NTU ARC Committee Positions and Job Scopes (General Reference)

Dear All, With reference to a list passed down to me by the previous management committee, I have provided a general description of the committee positions which are open for elections. It covers the purpose of the position, the job scope and possible traits that will help you in the job. Please note that the descriptions are not exhaustive these are just meant to give you a general idea of what that position is about. Committee members may be temporarily tasked to assist the others when necessary, and there may be additional tasks during our events. We will make sure that no one is overworked, of course. As a side-note, all committee positions mentioned below, except for Liaison, will be supported by one or two sub-committee members, which will be selected through interview after the AGM. On another side-note, all committee positions mentioned below are awarded 5 points under the HAS (hall) scheme (as our club is currently a Tier 3 club), and all sub-committee positions will be awarded 3 points. Honestly, it will not be much, but I will prefer you to know this before you decide to go for the job. However, there is a hall scheme under OAS which may allow us to recommend committee members who do not have a hall when they are appointed. (This is different from the scheme meant for our athletes.) Although I have yet to ascertain the likelihood of getting a hall place under this scheme, it is still a possibility. After all, there is no easy guaranteed way to get a hall place in NTU. That is all I have to say for now. Please proceed to the next page for the descriptions, and feel free to contact me if you have any other enquires. I hope to have you join us as part of the next committee. Thank you.

Best Regards, Mao Xin

Honorary-General Secretary
The role of the Hon-Gen Sec is to keep all club records (except financial) and ensure their correctness. He or she will maintain an up-to-date register of the clubs members, and be responsible for all correspondence with the clubs recreational members. The Hon-Gen Sec is also responsible for convening and keeping minutes of all club meetings, and present the clubs annual report during the Annual General Meeting. Experience in secretarial fields, and a friendly and communicable personality will be desirable.

Training & Development Officer (Team Manager)

The role of the T&D Officer is to oversee the school teams training and take care of their training and competitive needs. He or she will work with the team coach to create a suitable training plan, schedule training for the shooters, monitor the teams progress, and select shooters for the competition squad. The T&D Officer is also responsible for monitoring training supplies and all related equipment. He or she is also required to ensure that all administrative or logistical issues are taken care of when the team moves out for competition, requesting assistance from the Hon-Gen Sec, Liaison Officer or Welfare Officer when necessary. Experience in competitive shooting and in the school team will be desirable.

Business Manager
The role of the Business Manager (Biz Mag) is to seek and carry out opportunities that will improve the clubs financial standing. He or she will work with the committee to plan shootingrelated activities for the general public that will garner profits, and work on marketing these activities and seeking out potential clients. The Business Manager is also responsible for finding sponsorships for the clubs events, mainly the annual NTU Invitational Shoot, which is held on the recess week of every 2nd semester. Experience in the marketing, sales or events-planning fields will be desirable.

Welfare Officer
The role of the Welfare Officer is to oversee the general well-being of all club members and team shooters (within a reasonable limit). He or she will work with the committee to organize events for members that will help to improve morale and unity within the school team and club. The Welfare Officer will also assist the T&D Officer with logistical support for the school team during competitions, and provide relevant support to the Business Manager with his or her corporate activities. Experience in planning social events and a passion to work with and care for others will be desirable.

Liaison Officer
The role of the Liaison Officer is to oversee all correspondence with external clubs, institutions and organizations. He or she will assist all committee members in external communication work when needed, particularly during the organizing of the annual NTU Invitational Shoot. Experience in secretarial fields, and a friendly and communicable personality will be desirable.

Publicity Officer
The role of the Publicity Officer is to promote a positive awareness of the club and its activities to members of the school, public and shooting community. He or she will work with the committee to design banners, brochures and other materials as required during events such as the ECA Fair and the NTU Invitational Shoot. The Publicity Officer is also responsible for designing and producing the club shirt and any other form of club apparel. Experience in design-related fields and a sense of pride for the club will be desirable.

Publication Officer
The role of the Publication Officer is to maintain a multimedia platform for the club and its members. He or she will provide photographic and video coverage during the clubs activities, including competitive and social events.

The Publication Officer is also responsible for maintaining the clubs official website and reviewing its design when necessary. Experience in photography or website design will be desirable.