscaping, and a park. The District is supported through a combination of assessments and in certain zones a property tax apportionment. DIVISION RESPONSIBILITIES: The City-wide Landscape and Lighting District (Zones A, B & C) are administered from Fund Number 295. Zone A funds the operation and maintenance costs for all traffic lights, street lights and landscaped medians on the City's major thoroughfares. Zones B and C, respectively, fund localized residential and commercial street lights on the City's non-major thoroughfares.

CORE SERVICES:
Landscape maintenance Operation and maintenance of traffic signals and streetlights Utilities Irrigation Systems Preparation and filing of ELLD Annual Report

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 95,472 0 974,051 62,115 0 1,131,638 FY 09-10 Actual 95,646 0 1,004,076 68,539 0 1,168,261 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 101,193 105,405 105,830 0 0 0 1,066,855 1,076,649 1,105,870 71,966 51,669 51,669 0 0 0 1,240,014 1,233,723 1,263,369

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Superintendent (PW) Park & Beach Supervisor I, II Sr Management Analyst* Program Coordinator (PW) FY 08-09 Actual 0.08 0.43 0.20 0.15 0.86 FY 09-10 Actual 0.08 0.43 0.25 0.15 0.91 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.08 0.08 0.08 0.43 0.43 0.43 0.25 0.25 0.25 0.15 0.15 0.15 0.91 0.91 0.91

Total Positions

* This position filled at Management Analyst I, II, III 4 - 178

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FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Division Title: CITY-WIDE LANDSCAPE AND LIGHTING DIST. (ZONES A, B, C) MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 295 Division Number: 4095

FY11-12 Contracts & Services: Electricity Landscape Maintenance Traffic Signal Maintenance Street Lights Maintenance Tree Maintenance Water and Telephone Equipment Maintenance & Repair Professional Firms Administration Fees & Contractual Internal Cost Allocation: Internal Cost Allocation 400,000 235,050 216,520 65,500 52,500 62,550 12,500 15,615 16,414 1,076,649

FY 12-13 424,000 235,050 216,520 65,500 52,500 66,750 12,500 15,615 17,435 1,105,870

Total Contracts and Services

Total Internal Cost Allocation

51,669 51,669

51,669 51,669

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments 1. Replaced 25% of the batteries which supply power to the battery back-up system for traffic signals. 2. Installed five audible pedestrian signals, including one funded with Lion's Club donation. 3. Replaced Uninterrupted Power Supply (UPS) systems at sixteen traffic signals 4. Purchased two generators for use at traffic signals during longer emergency power outages 5. Replaced 2 traffic signal controllers for traffic signals 6. Began tree inventory update and inspections Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Replace 25% of the batteries which supply power to the battery back-up system for traffic signals. 2. Replace 33% of red and green energy saving LED lights in traffic signals each year. 3. Replace high pressure sodium streetlights with energy efficient LED on circulation element roads

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EXPENDITURE PLAN

FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Division Title: WIRO PARK (ZONE G) DIVISION RESPONSIBILITIES:

Fund Number: 296 Division Number: 7060

Wiro Park is the Citys first developer-constructed park, located west of Rancho Santa Fe Road in the community of Olivenhain. The City administers the parks maintenance and operations, paid for by an assessment district.

CORE SERVICES:
Park maintenance and operations

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 1,021 0 10,386 1,118 0 12,525 FY 09-10 Actual 1,056 0 7,971 979 0 10,006 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1,083 1,125 1,129 0 0 0 8,319 8,122 8,122 1,028 536 536 0 0 0 10,430 9,783 9,787

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Parks and Beach Supervisor I, II Total Positions FY 08-09 Actual 0.01 0.01 FY 09-10 Actual 0.01 0.01 FY 10-11 Approved 0.01 0.01 FY11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0.01 0.01 0.01 0.01

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EXPENDITURE PLAN Page 2

FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Division Title: WIRO PARK (ZONE G) MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts & Services: Landscaping Maintenance Tree Maintenance Water Equipment Maintenance and Repair Administrative Fee, Utilities Total Contracts and Services Internal Cost Allocation: Internal Cost Allocation

Fund Number: 296 Division Number: 7060

FY11-12 7,800 0 0 0 322 8,122

FY 12-13 7,800 0 0 0 322 8,122

Total Internal Cost Allocation

536 536

536 536

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EXPENDITURE PLAN

FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Division Title: ENCINITAS RANCH (ZONE H) DIVISION RESPONSIBILITIES:

Fund Number: 297 Division Number: 4095

As part of the development of the Encinitas Ranch, a benefit assessment district was formed to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping, recreational trails, and Leo Mullen Sports Park. Streets that are included in this assessment district include portions of Garden View Road, Via Cantebria, Woodley Road, Quail Gardens Drive, Town Center Drive and Saxony Road.

CORE SERVICES:
Landscape maintenance Operation and maintenance of traffic signals and localized streetlights Utilities Irrigation Systems Trail maintenance Leo Mullen Sports Park maintenance

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 41,132 21,262 379,530 26,835 0 468,759 FY 09-10 Actual 42,729 18,386 433,794 28,692 0 523,601 FY11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 43,555 45,516 45,728 23,800 23,800 23,800 473,450 440,830 446,091 30,127 21,775 21,775 0 0 0 570,932 531,921 537,394

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Superintendent (PW) Park & Beach Supervisor I, II Senior Management Analyst1 Program Coordinator (PW)
1

Total Positions

FY 08-09 Actual 0.02 0.32 0.05 0.15 0.54

FY 09-10 Actual 0.02 0.32 0.05 0.00 0.39

FY 10-11 Approved 0.02 0.32 0.05 0.00 0.39

FY11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 0.02 0.02 0.32 0.32 0.05 0.05 0.00 0.00 0.39 0.39

This position is filled at Management Analyst I, II, II

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EXPENDITURE PLAN Page 2

FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Division Title: ENCINITAS RANCH (ZONE H) MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 297 Division Number: 4095

FY11-12 Materials & Supplies: Park Maintenance Signs Repair and Maintenance Contracts & Services: Landscaping Maintenance Water and Sewer Contractual Tree Maintenance Property Maintenance Equipment Maintenance and Repair Electricity and Phone Street Light and Traffic Signal Maintenance Administrative Fees, Equipment Rental Fees Sweeping, Park Maintenance and Disposal Internal Cost Allocation: Internal Cost Allocation 12,900 5,000 5,900 23,800

FY 12-13 12,900 5,000 5,900 23,800

Total Materials and Supplies

Total Contracts and Services

207,800 55,510 6,440 36,400 19,546 12,580 28,459 27,320 725 46,050 440,830

207,800 59,380 6,440 36,400 19,546 12,580 29,850 27,320 725 46,050 446,091

Total Internal Cost Allocation

21,775 21,775

21,775 21,775

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments 1. Replaced 25% of the batteries which supply power to the battery back-up system for Traffic Signals 4 Year Program 2. Replaced traffic signal controller units for traffic signals at various locations 3. Annual sports field rennovations 4. Installed waterless urinals and fixtures 5. Began tree inventory update and inspections 6. CalSense controllers updated Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Replace 25% of the batteries which supply power to the battery back-up system for Traffic Signals 4 Year Program 2. Complete tree inventory update and inspections

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Parks & Recreation Department Department Divisions

Administration Park Maintenance Beach Services Recreational Trail Maintenance Recreation Services Community and Senior Center Operations & Maintenance Animal Services Recreation Programs & Events Senior Nutrition Program

Trail 96 Bridge

Department Director
Interim

EXPENDITURE SUMMARY PARKS AND RECREATION ACTIVITIES

DEPARTMENT: DIVISIONS:

Parks and Recreation Parks and Recreation Administration, Park Maintenance, Beach Services, Recreational Trail Maintenance, Recreation Services, Community and Senior Center Management, Animal Services, Recreation Programs & Events, and Senior Nutrition Program.

EXPENDITURE SUMMARY:
FY 08-09 Actual 2,434,541 275,333 2,868,174 133,252 35,084 5,746,384 FY 09-10 Actual 2,447,911 228,458 2,682,416 109,095 14,698 5,482,578 FY 10-11 Approved 2,478,280 216,885 2,674,521 114,550 0 5,484,236 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 2,511,144 2,543,234 249,065 250,565 2,855,157 3,021,322 133,258 133,258 0 0 5,748,624 5,948,379

Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay

Total

DEPARTMENT PERSONNEL SUMMARY

(Number of Positions) Full-Time Equivalents: FY 08-09 Actual 21.18 FY 09-10 Actual 21.18 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 21.18 21.18 21.18

DEPARTMENT FUNDING SUMMARY

Source of Revenue (Fund) MLB Concession (101) Special Operations Permits (101) Recreation Program Fund (146) Comm. Center Facility Rentals (146) Rec 25% Jr. Lifeguard (O/H)2 Surf Instructor Fees (146) Investment Earnings (146) Senior Nutrition Grant (221)1 Senior Nutrition Donations (221)1 Total Departmental Revenue General Fund Support FY 08-09 Actual 29,221 12,437 798,230 125,146 0 0 5,170 51,561 0 970,204 4,776,180 5,746,384 FY 09-10 Actual 27,839 14,458 1,057,612 128,831 6,658 28,685 0 80,966 35,000 1,264,083 4,218,495 5,482,578 FY 10-11 Projected 25,000 13,000 896,070 128,000 46,149 50,000 0 61,500 30,500 1,158,219 4,326,017 5,484,236 FY 11-12 Projected 25,000 13,000 1,078,581 128,000 0 29,000 0 61,500 25,000 1,273,581 4,475,043 5,748,624 FY 12-13 Projected 25,000 13,000 1,078,581 128,000 0 29,000 0 61,500 25,000 1,273,581 4,674,798 5,948,379

Total

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EXPENDITURE PLAN

FUND: GENERAL Division Title: PARKS & RECREATION ADMINISTRATION DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 7010

This Division is responsible for directing and supervising all divisions of the Department and providing a variety of administrative services which include leases and operating agreements, contract management, grant procurement and administration, design o capital projects, advanced park and facility planning, budgeting, financial planning, special project management, concession management, program registration, special permits and oversight of the administration of the Encinitas Ranch Golf Authority and Animal Services contract. In addition, this Division provides administration of the Sister City Program, and support for the Parks and Recreation, Senior and Youth Commissions.

CORE SERVICES:
Provide support structure to Department's divisions Direct and supervise all divisions Provide variety of administrative and financial services to the Department Provide administration of the Sister City Program and commission staff support Facility reservations, special permit processing and program registration Parkland acquisition and development Contract management and grant procurement

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 490,574 11,593 11,780 0 0 513,947 FY 09-10 Actual 497,429 1,895 13,624 0 0 512,948 FY 10-11 Approved 506,628 13,375 10,280 0 0 530,283 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 488,465 504,255 13,375 13,375 10,280 10,280 0 0 0 0 512,120 527,910

Total

PERSONNEL DETAIL
(Number of Positions) Position Titles: Department Director Senior Management Analyst Management Analyst I, II, III (unfilled) Dept. Administrative Support Coordinator Program Assistant I, II, III Total Positions FY 08-09 Actual 1.00 1.00 1.00 1.00 1.00 5.00 FY 09-10 Actual 1.00 1.00 1.00 1.00 1.00 5.00 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 5.00 5.00

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EXPENDITURE PLAN

Page 2

FUND: GENERAL Division Title: PARKS & RECREATION ADMINISTRATION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 7010

FY 11-12 FY 12-13

Materials & Supplies Sister City Program Supplies General Office and Commission Supplies

Total Materials and Supplies Contracts and Services Travel, Membership Dues and Commission Support Insurance Printing, Binding & Dupl. Equipment Maint & Repair and Telephone Total Contracts and Services

9,940 3,435 13,375 2,820 5,000 300 2,160 10,280

9,940 3,435 13,375 2,820 5,000 300 2,160 10,280

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & FY 10-11 Accomplishments: 1. Surf Instruction Permit Program 2. Beacon's Beach Grant Funding Moved to MLB 3. Sister City Exchange 4. Pet Health Expo 5. MLB Design 6. Hall Property Design 7. ARRA Lighting Retrofit Project 8. Implemented Commercial Operators Permit Program 9. LOUSPS Grant Funding Extension Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include 1. Hall Property Phased Development 2. MLB Design CPP 3. Pet Health Expo 4. Sister City Exchange 5. FY2011-12 and FY2012-13 Two-Year Operating Budget 6. Six-Year Financial Plan and Capital Projects Update 7. Hall and MLB Grant Funding Extensions

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EXPENDITURE PLAN

FUND: GENERAL Division Title: PARK MAINTENANCE DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 7020

The Park Maintenance Division is responsible for landscape maintenance and repair of park facilities, municipal service areas, 10 miles of streetscapes, 86.63 acres of open space, and 143.25 acres of developed/undeveloped parks excluding the Encinitas Ranch Golf Course. The golf course is managed under a private contract (183 acres). In addition, this Division is responsible for administration of park capital improvement projects which include bidding process, contract preparation, construction oversight and preparation of change orders and addenda. The Division is also responsible for providing staff support and information regarding park maintenance and use to the Parks and Recreation Commission.

CORE SERVICES:
Maintains park facilities for the enjoyment of all residents Provide safe and aesthetically pleasing areas for residents and visitors to play and recreate in Administer park Capital Improvement Projects Provide staff support to the Parks and Recreation Commission

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 206,172 50,216 998,411 0 35,034 1,289,833 FY 09-10 Actual 208,878 45,572 910,113 0 0 1,164,563 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 212,303 221,255 222,208 31,890 49,190 50,690 930,062 936,762 1,109,127 0 0 0 0 0 0 1,174,255 1,207,207 1,382,025

Total

PERSONNEL DETAIL
(Number of Positions) Position Titles: Superintendent Parks and Beach Supervisor I, II FY 08-09 Actual 0.50 1.33 1.83 FY 09-10 Actual 0.50 1.29 1.79 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.50 0.50 0.50 1.29 1.29 1.29 1.79 1.79 1.79

Total Positions

Note: There are a total of 3.00 FTE Park Supervisors. A portion of each Park Supervisor position is distributed amoung several divisions and funds.

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: PARK MAINTENANCE MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 7020

FY 11-12 FY 12-13

Materials & Supplies Repair and Maintenance Supplies and Office Supplies Park Maintenance Signs and Special Clothing Small Tools & Instruments and Fuels/Gasoline Machinery & Equipment Total Materials and Supplies Contracts and Services Park Maintenance & Sports Park Maintenance Water and Sewer Property Maintenance Landscape Maintenance Electricity Equipment and Tree Maintenance Consultant Travel, Training and Membership Dues Street Sweeping Equipment Rental, Printing, Telephone Total Contracts and Services

17,250 8,800 14,640 7,300 1,200 49,190 85,397 177,870 61,650 483,200 78,550 32,100 2,000 5,450 3,045 7,500 936,762

17,250 10,300 14,640 7,300 1,200 50,690 240,687 190,245 61,650 483,200 83,250 32,100 2,000 5,450 3,045 7,500 1,109,127

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & FY 10-11 Accomplishments: 1. GIS Intern for Database Maintenance 2. Basketball courts resurfaced 3. Began tree inventory update and inspections 4. Installed waterless urinals and fixtures 5. Hall Property demo 6. Community and Senior Center slope planting 7. Sports field rennovations 8. CalSense controllers updated

Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Hall Property project management 2. Implement children's playground replacement program 3. Park and beach parking lot asphalt resurfacing

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EXPENDITURE PLAN

FUND: GENERAL Division Title: BEACH SERVICES DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 7030

The Beach Services Division is responsible for beach maintenance of approximately 47.87 acres of beaches and capital project administration for all beach related projects. Capital project administration includes: obtaining appropriate approvals and permits, monitoring the bidding process, contract administration, and construction oversight. The Division is also responsible for providing beach maintenance related information to the Parks and Recreation Commission.

CORE SERVICES:
Maintain beach facilities for the enjoyment of all residents Provide safe and aesthetically pleasing areas for residents and visitors to play and recreate in Administer beach Capital Improvement Projects

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 105,403 23,274 343,818 0 0 472,495 FY 09-10 Actual 133,839 23,712 302,590 0 0 460,141 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 136,059 140,674 141,272 22,500 27,500 27,500 312,350 323,350 326,450 0 0 0 0 0 0 470,909 491,524 495,222

Total

PERSONNEL DETAIL
(Number of Positions) Position Titles: Superintendent Park & Beach Supervisor I, II FY 08-09 Actual 0.50 0.35 0.85 FY 09-10 Actual 0.50 0.59 1.09 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.50 0.50 0.50 0.59 0.59 0.59 1.09 1.09 1.09

Total Positions

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: BEACH SERVICES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 7030

FY 11-12 FY 12-13 18,500 9,000 27,500

Materials & Supplies Repair and Maintenance Supplies Sign and Sign Materials

Total Materials and Supplies

18,500 9,000 27,500

Contracts and Services Beach Maintenance Contracts-Landscape Property Maintenance Tree Maintenance Utilities-Electricity, Water, Sewer, Telephones Equipment Rental, Printing, & Equipment Maintenance Consultant Street Sweeping and Disposal Total Contracts and Services

196,000 37,900 3,500 66,500 1,200 10,500 7,750 323,350

196,000 37,900 3,500 69,600 1,200 10,500 7,750 326,450

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & FY 10-11 Accomplishments: 1. Grandview stairway access refurbishment 2. Moonlight Beach berm/sand import 3. Basketball courts resurfaced 4. Installed waterless urinals and fixtures 5. Began tree inventory update and inspections 6. Native plantings at various sites Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Swami's stairway access refurbishment 2. Moonlight Beach design 3. Invasive plant removal at Swami's 4. Native plant re-vegetation 5. Parking lot asphalt resurfacing 6. Complete tree inventory update and inspections

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EXPENDITURE PLAN

FUND: GENERAL Division Title: RECREATIONAL TRAILS MAINTENANCE

Fund Number: 101 Division Number: 7033

Division Responsibilities: The Recreational Trails Division is responsible for a variety of recreational trail maintenance activities for 40.5 miles of developed recreational trails and all City trail related projects. This Division is used to track direct costs associated with implementation of the Recreational Trails Master Plan. Division responsibilities also include trail development, trash pick-up, brush clearing, erosion control, signage and sign maintenance, and other maintenance activities as required. This Division is also responsible for providing trail maintenance related information to the Parks and Recreation Commission.

CORE SERVICES:
Maintains recreational trails for the enjoyment of all residents Provide safe and aesthetically pleasing areas for residents and visitors to play and recreate in Administers trail development projects

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 48,875 16,878 58,849 0 0 124,602 FY 09-10 Actual 31,705 12,781 58,546 0 0 103,032 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 32,476 33,712 33,864 12,870 16,750 16,750 54,461 72,080 72,080 0 0 0 0 0 0 99,807 122,542 122,694

Total

PERSONNEL DETAIL
(Number of Positions) Position Titles: Parks & Beach Supervisor I, II FY 08-09 Actual 0.50 0.50 FY 09-10 Actual 0.30 0.30 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.30 0.30 0.30 0.30 0.30 0.30

Total Positions

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: RECREATIONAL TRAILS MAINTENANCE MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 7033

FY 11-12 FY 12-13 15,100 1,650 16,750

Materials & Supplies Repair and Maintenance Supplies Sign and Sign Materials Contracts and Services Maintenance Contracts-Landscape Park Maintenance Equipment Maintenance

Total Materials and Supplies

15,100 1,650 16,750

Total Contracts and Services

5,000 66,080 1,000 72,080

5,000 66,080 1,000 72,080

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & FY 10-11 Accomplishments: 1. Developed Trail 96 bridge connecting El Camino Del Norte to Lone Jack Road 2. Developed Trail 107A connecting Brookside Trail to Lone Jack Road

Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Develop various trails per Recreational Trails Master Plan.

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EXPENDITURE PLAN

FUND: GENERAL Division Title: RECREATION AND LEISURE SERVICES DIVISION RESPONSIBILITIES:

Fund: 101 Division Number: 7040

The Recreation Services Division is responsible for planning and administering recreation services and programming for youth, teens, adults and senior citizens. In addition, the Division is responsible for planning and implementing City-wide special events, such as the Holiday Parade, Summer Concerts, the Spring Egg Hunt, Feeling Fit Festival and the Encinitas 5K. Other functions include field use scheduling, providing staff support for the Youth and Parks and Recreation Commissions, Family Enrichment Programs, Teen Expos, and Open Gym Programs. The Division also administers the Recreation Program Division (146 Fund), which provides recreational, educational and sports activities on a fee-for-use basis.

CORE SERVICES:
Plan and administer recreation services for all age groups Plan and implement City-wide special events including the Holiday Parade and Spring Egg Hunt Provides staff support to the Youth Commission & Parks & Recreation Commission Administers the Recreation 146 Programs Fund

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 434,667 40,535 152,899 0 0 628,101 FY 09-10 Actual 440,687 28,353 123,003 0 0 592,043 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 451,058 465,013 469,735 31,750 33,350 33,350 93,720 127,520 117,520 0 0 0 0 0 0 576,528 625,883 620,605

Total

PERSONNEL DETAIL
(Number of Positions) Position Titles: Superintendent Recreation Supervisor I, II FY 08-09 Actual 1.00 3.00 4.00 FY 09-10 Actual 1.00 3.00 4.00 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 1.00 3.00 3.00 3.00 4.00 4.00 4.00

Total Positions

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: RECREATION AND LEISURE SERVICES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 101 Division Number: 7040

FY 11-12 FY 12-13 21,250 500 1,600 10,000 33,350 29,870 19,150 25,200 27,250 3,000 13,050 117,520

Total Materials and Supplies Contracts and Services Contractual Services Printing Equipment Maintenance and Computer Software Maintenance Equipment Rental and Transportation Costs Travel and Memberships Advertising and Telephone Total Contracts and Services

Materials & Supplies Office and Field Supplies Special Clothing Fuels Miscellaneous (Scholarships)

21,250 500 1,600 10,000 33,350 29,870 19,150 35,200 27,250 3,000 13,050 127,520

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & FY 10-11 Accomplishments: 1. Designation as a Playful City USA for a 2nd consecutive time 2. Implemented Department Facebook page, launched new Recreation Division website 3. Expanded "Stars in the Park" movie series 4. Worked with the Community Garden Committee to find a suitable location 5. Spring Egg Hunt became a "showcase" for summer programs 6. Developed and implemented several social media marketing strategies Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Become PCI compliant with "RecReg" registration process 2. Expand social media marketing strategies 3. Expand efforts to showcase summer programs at Spring Egg Hunt Festival 4. Increase participation in 5K

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EXPENDITURE PLAN

FUND: GENERAL Division Title: COMMUNITY & SENIOR CENTER OPERATIONS DIVISION DIVISION RESPONSIBILITIES:

Fund: 101 Division Number: 7044

This Division is responsible for the operations and maintenance of the Community and Senior Center at Oakcrest Park. The facility provides recreational, educational, social and civic opportunities to the residents of Encinitas. A wide variety of activities and events are available to people of all ages. Activities include but are not limited to: concerts, recitals, seminars and workshops, instructional classes, wedding receptions, community group meetings, teen dances, youth parties, festivals, indoor youth and adult sports leagues and clinics, pre-school activities, senior citizen activities and events, senior citizen outreach services, family enrichment nights, youth and teen after school activities, and community special events, including the Senior Information Fair. This Division is also responsible for providing staff support for the Senior Commission.

CORE SERVICES:
Operate and maintain Encinitas' Community and Senior Center Offer a wide variety of events and activities to all age groups Offer facility rental opportunities to the public

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 704,580 24,926 375,801 0 0 1,105,307 FY 09-10 Actual 697,996 22,336 364,751 0 0 1,085,083 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 710,977 727,315 731,552 25,600 26,400 26,400 415,580 415,580 416,280 0 0 0 0 0 0 1,152,157 1,169,295 1,174,232

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Community Center Manager Senior Center Manager Recreation Supervisor I, II Facilities Specialist Program Assistant I, II, III FY 08-09 Actual 1.00 1.00 1.50 1.00 1.50 6.00 FY 09-10 Actual 1.00 1.00 1.50 1.00 1.50 6.00 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1.00 1.00 1.00 1.00 1.00 1.00 1.50 1.50 1.50 1.00 1.00 1.00 1.50 1.50 1.50 6.00 6.00 6.00

Total Positions

Part-time/Temporary Contracts Contract facility/program attendants at the Community and Senior Center work a total of 8,000 hours At no time will a single contract facility/program attendant exceed 1,000 hours

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: COMMUNITY & SENIOR CENTER OPERATIONS DIVISION MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials & Supplies: Office, Copier and Field Supplies Repair & Maintenance Small Tools & Equipment and Fuel Special Clothing, Miscellaneous Acivities

Fund: 101 Division Number: 7044

Total Materials and Supplies Contracts & Services: Landscaping Contract, Property Maintenance, & Custodial Services Contractual, Security, & HVAC Equipment Rental, Equipment, Facilities Maintenance Utilities-Electricity, Water, Sewer Local Telephone Travel, Memberships, Mileage Advertising, Printing, & Postage Total Contracts and Services

11,900 5,500 4,000 5,000 26,400 131,200 49,400 17,400 160,000 5,040 12,140 40,400 415,580

11,900 5,500 4,000 5,000 26,400 131,900 49,400 17,400 160,000 5,040 12,140 40,400 416,280

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & FY 10-11 Accomplishments: 1. Installed new carpeting made from recycled material in the Banquet Hal 2. Coordinated Feeling Fit Festival 3. Hosted 8th annual Performing Arts Recital 4. Increased Senior programs 5. Worked with Senior Foundation to fund the Out & About Program 6. Increased online registration for senior programs Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include 1. Upgrade HVAC software at the Community & Senior Center 2. Retrofit gymnasium lights for energy efficiency 3. Work with Senior Commission and IT Dept to enchance City website for ease of use by seniors 4. Offer classes and programs to attract younger seniors and "Boomers"

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EXPENDITURE PLAN

FUND: GENERAL Division Title: ANIMAL REGULATION DIVISION RESPONSIBILITIES:

Fund Number: 101 Division Number: 7050

Animal Services are administered by the Parks & Recreation Department. Actual services are provided through a contract with the County of San Diego. Service includes: dog licensing, emergency medical care for injured dogs and cats that are found without owners, adoption services, owner notification of lost licensed dogs, public education and information programs, rabies prevention, enforcement of local and state animal control and anticruelty laws, control of vicious dogs, spay-neuter referral and information, kennel licensing and inspection, and humane disposal of old, injured or unwanted animals. Dead animal removal is provided through a separate contract with a private firm.

CORE SERVICES:
Monitor service contract for animal control including dead animal pick-up

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 0 0 292,456 0 0 292,456 FY 09-10 Actual 0 0 322,330 0 0 322,330 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 349,905 348,505 348,505 0 0 0 0 0 0 349,905 348,505 348,505

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No City Personnel are Directly Assigned to this activity.

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EXPENDITURE PLAN Page 2

FUND: GENERAL Division Title: ANIMAL REGULATION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund Number: 101 Division Number: 7050

FY 11-12 FY 12-13 348,505 348,505

Contracts & Services: County Animal Services

Total Contracts and Services

348,505 348,505

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EXPENDITURE PLAN

FUND: RECREATION PROGRAMS Division Title: RECREATION PROGRAMS DIVISION RESPONSIBILITIES:

Fund: 146 Division Number: 7045

The Recreation Programs Fund provides a variety of recreational, educational and sports activities to the public on a feefor-use basis. Fees are designed to subsidize direct program costs, such as contractual staff, services and supplies, and other related program expenditures.

CORE SERVICES:
Provides a variety of recreational programs to the public on a fee for use basis

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 375,356 104,532 590,276 133,252 50 1,203,466 FY 09-10 Actual 364,773 89,557 543,429 109,095 0 1,106,854 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 349,432 358,347 363,985 77,400 80,000 80,000 450,751 567,200 567,200 114,550 133,258 133,258 0 0 0 992,133 1,138,805 1,144,443

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Recreation Supervisor I, II Recreation Leader Program Assistant I, II, III Total Positions FY 08-09 Actual 2.00 0.00 1.00 3.00 FY 09-10 Actual 2.00 0.00 1.00 3.00 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 2.00 2.00 2.00 0.00 0.00 0.00 1.00 1.00 1.00 3.00 3.00 3.00

Contracts: Temporary/Part-time/Seasonal Program Site Supervisors, Program Assistants, and Office Assistants

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EXPENDITURE PLAN Page 2

FUND: RECREATION PROGRAMS Division Title: RECREATION PROGRAMS MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 146 Division Number: 7045

FY 11-12 FY 12-13 80,000 0 80,000

Materials & Supplies: Operating Supplies, Miscellaneous Fuels Contracts & Services: Employee Services Contract Transportation Costs Advertising and Printing Admin/Credit Card Fees Building Rent Equipment Rental Fees Travel & Meetings & Postage

Total Materials and Supplies

80,000 0 80,000

Total Contracts and Services

510,000 8,000 8,000 26,000 0 5,700 9,500 567,200

510,000 8,000 8,000 26,000 0 5,700 9,500 567,200

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & FY 10-11 Accomplishments: 1. Introduced new "Beach Kids" program 2. Offered holiday and spring break sessions at Seaside Day Camp 3. Began using software for e-marketing 4. Sucessfully tranistioned operations of the Jr. Lifeguard program to the Encinitas Marine Safety Division Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Review Fund 146 revenues and adjust fees accordingly 2. Create a new sports league 3. Use online evaluations to determine success of programs 4. Implement a beach volleyball and/or a beach dodgeball program 5. Promote and advertise facility rentals online 6. Research and implement the most efficient and customer friendly online registration system

4 - 205

EXPENDITURE PLAN

FUND: RECREATION PROGRAMS Division Title: SENIOR NUTRITION GRANT DIVISION RESPONSIBILITIES:

Fund: 146/221 Division Number: 7046

This budget is used for tracking revenues and expenditures associated with the Senior Nutrition Program. The program provides lunches for local seniors and is funded through donations, grant from the County of San Diego and the City.

CORE SERVICES:
Administer the Senior Nutrition Program offered at the Senior Center Provide transportation to and from Senior Nutrition Program

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay FY 08-09 Actual 146 Fund 68,914 3,379 43,884 0 0 116,177 FY 09-10 Actual 146 Fund 72,604 4,252 44,030 0 14,698 135,584 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 221 Fund 221 Fund 221 Fund 79,347 76,363 76,363 1,500 2,500 2,500 57,412 53,880 53,880 0 0 0 0 0 0 138,259 132,743 132,743

Total

Note: Contract Employees are provided via grant funding (Grant does not cover the entire expense) Senior Center Nutrition Grant includes, nutrition site coordinator, office assistant, kitchen assistant and van driver.

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EXPENDITURE PLAN Page 2

FUND: RECREATION PROGRAMS Division Title: SENIOR NUTRITION GRANT MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 146/ 221 Division Number: 7046

FY 11-12 FY 12-13 2,500 2,500

Materials & Supplies: Operating Supplies Contracts & Services: Contractual Telephone & Mileage

Total Materials and Supplies

2,500 2,500

Total Contracts and Services

53,000 880 53,880

53,000 880 53,880

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & FY 10-11 Accomplishments: 1. Installed a soup and salad bar at the "Little Oaks Caf" 2. Issued RFP for Senior Nutrition Program catering services 3. Included theme party and bingo as part of program 4. Marketed program through perscription bags at a local drug store 5. Completed successful annual audit and close-out reports Major Projects in the Upcoming Two-Year Period (FY11-12 & FY12-13) Include: 1. Secure new caterer for the Senior Nutrition Program 2. Continue to market program to younger seniors

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CHAPTER 5 SAN DIEGUITO WATER DISTRICT

Fiscal Years 2011-12 and 2012-13 Operating Budgets and New Programs

PRESIDENT
JEROME STOCKS

VICE PRESIDENT
TERESA BARTH

BOARD MEMBERS
JAMES BOND KRISTIN GASPAR MAGGIE HOULIHAN

BOARD SECRETARY
PHIL COTTON (CITY MANAGER)

DIRECTOR OF PUBLIC WORKS/ DISTRICT MANAGER

LARRY WATT

ASSISTANT DISTRICT MANAGER

BILL ODONNELL
Note: Elected council members also serve as the Board of Directors. The President and Vice President are appointed from among the Council Members in January of each year.

Prepared by the Finance Department and San Dieguito Water District

This page intentionally left blank.

5-2

Schedule A

San Dieguito Water District Budget Summaries Budget Summary - Fiscal Year 2010-2011
(1) (2) Beginning Balance Projected 7/1/2010 1,518,807 7,854,065 0 0 0 820,070 10,192,942 (3) Fiscal Year Projected 2010-2011 Revenues 12,735,760 140,661 0 500,000 0 414,274 13,790,695 (4) Fiscal Year Projected 2010-2011 Expenses 10,061,108 2,437,786 1,756,238 500,000 0 0 14,755,132 (5) Interfund Transfers Other (113,117) 0 0 0 0 113,117 0 (6) Interfund Transfers Debt Svc. (1,756,238) 0 1,756,238 0 0 0 0 (7) Interfund Transfers Capital (508,642) 758,642 0 0 0 (250,000) 0 (8) Current Year Summary (Col.3-4 +5+6+7) 296,655 (1,538,483) 0 0 0 277,391 (964,437) (9) Projected End Bal 6/30/2011 (Col. 2+8) 1,815,462 6,315,582 0 0 0 1,097,461 9,228,505

FUND NAME (Fund #) Operations (531) Capital Replacement (534) Debt Service (536) Recycled Water (537) Fleet Replacement ( 539) Rate Stabilization (535) TOTAL SDWD FUNDS

Budget Summary - Fiscal Year 2011-2012

(1) (2) Beginning Balance Projected 7/1/2011 1,815,462 6,315,582 0 0 0 1,097,461 9,228,505 (3) Fiscal Year Projected 2011-2012 Revenues 14,551,911 50,000 0 680,000 0 0 15,281,911 (4) Fiscal Year Projected 2011-2012 Expenses 12,033,547 2,130,000 1,760,879 680,000 105,000 0 16,709,426 (5) Interfund Transfers Other (34,000) 0 0 0 523,735 0 489,735 (6) Interfund Transfers Debt Svc. (1,760,879) 0 1,760,879 0 0 0 0 (7) Interfund Transfers Capital (581,253) (322,885) 0 0 0 904,138 0 (8) Current Year Summary (Col.3-4 +5+6+7) 142,232 (2,402,885) 0 0 418,735 904,138 (937,780) (9) Projected End Bal 6/30/2012 (Col. 2+8) 1,957,694 3,912,697 0 0 418,735 2,001,599 8,290,725

FUND NAME (Fund #) Operations (531) Capital Replacement (534) Debt Service (536) Recycled Water (537) Fleet Replacement ( 539) Rate Stabilization (535) TOTAL SDWD FUNDS

Budget Summary - Fiscal Year 2012-2013

(1) (2) Beginning Balance Projected 7/1/2012 1,957,694 3,912,697 0 0 418,735 2,001,599 8,290,725 (3) Fiscal Year Projected 2012-2013 Revenues 15,156,061 50,000 0 700,000 0 0 15,906,061 (4) Fiscal Year Projected 2012-2013 Expenses 13,188,526 1,815,000 1,753,150 700,000 125,000 0 17,581,676 (5) Interfund Transfers Other (45,000) 0 0 0 45,000 0 0 (6) Interfund Transfers Debt Svc. (1,753,150) 0 1,753,150 0 0 0 0 (7) Interfund Transfers Capital (24,272) (138,272) 0 0 0 162,544 0 (8) Current Year Summary (Col.3-4 +5+6+7) 145,113 (1,903,272) 0 0 (80,000) 162,544 (1,675,615) (9) Projected End Bal 6/30/2013 (Col. 2+8) 2,102,807 2,009,425 0 0 338,735 2,164,143 6,615,110

FUND NAME (Fund #) Operations (531) Capital Replacement (534) Debt Service (536) Recycled Water (537) Fleet Replacement (539) Rate Stabilization (535) TOTAL SDWD FUNDS

5-3

Schedule B

San Dieguito Water District Revenue and Expenditure Summary by Fund Source
FY08-09 Actual OPERATING FUND (531) Revenue Expenditures (Summary) Net Revenue less Expenditures Transfers from or (to) Other Funds Increase(Decrease) in Fund Balance CAPITAL REPLACEMENT FUND (534) Revenue Expenditures (Summary) Net Revenue less Expenditures Transfers from or (to) Other Funds Increase(Decrease) in Fund Balance RATE STABILIZATION FUND (535) Revenue Expenditures (Summary) Net Revenue less Expenditures Transfers from or (to) Other Funds Increase(Decrease) in Fund Balance REVENUE BONDS DEBT SERVICE FUND (536) Revenue Expenditures (Summary) Net Revenue less Expenditures Transfers from or (to) Other Funds Increase(Decrease) in Fund Balance RECYCLED WATER DIVISION (537) Revenue Expenditures (Summary) Net Revenue less Expenditures Transfers from or (to) Other Funds Increase(Decrease) in Fund Balance 11,576,138 11,411,266 164,872 (1,150,442) (985,570) FY09-10 Actual 11,508,754 10,038,702 1,470,052 (1,255,443) 214,609 FY10-11 Approved 13,635,760 9,901,108 3,734,652 (2,377,997) 1,356,655 FY 11-12 Dept/Mgr Proposed 14,551,912 12,033,547 2,518,365 (2,376,132) 142,233 FY 12-13 Dept/Mgr Proposed 15,156,061 13,188,526 1,967,535 (1,822,422) 145,113

402,373 63,000 339,373 381,581 720,954

68,553 143,041 (74,488) 1,107,437 1,032,949

140,661 2,437,786 (2,297,125) 758,642 (1,538,483)

50,000 2,130,000 (2,080,000) (322,885) (2,402,885)

50,000 1,815,000 (1,765,000) (138,272) (1,903,272)

36,573 0 36,573 0 36,573

0 0 0 (719,333) (719,333)

14,274 0 14,274 758,642 772,916

0 0 0 (138,272) (138,272)

0 0 0 (138,272) (138,272)

(5,502) 941,703 (947,205) 788,784 (158,421)

2,433 872,220 (869,787) 739,408 (130,379)

0 1,756,238 (1,756,238) 1,756,238 0

0 1,760,879 (1,760,879) 1,760,879 0

0 1,753,150 (1,753,150) 1,753,150 0

686,635 564,682 121,953 (19,923) 102,030 5-4

567,421 622,431 (55,010) 0 (55,010)

660,000 500,000 160,000 0 160,000

680,000 680,000 0 0 0

700,000 700,000 0 0 0

Schedule B

San Dieguito Water District Revenue and Expenditure Summary by Fund Source
FY08-09 Actual FLEET REPLACEMENT(539) Revenue Expenditures (Summary) Net Revenue less Expenditures Transfers from or (to) Other Funds Increase(Decrease) in Fund Balance FY09-10 Actual FY10-11 Approved FY 11-12 Dept/Mgr Proposed FY 12-13 Dept/Mgr Proposed

0 0 0 0 0

0 0 0 0 0

0 0 0 0 0

0 105,000 (105,000) 523,735 418,735

0 125,000 (125,000) 45,000 (80,000)

5-5

Schedule C

Summary of Expenditures and Personnel Operating Fund 531

FY 11-12 Dept/Mgr Proposed FY 12-13 Dept/Mgr Proposed

EXPENDITURE SUMMARY

FY 08-09 Actual

FY 09-10 Actual

FY 10-11 Approved

PERSONNEL MATERIALS AND SUPPLIES CONTRACTS AND SERVICES INTERNAL COST ALLOCATION CAPITAL OUTLAY/DEBT SERVICE/OTHER

2,243,143 3,223,271 2,410,415 1,278,340 2,256,097

2,455,078 2,791,604 2,587,808 984,999 1,219,213 10,038,702

2,690,342 3,933,512 2,241,954 994,812 40,488 9,901,108

2,695,179 5,522,044 2,558,896 1,221,582 35,846 12,033,547

2,763,046 6,515,442 2,659,456 1,232,582 18,000 13,188,526

TOTAL 11,411,266

DISTRICT WIDE PERSONNEL DETAIL (Number of Positions) DISTRICT WIDE SUMMARY Full-Time Equivalents Total Positions FY 08-09 Actual 22.70 22.70 FY 09-10 Actual 25.40 25.40 FY 10-11 Approved 25.40 25.40

FY 11-12 Dept/Mgr Proposed 25.40 25.40

FY 12-13 Dept/Mgr Proposed 25.40 25.40

5-8

Schedule D

San Dieguito Water District Interfund Transfer Schedule Fiscal Years 2011-12 and 2012-13
FUND FROM Operating FUND TO Debt Service FY11-12 AMOUNT (1,760,879) FY12-13 AMOUNT

PURPOSE OF TRANSFER

(1,753,150) Transfer to Fund 536 to make debt service payment (24,272) Transfer from Operating to fund 535 rate stabilization (45,000) Transfer from Operating to fund 539 fleet replacement (138,272) Transfer from Capital Replacement to fund 535 rate stabilization 0 Transfer from fund 693 to fund 539 for SDWD fleet replacement 0 Transfer from fund 694 to fund 539 for SDWD fleet replacement ($1,960,694)

Operating

Rate Stabilization

(581,253)

Operating

Fleet Replacement

(34,000)

Capital Replacement

Rate Stabilization

(322,885)

Vehicle Replacement (693 Fund) Machinery/Equipment Replacement (694) TOTAL TRANSFERS

Fleet Replacement

(172,631)

Fleet Replacement

(317,104)

($3,188,752)

SUMMARY OF FUNDS RECEIVING TRANSFERS Replacement Fund (534) Debt Service Fund (536) Rate Stabilization Fund (535) Fleet Replacement (539) 0 1,760,879 904,138 523,735 $3,188,752 0 1,753,150 162,544 45,000 $1,960,694

5-9

San Dieguito Water District Detail of Revenue by Fund Source

FUND and REVENUE DESCRIPTION OPERATING FUND (531) Property Taxes Interest Earnings - Operating Property Rental Water Sales: Single Family Residential Water Sales: Multi-Family Residential Water Sales: Commercial Water Sales: Agricultural Water Sales: Landscaping Water Sales: Tankers Water Sales: Recycled (Commercial & Landscaping) Fire Line Water Sales: Adjustments Meter Service Charges/Water Service Charges New Meter Installations All Other Water Related Revenue Infrastructure Access (IAC) Plan Check Fees Cost Recovery SDG&E Revenue Development Support Services & Other Revenue Operating Fund Subtotal: REPLACEMENT FUND (534) Capacity Fees Investment Earnings Replacement Fund Subtotal: RATE STABILIZATION FUND (535) Investment Earnings Debt Service Fund Subtotal: DEBT SERVICE FUND (536) Financing Sources Trustee Interest Debt Service Fund Subtotal: RECYCLED WATER FUND (537) Recycled Water Sales Management Support Investment Earnings Recycled Water Fund Subtotal: FLEET REPLACEMENT FUND (539) Fleet/Vehicle Fleet Replacement Fund Subtotal: WATER DISTRICT FUNDS TOTAL FY 08-09 Actual 721,628 6,100 50,399 4,201,301 1,397,087 927,640 335,385 722,325 6,448 6,914 116,084 (187,257) 2,529,370 110,389 160,776 329,500 3,300 8,321 60,585 69,843 11,576,138 FY 09-10 Actual 718,212 86,391 48,526 3,907,171 1,350,613 888,746 289,768 577,860 4,293 2,058 130,639 133,137 2,556,779 87,720 180,054 351,016 3,300 17,696 12,129 162,646 11,508,754 FY 10-11 Approved 737,000 18,826 43,000 5,063,730 1,734,743 1,102,996 451,248 832,247 1,000 0 123,473 0 2,955,747 90,000 34,250 372,000 1,500 6,000 48,000 20,000 13,635,760 FY 11-12 Dept/Mgr Proposed 720,000 71,485 45,000 5,471,446 1,829,241 1,155,310 385,103 770,207 16,276 0 130,000 0 3,284,094 100,000 52,250 476,000 3,000 7,500 15,000 20,000 14,551,912 FY 12-13 Dept/Mgr Proposed 720,000 71,485 45,000 5,699,254 1,906,532 1,204,126 401,375 802,751 20,344 0 139,750 0 3,419,694 100,000 52,250 528,000 3,000 7,500 15,000 20,000 15,156,061

142,560 259,813 402,373

57,420 11,133 68,553

40,000 100,661 140,661

50,000 0 50,000

50,000 0 50,000

36,573 36,573

0 0

14,274 14,274

0 0

0 0

0 (5,502) (5,502)

0 2,433 2,433

0 0 0 0

0 0 0

0 0 0

663,036 23,599 0 686,635

550,489 16,932 0 567,421

660,000 0 0 660,000

680,000 0 0 680,000

700,000 0 0 700,000

0 0 $12,696,217

0 0 $12,147,161

0 0 $14,450,695

0 0 $15,281,912

0 0 $15,906,061

5 - 10

San Dieguito Water District Debt Service Payments - Fiscal Years 2011-12 and 2012-13 Long-Term Debt for the San Dieguito Water District 2004 Water Revenue Refunding Bonds On January 22, 2004, SDWD issued $13,845,000 of revenue refunding bonds, Series 2004, to redeem all of the outstanding 1993 Water Revenue Refunding Bonds. The bonds consist of $10,170,000 of serial bonds maturing from 2004 through 2019 in annual installments of $505,000 to $820,000 and a one term bond of $3,675,000 maturing on October 1, 2023. Interest is payable annually at rates ranging from 2.5% to 5.0%. The Term Bond is subject to sinking fund requirements and the interest is 5%. The Bonds maturing on or after October 1, 2015 are subject to optional redemption at a redemption price equal to the principal amount of the Bonds to be redeemed, together with accrued interest thereon to the date fixed for redemption, without premium. 1999 Note Payable to R.E. Badger Water Facilities Financing Authority This note payable was refinanced during the fiscal year; refer to the 2007 District Note Payable section below.
2007 District Note Payable to R.E. Badger Water Facilities Financing Authority: On November 20, 2007, the Authority issued $20,685,000 of 2007 Water Refunding Bonds while concurrently redeeming all of its outstanding 1999 Water Revenue Bonds, on behalf of its member agencies, Santa Fe and the District. The transaction was a current refunding intended to save the member agencies future interest costs due to lower market interest rates. No new funds were raised by either Agency. New Installment Purchase Agreements were executed, which will save the District approximately $60,000 per year on debt service. Total net present value savings for the District was $612,000.

The overall Bond Issue consists of $20,685,000 of serial bonds maturing from 2008 through 2024. The District's portion of the refinancing totaled $7,705,000. Principal is due and payable annually in amounts ranging from $360,000 to $620,000. Interest is due and payable semi-annually at rates ranging from 3.5% to 4.5%. The District accounts for its share of the bonds as a Note Payable to the Authority. Debt Covenants: The two District debt issues described above contain various covenants and restrictions, principally that the District pledge its net revenues (as defined) equal to at least 1.15 times the loan installments coming due and payable during any fiscal year. The District is in compliance with these covenants. City Advances In July 2002, the City of Encinitas (City) issued $6,590,000 of Lease Revenue Bonds, Series 2002-1 through the 2002 Association of Bay Area Governments (ABAG) Lease Revenue Bonds, a California Joint Powers Authority. The funds were utilized to retire certain existing debt obligations and to provide funding for improvements to the City's Civic Center and the San Dieguito Water District (SDWD) Water Utility meter exchange and automation program. The City advanced funds to the SDWD to fund a meter exchange program totaling $750,000. SDWD is repaying the city over 10 years at interest rates equivalent to the underlying financing.

Fund 536 Water Revenue Bonds 2004 Refunding Bonds City Advances (ABAG) 2007 Badger Bonds Administrative Fee Total Payments

Fiscal Year 2011-12 Fiscal Year 2012-13 Principal Interest Total Principal Interest Total 595,000 433,950 1,028,950 615,000 408,906 1,023,906 90,000 3,800 93,800 95,000 95,000 365,000 269,419 634,419 375,000 256,744 631,744 1,978 1,978 1,759,147 1,752,628 5 - 11

San Dieguito Water District Captial Improvement Program Projects and Funding Sources Fiscal Years 2011-2012 and 2012-2013
Projects Water 1. Water Infrastructure Improvements 2. Badger Plant Capital Acquisitions 3. R.E. Badger Plant Master Plan Projects 4. Meter Replacement and Automation 5. Transmission Lines Motorized Actuators 6. SDWD Urban Water Management Plan (Work Project) 7. Recycled Water Rules & Regulations (Work Project) 8. Utility Billing System Replacement (Work Project) 9. Water Rate Study Update (Work Project) 10. H.T.E. Systems Replacement Project (Work Project) FY11-12 Costs 600,000 40,000 975,000 100,000 100,000 FY12-13 Costs 600,000 40,000 975,000 100,000 100,000 Total Project Costs ongoing ongoing ongoing ongoing ongoing Funding Sources Replacement Fund Replacement Fund Replacement Fund Replacement Fund Replacement Fund

ongoing

Replacement Fund

40,000

40,000

Replacement Fund

150,000

150,000

Replacement Fund

125,000

ongoing

Replacement Fund

ongoing

Replacement Fund `

TOTAL $ 2,130,000 $ 1,815,000 SUMMARY BY FUNDING SOURCE: Replacement Fund - 534 Expansion Fund - 533 2,130,000 0 1,815,000 0

TOTAL $ 2,130,000 $ 1,815,000

5 - 12

EXPENDITURE SUMMARY SAN DIEGUITO WATER DISTRICT ACTIVITIES

FUND: DIVISIONS:

San Dieguito Water District, Fund 531 Administration, Customer Services, Water Purchases and Treatment, Field Operations, Planning and Engineering, and Board Members. Also includes Fund 537 (Recycled Water Division) and Fund 539 (Fleet Replacement) which are not included in the amounts below.

EXPENDITURE SUMMARY:
FY 08-09 Actual 2,243,143 3,223,271 2,410,415 1,278,340 2,256,097 11,411,266 FY 09-10 Actual 2,455,078 2,791,604 2,587,808 984,999 1,219,213 10,038,702 FY 10-11 Approved 2,690,342 3,933,512 2,241,954 994,812 40,488 9,901,108 FY 11-12 Dept/Mgr Proposed 2,695,179 5,522,044 2,558,896 1,221,582 35,846 12,033,547 FY 12-13 Dept/Mgr Proposed 2,763,046 6,515,442 2,659,456 1,232,582 18,000 13,188,526

Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay/Debt Service/Other

TOTAL

DEPARTMENT PERSONNEL SUMMARY

(Number of Positions) FY 08-09 Actual 22.70 FY 09-10 Actual 25.40 FY 10-11 Approved 25.40 FY 11-12 Dept/Mgr Proposed 25.40 FY 12-13 Dept/Mgr Proposed 25.40

Full-Time Equivalents (Does not include Board Members)

Note: Increase to Personnel beginning FY09-10 includes transfer of 3.0 FTE's from the Finance Department

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

FY 09-10 & 10-11 Accomplishments 1. Completed the Water Master Plan Update 2. Developed the Water Demand Offset Program 3. District staff took over responsibility for shutdown tests on recycled water sites 4. Added five (5) new sites to the District's Recycled Water Program Major Projects in the Upcoming Two-Year Period (FY11-12 & 12-13) 1. Complete the District's Waterline and Valve Replacement (Infrastructure Improvements) CIP 2. Complete the Manchester Avenue Waterline Extension and Emergency Interconnect

5 - 13

EXPENDITURE PLAN

FUND: SAN DIEGUITO WATER DISTRICT Division Title: ADMINISTRATION

Fund: 531 Division Number: 5311

DIVISION RESPONSIBILITIES:
This Division is utilized to capture District-wide costs and general administration costs that benefit multiple Divisions. Such costs may include insurance premiums, legal fees, financial, information technology and human resources support and other Districtwide items.

CORE SERVICES:
This Division does not provide any core services, it is utilized to track District-wide costs and general administration costs that benefit multiple Divisions.

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay/Debt Service/Other Total FY 08-09 Actual 1,276 13,308 159,215 1,085,372 2,243,109 3,502,280 FY 09-10 Actual 296,319 11,725 229,776 852,887 1,207,517 2,598,224 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 294,635 0 0 13,200 23,400 23,900 225,140 203,350 206,110 895,531 1,221,582 1,232,582 2,500 18,846 0 1,431,006 1,467,178 1,462,592

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Senior Engineer4 Management Analyst I/II/III Finance Supervisor1 Finance Technician I, II, III1&4 Program Assistant I, II, III2 Total Positions
1 2 3 4

FY 08-09 Actual 0.00

1&4

FY 09-10 Actual 0.25 0.00 1.00 1.00 1.00 3.25

FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.25 1.00 0.00 2.00 0.00 3.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00

FY10 SDWD Finance Staff that provides Water Utlitity Billing moved to Calle Magdalena Program Assistant position reclassified to Finance Technician I, II, III during Classification and Maintenance Project Finance Supervisor position deleted and Management Analyst I, II, III positon created in its place ` These positions moved to other divisions

5 - 14

EXPENDITURE PLAN

Page 2

FUND: SAN DIEGUITO WATER DISTRICT Division Title: ADMINISTRATION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 531 Division Number: 5311

FY 11-12 FY 12-13 13,900 10,000 23,900

Materials & Supplies: Office, Books and Computers & Software Office Furniture and Equipment Total Materials & Supplies Contracts & Services: Insurance Premiums Professional Firms, Audit, State Controller's Report Equipment Maintenance and Repair Administrative Fees and Permits Travel, Training and Membership Dues City Attorney, Legal Fees Electricity and Telephone Total Contracts & Services Internal Cost Allocation: Fleet Replacement Internal Cost Allocation Total Internal Cost Allocation Captial Outlay/Debt Service/Other: Lease Payments Total Debt Service/Other

13,400 10,000 23,400

61,000 10,235 14,500 16,730 43,435 15,000 42,450 203,350

63,000 10,625 14,500 17,100 43,435 15,000 42,450 206,110

34,000 1,187,582 1,221,582

45,000 1,187,582 1,232,582

18,846 18,846

0 0

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects for this Division are listed on 531 Fund Summary Sheet

5 - 15

EXPENDITURE PLAN

FUND: SAN DIEGUITO WATER DISTRICT Division Title: CUSTOMER SERVICES

Fund: 531 Division Number: 5313

DIVISION RESPONSIBILITIES:
This Division is responsible for customer-related services in the District, including utility billing and water conservation. The utility billing section is responsible for the accurate and timely billing of over 11,500 customers in the District and providing general customer service. The water conservation section is responsible for ensuring the District meets region-wide goals for water conservation by creating conservation programs and leading public outreach efforts. This Division is also responsible for budget administration, water rate study management and accounts payable/receivable.

CORE SERVICES:
Potable and Recycled Water Billing District Budget Administration Water Rate Study Management Accounts Payable / Receivable Customer service and cashiering for the District's 11,500 customers Delinquency Processing and Collections Management Administration of the District's Water Conservation Program Public Outreach and Education

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay/Debt Service/Other Total FY 08-09 Actual 0 0 0 0 0 FY 09-10 Actual 0 0 0 0 0 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 472,253 492,430 0 15,000 15,000 0 166,860 166,860 0 0 0 0 0 0 654,113 674,290

PERSONNEL DETAIL:
(Number of Positions) Position Titles:* Assistant General Manager Senior Management Analyst Program Administrator1 Program Coordinator1 Water Conservation Specialist I, II Finance Technician I, II, III Total Positions
* 1

FY 08-09 Actual 0.00 0.00 0.00 0.00 0.00 0.00 0.00

FY 09-10 Actual 0.00 0.00 0.00 0.00 0.00 0.00 0.00

FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.00 0.30 0.30 0.00 0.10 0.10 0.00 1.00 1.00 0.00 0.30 0.30 0.00 1.00 1.00 0.00 2.00 2.00 0.00 4.70 4.70

Postions moved from other divisions into newly created Customer Service Division 5313 Results of reorganization of Water Support FY2011

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EXPENDITURE PLAN

Page 2

FUND: SAN DIEGUITO WATER DISTRICT Division Title: CUSTOMER SERVICES MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 531 Division Number: 5313

FY 11-12 FY 12-13 15,000 15,000

Materials & Supplies: Billing Supplies Total Materials & Supplies Contracts & Services: Banking Fees Postage Computer Services, Computer Software Maintenance Equipment Maintenance and Repair Community Information Conservations Administrative Fees, County of San Diego City Attorney, Legal Fees Total Contracts & Services

15,000 15,000

43,820 55,000 29,500 1,040 17,500 20,000 0 0 166,860

43,820 55,000 29,500 1,040 17,500 20,000 0 0 166,860

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects for this Division are listed on 531 Fund Summary Sheet

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EXPENDITURE PLAN

FUND: SAN DIEGUITO WATER DISTRICT Division Title: WATER PURCHASES AND TREATMENT

Fund: 531 Division Number: 5314

DIVISION RESPONSIBILITIES:
This Division is utilized to capture the cost of water purchased by the District to be sold to District customers and to capture the cost of water treatment. The District has two sources of water, local water from Lake Hodges which is purchased from the City of San Diego and imported water purchased from the San Diego County Water Authority (CWA). Water treatment is provided at the R.E. Badger Water Filtration Plant which is jointly owned with Santa Fe Irrigation District (SFID).

CORE SERVICES:
This Division does not provide any core services, it is utilized to track the cost of purchasing local and imported water and the cost of water treatment.

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay/Debt Service/Other Total FY 08-09 Actual 0 2,911,056 1,941,850 0 0 4,852,906 FY 09-10 Actual 0 2,533,703 2,108,105 0 0 4,641,808 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 3,695,612 5,263,794 6,256,692 1,616,854 1,955,986 2,053,786 0 0 0 0 0 0 5,312,466 7,219,780 8,310,478

PERSONNEL DETAIL:
(Number of Positions) Position Titles: FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

No personnel are directly assigned to this division.

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EXPENDITURE PLAN

Page 2

FUND: SAN DIEGUITO WATER DISTRICT Division Title: WATER PURCHASES AND TREATMENT MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 531 Division Number: 5314

FY 11-12 FY 12-13

Materials & Supplies: Water Purchases: CWA Treated CWA Untreated Local Untreated CWA Emergency Storage Charge MWD Capacity Reservation MWD Readiness-to-Serve CWA Service Charge Infrastructure Access Charge Total Materials & Supplies Contracts & Services: Water Treatment (Badger Filtration Plant) Total Contracts & Services

236,708 3,569,558 125,000 417,198 90,582 159,432 189,990 475,326 5,263,794

275,733 4,382,013 120,000 463,038 100,536 176,952 210,864 527,556 6,256,692

1,955,986 1,955,986

2,053,786 2,053,786

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects for this Division are listed on the 531 Fund Summary Sheet

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EXPENDITURE PLAN

FUND: SAN DIEGUITO WATER DISTRICT Division Title: FIELD OPERATIONS DIVISION RESPONSIBILITIES:

Fund: 531 Division Number: 5315

This Division operates and maintains the water distribution system of the District. In-house field crews provide on-going maintenance of the water systems valves, reservoirs, and approximately 200 miles of pipeline. Field crews also perform installation of new water mainline valves, service lines, water meters, fire hydrants, and fire service lines, as well as perform bacteriological water sampling, inspections and emergency repairs.

CORE SERVICES:
Maintenance and repair of water infrastructure Construction and installation of new water facilities Monitoring and sampling of water quality compliance Operations and maintenance of pressure reducing stations, pump stations, and reservoirs Management of the Cross Connection Program Responding to customer inquiries and requests for assistance Providing 24-hour emergency response Reading of water meters

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay/Debt Service/Other FY 08-09 Actual 1,529,879 288,543 238,709 192,968 12,988 2,263,087 FY 09-10 Actual 1,572,922 236,145 206,984 132,112 11,696 2,159,859 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 1,664,270 1,704,184 1,730,586 212,800 216,600 216,600 287,110 180,500 180,500 99,281 0 0 37,988 17,000 18,000 2,301,449 2,118,284 2,145,686

Total

PERSONNEL DETAIL:
(Number of Positions) Position Titles: Department Director/ Public Works Director Assistant General Manager Superintendent 2 Assistant Superintendent 2 Utility and Maintenance Supervisor Senior Management Analyst Utility & Maintenance Field Supervisor Utility & Maintenance Specialist I, II Program Coordinator2 Dept. Administrative Support Coordinator 1 Utility & Maintenance Technician I, II, III, IV Program Assistant I, II, III Customer Service Representative I, II Total Positions
1 2

FY 08-09 Actual 0.20 0.70 0.00 1.00 1.00 0.20 2.00 2.00 1.00 0.30 6.00 0.90 1.00 16.30

FY 09-10 Actual 0.30 0.70 0.00 1.00 0.00 0.10 2.00 3.00 1.00 0.00 7.00 1.00 0.00 16.10

FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.30 0.30 0.30 0.70 0.40 0.40 0.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.10 0.00 0.00 2.00 1.00 1.00 3.00 4.00 4.00 1.00 1.40 1.40 0.00 0.00 0.00 7.00 7.00 7.00 1.00 1.00 1.00 0.00 0.00 0.00 16.10 16.10 16.10

Dept. Administrative Support Coordinator position eliminated in FY10 Results of reorganization of Water Support FY2011

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EXPENDITURE PLAN

Page 2

FUND: SAN DIEGUITO WATER DISTRICT Division Title: FIELD OPERATIONS MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials & Supplies: Tanker Meters Service Maintenance New Meter Installations Pressure Reducer Valves Fuels, Gasoline Asphalt Special Clothing, Safety Small Tools, Operating Supplies Laterals (Distribution Mains) Food and Meals Contracts & Services: Contractual Services Radios Equipment Rental Fees, Maintenance and Repair OperationsPermits Medical Services Capital Outlay/Debt Service Machinery and Equipment Total Capital Outlay/Debt Service

Fund: 531 Division Number: 5315

Total Materials & Supplies

FY 11-12 5,000 35,000 25,000 18,000 45,000 15,000 13,800 19,000 40,000 800 216,600 140,000 3,000 9,500 22,300 5,700 180,500 17,000 17,000

FY 12-13 5,000 35,000 25,000 18,000 45,000 15,000 13,800 19,000 40,000 800 216,600 140,000 3,000 9,500 22,300 5,700 180,500 18,000 18,000

Total Contracts & Services

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects for this Division are listed on the 531 Fund Summary Sheet

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EXPENDITURE PLAN

FUND: SAN DIEGUITO WATER DISTRICT Division Title: PLANNING AND ENGINEERING Division Responsibilities:

Fund: 531 Division Number: 5316

This Division manages the design and construction of improvements to the District's water system infrastructure, plans to ensure water reliability needs and other requirements of the water system are met, advises on the operation of the distribution system and oversees the District's recycled water program.

CORE SERVICES:
Manage the District's Capital Improvement Program (CIP) Process water service applications Perform plan checks for water improvement and grading plans Inspection of water improvement projects and CIP's Management of the District's recycled water program Administer Emergency Response Program

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total FY 08-09 Actual 703,888 10,364 70,641 0 0 784,893 FY 09-10 Actual 578,937 10,031 42,523 0 0 631,491 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 723,437 510,742 532,030 11,900 3,250 3,250 112,150 51,500 51,500 0 0 0 0 0 0 847,487 565,492 586,780

PERSONNEL DETAIL
(Number of Positions) Position Titles: Assistant General Manager Senior Engineer3 Engineer I, II
3 3 2

FY 08-09 Actual 0.30 1.00 1.00 0.00 2.00 2.00 0.00 0.10 6.40

FY 09-10 Actual 0.30 0.75 1.00 0.00 2.00 1.00 1.00 0.00 6.05

FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0.30 0.30 0.30 0.75 1.00 0.00 1.00 2.00 1.00 0.00 6.05 1.00 0.00 0.30 1.00 2.00 0.00 0.00 4.60 1.00 0.00 0.30 1.00 2.00 0.00 0.00 4.60

Program Coordinator

Utility and Maintenance Specialist I, II

2

Engineering Specialist I, II Water Conservation Specialist I, II Dept. Administrative Support Coordinator1 Total Positions
1 2

Dept. Administrative Support Coordinator position eliminated in FY10 Reclassification of Utility and Maintenance Specilist I, II to Engineering Specialist I, II

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Results of reorganization of Water Support FY2011

EXPENDITURE PLAN

Page 2

FUND: SAN DIEGUITO WATER DISTRICT Division Title: PLANNING AND ENGINEERING MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 531 Division Number: 5316

FY 11-12 FY 12-13 1,400 1,850 3,250

Materials & Supplies Operating and Safety supplies Fuels, Gasoline Total Materials & Supplies Contracts and Services Consultant Equipment Maintenance and Repair Total Contracts & Services

1,400 1,850 3,250

50,000 1,500 51,500

50,000 1,500 51,500

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects for this Division are listed on 531 Fund Summary Sheet

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EXPENDITURE PLAN

FUND: SAN DIEGUITO WATER DISTRICT Division Title: BOARD MEMBERS

Fund: 531 Division Number: 5319

DIVISION RESPONSIBILITIES:
This Division funds the general legislative and policy making expenses for the District Board of Directors.

CORE SERVICES:
This Division does not provide any core services, it is utilized to track the cost of meetings and travel for District Board Members.

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay TOTAL FY 08-09 Actual 8,100 0 0 0 0 8,100 FY 09-10 Actual 6,900 0 420 0 0 7,320 FY 10-11 Approved 8,000 0 700 0 0 8,700 FY 11-12 FY 12-13 Dept/Manager Dept/Manager Proposed Proposed 8,000 8,000 0 0 700 700 0 0 0 0 8,700 8,700

PERSONNEL DETAIL
(Number of Positions) POSITION TITLES Council/Board Members Total Positions FY 08-09 Actual 5.00 5.00 FY 09-10 Actual 5.00 5.00 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 5.00 5.00 5.00 5.00 5.00 5.00

Note: The five Board Members are not included in other summaries of Personnel

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EXPENDITURE PLAN

Page 2

FUND: SAN DIEGUITO WATER DISTRICT Division Title: BOARD MEMBERS MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 531 Division Number: 5319

FY 11-12 FY 12-13 500 200 700

Contracts and Services Travel and Meetings Mileage Total Contracts & Services

500 200 700

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EXPENDITURE PLAN

FUND: SAN DIEGUITO WATER DISTRICT Division Title: RECYCLED WATER DIVISION

Fund: 537 Division Number: 5371

DIVISION RESPONSIBILITIES:
This Division captures all of the costs related to the Districts role as purveyor of recycled water distributed by the San Elijo Water Pollution Control Facility (SEWPCF). During this fiscal year, the District will administer the sale of approximately 500-acre feet of recycled water. The District markets this recyled water for use by miscellaneous customers for landscape irrigation, irrigation of the Encinitas Ranch Golf Course and irrigation of citywide parks and medians.

CORE SERVICES:
This Division does not provide any core services. It is utilized to track payments made to the San Elijo Joint Powers Authority (SEJPA) for recycled water purchases.

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay/Contributions Total FY 08-09 Actual 0 666,712 0 0 0 666,712 FY 09-10 Actual 0 682,517 12,835 0 0 695,352 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 660,000 680,000 700,000 0 0 0 0 0 0 0 0 0 660,000 680,000 700,000

PERSONNEL DETAIL
(Number of Positions) Position Titles: No personnel directly assigned to this division. FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

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EXPENDITURE PLAN

Page 2

FUND: SAN DIEGUITO WATER DISTRICT Division Title: RECYCLED WATER DIVISION MAJOR NON-PERSONNEL EXPENSE ITEMS:

Fund: 537 Division Number: 5371

FY 11-12 FY 12-13 700,000 700,000

Materials & Supplies Recycled Water Purchases Total Materials & Supplies

680,000 680,000

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects for this Division are discussed in San Dieguito Water District section

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EXPENDITURE PLAN

FUND: SAN DIEGUITO WATER DISTRICT Division Title: FLEET REPLACEMENT

Fund: 539 Division Number: 5391

DIVISION RESPONSIBILITIES:
This Division is responsible for the replacement of San Dieguito Water District vehicles and equipment as determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and purchasing of replacement vehicles and equipment is consolidated into a single fund and purchasing program. The District makes deposits into the fund based on a replacement schedule using guidelines established by the City's Vehicle Replacement Policy (F017) for determining the eventual year of replacement for vehicles and equipment.

CORE SERVICES:
This Division does not provide any core services. It is utilized to track funds related to the replacement of vehicles and equipment for the San Dieguito Water District.

EXPENDITURE SUMMARY:
Expenditures by Category: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay/Contributions Total FY 08-09 Actual 0 0 0 0 0 0 FY 09-10 Actual 0 0 0 0 0 0 FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed 0 0 0 0 0 0 0 0 0 0 0 0 0 105,000 125,000 0 105,000 125,000

PERSONNEL DETAIL
(Number of Positions) Position Titles: No personnel directly assigned to this division. FY 08-09 Actual FY 09-10 Actual FY 11-12 FY 12-13 FY 10-11 Dept/Manager Dept/Manager Approved Proposed Proposed

Page 2

5 - 28

EXPENDITURE FUND: SAN DIEGUITO WATER DISTRICT PLAN Division Title:FLEET REPLACEMENT

Fund: 539 Division Number: 5391

FY 11-12 FY 12-13 125,000 125,000

MAJOR NON-PERSONNEL EXPENSE ITEMS:

Capital Outlay Total Materials & Supplies 105,000 105,000

SDWD Vehicles to be replaced: 1999 Ford Ranger 2001 Ford Ranger 4X4 2001 Ford Ranger 1992 Chevy Grumman

Water Water Water Water

FM139 FM168 FM164 FM59

25,000 25,000 25,000 30,000 105,000

1999 Ford F550

Water

FM138

50,000 50,000

SDWD Machinery & Equipment to be replaced: F-450 Valve/Vacuum Truck Water FM175 75,000 75,000

ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:

Accomplishments and Major Work Projects for this Division are discussed in San Dieguito Water District section

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CITY COUNCIL APPROVED TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS & SAN DIEGUITO WATER DISTRICT
Effective January 1, 2011 MONTHLY PAY RATE LOW 2,738 2,738 3,355 3,355 3,355 3,355 3,355 3,355 3,355 3,490 3,490 3,490 3,490 3,784 3,784 3,784 3,784 3,784 3,784 3,784 3,784 3,784 4,077 4,077 4,077 4,077 4,077 4,077 4,077 4,077 4,077 4,077 4,445 4,445 4,445 4,445 4,445 4,445 4,445 4,445 4,445 4,445 4,445 MONTHLY PAY RATE HIGH 3,495 3,495 4,282 4,282 4,282 4,282 4,282 4,282 4,282 4,677 4,677 4,677 4,677 5,071 5,071 5,071 5,071 5,071 5,071 5,071 5,071 5,071 5,464 5,464 5,464 5,464 5,464 5,464 5,464 5,464 5,464 5,464 5,957 5,957 5,957 5,957 5,957 5,957 5,957 5,957 5,957 5,957 5,957

CLASSIFICATION TITLE Intern Program Assistant I Finance Technician I Geographic Information Systems Technician I Heavy Equipment Mechanic I Human Resources Technician I Information Technology Technician I Program Assistant II Utility & Maintenance Technician I Finance Technician II Human Resources Technician II Program Assistant III Utility & Maintenance Technician II Department Administrative Support Coordinator Facilities Specialist Finance Technician III Geographic Information Systems Technician II Heavy Equipment Mechanic II Information Technology Technician II Planner I Program Coordinator Utility & Maintenance Technician III Accountant I Code Enforcement Officer I Engineering Specialist I Heavy Equipment Mechanic III Marine Safety Sergeant Planner II Recreation Supervisor I Stormwater Environmental Specialist I Utility & Maintenance Technician IV Water Conservation Specialist I Accountant II Code Enforcement Officer II Deputy City Clerk Deputy Fire Marshal I Engineering Specialist II Executive Secretary Finance Analyst I Geographic Information Systems Analyst I Human Resources Analyst I Information Technology Analyst I Management Analyst I

GRADE 11 11 13 13 13 13 13 13 13 21 21 21 21 22 22 22 22 22 22 22 22 22 23 23 23 23 23 23 23 23 23 23 24 24 24 24 24 24 24 24 24 24 24

B-1

CITY COUNCIL APPROVED TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS & SAN DIEGUITO WATER DISTRICT
Effective January 1, 2011 MONTHLY PAY RATE LOW 4,445 4,445 4,445 4,445 4,445 4,445 4,445 4,445 4,886 4,886 4,886 4,886 4,886 4,886 4,886 4,886 4,886 4,886 4,886 4,886 5,004 5,004 5,004 5,004 5,284 5,284 5,284 5,284 5,284 5,284 5,284 5,284 5,284 5,284 5,284 5,563 5,563 5,563 5,563 5,563 5,563 5,913 5,913 MONTHLY PAY RATE HIGH 5,957 5,957 5,957 5,957 5,957 5,957 5,957 5,957 6,548 6,548 6,548 6,548 6,548 6,548 6,548 6,548 6,548 6,548 6,548 6,548 7,041 7,041 7,041 7,041 7,434 7,434 7,434 7,434 7,434 7,434 7,434 7,434 7,434 7,434 7,434 7,828 7,828 7,828 7,828 7,828 7,828 8,321 8,321

CLASSIFICATION TITLE Marine Safety Lieutenant Parks & Beach Supervisor I Planner III Recreation Supervisor II Risk/Safety Analyst I Stormwater Environmental Specialist II Utility & Maintenance Specialist I Water Conservation Specialist II Code Enforcement Officer III Deputy Fire Marshal II Engineering Specialist III Finance Analyst II Fleet Maintenance Supervisor Human Resources Analyst II Management Analyst II Parks & Beach Supervisor II Risk/Safety Analyst II Stormwater Environmental Specialist III Utility & Maintenance Field Supervisor Utility & Maintenance Specialist II Geographic Information Systems Analyst II Information Technology Analyst II Planner IV Utility & Maintenance Supervisor I Arts Administrator Assistant Superintendent Finance Analyst III Geographic Information Systems Analyst III Human Resources Analyst III Information Technology Analyst III Management Analyst III Recreation Center Manager Risk/Safety Analyst III Senior Deputy Fire Marshal Utility & Maintenance Supervisor II Code Enforcement Manager Finance Manager I Human Resources Supervisor Information Technology Project Manager Program Administrator Senior Management Analyst Engineer I Environmental Project Manager

GRADE 24 24 24 24 24 24 24 24 25 25 25 25 25 25 25 25 25 25 25 25 41 41 41 41 42 42 42 42 42 42 42 42 42 42 42 43 43 43 43 43 43 44 44

B-2

CITY COUNCIL APPROVED TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS & SAN DIEGUITO WATER DISTRICT
Effective January 1, 2011 MONTHLY PAY RATE LOW 5,913 5,913 5,913 6,334 6,334 6,334 6,334 6,366 6,366 6,366 6,632 6,632 6,898 6,898 6,898 7,232 7,232 8,013 8,348 7,840 8,094 8,094 8,620 9,051 MONTHLY PAY RATE HIGH 8,321 8,321 8,321 8,912 8,912 8,912 8,912 9,405 9,405 9,405 9,798 9,798 10,192 10,192 10,192 10,685 10,685 11,840 12,334 10,006 12,556 12,556 13,372 14,040

CLASSIFICATION TITLE Information Technology Supervisor Marine Safety Captain Senior Planner I Engineer II Senior Planner II Superintendent Utility & Maintenance Supervisor II (Wastewater) Finance Manager II Fire Marshal (Fire Prevention Battalion Chief) Senior Management Analyst (PW) Finance Manager III Principal Planner I Assistant to the City Manager Principal Planner II Senior Engineer Assistant District Manager / Deputy City Engineer Department Manager I Department Manager II Deputy Fire Chief (City Clerk) Department Director Department Director Deputy City Manager Department Director Department Director (Fire Chief)

GRADE 44 44 44 45 45 45 45 61 61 61 62 62 63 63 63 64 64 65 99 81 82 82 83 84

B-3

LIST OF CLASSIFICATIONS IN THE BARGAINING UNIT REPRESENTED BY THE ENCINITAS FIREFIGHTERS' ASSOCIATION
Effective January 1, 2010 through December 31, 2011

Classification Title Probationary Firefighter/Paramedic Firefighter/Paramedic III Firefighter/Paramedic II Firefighter/Paramedic I Fire Engineer Fire Captain

GRADE NUMBER 89 93 94 95 96 97

HOURLY PAY RATE $21.9196 $25.7554 $26.3033 $27.1254 $27.3993 $32.4606

B-4

Baseline Revenues/Expenditures - City & San Dieguito Water District FY2012 - FY2017 Table used as a guideline to calculate projected revenues and expenditures for six-year financial plan REVENUES 2009-10 2010-11 General Fund 24,448,658 24,444,942 1 Property Taxes, Current Secured 5,105,327 5,107,643 2 Property Taxes in Lieu of VLF 3 All Other Property Taxes 2,387,746 2,463,600 4 Sales and Use Tax 7,146,006 7,041,302 5 Sales Tax Triple Flip 2,178,930 2,575,367 6 Transient Occupancy Tax (TOT) - Also Sand Fund 210 699,622 747,304 7 Short Term Vacation Rentals (New Baseline) 244,775 175,264 8 Documentary Transfer Tax 343,424 280,000 9 All Franchise Taxes 2,031,922 2,146,850 10 Licenses and Permits 184,050 195,400 11 Motor Vehicle License Fees 189,115 169,984 12 All Other Intergovernmental 292,611 412,289 13 Internal Cost Allocation Charges 1,775,718 1,737,718 14 Development Processing Fees 2,305,454 2,274,595 15 Use of Money (includes Investment Earnings) 811,220 733,081 16 Fines & Penalties/All Other Revenues 1,269,300 875,030 All Other City/District Funds 17 Recreation Fund 146 - (program fees/off-setting program costs) 1,326,336 1,109,219 18 Recreation Fund 146 - Property Rental (Fixed @ 128,000) 128,000 128,000 19 HUTA (Gas Tax) Fund 201 - Dollar estimates 1,061,342 1,043,170 20 HUTA Prop 42 Replacement Fund 201 - Dollar estimates 604,078 652,259 21 HUTA Prop 42 Replacement Fund 201 - Percentage estimates -0.8% -1.5% 22 Transnet Fund 204 - Dollar estimates (Sandag projections) 1,434,000 1,285,000 23 Transnet Fund 204 - Percentage estimates -3.0% -10.4% 24 Sr Nutrition Program Fund 221 (Fixed @ $86,500) 92,000 92,000 25 CDBG Fund 222 - Annual Grant estimates 401,614 434,190 26 CDBG Fund 222 - Percentage estimates 1.3% 8.1% 27 Housing Authority Fund 226 - Section 8 Housing Vouchers 1,031,204 1,227,150 28 Housing Authority Fund 226 - Percentage estimates -13.5% 19.0% 29 HOME Fund 227 - Annual Grant estimates 216,066 227,944 30 HOME Fund 227 - Percentage estimates 5.0% 5.5% 31 Governmental/Educational Access Fund 228 - Dollar estimates 172,158 130,800 32 Solid Waste/HHW Fund 229 - Dollar estimates 415,323 415,204 33 Development Impact Fees - Revenues based on # Units 25 units 25 units 34 State Special Law Enforcement Fund 262 - Dollar estimates 100,000 100,000 35 Federal Special Law Enforcement Fund 263 - Dollar estimates 78,112 0 36 Lighting & Landscape Districts Property Taxes - Same as General Fund Line 1 37 SDWD Total Revenues- Dollar estimates 12,598,394 14,450,694 38 ESD Charges for Services/Assessments - FY14 anticipates rate 9.5% -2.2% increase 39 ESD Connection Fees 80,400 339,663 40 CSD Charges for Services/Assessments - FY14 anticipates rate -2.25% -5.0% increase 41 CSD Connection Fees 85,425 51,255 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 EXPENDITURES Salaries/Benefits-Miscellaneous Employees & Lifeguards Salaries-Safety Firefighters: contract expires 12/31/09 Salaries-Safety Fire Chiefs: Decertified 7/1/10 Cafeteria Plan - Water, City and Fire (Safety & LG) Miscellaneous Cafeteria Plan - Fire Safety PERS Employer Rates - Water Miscellaneous PERS Employer Rates - City Miscellaneous PERS Employer Rates - Fire Safety 3% @ Age 55 formula PERS Employer Rates - Lifeguards Employee Contribution to Employee's Rate -Water/City Misc. PERS Employee Rates- City/Water Misc Pd for Employees PERS Employee Rates- City Safety Paid for employees PERS /EPMC Miscellaneous .08 x .08 PERS /EPMC Safety .09 x .09 PERS Health Retirement $/mo/employee PERS-Survivor Benefit .93*26 Per employee Inflationary Increases (CPI) Various materials and supplies Various contracts other than CPI Sheriff's Contract-County 2009-10 3.5% 0.0% 5.1% 4.0% 4.0% 11.059% 16.268% 17.473% 16.376% 3.8% 4.2% 9.0% 0.64% 0.81% 958 24 2.0% 2.0% 2.0-3.5% 2.0% 2010-11 3.5% 0.0% 3.5% 4.0% 4.0% 11.5% 16.2% 17.5% 15.7% 3.8% 4.2% 9.0% 0.64% 0.81% 1,000 24 2.0% 2.0% 2.0-3.5% 5.0% 2011-12 0.92% 0.7% 0.0% 8.0% 2.0% 2.0% 180,000 2.0% 1.0% 2.0% 0.0% 2.0% 2.0% 2.0% 0.0% 2.0% 0.0% 0.0% -2.0% 722,104 10.7% 1,334,000 3.8% 0.0% 390,771 -10.0% 1,117,173 -9.0% 205,150 -10.0% 179,392 403,000 30 units 0 10,000 2012-13 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 1.0% 2.0% 0.0% 2.0% 0.0% 2.0% 0.0% 2.0% 0.0% 0.0% 1.5% 732,936 1.5% 1,405,000 5.3% 0.0% 390,771 0.0% 1,117,173 0.0% 205,150 0.0% 179,392 403,000 60 units 0 10,000 2013-14 2.0% 2.0% 2.0% 3.0% 3.0% 2.0% 2.0% 2.0% 1.0% 2.0% 2.0% 2.0% 2.5% 2.0% 1.0% 2.0% 1.0% 0.0% 2.0% 747,594 2.0% 1,498,000 6.6% 0.0% 390,771 0.0% 1,117,186 0.0% 205,150 0.0% 179,392 403,000 60 units 0 10,000 2014-15 3.0% 3.0% 3.0% 4.0% 4.0% 2.0% 2.0% 2.0% 1.0% 2.0% 2.0% 2.0% 0.0% 2.0% 1.0% 2.0% 1.0% 0.0% 2.0% 762,546 2.0% 1,617,000 7.9% 0.0% 390,771 0.0% 1,117,199 0.0% 205,150 0.0% 179,392 403,000 60 units 0 10,000 2015-16 3.5% 3.5% 3.5% 5.0% 5.0% 2.0% 2.0% 2.0% 1.0% 2.0% 2.0% 2.0% 2.5% 2.0% 1.0% 2.0% 1.0% 0.0% 2.0% 777,797 2.0% 1,699,000 5.1% 0.0% 390,771 0.0% 1,117,212 0.0% 205,150 0.0% 179,392 403,000 60 units 0 10,000 2016-17 3.5% 3.5% 3.5% 6.0% 6.0% 2.0% 2.0% 2.0% 1.0% 2.0% 2.0% 2.0% 0.0% 2.0% 1.0% 2.0% 1.0% 0.0% 2.0% 793,353 2.0% 1,755,000 3.3% 0.0% 390,771 0.0% 1,117,225 0.0% 205,150 0.0% 179,392 403,000 60 units 0 10,000

15,837,087 17,751,796 18,873,890 19,763,245 20,542,557 21,400,339 3.5% 2.8% 5.0% 5.0% 5.0% 5.0% 50,000 1.0% 50,000 2011-12 0.0% 0.0% 0.0% 4.0% 4.0% 14.8% 17.8% 23.0% 21.3% 5.0% 3.0% 9.0% 0.64% 0.81% 1,042 24 2.0% 2.5% 2.0-3.5% 3.7% 50,000 1.0% 50,000 2012-13 0.0% 0.0% 0.0% 8.0% 8.0% 15.2% 18.1% 24.0% 22.2% 5.0% 3.0% 9.0% 0.64% 0.81% 1,042 24 2.0% 2.5% 2.0-3.5% 3.7% 50,000 5.0% 50,000 2013-14 0.0% 0.0% 0.0% 5.0% 5.0% 18.5% 21.1% 25.5% 23.7% 5.0% 3.0% 9.0% 0.64% 0.81% 1,042 24 2.0% 2.5% 2.0-3.5% 3.7% 50,000 5.0% 50,000 2014-15 0.0% 0.0% 0.0% 5.0% 5.0% 18.8% 21.4% 26.0% 24.2% 5.0% 3.0% 9.0% 0.64% 0.81% 1,042 24 2.0% 2.5% 2.0-3.5% 3.7% 50,000 5.0% 50,000 2015-16 0.0% 0.0% 0.0% 5.0% 5.0% 18.8% 21.4% 26.0% 24.2% 5.0% 3.0% 9.0% 0.64% 0.81% 1,042 24 2.0% 2.5% 2.0-3.5% 3.7% 50,000 5.0% 50,000 2016-17 0.0% 0.0% 0.0% 5.0% 5.0% 18.8% 21.4% 26.0% 24.2% 5.0% 3.0% 9.0% 0.64% 0.81% 1,042 24 2.0% 2.5% 2.0-3.5% 3.7%

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Appendix E
Glossary Acquisition - The process of gaining assets. ADA - Americans with Disabilities Act of 1990. Allocate - To divide a lump-sum appropriation which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. Appropriation - An authorization made by the City Council which permits the City to incur obligations and to make expenditures of resources. APWA American Public Works Association. Assessed Value - A dollar valuation set upon real estate or other property by the County Assessor as a basis for levying property taxes. Asset - Anything having commercial or exchange value that is owned by a business, institution or individual. Asset Forfeiture Fund - To account for funds returned from drug enforcement agencies. These funds are the result of enforcement against illegal activities and must be used in the acquisition of law enforcement supplies or equipment. Audit - Conducted by an independent Certified Public Accounting (CPA) firm, the primary objective of an audit is to determine if the Citys Financial Statements present the Citys financial position fairly and results of operations are in conformity with generally accepted accounting principles. Badger Filtration Plant - A Water Treatment plant that is jointly owned by San Dieguito Water District and Santa Fe Irrigation District, located in Rancho Santa Fe. The treatment plant provides the necessary treatment to make the water safe and suitable for drinking. Balanced Budget - A budget in which planned expenditures do not exceed projected funds available. Balance Sheet - A financial statement reporting the organizations assets, liabilities and equity activities. Benefit Assessment - Charges levied on parcels to pay for public improvements or services provided within a pre-determined district or area according to the benefit the parcel receives from the improvement or services. Benefit Assessment Act of 1982 - The 1982 Act lets cities, counties and special districts finance a variety of improvements. The Act requires majority voter approval if the proposed assessment area has 12 or more registered voters. If less than 12, the owners of at least 60% of the land in the assessment area must give written consent to the assessment. Bond - A written promise to pay a specified sum of money (called the principleal) at a specific date in the future, together with periodic interest at a specific rate. In the Operating Budget, these payments are identified as debt service. Bonds are used to obtain long-term financing for capital improvements. Budget - A financial plan for a specified period of time that matches planned revenues and expenditures to municipal services. California State Department Of Transportation (CalTrans) - State Department responsible for the construction and maintenance of the state freeway and highway system. CalTrans is also involved in state level planning and funding for public transit and bicycle transportation facilities. Capacity - The maximum that can be contained in a system whether it be a tank or a pipe, etc. E-1

Appendix E
Capital Budget - The annual adoption by the Council of project appropriations. Project appropriations are for the amount necessary to carry out a capital projects expenditure plan, including multi-year contracts for which a total appropriation covering several years planned expenditures may be required. Capital Improvement Program - The annual updated plan or schedule of project expenditures for public facilities and infrastructure (buildings, roads, etc.) with estimated project costs, sources of funding, and timing of work over a five-year period. For financial planning and general management, the capital program is a plan of work and expenditures, and is the basis for annual appropriations and bond issues. Capital Outlay - Expenditures which result in the acquisition of or addition to fixed assets. City policy, fixed asset will normally have a useful life greater than two years and is $1,500. Capital Project - Any project, or phase of a project, that is to be a permanent physical improvement to a city roadway, park or beach facility, building, sewer or water line, or other like physical facility where the total cost of the project will be greater than $10,000. Equipment, as a rule, will not be considered as a capital project. Circulation Element - The chapter of the General Plan dealing with automobile, bike and alternate transit transportation systems. Community Advisory Board (CAB) - Land use decision-making board representing each of the Citys five communities (Cardiff-by-the-Sea, Leucadia, Old Encinitas, Olivenhain, and New Encinitas). Consumer Price Index (C.P.I.) - A statistical description of price levels provided by the U.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. Contingency - An appropriation of funds to cover unforeseen events that occur during the fiscal year, such as flood emergencies, Federal mandates, shortfalls in revenue, and similar eventualities. Continuing Appropriation - Funds committed for a previous fiscal year expenditure which were not spent in the year of appropriation but are intended to be used in the current year. Contractual Services - Services rendered to City activities by private firms, individuals or other governmental agencies. Examples of these services include engineering, law enforcement, and city attorney services. Debt - All long-term credit obligations of the City and its agencies, whether backed by the Citys full faith and credit or by pledged revenues, and all interest-bearing short-term credit obligations. Department - A major organizational unit of the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. Designated Fund Balance - A portion of unreserved fund balance designated by City policy for a specific future use. Development Impact Fees - Fees placed on the development of land or conditions required for the approval of a development project such as the donation (dedication or exaction) of certain lands (or money) to specific public uses. The fees are typically justified as an offset to the future impact that development will have on existing infrastructure. Distribution System - The piping system and appurtenances necessary to deliver adequate quantities of water at sufficient pressures at all times under continually changing conditions while at the same time protecting water quality. Encinitas Public Financing Joint Powers Authority (E.P.F.J.P.A.) Debt Service - To account for the Civic Center Bond payments and fees for trustee and audit services. E-2

Appendix E
Encumbrance - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Environmental Impact Report (EIR) - An in-depth analysis of potential environmental impacts of a project which includes strategies to mitigate the impacts. Either an Environmental Impact Report or a Negative Declaration (ND) is required of certain projects by the California Environmental Quality Act. Expenditure - The outflow of funds paid for goods or services obtained. Fees for Services - Charges paid to the City by users of a service to help support the costs of providing that service. Financial Plan - The document created by the staff and approved by the City Council which establishes the broad policy guidance on the projection of revenues and the allocation toward various types of expenditures. Financial Report - A comprehensive annual document providing a snapshot of the Citys financial position on the final day of the fiscal year. A formal audit performed by an independent CPA firm supports the reports financial information. Fines, Forfeitures and Penalties - Revenues received and/or bail monies forfeited upon conviction of a misdemeanor or municipal infraction. Fiscal Year (FY) - The beginning and ending period for recording financial transactions. The City has specified July 1 to June 30 as its fiscal year. Fixed Assets - Assets of long-term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $ 1,500. Franchise Fee - A franchise fee is charged for the privilege of using public right-of-way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television, utilities, and trash collection contractors. Fund - An accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, and Insurance Funds. Fund Balance - The excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. Gann Initiative - See Proposition 4. Gasoline Tax - Also called Highway Users Tax and Motor Vehicle Fuel License Tax. This is a per gallon tax on fuel used by vehicles that drive on public streets. Use of tax is limited to research, planning, construction, improvement, maintenance and operation of public streets and highways or public mass transit guideways. General Fund - The primary operating fund of the City, all revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. Goal - A statement of broad direction, purpose, or intent. Grant - Contributions of cash or other assets from another governmental agency to be used or expended for a specified purpose, activity, or facility. E-3

Appendix E
Highway Users Tax - See gasoline tax. Housing Element - The chapter of the General Plan dealing with housing issues and related goals. Impact Fees - Fees required of a developer/builder for purposes of defraying the actual estimated costs on construction planned facilities such as parks, school, flood, fire, traffic mitigation, etc. Infiltration - The seepage of rain and/or groundwater into underground pipes and utility holes via cracks in the system. Infrastructure - The Citys basic system of its physical plant, i.e., streets, water, sewer, public buildings, parks, and beaches. Internal Service Fund - A fund which provides services to other City divisions and bills the various other funds for services rendered. The City uses this type of fund for distributing vehicle replacement and maintenance, facility maintenance, information systems, and other general overhead. Investment Earnings - Earnings received as interest from the investment of funds not immediately required to meet cash disbursement obligations. Joint Powers Authority (J.P.A.) - A joint venture comprised of two or more governmental entities sharing the cost of providing a public service. Key Objective - A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program. LAFCO Local Agency Formation Commission. LEED Leadership in Energy and Environmental Design. Liability - A claim on the assets of an entity. Line-Item Budget - A budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather than line-item budget, although detail line-item accounts are maintained and recorded for financial reporting and control purposes. Master Plan - A comprehensive planning document which encompasses all aspects of current and future needs of the District or area studied. Material and Supplies - A general category used for clarifying expenditures for various materials and supplies which are normally used within a fiscal year. Motor Vehicle Fuel License Tax - See gasoline tax. Motor Vehicle License Fee (VLF) - VLF is a property tax on motor vehicles. VLF is levied annually by the State, and remitted to local governments (cities and counties). VLF is also called Motor Vehicle in-Lieu Tax. Municipal - In its broadest sense, an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective which denotes a city or village as opposed to other local governments. Municipal Improvement District - A designated area receiving services for common grounds benefiting property owners, i.e. median landscaping. OMWD Olivenhain Municipal Water District.

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Appendix E
OPEB Refers to Other Post Employment Benefits, meaning other than pension benefits which consist primarily of retiree health care benefits but may also include other benefits such as life insurance and longterm care that employers have promised to employees. Operating Financial Plan - The portion of the budget that pertains to daily operations providing basic governmental services. Personnel Services - Costs associated with providing the staff necessary to provide the desired levels of service. Included are both salary and benefit costs. Phase - A project carried out in planned incremental stages, usually with the highest priority items being addressed first in Phase 1. Policy - A direction that must be followed to advance toward a goal. The direction can be a course of action or a guiding principle. Potable Water - Water that does not contain objectionable pollution, contamination, minerals, or ineffective agents and is considered satisfactory for drinking. Program - A grouping of activities organized to accomplish basic goals and objectives. Program Budget - A budget that focuses upon the goals and objectives of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditure. Property Tax - An ad valorem tax imposed on real property (land and permanently attached improvements) and tangible personal property (movable property). Proposition 4 - Also called the Gann Initiative, this initiative, now Article XIIIB of the state constitution, was drafted to be a companion measure to Proposition 13, Article XIIIA of the constitution. Article XIIIB limits growth in government spending to changes in population and inflation. Proposition 13 - Article XIIIA of the California Constitution, commonly known as Proposition 13, which limits the maximum annual increase of any ad valorem tax on real property to 1% of the full cash value of such property. Real Property Transfer Tax - Also called Documentary Transfer Tax, this tax is imposed on the transfer of ownership in real estate at a rate of $0.55 per $500.00 (is this rate current?) of property value. Reclaimed Water - Non-potable water used primarily for landscaping and floriculture irrigation. Reclamation - The process of recovering usable, but non-potable water from the tertiary treatment of wastewater. Regional Water Quality Control Board - A State agency which among other responsibilities regulates the discharge of water into streams, groundwater, and bodies of water. Reimbursement for State Mandated Costs - Article XIIIB, Section 6 of the California Constitution which requires the state to reimburse local agencies for the cost of state-imposed programs. Process is commonly called SB 90 after its original 1972 legislation. Rents - Revenues received through the rental of public properties to private parties such as convention space and library facilities. Reserve - The portion of any funds balance that is restricted for a specific purpose and is, therefore, not available for general appropriation. Revenue - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and interest income. E-5

Appendix E
Revenue Bonds - Bonds issued to acquire, construct or expand public projects for which fees or admissions are charged. Bonds are repaid solely from the income generated by use of that project. Risk Management - An organized attempt to protect an organizations assets against accidental loss in the most cost-effective manner. Sales Tax - The sales tax is imposed on retailers for the privilege of selling tangible personal property in California. Tax base is the total retail price. San Diego Association Of Governments (SANDAG) - A public agency formed by local governments to assure overall area-wide planning and coordination for the San Diego region. SCADA - Supervisory Control And Data Acquisition. A computer system to monitor and control the water valves. SDR Pump Station San Dieguito Reservoir Pump Station. SDWD San Dieguito Water District. SEJPA San Elijo Joint Powers Authority. SEWRF San Elijo Water Reclamation Facility. Service Charges - Charges imposed to support services to individuals or to cover the cost of providing such services. The fees charged are limited to the cost of providing the service or regulation required (plus overhead). Special Assessment - A compulsory levy made against certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those parties. (Also known as benefit fees.) Special Revenue Funds - Funds used to account for the proceeds from specific revenue sources (other than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. S.T.P. - Surface Transportation Program - A Federal Government transportation program used strictly for the development of super highways. Subventions - Subsidy or financial support received from county, state or federal government. The state and county currently levy certain taxes that are subvened to cities, including motor vehicle license fees, state mandated costs and motor vehicle fuel tax. Transient Occupancy Tax - Tax levied by cities on persona staying 30 days or less in a room(s) in a hotel, inn, motel, tourist home, non-membership campground or other lodging facility. Also called Transient Lodging Tax. Trust and Agency Funds - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations, or other governmental agencies. Unsecured Property - As the property tax is guaranteed by placing a lien on the real property, unsecured property is that real property in which the value of the lien is not sufficient to assure payment of the property tax. Use Tax - The use tax is imposed on the user of a product whenever the sale tax does not apply, such as on goods purchased out-of-state and delivered for use in California and on long-term leases. Tax base is the total retail price. User Fees - The payment of a fee for direct receipt of a service by the party benefiting from the service. E-6

Appendix E
Work Projects Program - A program to provide for the maintenance or replacement of existing public facilities and assets and for the construction or acquisition of new ones. Working Capital - Difference between current assets and current liabilities. Zero Based Budgeting - A method of budgeting in which all expenditures must be justified each new period, as opposed to only explaining the amounts requested in excess of the previous periods funding. The method utilized to develop the FY2007-08 and FY2008-09 operating budgets.

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