CSA Word Exercise

S YSCOMS INFORMATION TECHNOLOGY
In academic association with SQA (SCOTVEC) & University of Portsmouth U.K.
Exercise 1
Objective:
Typing, Selecting and Editing text; using the Tab key; Styles; Cut, Copy and Paste
Exercise Directions:
1. 2. 3. 4. 5. 6. 7. Type the letter appearing on the following page. Insert the Date from the Insert menu, six tabs away from the left margin. Bold the words Mr. Walen. Select the word CONGRATULATIONS and increase the Font Size to 11. Underline the word ANNUAL AWARDS DINNER as shown. Save the document as LETTER1. On page 3 is another letter that has the same contents as the letter on the following page except that the name of the addressed person and the month name have changed. Type the name of the addresses, and then copy the unchanged part of the letter you have done on page 2 to the new document. 8. Save the current document as LETTER2.
Styles Used:
Font: Times New Roman Size: 10 Change to Italics wherever indicated.
WORD Exercises

Todays date
Mr. Thomas Walen Updike Mechanics Company 23 Clogg Avenue Atlanta, GA 30315 Dear Mr. Walen: CONGRATULATIONS! You have been nominated as the outstanding office employee of the month beginning November 4, 1997 through November 30, 1997. The committee that made your selection requires that you submit a photograph of yourself to your supervisor so that we can display your picture in the companys executive offices. Updike Mechanics is proud of your accomplishments. We look forward to honoring you at our ANNUAL AWARDS DINNER on December 3. Sincerely,
Paulette Manning President
WORD Exercises

Todays date
Mr. Edward Weinberg Updike Mechanics Company 23 Clogg Avenue Atlanta, GA 30315 Dear Mr. Weinberg: CONGRATULATIONS! You have been nominated as the outstanding office employee of the month beginning December 4, 1997 through December 30, 1997. The committee that made your selection requires that you submit a photograph of yourself to your supervisor so that we can display your picture in the companys executive offices. Updike Mechanics is proud of your accomplishments. We look forward to honoring you at our ANNUAL AWARDS DINNER on December 3. Sincerely,
Paulette Manning President
WORD Exercises

Exercise 2
Objective:
Typing, Selecting and Editing text; using the Tab key; Styles; Cut, Copy and Paste
1. Type the letter as follows in the style of the letter you created in the earlier exercise. 2. The symbol , is used to indicate a paragraph break.
Todays Date Mr. Martin Quincy 641 Lexington Avenue New York, NY 10022 Dear Mr. Quincy: We are pleased to announce the opening of a new subsidiary of our company. We specialize in selling, training and service of portable personal computers. This may be hard to believe but carry portable personal computers that can do everything a conventional desktop can. Our portable s can run all of the same applications as your companys conventional PCs. With the purchase of a computer, we will train two employees of your company on how to use an application of your choice. For a free demonstration, call us at 212-555-67974 any day from 9:00 a.m. to 5:00 p.m. Sincerely, Theressa Mann President
WORD Exercises

Exercise 3
Objective:
Format Font dialog box, Formatting pages, paragraphs and line spacing, Find and Replace, Spelling, Grammar, Thesaurus, AutoCorrect
1. Create an AutoCorrect entry under the Replace text as you type check box, so that the letters cy are replaced by Cayman Islands while you type. 2. Type the document as shown on the following page (page 6). 3. Format the document as shown on page 7. Follow the directions below to format as shown. 4. Set the page margin as follows: Top: 1.5; Left: 1.2; Right: 1.2 and Bottom: 1. 5. Center the heading. 6. Indent the first line of each paragraph to 1 inch. (use ruler) 7. Set the paragraph spacing to 1.5 lines for the first and second paragraphs. (Format | Paragraph | Line Spacing) 8. Double Underline the words Christopher Columbus. 9. Format the title Hotel/ Diving Accommodation to Small Caps (Format | Font). 10. For all the paragraphs that follow the heading above, set the left indent to 0.5 and right indent to 4.5. 11. Spell Check and Grammar Check the document. (Tools | Spelling and Grammar) 12. For the word residents find a suitable replacement from the Thesaurus. (Tools | Language | Thesaurus) 13. Using the Find and Replace, replace the word PO with P.O. in the entire document. (Edit | Replace) 14. Format the document further to the document as shown on page 8. Th formatting required here is mainly setting the indents of the paragraphs of addresses of the Accommodations. 15. Save the file as DIVING.
Styles:
Main heading: Arial, 16 points First Paragraph: Times New Roman, 11 points Second Heading(Small Caps): Arial, 14 points Remaining Paragraphs: Times New Roman, 11 points
WORD Exercises

DIVING IN THE CYMAN ISLANDS Do you want to see sharks, barracudas, stingrays and angelfish? The Cayman Islands were discovered by Christopher Columbus in 1503. And are located south of Cuba. The Caymans are home to about 25,000 year-around residents. However, they welcome 200,000 visitors each year. Most visitors come with masks and flippers in their luggage. Hotel/ Diving Accommodations: Sunset House, PO Box 479, George Town, Grand Cayman; (800)555-5764 Coconut Harbour, PO Box 2086, George Town, Grand Cayman; (809)555-5768 Red Sail Sports, PO Box 1588, George Town, Grand Cayman; (809)555-7867 Cayman Diving Lodge, PO Box 11, East End, Grand Cayman; (809)555-9090 Anchorage View, PO Box 2123, Grand Cayman; (809)555-4209.
WORD Exercises

DIVING IN THE CYMAN ISLANDS

Do you want to see sharks, barracudas, stingrays and angelfish? The Cayman Islands were discovered by Christopher Columbus in 1503. And are located south of Cuba. The Caymans are home to about 25,000 year-around residents. However, they welcome 200,000 visitors each year. Most visitors come with masks and flippers in their luggage.
HOTEL/ DIVING ACCOMMODATIONS:

Sunset House, PO Box 479, George Town, Grand Cayman; (800)555-5764 Coconut Harbour, PO Box 2086, George Town, Grand Cayman; (809)555-5768 Red Sail Sports, PO Box 1588, George Town, Grand Cayman; (809)555-7867 Cayman Diving Lodge, PO Box 11, East End, Grand Cayman; (809)555-9090 Anchorage View, PO Box 2123, Grand Cayman; (809)5554209.
WORD Exercises

DIVING IN THE CYMAN ISLANDS

Do you want to see sharks, barracudas, stingrays and angelfish? The Cayman Islands were discovered by Christopher Columbus in 1503. And are located south of Cuba. The Caymans are home to about 25,000 year-around residents. However, they welcome 200,000 visitors each year. Most visitors come with masks and flippers in their luggage.
HOTEL/ DIVING ACCOMMODATIONS:

Sunset House, PO Box 479, George Town, Grand Cayman; (800)555-5764 Coconut Harbour, PO Box 2086, George Town, Grand Cayman; (809)555-5768 Red Sail Sports, PO Box 1588, George Town, Grand Cayman; (809)555-7867 Cayman Diving Lodge, PO Box 11, East End, Grand Cayman; (809)555-9090 Anchorage View, PO Box 2123, Grand Cayman; (809)5554209.
WORD Exercises

Exercise 4
Objective:
Bullets, numbering, Modifying Bullets and Numbering, setting indents.
1. Type the document as shown on page 10. 2. Then format the document as shown on page 11. To format, follow the instruction below. 3. Move the paragraphs in alphabetical order. Use any desired move procedure (Cut and Paste) 4. Use the numbering feature to number each item. (Click numbering button on Toolbar). 5. Set the left margin to 2 and the right margin to 1. (File | Page Setup | Margins) 6. Press enter once after each tip (After pressing Enter, a new number will appear. To remove the number, position the insertion point at any point in the sentence and click the numbering icon on the toolbar). Indent 1 from the left and right margin for the text below each tip. (use indents on the ruler) 7. Use Format Painter to copy the format of one heading to the rest of the headings. 8. Change the format of the bullets to Font Impact, Size 12 points. (Format | Bullets and Numbering | Customize | Font) 9. Change the Format of the numbers so that instead of a dot the numbers are followed by a dash (1- instead of 1.). 10. Change the numbers to bullets. 11. Save the file as TIPS.
Styles:
The main Heading: Arial, 20 points, Bold Tips: Arial, 14 points, Bold Text below the tips: Times New Roman, 12 points, Italics
WORD Exercises

SIX TIPS FOR THE WORKAHOLICS SLOW DOWN. Make a conscious effort to eat, talk, walk and drive more slowly. Give yourself extra time to get to appointments so you are not always rushing. DRAW THE LINE. When you are already overloaded and need more personal time, do not take on any other projects. You will be just causing yourself more stress. LEARN TO DELEGATE. Let others share the load - you do not have to do everything yourself. You will have more energy and the end result will be good for everyone. TAKE BREAKS. Take frequent work breaks: short walks or meditating for a few minutes can help you unwind and clear your head. CARE FOR YOURSELF. Eat properly, get enough sleep and exercise regularly. Do what you can so that you are healthy, both mentally and physically. CUT YOUR HOURS. Be organized, but do not let your schedule run your life. Also, try to limit yourself to working eight hours a day - and not a minute more.
WORD Exercises
10

SIX TIPS FOR THE WORKAHOLICS

1. CARE FOR YOURSELF.
Eat properly, get enough sleep and exercise regularly. Do what you can so that you are healthy, both mentally and physically.
2. CUT YOUR HOURS.

Be organized, but do not let your schedule run your life. Also, try to limit yourself to working eight hours a day - and not a minute more.
3. DRAW THE LINE.

When you are already overloaded and need more personal time, do not take on any other projects. You will be just causing yourself more stress.
4. LEARN TO DELEGATE.
Let others share the load - you do not have to do everything yourself. You will have more energy and the end result will be good for everyone.
5. SLOW DOWN.
Make a conscious effort to eat, talk, walk and drive more slowly. Give yourself extra time to get to appointments so you are not always rushing.
6. TAKE BREAKS.
Take f requent work breaks: short walks or meditating for a few minutes can help you unwind and clear your head.
WORD Exercises
11

Exercise 5
Objective:
Footnote, Header, Footer.
1. 2. 3. 4. 5. 6. Type the document as shown on page 13. Insert Footnotes at places indicated. (Insert | Footnote). Create a header Syscoms Information Technology. (View | Header and Footer). Create a footer and insert page number in it. Select the entire text and copy it. Create another page (ctrl + Enter at the end of the current page) and paste the text on it. 7. Notice that the header and footer automatically repeat on the next page and the page number increments.
Styles:
The main Heading: Times New Roman, 11 points, Center aligned. Body Text: Times New Roman, 11 points. Header: Times New Roman, 8 points, Italics, Bold, Left Aligned. Footer: Center aligned, same format as header.
WORD Exercises
12

THE SCORPION
What is the first thing you think of when you hear the word scorpion? most people think of sting, unsightly insect or poisonous. The scorpion is a small animal with a dangerous poisonous stinger in its tail. The scorpion is not an insect. Scorpions eat large insects and spiders, and are most active at night. Scorpions capture and hold their prey with their pedipalps, which have teeth. They then stab the prey with their stingers1 . The scorpions stinger is a curved organ in the end of its tail. Two glands at the base give out a poison that flows from two pores. Of the more than 40 species of scorpions found in the United States, only two are considered to be harmful to people.2 While a scorpions sting is painful, it does not usually cause death.
1 2
Gottfried, et al, Biology (New Jersey: Prentice-Hall, Inc., 1983), 461. Gottfried, 461
WORD Exercises
13

Exercise 6
Objective:
Creating Table, Type and Move around in a table, Add columns and rows to table, removing gridlines and borders from a table, applying borders and gridlines to a table.
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Type the document as shown on page 15, according to the following steps. Create a table of 5 columns and 6 rows. (Table | Insert Table) Type the data as shown. Then format the table as shown on page 16. Set the first column width to 1.5; set the second column width to 1.31; leave .25 between the columns. (Table | Cell Height and Width | Column) Use the AutoFit feature to size the third, fourth and fifth columns. (Table | Cell Height | Column) Center the headings and the data in the fourth and fifth columns. Insert a row after the heading and each destination. (Insert Row tool on the Standard Toolbar OR Insert | Rows) Insert a column after the Destination column. (Insert Column tool on the Standard Toolbar OR Insert | Rows). Remove the borders. (No Border button on the Border Toolbar) Remove the gridlines. (Table | Hide Gridlines). Finally format the table as shown on page 17. Apply AutoFormat to the table. (The style applied here is Column 3, but you are free to apply any style. Finally put a double border around the table and below the first heading). Make sure that when you apply the AutoFormat, the font, color and the width of the columns do not change. Save the file as FESTIVAL.
14.
Styles:
The main Heading: Arial, 14 points, Bold Second Heading: Arial, 12 points Third Heading: Arial, 12 points, Italics Column Heading: Times New Roman, 11 points, Bold Table text: Times New Roman, 11 points
WORD Exercises
14

FESTIVAL TRAVEL ASSOCIATES

WORLD CRUISE SEGMENTS SPRING 1995
DESTINATION Panama Canal PORTS New York, Cartegena, Panama Canal, Acapulco Los Angeles, Ensenada, Kona, Honolulu, Fiji, Auckland Haifa, Kusadasi, Istanbul, Athens, Naples, Cannes, New York Naples, Cannes, Lisbon, Southhampton, New York Fort Lauderdale, Madiera, Lisbon, Gibralter, Genoa DEPARTS March 6 NO. OF DAYS 13 COST $2,529
Trans Pacific
March 19
11
$4,399
Israel to New York
March 19
18
$5,299
Naples to New York
March 19
11
$3,499
Trans-Atlantic
April 16
15
$2,599
WORD Exercises
15


Trans Pacific
March 19
11
$4,399
Israel to New York
March 19
18
$5,299
Naples to New York
March 19
11
$3,499
Trans-Atlantic
April 16
15
$2,599
WORD Exercises
16


Trans Pacific
March 19
11
$4,399
Israel to New York
March 19
18
$5,299
Naples to New York
March 19
11
$3,499
Trans-Atlantic
April 16
15
$2,599
WORD Exercises
17

Exercise 7
Objective:
Mail Merge
Part I 1. Create a new document. 2. Begin the exercise at 2.6. 3. Create the main document as shown on page 19. Do not type the names of the fields (in bold ). They are only to denote the placeholder. 4. Save the file as COMPUTERMN. Part II 1. Create the data source as shown on page 20. 2. Save the file as COMPUTERDAT. 3. Insert the merge field names into main document. 4. Merge the main document COMPUTERMN with the data document, using the merge to document option. 5. Save the merged document as COMPUTERMERGED.
Style
Times New Roman, 11 points
WORD Exercises
18

Main document
Todays date
Title FirstName LastName Address1 City, State Postal Code Dear Title LastName : The New York Chapter of the HUG Computer Users Group cordially invites you to attend our first annual computer conference. The conference will take place at the Plaza Hotel in New York City on Thursday, June 22 at 8:30 a.m. We are confident that this years conference will be inspiring and informative. We have several leading representatives of the computer industry who will be conducting seminars at the conference. A conference program and registration form is enclosed. Please let us know, Title LastName, if you plan to attend by returning the completed registration form no later than June 1. Sincerely,
Thomas Mann President NY Chapter Tm/yo Enclosure
WORD Exercises
19

Data Source Document
Title Mr. Mr. Ms. Ms.
FirstName Peter Fred Mary Rosa
LastName Ringler LeBost McClean Napolitano
Address1 23 Preston Avenue 98-67 Kew Gardens Road 765 Belmill Road 34-38 202 Street
City Bellmore Forest Hills Roslyn Bayside
State NY NY NY NY
Postal Code 11010 11432 11577 11361
WORD Exercises
20

Exercise 8
Objective:
Multicolumn text, Endnote, Header, Footer.
15. 16. 17. 18. 19. Type the document as shown on page 22. Format the document as shown on page 23. Insert Endnotes at places indicated. (Insert | Endnote). Create a header Chocolates. (View | Header and Footer). Create a footer and insert date and time on the left and page number in the center. The page number must show the total number of pages also. (Example: page 1 of 1).
Styles:
The main Heading: Arial, 14 points, Bold Body Text:: Arial, 11 points.
WORD Exercises
21

CHOCOLATE Chocolate is probably the world's favorite food. You can drink it hot or cold, or eat it as snacks or as part of a meal. It is made into pies, cakes, cookies, candy, ice-cream and even breakfast cereal. It is nourishing, energy giving and satisfying. Chocolate come to us from Mexico, by way of Europe. When the Spanish explorer Cortez arrived at the court of Montezuma, the Aztec Emperor, he found him drinking a cold, bitter drink called Chocolatl. It was made from the seeds of the cacao tree, ground in water and mixed with spices. Montezuma gave Cortez the recipe and some cacao and vanilla beans. Cortez took them back to Spain, where the Spanish king and queen quickly improved the drink by adding sugar and having it served hot. For about a hundred years, chocolate was exclusively a royal Spanish treat. But once the secret leaked out, the upper classes in most of the European capitals were soon sipping hot chocolate to the American colonies, and in 1765 a man named Baker started a chocolate mill near Boston. A hundred years later a man in Switzerland found a way to make solid sweet milk chocolate, and a great candy business was born. Chocolate companies like Nestle and Hershe need a lot of cacao beans. About one-third of the supply, over 350 thousand tons, is imported each year from the Frican country of Ghana. Ghana is the worlds largest supplier of cacao beans. For many years, chocolate was made by hand. Now machines do most of the work. The Chocolate Factory has been specializing in the finest chocolate products for over 50 years. Stop in and sample some of our outstanding chocolate delights.
WORD Exercises
22

Chocolate is probably the world's favorite food. You can drink it hot or cold, or eat it as snacks or as part of a meal. It is made into pies, cakes, cookies, candy, icecream and even breakfast cereal. It is nourishing, energy giving and satisfying. Chocolate come to us from Mexico, by way of Europe. When the Spanish explorer Cortez arrived at the court of Montezuma, the Aztec Emperor, he found him drinking a cold, bitter drink called Chocolatl. It was made from the seeds of the cacao tree, ground in water and mixed with spices. 1 Montezuma gave
CHOCOLATE Cortez the recipe and some cacao and vanilla beans. Cortez took them back to Spain, where the Spanish king and queen quickly improved the drink by adding sugar and having it served hot. For about a hundred years, chocolate was exclusively a royal Spanish treat. But once the secret leaked out, the upper classes in most of the European capitals were soon sipping hot chocolate to the American colonies, and in 1765 a man named Baker started a chocolate mill near 2 Boston. A hundred years later a man in Switzerland found a way to make solid sweet milk
chocolate, and a great candy business was born. Chocolate companies like Nestle and Hershe need a lot of cacao beans. About onethird of the supply, over 350 thousand tons, is imported each year from the Frican country of Ghana. Ghana is the worlds largest supplier of cacao beans. For many years, chocolate was made by hand. Now machines do most of the work. The Chocolate Factory has been specializing in the finest chocolate products for over 50 years. Stop in and sample some of our outstanding chocolate delights.
Lewis Paul Todd and Merle Curti, Rise of the American Nation (New York: Harcourt Brace Jovanovich, Inc., 1972), 297. 2 John Bodnor, The Transplanted (Bloomington: Indiana University Press, 1985), 54.
WORD Exercises
23

CSA Word Exercise

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CSA Word Exercise

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S YSCOMS INFORMATION TECHNOLOGY

In academic association with SQA (SCOTVEC) & University of Portsmouth U.K.

S YSCOMS INFORMATION TECHNOLOGY

Paulette Manning President

S YSCOMS INFORMATION TECHNOLOGY

Paulette Manning President

S YSCOMS INFORMATION TECHNOLOGY

S YSCOMS INFORMATION TECHNOLOGY

S YSCOMS INFORMATION TECHNOLOGY

S YSCOMS INFORMATION TECHNOLOGY

DIVING IN THE CYMAN ISLANDS

HOTEL/ DIVING ACCOMMODATIONS:

S YSCOMS INFORMATION TECHNOLOGY

DIVING IN THE CYMAN ISLANDS

HOTEL/ DIVING ACCOMMODATIONS:

S YSCOMS INFORMATION TECHNOLOGY

Bullets, numbering, Modifying Bullets and Numbering, setting indents.

S YSCOMS INFORMATION TECHNOLOGY

S YSCOMS INFORMATION TECHNOLOGY

SIX TIPS FOR THE WORKAHOLICS

2. CUT YOUR HOURS.

3. DRAW THE LINE.

S YSCOMS INFORMATION TECHNOLOGY

Footnote, Header, Footer.

S YSCOMS INFORMATION TECHNOLOGY

S YSCOMS INFORMATION TECHNOLOGY

S YSCOMS INFORMATION TECHNOLOGY

FESTIVAL TRAVEL ASSOCIATES

Israel to New York

Naples to New York

S YSCOMS INFORMATION TECHNOLOGY

FESTIVAL TRAVEL ASSOCIATES

Israel to New York

Naples to New York

S YSCOMS INFORMATION TECHNOLOGY

FESTIVAL TRAVEL ASSOCIATES

Israel to New York

Naples to New York

S YSCOMS INFORMATION TECHNOLOGY

S YSCOMS INFORMATION TECHNOLOGY

Thomas Mann President NY Chapter Tm/yo Enclosure

S YSCOMS INFORMATION TECHNOLOGY

Data Source Document

Title Mr. Mr. Ms. Ms.

FirstName Peter Fred Mary Rosa

LastName Ringler LeBost McClean Napolitano

City Bellmore Forest Hills Roslyn Bayside

Postal Code 11010 11432 11577 11361

S YSCOMS INFORMATION TECHNOLOGY

Multicolumn text, Endnote, Header, Footer.

S YSCOMS INFORMATION TECHNOLOGY

S YSCOMS INFORMATION TECHNOLOGY

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