DRAFT FOR REVIEW Project Proposal Template

General Information

Project Title: Project Title

Project Working Title: Project Working Title
Department Name Department
Department Code A123
Prepared by: Prepared by

Date Prepared: 1-Jan-07

Project Start Date (Estimated): 1-Jan-08

Is this an updated Project Proposal Document? If yes, what is the reason for this update? X
Reason for updating

Is this a follow-on to a previous project? If yes, what is the project name and date of completion? X
Project name and date of completion

Will the project deliverable(s) replace a current asset or group of assets? If yes, what is being replaced? X
What is being replaced

Is the Project Initiation Phase effort funded? If yes, what is the amount of funding? X
amount of funding

Is the Project Planning Phase effort funded? If yes, what is the amount of funding? X
amount of funding

Points of Contact
List the principal individuals who may be contacted for information regarding the project.

Position Name/Title/Department Email Phone

Project Sponsor Name/Title/Department Email Phone

Project Manager Name/Title/Department Email Phone

Chief Information Officer Name/Title/Department Email Phone

Others Name/Title/Department Email Phone

Page 1 of 24
 DRAFT FOR REVIEW Project Proposal Template

Phone

Phone

Phone

Phone

Page 2 of 24
Project Purpose

1. Business Problem

The Business Problem is a question, issue, or situation, pertaining to the business, which needs to be answered or resolved.
State in specific terms the problem or issue this project will resolve.

Business Problem

2. Project Business Objectives

Define the specific Business Objectives of the project.

Define the specific Business Objectives of the project.

3. Core Business Activity Impact

List up to 5 Core Business Activities impacted by the project and identify the impact.

Core Business Activity Impact on Core Business Activity

Core Business Activity Impact on Core Business Activity

Core Business Activity Impact on Core Business Activity

Core Business Activity Impact on Core Business Activity

Core Business Activity Impact on Core Business Activity

Core Business Activity Impact on Core Business Activity

4. Constraints

Identify Constraints that will influence the selection of a solution to resolve the Business Problem. Constraints can include
but are not limited to: time, funding, personnel, facilities, and management limitations.

1) Constraint 1
2) Constraint 2
answered or resolved.

Activity
onstraints can include
Project Description

Describe the project approach, the specific solution, customer(s) served, and expected benefits. The approach is the
overall strategy for solving the Business Problem. The solution should identify in specific terms how the project is
accomplished and include information about the general timing and cost of major procurements or purchases.

Project Description
approach is the
the project is
urchases.
Estimated Project Development Schedule (Major Milestones)
Identify major Project Milestones for planning, execution, and closeout.

Event Estimated Date Estimated Duration

(months)
Project Charter Approved January-08 1
Project Plan Completed February-08 1
Project Plan Approved March-08 1
Project Execution June-08 24
Project Completion December-10 3
Financial Estimate
Provide an economic justification for the project based upon the Cost Benefit Analysis and the expected return on
investment. Identify the estimated funding resources required to complete the project and then identify the funding
requirements to operate or maintain the product(s) or service(s) developed from the project

1. Cost Benefit Analysis Summary

A.. Summarize the results of the Cost Benefit Analysis. Explain why the expected monetary and non-monetary benefits
validate the expenditure of resources for this project.

Cost Benefit

B. Summarize the results of the Return on Investment Analysis. If the project does not have a positive expected return on
investment, explain why this project proposal is being submitted.

ROI

2. Estimate of Execution Expenditures and Funding

Provide an Estimate of the Expenditures and Funding required for execution and close out of the project.

Estimated Expenditures
Year 2008 2009 2010 2011 Total Comments
Internal Staff Labor $0 $0 $0 $0 $0 comments
Services $0 $0 $0 $0 $0 comments
Software Tools $0 $0 $0 $0 $0 comments
Hardware and
Materials $0 $0 $0 $0 $0 comments
Supplies $0 $0 $0 $0 $0 comments
Facilities
Telecommunication $0 $0 $0 $0 $0 comments
s $0 $0 $0 $0 $0 comments
Training $0 $0 $0 $0 $0 comments
Contingency (Risk) $0 $0 $0 $0 $0 comments
Total $0 $0 $0 $0 $0
This estimate is accurate to: 70%
Explain

Anticipated (proposed) Funding Source

2008 2009 2010 2011 Total Comments
General Fund (E&G) $0 $0 $0 $0 $0 comments
Non-General Fund $0 $0 $0 $0 $0 comments
Federal $0 $0 $0 $0 0 comments
Other $0 $0 $0 $0 $0 comments
Total $0 $0 $0 $0 $0
This estimate is accurate to: 70%
Explain

3. Estimate of Operations and Maintenance Expenditures and Funding

Provide an Estimate of the Expenditures and Funding for Operations and Maintenance of the asset(s) delivered
upon project completion.

Estimated Expenditures
2008 2009 2010 2011 Total Comments
Internal Staff Labor $0 $0 $0 $0 $0 comments
Services $0 $0 $0 $0 $0 comments
Software Tools $0 $0 $0 $0 $0 comments
Hardware $0 $0 $0 $0 $0 comments
Materials and
Supplies $0 $0 $0 $0 $0 comments
Facilities
Telecommunication $0 $0 $0 $0 $0 comments
s $0 $0 $0 $0 $0 comments
Training $0 $0 $0 $0 $0 comments
Contingency (Risk) $0 $0 $0 $0 $0 comments
Total $0 $0 $0 $0 $0
This estimate is accurate to: 70%
Explain

Anticipated (proposed) Funding Source

2008 2009 2010 2011 Total Comments
General Fund $0 $0 $0 $0 $0 comments
Non-General Fund $0 $0 $0 $0 $0 comments
Federal $0 $0 $0 $0 $0 comments
Other $0 $0 $0 $0 $0 comments
Total $0 $0 $0 $0 $0
This estimate is accurate to: 70%
Explain
 the expected return on
hen identify the funding
t

y and non-monetary benefits

e a positive expected return on

of the project.

Comments
 50%
60%
70%
80%
90%

Comments

he asset(s) delivered

Comments
Comments
Project Risk

Risk Level Range

Risk Item High Medium Low Risk Score
Budget Risk
What level of risk does the proposed budget represent to the project? 18-25 9-17 1-8 12
External Dependencies Risk
How dependent is the project on other project or work efforts? 11-15 6-10 1-5 6
Management Risk
What level of risk does the project management capability represent? 11-15 6-10 1-5 3
Mission Critical Risk
How critical is the project success to the success of the organization? 11-15 6-10 1-5 9
Failure Risk
What is the risk of failure? 11-15 6-10 1-5 11
Complexity Risk
How complex is the project? 11-15 6-10 1-5 13

Preliminary Risk Assessment 73-100 36-73 1-35 54