Complete ERP Presentation Showing Key ERP Modules

WELCOME TO ERP SOFTWARE PRESENTATION FOR MANUFACTURING Explains ERP concepts and ERP modules
See other presentations : ERP for Campus and ERP for Doctor on site http://www.dnserp.com www.dnserp.com J. Zaveri
DNS means Digital Nervous System
A phrase given in the book business @ the speed of thought, by Bill Gates. Like nervous system in our human body we need a nervous system in business, and when the same is on computers, we call it DNS or the digital nervous system. So we call ERP a DNS system !
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Seamless Integration of ERP modules
SECURITY ISO / Q C
VAT
CRM
EXCISE
LOCAL PURCHASE
ACCOUNTS
Sub-Contractor OUT
PAYROLL HR
ORDER FULFILLMENT
IMPORT PURCHASE
BOM
Production
COST SHEET ESTIMATE
EXPORT
INVENTORY MANAGEMENT
Send / Receive data PLANT MAINTENANCE Resource Matrix
Multilocation
Automatic
MRP
SMS /E-Mail Alerts
After Sales Service
SUBCONTRACTO R IN
/E-Business
WEBSITE
Sales & Distribution
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Request
Due to enterprise wide nature of ERP, this presentation is not meant for only a particular department, therefore we strongly suggest that all department heads are present during this presentation. This presentation is for about three hours. So please schedule everyone's time accordingly, as it is best understood without interruptions. Kindly switch off your mobile. For trading firms, some module may not be applicable such as BOM, Production, etc.
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I bring 35 years of IT experience in business automation - Zaveri

Traditional accounting packages are account-centric. They are primarily designed to inform management of a companys financial condition long after it has conducted its business. On the other hand, ERP adopts a day-to-day perspective. It provides strategic information and tools in REAL TIME. When you need it the most.
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We have islands of information, what to do?
Install ERP Server and ERP software
R&D
After sales
Purchase Inventory
Production
Sales & Marketing
Accounts
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Why ERP ?
Because organization has computers but, do not get real time information Because information is scattered like islands The business processes are not linked
Solution
Install a Server computer and ERP Software to manage the business efficiently Process driven software to standardize company operations.
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Client / Server architecture
SERVER IS ALWAYS ON ALL DATA IS SAVED ON THE SERVER USER CANNOT SAVE TRANSACTIONS ON THE LOCAL HARD DRIVE C:\ OR D:\ NOT USED
SERVER COMPUTER
Production
Sales & Marketing Purchase Inventory
Director
Accounts USERS COMPUTERS ARE CALLED CLIENT PC J. Zaveri
ERP DEFINITION
Enterprise Resource Planning software is fully integrated business management software, to link business processes automatically, and give real time information to authorized user, to facilitate and accelerate the decision making process.
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How strong is your organization? As strong as the weakest department in your organization. ERP ensures that everyone is strong. The weak link will be followed up by peer departments.
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The following slides introduces ERP concepts incorporated in software logic.
Industry & businesses confronting challenging economic times need to adopt new technologies to accelerate business processes and help managers win with greater flexibility. ERP can enable visibility, competitive advantage and sustainable growth. When building a successful industry, entrepreneur requires fast access to information. However, not all information is created equal. Unless you can see the link behind the data, you're not getting the whole picture.
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ERP helps in decision making

Paper paper everywhere, not information Data Overload
ERP Gives MIS That can be filtered By user
ERP USER gets Useful Knowledge
Scope of ERP software

Vendor in India
Local Purchase Transactions
RAW MATERIAL BOUGHT OUT ITEMS PACKING MATERIAL CONSUMABLES
Location One
FOREIGN SUPPLIER
Import Purchase Transactions $$
Location Two
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Scope of ERP software

Customers in India Customer Transactions Export Customer $$
Location One
Category 1 GROUP 1 ITEM 1 ITEM 2
Category 2 GROUP 2 ITEM 3 ITEM 4
Customer
Location Two
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Labor Bill
ERP
LAB
T. PSS HEAD OFFICE
SAMPLE PSS / COUNTER SAMPLE
SAMPLE
EXPORT MARKETING OFFICE CUSTOMERS
REJECT THIRD PARTY HOLD STORES F. G.
CASH BANK
WIP
UNIT 1 REJECT HOLD STORES F. G.
Three plants
CASH BANK ~~~ / ERP SOFTWARE/ ~~~
WIP
VENDOR REJECT HOLD TO U1 /U2 /ORG
UNIT 2 CUSTOM STORES F. G. EXCISE
PROJECT VENDOR
WIP
ERP concepts
MULTI-LOCATION MATERIAL MANAGEMENT 16 J. Zaveri
DOMESTIC CUSTOMERS
PROVEN TECHNOLOGY
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Security Module
Security Module
Masters: User Manager. User group master. ERP features: ERP is multi user, multi tasking software. Multi-level security based on User Group and User Level. Create Login id and password for each user. Assign permissions. Map each user with menu / submenu. Restricting user access with login and SECRET PASSWORD. Role based access & password. Audit trail: ERP ensures accountability of users. Work done by individual users can be easily tracked because all transactions capture the users name automatically. Automatic Audit Trail helps top management to know who has updated Masters or transaction and when. Each menu and submenu can be locked (allow / deny) to individual user.
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ERP is a multi-user software
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User role & responsibility matrix R & R
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Function wise access to menu and submenu to each ERP user
ERP - SUMMARIZED
ABC - MANUFACTURING Co.
Sales Enq. For PC
S/O Schedules
P. O. raised Rejected Material MATERIAL INWARD
Rejection Location
Sales Quot. For PC Sales Order + Schedule
MRP PROCESS
INDENTS FOR BO / WO FOR MFG. ITEMS
QC QC
QC
DSA SALE Invoice F.G. STORES
QC
Bought
STC
SHOP FLOOR
PRODUCTION WORK ORDER
Job order
SUB-CONTRACTOR (PROCESS +VALUE)
Out RM STORES
Material sent
To TP
4(5)(a)
TP
l assemblies ria te ed received Ma eiv or t from rec ntrac

s Co tore N GI to S
Sub
Machine OPERATIONS
CAPTIVE
CAPITALIZATION
s ale ned S r te u et N o R ds N o o RG G
Customer Customer Giving job work Giving job work
subcontrac tor
FIXED ASSET
SC IN Location
CASH / BANK
JOB S/O SC - IN
Labour Bill SALE
Supplier
Machine
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ation, P is multi-loc ER ment user manage multisoftware
MULTIPLE PLANTS
STORES LOCATION PLANT 1 LOCATION
VENDOR
REJECTION
STC
SCRAP
RTV
STORES LOCATION
PLANT 2
LOCATION
RTV
ERP concepts 23 REJECTION J. Zaveri SCRAP
Meeting the Business Needs

Presenting a CASE STUDIES To illustrate various modules we have taken two examples of a company manufacturing BALL PEN and of a company manufacturing PERSONAL COMPUTERS Let us understand the complete business cycle..
Vendor Customer Sub-contractor
ERP
Bank
Transaction Flow
BILL OF MATERIALS
BOM
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The BALL PEN MANUFACTURING Company & its business
Manufacture PEN
Assumptions for the purpose of this case study:
FINISHED GOODS (FATHER ITEM) = BALL PEN CHILD ITEMS = REFILL, CAP AND BODY ASSEMBLY IS CARRIED OUT IN SHOP FLOOR PRINTING OF NAME IS DONE AT PRINTERS LOCATION (Subcontractor)
The BALL PEN MANUFACTURING Company & its business
Manufacture PEN
THE COMPANY IS PURCHASING READY MATERIAL FROM VENDORS, SUCH AS REFILL, CAP AND BODY BLUE COLOR BALL PEN RED COLOR BALL PEN THIS HAS RED COLOR REFILL, BUT CAP AND BODY IS SAME
B.O.M
BALL PEN MANUFACTURING COMPANY BOM shows relationship between father item and child item/s
Finished Goods
AS
MB SE
LY
BALL PEN
CUSTOMER
1 X BLUE REFILL
CCI CHALLAN CUM INVOICE
1 X CAP 1X BODY
Child items and quantity Material given out ERP concepts for ASSEMBLY 28
BOUGHT OUT ITEMS
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The Company & its business
Manufacture Computers
Some Raw Material / Components are bought out items Cabinets are manufactured in-house using 2 Machines 1 Machine for Cutting the metal sheet 1 Machine for Bending the metal sheet 2 Operators 1 Person for Cutting the metal sheet 1 Person for Bending the metal sheet Since there is no wave soldering machine the soldering work is subcontracted - Subcontractor OUT Mother boards are manufactured by sub-contractor 3 Processes Bending process Cutting process Soldering process Finally PC is assembled in-house
B.O.M EXAMPLE OF A PC
Cost of Mother board (10*1000)+700+80=10,780
UT
SA1 = SUB ASSEMBLY
Overhead @ Rs. 200 per piece
F= Finished Product PC
Sale@40,000
Mother-
@10,780 1
FACTORY MADE
O r cto 00 tra on 1,0 bc @ Su 10X
board
CPU Case
220 GM=8,
1 @ 8,000
Monitor
1 @700
Labor @ Rs. 80 per piece
Processor
IC
PCB
Material given out for Soldering
a M
e in ch
p ho S
Cabinet
MB(10,780)+Cabinet(1,000)+ Monitor(8,000)+KB(1,500) 1 1 +Mouse(1,000)+SMPS(1,500)+ @ 1,500 @1,000 HDD(7,000)+DVD(800) +OH(200)=31,780 Key = Total Cost
board
Overhead Bending @ 400

+ n io e at er chin tor Op ma era p +O
@ 1,000 1
@1,500
1
@ 7,000
1 @ 800
Cutting
s ce o Pr
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Mouse
s se
SMPS
HDD
DVD
SHEET
2 K.G.
@ 600
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GH BOU
MS T ITE OU
BILL OF MATERIALS (BOM) IS USED IN

1. MRP MATERIAL REQUIREMENT PLANNING 2. CREATING THE WORK ORDER (JOB CARD) AUTOMATICALLY 3. COST SHEET 4. BOM CAN BE USED FOR STORES ISSUE TO SHOP FLOOR MATERIAL ISSUE NOTE (MIN) LINK TO BOM FOR STORES ISSUE TO SHOP FLOOR. MATERIAL IS CONSUMED AT STORES LOCATION. OR STOCK TRANSFER CHALLAN (STC) LINK TO WORK ORDER FOR STORES ISSUE TO SHOP FLOOR (RECOMMENDED) -> PRODUCTION ENTRY WILL CONSUME THE MATERIAL FROM SHOP FLOOR 1. PRODUCTION ENTRY TO CONSUME RAW MATERIAL
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BOM MASTER - Conical blender
e.g. This Gasket is used in six father items. e.g. This Gasket items.
VALVE MANUFACTURING -BOM
FATHER ITEMS FACTORY MADE
CHILD ITEMS FACTORY MADE + BOUGHT OUT
Revision number
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BOM Very useful report

User would like to know about a specific child item to find out what all products, the same is used. Same child item is used for making say half a dozen products (Father items), ERP will instantly give a report giving names of all father items, (Finished Goods) it is being used.
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e.g. This Gasket is used in six father items.
ERP is Very Good !
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BILL OF MATERIAL RESINS [CHEMICALS]
Copy similar BOM
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BOM of discreet industrial product Safety Valve
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BILL OF MATERIALS FOR TOYS
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BOM corrugated box
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BOM of Glass Window Construction industry
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BOM of industrial spring OEM
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BOM example of a chemical manufacturing company -Pigment
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RECIPE- BILL OF MATERIAL - PICKLE
FATHER ITEMS FACTORY MADE
CHILD ITEMS FACTORY MADE + BOUGHT OUT
Revision number
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SALES
CRM
SALES & DISTRIBUTION
EXPORT
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ABC MANUFACTURING Co. Sales Enq.

Rejection LOCATION
Enquiry Received from Customer.
Sales Quot.
QC QC Customers SHOP PO is FLOOR received REPAIRS Machine OPERATIONS

CAPTIVE
CAPITALIZATION
Order Receipt information ORI
STORES Bought Out RM STORES
F.G. STORES
PRODUCTION
location
Supplier
Machine
Fixed Assets Location
SC IN Location
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CASH / BANK
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MARKETING OR ORDER FULFILLMENT Presale Module
Enquiry
-
BASED ON BOM MASTER
Costing / Estimate Automation

-
Quotation
ORI or Internal ORI (OA)
ORI = Order Receipt Information = Sales Order = OA = Order Acceptance 46 J. Zaveri
MARKETING OR ORDER FULFILLMENT Presale module and sales accounting is integrated
Enquiry
-
BASED ON BOM MASTER
Costing / Estimate Automation

-
PROFORMA INVOICE
ON PTI O AL
Quotation
ORI or Internal ORI (OA)
INVOICE
-
MONEY RECEIPT
Order Fulfillment Main Transactions
Commercial Invoice Challan-cum-Invoice (CCI) Sales Return (Stock) Transfer Invoice (to own locations)
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ORI = Order Receipt Information

TRIGGER FOR ALL ACTIVITIES PURCHASE MATERIAL ISSUE SHIPPING Tax Invoice ORI = Order Acceptance or Order Acknowledgment User can also make Internal ORI (trigger for projection based manufacturing)
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Dot net version

State-of-art technology User friendly menu / submenu Optimized for all popular browser Mozilla Firefox Internet Explorer Google Chrome Internet friendly for Remote access ASP.NET version is ready for future cloud computing technology
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CITY STATE Master for City wise / state wise sales analysis
ASP D OT N ET VE RSIO N
IN MOZILLA FIREFOX BROWSER
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CUSTOMER MASTER
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Multiple Contact Names
* Means mandatory fields
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Presale Module (Cont..)
Sales Enquiry
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Sales Enquiry report
Show enquiries for Which quotation is not made
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Create sales quotation in ERP Prepares quotation register automatically
Use filter to select a product for Product wise information report
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Quotation in .PDF format that can be attached with email can be read by Adobe Acrobat reader
Quotation is linked To Enquiry and Sales Order
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Sales Quotation parent transaction is enquiry
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SALES ORDER (ORI) (ORDER ACCEPTANCE)
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ORI of SOFA = Order Receipt Information = OA
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PROFORMA INVOICE
LINKED TO ORI AND SALES INVOICE
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AUDIT TRAIL is a unique advantage of ERP

What is audit trail?
ERP is a multi-user system for management. Enterprise software will capture users information automatically From login id and secret password Management will know
Purpose
Full accountability and full responsibility comes because mistakes can be traced easily.
Who entered? When the transaction was saved? Who printed?
E.g. Who raised the PO? Who printed, when? Who made that proforma invoice?
TAX INVOICE
TAX INVOICE As per excise rule s in India
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IMPRESS YOUR CUSTOMER WITH CRISP INVOICE

ORIGINA FOUR CO L, TRANS PIES PORTER C OPY, ASSE You can di SSES COP rectly mak e .PDF file Y, EXTRA and email COPY to custome r
MIS FOR Sales
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Quotation register product wise; for a given period, list for specific customer or for select all.
IMPOR TA PRE-SA NT L MIS RE ES PORT
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Order Acceptance register or ORI register
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SALES INVOICE REGISTER

FOR A GIVEN PERIOD
K LIC ARY C LE MM B OU EE SU D S TO
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SALES ORDER ITEM WISE REPORT SHOWS PENDING / DISPATCHED STATUS
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Sales invoice register item wise
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Sales (Customer) Ledger / Debtor Ledger
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Age wise analysis of outstanding bills: Receivable over one month, two months, etc.
Useful for collection follow-up

SALES MIS- PRICE LIST
TO EXC CRE OR EL ATE .PD F FI LE
EXP ORT
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SALES MIS- PRICE LIST
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MIS Customer wise / month wise sales
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MIS Item wise / month wise sales
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EXCEPTION REPORTS
Most reports can prepared as per user requirements instantly by using filters E.G. Show sales for a given product for a given period report can be prepared using drill down button Dash board gives important summary figures to top management Work bench report gives project wise or order wise report showing all related transactions
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Sales - Instant MIS Key Reports

Enquiry Register. Automatic report of enquiries for which quotation not given. Quotation Register. Automatic report of quotation for which order not received. Automatic Pending Quotations Report (Quotation given but order not received). Order Acceptance (Sales Order) Register (ORI register)-(i) All; (ii) Open; (iii) Closed; (iv) Amended; (v) Booked; and ((vi) Terminated. Automatic Pending Orders Report (order received but not dispatched). Proforma invoice register. Customer rating based on share of business, payment promptness.
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Additional MIS for sales function

Key MIS reports Invoice register Customer details. Invoice register Product (item) details. RGN (Return Goods Note) register. Transfer Invoice register (Optional). Trading Invoice register (optional). Ledger. (Debtor Ledger). Customer ledger. Age wise outstanding report Product wise invoice list. Customer Master List. User can select fields to prepare excel file, e.g. to prepare phone book, select customer name, phone number, email id. Price List with filter to select a given category or subcategory.
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EXPORT
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EXPORT SALES INVOICE
Export Invoice
Tax Invoice
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EXPORT INVOICE
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PACKING LIST FOR EXPORT
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ARE 1
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Export Sales Register
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Export Sales Register - Excel
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COSTING
COST SHEET ESTIMATE
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Costing Online Estimate
BILL OF MATERIAL
OVERHEAD MASTER
PURCHASE VOUCHER LANDED COST
EX-FACTORY COST
EXCHANGE RATE
EXPORT EXPENSES
ERP COST-SHEET
Cost sheet Link to Enquiry / customer
Tab 1 = Select customer information Tab 2 = Prepare cost sheet material cost Tab 3 = Prepare estimate to include overhead exp..
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BOM is automatically exploded to compute the material cost
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Cost sheet Excel output
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COST SHEET example for engineering project based company
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COST SHEET example for engineering project based company Excel file output
OVERHEAD EXPENSE MASTER
CLICK EXCEL BUTTON TO PREPARE INSTANT EXCEL FILE
OVERHEAD EXPENSE MASTER INSTANT EXCEL SHEET
LOCAL EXPENSES PARTY WISE SUB-CATEGORY WISE
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Export Estimate
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Other overhead expenses are defaulted from the overhead expense master
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SUB-CONTRACTOR IN
Customers material is received Labour charges bill raised
SUB-CONTRACTOR IN
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B.O.M
BILL OUR LAB tor
Su c tra n co b
Semi finished B Produced outside
Semi Finished C
Factory made
FINISHED GOODS
Labour Sale Bill
Raw Material 2
R OU B LA
ES RG A CH
ID PA
Item
Material given out for Processing
p ho S
Semi Finished Item A Produced in-house Machine2

es ss ce 2
r oo Fl
Machine1
es ss ce 1
Raw ERP concepts Material 1 104
o Pr
o Pr RECEIVED MATERIAL RS CUSTOME
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Material received from Automobile manufacturer for machining
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E.g. f rom C ro m p Stato ton, r coil s a re recei ved
Material is received from customer for job work
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Transaction printout Material received for making Electric Motor from customer
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Material inward register
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Alternator - Production linked to BOM
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Quali ty Ch Alter e ck nator in seria l num spection & ber is given
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Subcont ractor job work labor i nvoice
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Sales Invoice transaction OLP
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Inventory management
MATERIAL MANAGEMENT
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MM MODULE MATERIAL MANAGEMENT / INVENTORY

Manage online inventory Raw Material Stock WIP Stock Finished Goods Stock Item master Show picture of item graphics, Unit of Measurement, various rates are stored on the item master
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New Item (Finished Product)
ITEM SPECIFICATION
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Stock Ledger
You can view stock of All items or selected item, for a given location
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Location wise inventory report
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Find locations for a given item instantly
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New Item (Finished Product)
ITEM SPECIFICATION
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Example of Item Master Raw Material
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ITEM MASTER STORES CATEGORY / SUBCATEGORY / SUB GROUP / SPECIFICATION
ITEM MASTER STORES CATEGORY / SUBCATEGORY / SUB GROUP / SPECIFICATION
For efficient inventory management all items in the stock is classified into
Category -> Subcategory -> Subgroup
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User can select column to print item master
ERP DOT NET VERSION IS VERY USER FRIENDLY
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WITH OR WITHOUT ITEM CODE

ERP HAS BOTH OPTIONS ITEM CODE IS SHORT NAME OF ITEM DESCRIPTION E.G. PACKING MATERIAL IS CALLED PACKING MATERIAL E.G. RAW MATERIAL IS CALLED RAW MATERIAL E.G. SOFA SET IS CALLED SOFA SET ITEM CODE IS BASED ON LOGIC EACH ALPHA-NUMERIC CHARACTER SIGNIFIES A SPECIFIC MEANING E.G. H/CC41224X3
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AUTO ITEM CODE

FOR FINISHED GOODS FOR OTHER ITEMS RAW MATERIAL BOUGHT OUT ITEMS
AUTO ITEM CODE

USER DEFINED MASTERS
AUTO ITEM CODE

ITEM CODE IS AUTOMATICALLY GENERATED BY ERP
MIS for stores Item ledger (example showing raw material for a chemical company)
You can vie w stock of All items or se lected item , for a given location
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PRODUCTION BASED ON IPT ORDER RECE (ORI) INFORMATION
CORPORA TE OFFICE
PRODUCTION / STORES RECEIVES WO BASED ON ORI FROM MRP
H. O.
CUSTOMER
REJECTION LOCATION
HOLD LOCATION VENDOR
STORES LOCATION
SHOP FLOOR LOCATION
FINISHED GOODS LOCATION
FACTORY
SCRAP LOCATION
Sub-contractor
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MATERIA LOCATIO L MOVEMENT N WISE T RACKING BY ERP

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WHERE IS MY MATERIAL ?
IDENTIFY MATERIAL BY LOCATION
IS
Su AL b-c SO ont LO INV racto CA EN r TIO TO N RY
Physical stock verification slip
ERP gives the variance report = difference between Physical and system stock
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MM module - Key MIS reports - 1

List of category, sub-category, and sub-group. GRN register (list) of items under inward inspection". Stock Transfer Challan register (STC) - Filter provided for normal STC and STC with Work Order. MIN (Material issue note) register. (Location wise). SAN (Stock adjustment note) register. (Location wise). Stock Statement for all types of material as well as WIP, a given period. With quantity (location wise and category wise filters). With quantity and Rate (location wise and category wise filters).
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MM module - Key MIS reports - 2

Item Ledger (location wise) With quantity (location wise and category wise filters). With quantity and Rate (location wise and category wise filters). Item ledger summary gives the stock of material at all locations Drill down to ledger for any given location. Physical stock and system stock (book stock) variance report. Stock Valuation report. (With option to generate WAR weighted average rate). RTV Register (Return to supplier non-excisable items). Item List. (With option to select any or all fields from item master).
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Serial Number Tracking

Enter Serial / Lot / Batch Number to track your inventory
Very useful in case of Warranty issues. Inventory control feature provided by ERP
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Controlling inventory
Excess received percentage: When material is received, the PO quantity is defaulted automatically. The stores person cannot receive quantity exceeding PO quantity. However, for some item it may not be practically possible for vendor to supply the exact quantity. When ticked, ERP will allow excess by percentage that is defined for a given subcategory.
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MM Module - ERP features - 1

Various cost rate stored on Item master if required, such as Weighted Average Rate, last pure purchase rate, etc. Conversion Factor (relation between Purchase UOM and Issue UOM). Payment UOM and Payment conversion factor. Optional Online link with picture of an item (.JPEG file). Optional hyperlink with an AutoCAD drawing. ISO 9000 Facility to keep material in HOLD location i.e. item under inspection, QC person can login and enter Accepted / Rejected Quantity to transfer material to Stores. Separate ledger shows item in Hold, Stores and Rejection location. Lot number / Batch number / Serial number / heat number tracking of inventory. (Optional).
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For FMCG products user can store Inner Box / Outer Box data for shipping, or volume / weight of the box on item master. (Optional). Automatic calculation of landed-cost of item received and updating the same on master for valuation purpose. Just-in-time (JIT) inventory management by linking the MRP (material requirement planning) module and inventory module. Pending list of returnable items - RTV (return to Supplier with auto debit feature). Item wise consumption. Branch wise / Location wise / Plant wise / wise Stock status.
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Expiry / Near Expiry inventory for perishable goods. (Optional). Calling a given item by different name (alias) because different customers call with different name. (Optional). Excess material received can be accepted (Percentage tolerance given in sub-category master). Serial No. applicable flag in Item Master PFD (Process Flow Diagram) selection in Item Master.
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MATERIAL REQUIREMENT PLANNING
MRP
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ABC - MANUFACTURING Co. Sales Enq. For PC

Rejection WareHouse W-4 Capture Sales Order
MRP PROCESS
INDENTS FOR BO / WO FOR MFG. ITEMS QC
QC
Sales Order is stored

W1
S1 +V
PRODUCTION REPAIRS
Bought Out RM STORES
QC Planning will F.G. STORES run MRP Process
SC - OUT STORE
Fixed Assets Location
W- 5 MRP will automatically CAPTIVE generate CAPITALIZATION

(1) Purchase Indents for RM, Bought Out material (2) Work Order for Production
CASH / BANK
M/C OPERATIONS
D 3 location
TP1
Machine Supplier
Material Requirement Planning Shortage Quantity Reports
QUANTITY TO BE PROCURED TO FULFILL AN ORDER IS COMPUTED AUTOMATICALLY BY ERP PURCHASE OFFICER GETS INFORMATION BASED REAL-TIME DATA
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SUPPLY CH AIN MANAG EME
CUSTOMER
NT USING E Material Requ RP irement Plannin g
Sale Order or Projection
F. G. Stock in hand ?
YES
Vendor
Purchase Order NO
NO
B. O. M.
Raw Material in stock ?
R. M. Stores
CHECK YES
F. G. Warehouse
Production
Sales Invoice
ERP will automatically calculate PO quantity based on BOM ERP will automatically generate work order for production 143 J. Zaveri
SUPPLY CHAIN MANAGEMENT FOR TRADING BUSINESS

CONSUMERS CHANNEL
Dispatch Order or Or ORI Projection
NO Vendor Purchase Order
Stock in hand ?
Transfer Invoice or Sales Invoice
YES Finished Goods Warehouse

Since there is no trading busi production, for ness, normally re BOM is not quired.
GRN
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Material Requirement Planning
MRP R EPOR T
M.R.P. J.I.T. INVENTORY CONTROL

BASED ON SALES ORDERS (ORI) OR PROJECTION CHECK FG STOCK IN HAND AUTOMATIC EXPLOSION OF BOM DISPLAY GROSS QUANTITY REQUIRED OF CHILD ITEMS, BASED ON ORDER QUANTITY, AND PROJECTION QUANTITY AUTOMATIC LINK WITH STORES STOCK IN HAND FIND FROM DATABASE PENDING PO QUANTITY COMPUTE NET QUANTITY TO BE ORDERED
147 J. Zaveri
ROL BASED MRP

MIS FOR ITEMS TO BE PROCURED BASED ON REORDER LEVEL AND NOT RELATED WITH THE SALES ORDER ITEM QTY < REORDER LEVEL
MAXIMUM
ROL MINIMUM STOCK-OUT
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MRP based on ReOrder Level (ROL)
149
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PURCHASE MODULE
PROCUREMENT / PURCHASE
150
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PURCHASE RFQ PUR order raised

Rejected Material
Purchase Return Sales Invoice ABC - MANUFACTURING Co. (SAY 2 NOS.) CenVAT register is updated
Rejection Warehouse
Vendor Bill Passing

accepted Quantity transferred to Stores QC Done remark automatically printed Bill is passed based on total received quantity For short quantity a Debit Note can be generated Accordingly Payment is made Bill less Debit Note
QC
/O Schedules
PO raised based on MRPPurchase quote and Indent PROCESS
HOLD
QC
Material received: GRN CCI (Qty: 10 Nos)
CEN VAT REG
Rejection 2 Nos SHOP FLOOR
F.G. STORES
QC Accepted 8 Nos in Stores
PRODUCTION Excise
CENVAT Register Machine OPERATIONSupdated

REPAIRS
CAPTIVE
CAPITALIZATION
SC - OUT STORE
W 3 PAYMENT Fixed Assets Location
Based on INDENT: Procurement sends enquiry to approved VENDORS for raw material / bought out items
CASH / BANK
ERP concepts 151
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PURCHASE MODULE
Purchase Enquiry (Request For Quotation) Purchase Quotation Purchase Order Goods Receipt Note Vendor Payment Vendor Ledger Automatic updating Stock Automatic updating Excise Registers Credit / Debit Note
152 J. Zaveri
ERP concepts
There are THREE kinds of Creditors (suppliers or vendors) Supplier for raw material, bought-out items, etc. This is to be entered in the vendor Master. Service Provider. For example, consultant or auditor. Where inventory is not affected. This is to be entered in the vendor Master. Sub-Contractor or Sub-contractor. This is to be entered in Address Master. This entity is vendor as well as Inventory location
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Pre-purchase, purchase module and purchase accounting, modules are linked in ERP
Purchase Requisition
RFQ Purchase Enquiry
-
LINKED TO BOM MASTER
MRP
Purchase Quotation
Quality Check (QC)
Purchase Order
GRN
-
MONEY PAYMENT
PRE-PURCHASE PROCESS
1. 2. 3. 155 J. Zaveri
First Request For Quotation RFQ (Purchase Enquiry) is made in ERP Then based on which we receive quotation from vendor Next is to raise Purchase Order
PURCHASE ORDER
Audit Trail Shows: Who made this PO? when?
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P. O. Cancellation
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GOODS RECEIPT NOTE GRN

WHEN THE MATERIAL IS RECEIVED IN STORES THE SAME IS LINKED TO THE PURCHASE ORDER QUALITY ASSURANCE INSPECTOR CAN OPEN THE GRN / PV AND ENTER THE ACCEPTED QUANTITY / REJECTED QUANTITY AND QC REMARKS ACCOUNT PERSON CAN VIEW THE SAME FOR THE BILL PASSING PURPOSE EXCISE AND VAT DETAILS ARE CAPTURED FROM PV AUTOMATICALLY
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GRN
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GRN -Material Accepted Completely
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Material inward entry = GRN transaction
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GRN - GOODS RECEIVED NOTE
QC DONE - ACCOUNT BILL PASSED
CAPTURE TAX DETAILS CENVAT AND CST OR VAT
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GRN Goods Receipt Note Register
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GRN Goods Receipt Note Register
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Purchase Voucher Entry Serial number / lot number / batch number can be Auto-generated
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CREDITOR LEDGER
ACCOUNTANT CAN VIEW THE AUTOMATIC REMARKS SUCH AS QC PENDING / QC DONE / BILL PASSED, ETC.
IMPORT PURCHASE
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Purchase Order
IMPORT PURCHASE ORDER
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IMPORT PURCHASE
USER WILL ENTER CUSTOM DUTY AND OTHER AMOUNT

171 J. Zaveri
Import purchase order
S& ERM ONS T ITI OND B C TA
AD D
SIM BUT ILAR PO TON
172
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IMPORT PURCHASE (Printout)
CUSTOM DUTY AND OTHER AMOUNT
173
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Import Goods Receipt Note
174
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Import GRN Register
175
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IMPORT PURCHASE REGISTER
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IMPORT PURCHASE REGISTER
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Material Management - Instant MIS Key Reports

1. 2. 3. 4. 5. 6.
7.
Purchase Order Register. PO Status Report Stock Statement for the Raw Material (bought out items) for a given period. Stock Statement for the Finished Goods for a given period. Stock Ledger and Ledger Summary. Classification of items category wise (product group wise) and sub-category wise. Stock transfers from one location (store) to another Location. Warehouse-to-Warehouse stock movement. Complete material tracking including subcontractor inventory.
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Email module
Email alert module

Email id Master for sending auto emails Alerts user for items falling below ReOrder Level (ROL) ORI pending since defined days. Order received but dispatch pending alert. Pending Purchase Order since defined days. Pending customer Bills since defined days/Months. Bank balance going below defined amount. Non-Moving Items. Daily Sales to TOP Management.
ERP concepts 180 J. Zaveri Automatic EMAIL Alerts to users
Automatic email alert from ERP
Email alerts material manager item < ROL
SMS MODULE
SHORT MESSAGE SYSTEM ERP TO MOBILE PHONE
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Ensure communication, without delay, by sending SMS to mobile phone
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SMS can be integrated with ERP module

Sales Module - To inform customer about dispatch details (LR No, LR date, Invoice No. etc). (Can be automated at the time of Invoice) Accounts Module a) To inform Outstanding Amount details to customer.(Can be automated from Outstanding Report). b) To inform cheque details to Vendor. (Can be automated at the time of Payment Voucher). c) To acknowledge customer for money receipt. (Can be automated at the time of Receipt Voucher). Purchase Module- To vendors for pending PO. HR Module- To inform employees about salary, leave etc. Inventory Module- Automatic SMS can be sent through ERP to Purchase Officer if stock goes below ROL. Service Module To inform customers about the complaint status and engineer details. Sales Tax Module To inform customers / vendors about C Form details.
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Sub-contractor out
Outsourcing /Sub-Contractor OUT
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SUB-CONTRACTOR OUT
PRODUCTION AT Sub-contractor LOCATION OUT-SOURCING JOB WORKING OUT
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PARTS PROCESSED AT Sub-contractor
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OUR JOB ORDER IS ORI FOR TP
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ABC - MANUFACTURING Co. PUR quotation JOB ORDER for Subcontractor Rejection Warehouse providing PUR order raised job services Rejected Material
Material received: GIN QC
Sub-out concept diagram

Sales Enq. For PC
This slide PC Sales Quot. For explains
how
MRP PROCESS
Material: sent For LabourQC work. 4(5)(a) prepared SHOP

FLOOR
ERP completely takes Sales Order + schedule care of Subcontracting -OUT QC
Work order for SFG

PRODUCTION REPAIRS
Material sent GDN LINK WITH BOM
SC - OUT STORE
M/C OPERATIONS
CAPTIVE
CAPITALIZATION
Subcontractor Payment
BOM
TP
Supplier Machine
al r eri GIN t Ma
iv ece
ed
PAYMENT
CASH / BANK
shows relation of item to be sent JOB Order / Labour PO Material sent (child items) Father item is received by GIN Payment is made after deducting TDS
Sub-Contractor OUT
1.BOM
2. JOB ORDER +WORK ORDER
4B. AUTO PRODUCTION WILL CONSUME RM FROM TP LOCATION
Subcontractor SHOP FLOOR
3. SEND CHILD ITEMS TO TP GOODS DELIVERY NOTE & 4(5)(a)
4A. GOODS INWARD NOTE
VENDOR
STORES
SHOP FLOOR
FG STORES
ERP concepts 191
GOODS RECEIPT NOTE

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1.BOM
Sub-Contractor OUT: SPECIAL CASE WHERE VENDOR IS ASKED TO SEND MATERIAL DIRECTLY TO TP
3. SEND CHILD ITEMS GDN + 4(5)(a)

VENDOR
STORES
SHOP FLOOR
FG STORES
PURCHASE ORDER WITH UNLOADING LOCATION ERP concepts WILL TRIGGER AUTO GDN FEATURE
192 J. Zaveri
1.BOM
Sub-Contractor OUT: AUTO GDN FEATURE

3. SEND CHILD ITEMS GDN + 4(5)(a)
THE ACC EPTED Q T HAS TO BE ENTE Y RED BY STOR ES WHIC H IS RECEIVE D BY TP

VENDOR
STORES
GRN - CHALLAN QTY, RECD. QTY AND ACCEPTED QTY ERP concepts
193
SHOP FLOOR
FG STORES
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PO WITH UNLOADING LOCATION AS Sub-contractor
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Sub-Contractor OUT
JOB ORDER FOR X +WORK ORDER
Subcontractor X SHOP FLOOR
Subcontractor Y SHOP FLOOR
GDN BOM GIN

VENDOR
GIN STORES
JOB ORDER FOR Y +WORK ORDER
PO / PV
SHOP FLOOR
FG STORES
Sub-Contractor OUT
JOB ORDER FOR X +WORK ORDER
GDN BOM GIN

VENDOR
Subcontractor X SHOP FLOOR
Subcontractor Y SHOP FLOOR
GIN STORES
JOB ORDER FOR Y +WORK ORDER
POAUTO PRODUCTION / PV
WILL CONSUME RM FROM TP LOCATION
ERP concepts 196
SHOP FLOOR
FG STORES
J. Zaveri
CHILD ITEMS TO BE SENT TO TP
REASON MASTER FOR TERMINATE PROCESS
198
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JOB ORDER TERMINATE 1 (CANCELLED)
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JOB ORDER TERMINATE 2 (CANCELLED)
200
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TERMINATE WORK ORDER
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TERMINATED WORK ORDER
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JOB ORDER TERMINATED
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Job Order Register list of third party
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GDN Goods Delivery Note Material given for processing to third party
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Goods Inward Note = GIN. Material received after processing from the third party. Linked to Job Order.
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ERP CAPTURES TWO KINDS OF PRODUCTION

PROCESS PRODUCTION ASSEMBLY PRODUCTION
e-Manufacturing
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ABC - MANUFACTURING Co.

Sales Enq. For PC
Rejection Warehouse
PRODUCTION
Fully manufactured PUR order raised finished product is now transferred to Rejected Material Finished Goods Stores QC Material received: GIN Material Transfer to Shop floor link to WO / BOM
MRP PROCESS
QC
DSA F.G. STORES SALE Invoice of PC
STC Bought Out + RM STORES
SHOP FLOOR
PRODUCTION REPAIRS Machine OPERATIONS
R / M transferred to shop based on Work Order as per BOM R / M inventory is reduced & WIP inventory is increased
W 3 Fixed Assets Location
Completed FG is CAPTIVE for Quality sent CAPITALIZATION Control: Q C Interlock WIP inventory is reduced & CASH / BANK Finished Goods gets produced J. Zaveri Excise register DSA updated
TP
ERP concepts 208
PPC MODULE - Production Planning & Control

User can select customer and click on the check box to select the ORI
209
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PPC MODULE - Production Planning & Control

User can prepare work order automatically in ERP
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PROCESS PRODUCTION
PROCESS PRODUCTION
211
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OPERATOR MASTER
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PRODUCTION PROCESS FLOW

FOR A JOB WHERE PROCESSES ARE PREDEFINED PFD PROCESS FLOW DIAGRAM IS USED TO STORE SEQUENCE OF OPERATIONS
PROCESS FLOW DIAGRAM PFD AND ITEM MASTER RELATION

ITEM MASTER WILL STORE THE PFD INFORMATION
PRODUCTION PLANNING
In the process drop down the process defined in the work order which are required will get defaulted
215
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STAGE WISE PRODUCTION This transaction will help to transfer the material from one process to another process. Simultaneously it will ask for accepted quantity and then only it will show in next process.
216
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Stage wise inspection (QC)
217
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WORK ORDER FOR PROCESS PRODUCTION

PROCESSES ARE SHOWN AUTOMATICALLY FOR THE PRODUCTION TO BE CARRIED OUT
Line rejection at Shop Floor location hence material transferred to Production rejection
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Line rejection material is Returned to Vendor
220
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221
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PRODUCTION ENTRY Captures Setup Time, Process Time, etc.
222
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PRODUCTION ENTRY
223
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Rework material kept at rework location
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Job Card
225
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Job Card QC Check Points
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Production Slip, Packing Slip & Inspection Report will be generated automatically along with Job Card
227
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228
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Control Plan
Advance production module features
Contro
l P l an
229
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Contro l
Plan
230
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Contro l
Plan
231
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Contro l
Plan
232
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Contro l
Plan
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ASSEMBLY PRODUCTION
MANY CHILD ITEMS ARE USED TO MAKE THE PRODUCT CHILD ITEM MAY ITSELF BE A FATHER ITEM, AND SO ON MULTI-LEVEL BOM
E-MANUFACTURING
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STORES ISSUE WITHOUT LINK TO BOM
PRODUCTION ISSUE ENTER NAME OF FATHER ITEM TO BE PRODUCED
235
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PRODUCTION ISSUE NOTE OLP
236
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STORES ISSUE TO SHOP FLOOR

WITHOUT LINK TO WO NO LINK TO BOM
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STORES ISSUE TO SHOP FLOOR - OLP
238
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WORK ORDER INFORMS PRODUCTION WHAT TO MAKE AND FOR WHOM

WORK ORDER REGISTER
239
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WORK ORDER ON LINE PRINTOUT (OLP)
240
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PRODUCTION ISSUE WITH BOM REGISTER

STORES ISSUE TO SHOP FLOOR IS LINKED TO WORK ORDER
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PRODUCTION TAKES PLACE BASED ON WORK ORDER. THIS IS A PASSIVE TRANSACTION

WO IS LINKED TO BILL OF MATERIALS (BOM) SECOND TAB GIVES MATERIAL REQUIRED TO PRODUCE THE FATHER ITEM
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QUALITY CHECK FOR ISO 9000

PRODUCTION QC REGISTER
243
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PRODUCTION SLIP (NOT LINKED TO BOM)

PRODUCTION SLIP REGISTER ITEMS PRODUCED FOR A GIVEN PERIOD
244
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245
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In ERP inventory transactions are linked to accounts

OTHER TRANSACTIONS STC - Stock Transfer Challan RGN - Return Goods Note Sales Return RTV Return to Vendor Purchase Return Replacement Challan Credit Note Debit Note
QC
PROCEDURES
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QC Procedures / INSPECTION REPORT

ERP IS COMPLETELY INTEGRATED WITH QC PROCEDURES At the time of receiving material in Stores At the time of Dispatch
Quality Control
Material e.g. Printing the Inspection Report Automatically after the Sales Invoice
QTY accepted QTY rejected
RELEASE NOTE ENTERED BY QUALITY ASSURANCE

RELEASE NOTE REGISTER
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CCI AND INSPECTION REPORT IS PRINTED
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ACCOUNTS MODULE
ACCOUNTS
251
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What is the definition/meaning of Mercantile Accounting ?

Mercantile System of Accounting is also Known as Accrual System of Accounting where all the transactions are recorded irrespective of period of Amount received or paid. In other words, it is a system of Accounting where amount paid or payable is recorded. Presently every company is following this system Another system is cash basis In double entry system each transaction is debited as well as credited with the same amount E.g. sales invoice is debited and sales account in GL is credited
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In ERP we have three ledgers

General ledger Sub-ledger Customer ledger or debtor ledger Creditor ledger or supplier ledger
DEBTOR LEDGER GENERAL LEDGER CREDITOR LEDGER
253
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GL linking is defined in Accounts master

GENERAL LEDGER
DEBTOR LEDGER
CREDITOR LEDGER
General ledger Sub-ledger Customer ledger or debtor ledger Creditor ledger or supplier ledger
254
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First create mandatory accounts groups

Hard coded accounts group and subgroup E.g. Under group liability, create sub-group duties and taxes This will be used in all active transaction posting If not done on day-one then accounts will not give proper results These guidelines are given in an excel sheet for making some basic accounts subgroups
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Accounts and Inventory is tightly integrated

Ensure that closing balance of asset and liability is entered, customer balance, supplier balance, etc. as on given date Bank and cash balance is required to start the cash book and bank book Physical stock has to be taken and entered for the same cut-off date Take location wise inventory, especially of stores, warehouse, Sub-contractor, etc.
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Accounts Masters
Account Group Master. Subgroup Master. General Ledger Account Head Master. Detail Account Master. Narration Master. TDS (Tax Deducted at Source) and % fields in the vendor / address (TP) masters. Automatic posting in GL. ERP will create a TDS JV automatically.
Asset / Liability Group Master
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Sub-group master e.g. Current asset
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Accounts Transactions
Cash receipt voucher. Bank receipt voucher. Cash payment voucher. Bank payment voucher. Service-tax payment (for excise link). Journal Voucher. Contra-entry voucher. Credit Note. Debit Note. Expense PO (for service provider, optional). Expense voucher (for service provider bill booking).
Accounts Transactions Adjust unlink receipt with open sales invoice. Adjust unlink payment with open GRN (Purchase bill / expense bill). Closing balance for master data (debtor, creditor, and GL accounts). Rate of depreciation (as per company act). Rate of depreciation (as per I-Tax act). Asset installations slip. Asset sale transaction. (for asset register and deprecation register).
ACCOUNTS KEY REPORTS
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ACCOUNTS MODULES ERP FEATURES Automatic posting in respective G. L., from goods inward and sales invoice, etc. TDS procedure takes care of automatic TDS posting. Service tax procedure takes care of automatic posting in related tax ledger. Help of Standard Narration master saves time to enter voucher.
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Expense voucher
For service provider bills Debits the GL Credits the supplier Expense PO is optional Or Debit the GL directly using payment voucher Or use JV instead of EV
264 J. Zaveri
All account department transactions are captured e.g. money receipt
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MONEY RECEIPT CAN BE ADJUSTED AGAINST INVOICE
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Linking Receipt with Invoice
Receipt Detail
INVOICE detail
Linkin g Inv oice w ith m oney receip t
267
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Customer Ledger
268
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Customer Type Wise MIS

Percentage % % Quantity % Value
Customer type : ALL
Break up for Customer Type Doctor
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MIS - Product Category
Product Category : ALL
Product Category Break-up

ALL MIS REPORTS CAN BE INSTANTLY SAVED AS EXCEL FILE
TAX DEDUCTED AT SOURCE

TICK IF TDS APPLICABLE
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AUTOMATIC POSTING OF TDS ENTRY IN CREDITOR LEDGER & GENERAL LEDGER

Automatic TDS posting
E.G. TDS RS. 280.19 DEBITED

272 OF 175 J. Zaveri
Mobile expense bill Expense Voucher posting in Creditor Ledger
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AUTOMATIC POSTING OF TDS ENTRY IN CREDITOR LEDGER & GENERAL LEDGER
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DAILY TRIAL BALANCE GROUP, SUB GROUP, GL WISE TB

ABC ELECTRICAL CO.
J. Zaveri
275
PAYMENT VOUCHER ENTRY
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LINKING PAYMENT WITH PURCHASE BILLS
277
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PAYMENT
E.G. TDS RS. 280.19 AUTOMATICALLY SHOWN IN PAYMENT VOUCHER
278
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Debit Note
279
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Expense PO Register
280
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TRIAL BALANCE
281
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Trail Balance Group & GL Wise
282
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T- Format GL Wise Trial Balance
283
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PROFIT & LOSS ACCOUNT
284
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BALANCE SHEET
285
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TAXES LEVY - DUTY
EXCISE SERVICE TAX VAT / SALES TAX INTEGRATION
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ERP integration with statutory requirements

The following slides shows linking of the following business processes Excise Service tax Sale tax / VAT TDS These modules are linked tightly automatically with purchase, sales, accounts and so on. The slide show also explains various master, transactions, and reports available in ERP software.
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AVA IL SER VIC E TA X CRE AT T DIT HE TIM EO F PA YM ENT
OP. BAL. RAW MATERIAL, CAPITAL GOODS, SERVICE TAX
EXCISE HEADING MASTER SERVICE TAX CREDIT / DEBIT REGISTERS
IP T CE S E S R SALE D OO TE / ICE G O N NVO SE I CI / EX DIT L Y AI RE AV TY C ENTR DU BIT DE
ERP EXCISE MODULE
CENVAT CREDIT / DEBIT REGISTERS -INPUT -CAPITAL GOODS
PERSONAL LEDGER ACCOUNT (PLA) REGISTER

288
DAILY STOCK ACCOUNT (DSA) REGISTER ER 3 ER 1

J. Zaveri
GAR 7 CHALLAN ENTRY -SERVICE TAX -CENVAT REG
SERVICE TAX
SERVICE TAX PROCEDURES ARE INTEGRATED IN ERP CREDITORS BILL WILL CAPTURE SERVICE TAX DETAILS AT THE TIME OF PAYMENT THE POSTING IS DONE FOR TAKING CREDIT IN EXCISE BOOKS
SERVICE TAX DETAILS CAPTURED AT THE TIME OF PAYMENT
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SERVICE TAX DETAILS CAPTURED AT THE TIME OF PAYMENT
SERVICE TAX REGISTER
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SERVICE TAX REGISTER EXPORTED TO EXCEL
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EXCISE OP. BAL. ENTRY
294
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PLA BALANCE
295
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DAILY STOCK ACCOUNT DSA REGISTER
296
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Input Credit Register
297
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EXCISE DEBIT ENTRY IS AUTOMATICALLY CAPTURED FROM THE SALES INVOICE
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GAR 7 CHALLAN - CENVAT
299
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GAR 7 CHALLAN SERVICE TAX
300
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GAR 7 CHALLAN (TR 6)
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Excise Integration
DSA Register Invoice wise Description wise
4(5)(a) REGISTER MATERIAL SENT OUT FOR

JOB WORKING
303
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EXCISE CR / DB FROM CAPITAL GOODS
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Cess 2% GL posting
305
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ER1
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VAT / SALES TAX INTEGRATION
307
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VAT / SALES TAX INTEGRATION
ERP takes care of all VAT (Value Added Tax) / CST (Central Sales Tax) related procedures and the same is linked with other relevant modules.
ERP concepts 308
C Form tracking Sales C Form tracking Purchase
J. Zaveri
C FORM TRACKING (PURCHASE)
VAT computation
310
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VAT / Sale Tax report select purchase or sales
Automatic GL posting VAT 4% (Purchase)
ERP meets the Government compliances very well
S & D MODULE
SALES & DISTRIBUTION
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S & D MODULE
MANY ENTERPRISES HAS MULTIPLE LOCATIONS NUMBER OF FACTORIES (PLANTS) NUMBER OF OUTLETS, BRANCHES, DEPOTS, STOCKIEST, FRANCHISES, ETC. THE FOLLOWING SLIDES EXPLAINS SUPPLY CHAIN FOR ORGANIZATIONS WITH MULTIPLE LOCATIONS
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DISTRIBUTION MODULE
THERE ARE EXTERNAL LOCATIONS
CORPORAT E OFFICE
DEPOT DEPOT CFA

BRANCH
H. O.
THERE ARE INTERNAL LOCATIONS

Sub-contractor
R&D
PLANT 1
FACTORIE S
PLANT 2
J. Zaveri
ERP conceptsSub-contractor 315
WAREHOUSE
WORK FLOW / DOCUMENT FLOW FOR DISTRIBUTION MODULE

STOCK TRANSFER INVOICE FOR OWN DEPOT STOCK IN HAND ? SALES ORDER WORK ORDER
DISPATCH ORDER FOR OWN DEPOT
YES
NO
SALES INVOICE
WORK FLOW / DOCUMENT FLOW FOR DISTRIBUTION MODULE LINKED TO PRODUCTION
DISPATCH ORDER
SALES ORDER
STOCK TRANSFER INVOICE
STOCK IN HAND ?
NO
YES
WORK ORDER
SALES INVOICE
PRODUCTION ENTRY
TRANSFE R INVOICE ENTERED IN FACTORY. LINK WITH D.O. NUMBER
DISPATCH DEPOT PLANT I

FACTORIES
CORPORAT E OFFICE
H. O.
BRANCH
CFA
PLANT II
Sub-contractor
DEPOT
Sub-contractor
ERP concepts
WAREHOUSE
318 J. Zaveri
SALES INVOICE ENTERED IN FACTORY. LINK WITH S.O. NUMBER
DISPATCH
DISTRIBUTOR DISTRIBUTOR
CORPORAT E OFFICE
H. O.
PLANT I
FACTORIE S
PLANT II
DISTRIBUTOR DEALERS
Sub-contractor
R&D
ERP conceptsSub-contractor 319 J. Zaveri
WAREHOUSE
VENDOR
PURCHASE ORDER IS RAISED. MATERIAL IS SUPPLIED TO VARIOUS UNLOADING LOCATION BY VENDOR
CORPORAT E OFFICE
DEPOT
H. O.
PLANT I
BRANCH
FACTORIE S
CFA
PURCHASE ORDER
PLANT II
DEPOT
Sub-contractor
WAREHOUSE VENDOR
ERP conceptsSub-contractor 320 J. Zaveri
TR A
W1
NS FE RO UT
WAREHOUSE
SCM concept
WORKS + MRP LL
W2
ER P
TR
PRIMARY SALE MR
AN SF E
STOCKIEST
IN
CFA / CA
SECONDARY SALE
FRANCHISES / Depot Management DISTRIBUTOR
System
CORPORAT E OFFICE
RSP
RY TIA TER LE SA
RETAIL
H. concepts ERP O.
321
CONSUMER
VEND OR
J. Zaveri
Field Management System
Shipping & Logistics

Warehouse
2. RFID reader at warehouse dock door records container arrival. RFID reader at warehouse dock door records container departure. 4.
Container Depot
RFID tag on container read by RFID reader at exit from the container depot. 1.
RFID tagged pallets aggregated and loaded into container. Warehouse Management System ensures correct pallet gets loaded onto the container using tag info. from container and pallet.
5. Container Yard
RFID tag on container read by RFID reader at container yard entrance at seaport.
Sea Port
3.
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The Intelligent Supply Chain for e-Business
Manufacturer
Distributor
Retail
Product Flow Information Flow
POS Data Sharing Inventory levels Fill Rates Forecasts Promotional Activities New Product Introduction
Consumer demand drum-beat sets pace for entire Supply Chain
Information & Intelligence Sharing for Effectiveness
Adding Intelligence to the Supply Chain

Manufacturer
Old Environment Partially informed Push / pipeline model One-way data flow Manufactu rer
Transportatio n
Managem ent
Truckers
Distributors
Truckers Retailers
Customers
Manageme nt
Direct Marketing
Telephony Infrastructu re
Web Infrastructur e
Distributor s
Transportation
Overnight Delivery
New Environment Fully informed Network model
ERP SERVER Data Mining

Retailers
ERP concepts 324
Bi-directional information flow through

DNS network
Customers
J. Zaveri
PROCURE-TO-CASH BUSINESS CYCLE OUTLET

AUTOMAT IC MACHINE
RS. $
325
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Project tracking module (Project based manufacturing)
Project Management
326
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Project name Master
Drawing Master
Capture Drawing name and drawing number ERP concepts 328 J. Zaveri
Bill of Materials
ite m hild C
ERP concepts 329
Project name & drawing name is selected in the BOM Master

J. Zaveri
In Work Order and Production entry the Project Name, Drawing No and Drawing name comes automatically
Project status workbench report (purchase)
Project status workbench report (Production)
Production entry OLP
AFTER SALES SERVICE
After sales service module
WARRANTY SERVICE
To appreciate depth of ERP service maintenance module I am presenting here a case study of a UPS manufacturing company
Product sold under warranty needs to be tracked
ERP captures necessary information automatically during production itself.
ANNUAL MAINTENANCE CONTRACT (AMC) INVOICE
Customer complain call sheet
338
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Service Report
339
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Service Bill - Captures serial numbers automatically

LINKED TO PROPOSAL NUMBER
HISTORY CARD
341
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History Card Manufacturing tab shows past records of item used
342
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History Card Additional Info
343
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HISTORY CARD REGISTER
344
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History Card Excel Sheet
345
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AMC BILL REGISTER for a given period
J. Zaveri
PLANT MAINTENANCE MODULE

Master Machine Master Machine and its spares Master Transactions Machine Maintenance Entry Corrective Maintenance Preventive Maintenance Spare used Outputs Machine Maintenance Report
PLANT MAINTENANCE
347
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ERP MAINTENANCE MODULE ACTIVITY MASTER
348
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Who is going to maintain my machines ?
349
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Machine Master database
350
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What spares for a given machine?
351
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What activity for this machine
352
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Machine master
E.g.
Chem
ical P lant - Rea ctor
353
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PLANT MAINTENANCE MODULE MACHINE MASTER
354
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Work Order for maintenance engineer
355
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SHOP FLOOR MACHINES MAINTENANCE DATA ENTRY

PREVEN T IVE MAI N TENANC E
CORREC T
IVE MAI N
TENANC E
356
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Maintenance department reports
357
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Transaction data entry
358
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MIS: Machine Maintenance Report
359
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Machine spare list
360
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Common spare part required for different machines
361
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Multi-location ERP module

This module is applicable for multi-location organization. For instance, Head office and Factory are situated in different geographical locations. Static IP address server and broadband internet connection allows user to access ERP database from anywhere / anytime. Pre-requisite Server with fixed IP address from your ISP (Internet Service Provider) and firewall software is required. You can also opt for thin-client technology. Remote Connection from another computer using Internet. ERP also supports Remote Login where user can access ERP Server using Internet.
REMOTE ACCESS
362
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Electronic data transfer Multi Location USING INTERNET
REMOTE ACCESS
FACTORY 1
CORPORATE OFFICE
DAT A
ERP SERVER WITH STATIC IP ADDRESS
FACTORY 2
TA DA
ERP concepts 363
WHAT IS REQUIRED? SERVER SHOULD BE ALWAYS ON CONNECTED TO INTERNET STATIC IP ADDRESS

J. Zaveri
Send Receive data for multi-location-1

This is for multi-locations where broadband internet is NOT available. For places where Internet-speed is an issue. This special send-receive module is useful where due to security reason server is not connected to internet with (static) IP address. Ordinary dial-up internet line (Or with USB modem) can be used to send and receive incremental data from one location to the other (e.g. HO to factory and vice versa). The text file can be sent by attaching the same to email. User can send and receive data once in 24 hours (or for that matter as often as required). Typically, where HO is making the PO and stores in factory (in remote place) is receiving the material, and so on.
SEND / RECEIVE
364
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Send Receive data for multi-location -2
ERP Server will automatically take care of synchronizing both ERP servers database. Even the small txt file can be sent and received by CD through post; for remote places where even dialup internet connection is not possible.
SEND / RECEIVE
365
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Payroll
Payroll & HR
366
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Payroll & HR module

Master Employee Master Earning heads & Deduction heads Master Department Master (Cost Center) Designation Master City Master Bank Master Bank-Branch Master Income Tax Form 16- Singing Authority Master Income Tax Bank Master Income Tax Earning and Deductions (Section 80C,80D ,80 U,17(2)(V) etc.) State Master GL account Master
367
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Payroll & HR module Transactions Attendance The number of days present by an employee will have to be punched in the system by the concerned official of the HR Department. Pay slip Monthly Deductions. Income Tax Monthly Challan Entry Income TAX Quarterly Acknowledgement Entry
368
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Payroll & HR module

Reports Employee list Payroll Register Earning head wise register Deduction head wise register Attendance Register ESI Report. PF Report. Leave Encashment Statement. Professional Tax [Professional Tax] Statement Income Tax Yearly Report Per Employee wise (Automated) Form 16 Pay Slip Bank Statement Employee Joining Report Attrition Report.
369
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RESOURCE MATRIX
RESOURCE MATRIX
370
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Resource Matrix Module

ERP CAN GENERATE TIME SHEET AUTOMATICALLY CAPTURES PRODUCTIVE HOURS OF INDIRECT PERSONNEL ACTIVITIES
Activity or Task Tracking of individual in the organization for example draftsman hours salesman hours
Master: Activity Master User Master Customer Master Transaction: Daily Time Card entry Outputs: Resource wise (User wise) time spent report for a given period Activity wise time spent for a given sales order (ORI) Features: Can be also linked to enquiry or quotation (pre-sales) time spent by staff Department wise, controlling and monitoring indirect time (hours) spent by staff
Activity or task master file creation
373
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What is the most important impact of Information Technology on business?
Information Technology forces you to organize your business processes more logically. The computer can handle only things to which the answer is YES or NO. It cannot handle MAYBE. It is not the computerization that is important; it is the discipline that it brings to your business processes.
LATE MR. PETER DRUCKER
374
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TIME BOUND PLAN FOR IMPLEMENTATION

We have developed expertise in implementing the ERP software Full time ERP coordinator is required Implement modules in a phased manner Time plan - approximately THREE to FOUR months for example:
Marketing
BOM
Production
Material Management
Accounts
WEEK 1 ERP concepts 375 WEEK 4 WEEK 8 WEEK 12 J. Zaveri WEEK 16
Go Live
Training
Training ERP user We will give necessary hand holding support. Train users at various levels to give them necessary confidence in using the integrated system Yes, implementing a new system is a challenging task, one that mandates changing existing mindsets and procedures However, doing so will vastly improve your bottom line
376
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IT Infrastructure required
High performance Server computer MS Windows 2003 server OS MS SQL 2000 OR 2005 Server RDBMS (Backend database) At least two client PC (nodes) in LAN with MS Windows 2KP 2 / 3 hours UPS Anti-Virus Software Internet connection
377
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Business benefit: As seen by ERP user

ERP has resulted in a faster response / delivery time. For example, in the legacy system the Invoice and Delivery challans were made separately. Stock is updated automatically when the item is purchased and sold. This results in ensuring that the stock figures are always up-to-date Better customer reach has resulted into increased revenue. Online customer master data and actual sales data are now available
378
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Business benefit: As seen by ERP user

Purchase is entered online which gives the vendor wise purchase information Company sales have increased including Export. The Digital Nervous System provides the top management the automated paperless flow of information between departments
379
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Bill Gates says
The first rule of any technology is that automation applied to an efficient operation will magnify the efficiency. The second rule is that automation applied to an inefficient operation will magnify the inefficiency
Source: e-Commerce book -by Laudon Traver.
Business process management
Why do automated solutions fail to deliver expected benefits? The answer lies in Bill Gates observation. Automating something does not fix its underlying problems it just helps them to occur more quickly, in vastly increased numbers an at greater frequency. Organization should improve / change / correct their business processes first and then only deploy ERP solution. Do BPR. Otherwise ERP may fail to deliver expected benefits.
Business process management
BPR
BUSINESS PROCESS REENGINEERING OR BUSINESS PROCESS RE-DESIGN BPR EXERCISE CARRIED OUT BEFORE CRP RUN HELPS IN
Earlier you invest your time and effort toward planning and executing a successful transition, the sooner you will reach the point of Happiness at work And go home at six oclock
382
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ERP IS SUITABLE FOR VARIOUS BUSINESS AND INDUSTRY
THERE ARE TWO KINDS OF MANUFACTURERS MAKE TO STOCK STANDARD PRODUCTS MAKE TO ORDER ORIGINAL EQUIPMENT MANUFACTURER (OEM) SUPPLY
ERP is used by various verticals

Automobile parts Chemical Industry Construction Industry Electronic Instruments Engineering Industry Electrical products FMCG Industry Food Industry Furniture Industry Lens, medical marketing Mechanical Engineering Paper/Corrugated Box Plastic Industry Project based industry Machine manufacturer
Paper Manufacturing plant
Spray Dryer Manufacturing
MAKE TO STOCK EXAMPLES
Mass production / Discreet products CONSUMER GOODS (FMCG) SALES THROUGH DEALERS / DISTRIBUTORS Toys and Games
Injection molding machines

ERP f or Plasti c Indus try
386
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SAFETY VALVES CORRUGATED BOX
FOR EXAMPLE ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES IN BUSINESS MANAGEMENT
CHEMICAL MANUFACTURING
INDUSTRIAL RESINS BLUE PIGMENT CHEMICAL ELECTRONICS SPM SPECIAL PURPOSE MACHINE
Flow Meter
387
FOOD PROCESSING PICKLE /SPICES SURGICAL INSTRUMENTS INTRAOCULAR LENS Paper manufacturing Alternator and Electric Motor manufacturing
UPS / INVERTER MANUFACTURING CONSTRUCTION INDUSTRY GLASS WINDOWS AND SHUTTERS
ERP for FURNITURE INDUSTRY - MADE AS PER ORDER
STANDARD PRODUCTS YET TAILORE D AS PER CUSTOMERS REQUIREMEN TS
ERP FOR MADE TO STOCK AS WELL AS MADE TO ORDER

390 J. Zaveri
Letter of satisfaction
It is difficult, though not impossible, to satisfy an ERP customer, let alone recommend I have received a letter of satisfaction and recommendation from Action Medical Marketing
391
J. Zaveri
From Action Medical Marketing We recommend to the management of any growth-oriented company to consider implementing ERP in their organization as it offers one time investment and a longterm benefit..
MR. SHAH, M.D. AMM
LITEL LEADERS IN INFRARED HEATING SYSTEMS

Working with the ERP team required priority assigning, real-time information capturing and then training Litel employees at all levels so as to understand and feel confident in using the system. This is happening effectively today. It has provided online operations through computers, in all aspects of business and is expected to contribute to increased profitability and a better reputation in the ever changing global market.
Managing Director
"...ERP software is quite robust and has immensely helped us to take care of our entire business functions. Our staff has taken a liking to the software and has adapted themselves very well...While we started off with the inventory module, Zaveri has also successfully implemented all the other modules such sales, purchases, BOM, MRP, Accounts Mr. Surinder Agarwal, M. D. Care Pack Pvt. Ltd.
SATISFIED ERP USER

394 OF 175 J. Zaveri
Now I can go home at six oclock - Mr. Sanjay Belhe - Director, Protocontrol - - ERP USER View movie clip http://www.dnserp.com/testimony.htm
CONCLUSION: TOTAL FINANCE MANAGEMENT
AC CO UN T PA YA BL E
GE NERAL LEDG ER
Finance
LE AB IV CE RE T UN CO AC
AND TOTAL INVENTORY MANAGEMENT
W OR K
IN PR OC ES S
GO OD SI NW AR D
FI NI SH ED
GO OD S
SU BCO NT RA CT OR
Inventory
ST OC K
ACTION PLAN
Important note: put three things in place
1. People 2. Information Technology 3. Define business process

Discuss MODULES options Make infrastructure available Deploy the ERP in your organization CRP run Conference Room Pilot Rollout
Go-Live
398
J. Zaveri
Additional learning resource to learn ERP Presentation prepared by Prof. Jyotindra Zaveri who is the master architect of ERP software used by hundreds of users in SME in India. More presentations and video lectures are published on his e-learning web site http://www.dnserp.com
THANK YOU
ERP Training Blog Follow on Twitter
http://dnserp.wordpress.com http://twitter.com/followERP
Join ERP Forum http://www.linkedin.com/groupRegistration?gid=1877952 Email j.zaveri@dnserp.com

Complete ERP Presentation Showing Key ERP Modules

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Complete ERP Presentation Showing Key ERP Modules

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WELCOME TO ERP SOFTWARE PRESENTATION FOR MANUFACTURING Explains ERP concepts and ERP modules

DNS means Digital Nervous System

Seamless Integration of ERP modules

Send / Receive data PLANT MAINTENANCE Resource Matrix

SMS /E-Mail Alerts

After Sales Service

Sales & Distribution

I bring 35 years of IT experience in business automation - Zaveri

We have islands of information, what to do?

Install ERP Server and ERP software

Sales & Marketing

Client / Server architecture

Sales & Marketing Purchase Inventory

Accounts USERS COMPUTERS ARE CALLED CLIENT PC J. Zaveri

The following slides introduces ERP concepts incorporated in software logic.

ERP helps in decision making

ERP Gives MIS That can be filtered By user

ERP USER gets Useful Knowledge

ERP concepts 12 J. Zaveri

Scope of ERP software

RAW MATERIAL BOUGHT OUT ITEMS PACKING MATERIAL CONSUMABLES

Scope of ERP software

Category 2 GROUP 2 ITEM 3 ITEM 4

ERP concepts 15 J. Zaveri

SAMPLE PSS / COUNTER SAMPLE

REJECT THIRD PARTY HOLD STORES F. G.

UNIT 1 REJECT HOLD STORES F. G.

VENDOR REJECT HOLD TO U1 /U2 /ORG

UNIT 2 CUSTOM STORES F. G. EXCISE

MULTI-LOCATION MATERIAL MANAGEMENT 16 J. Zaveri

ERP concepts 18 J. Zaveri

ERP is a multi-user software

User role & responsibility matrix R & R

Function wise access to menu and submenu to each ERP user

Sales Quot. For PC Sales Order + Schedule

DSA SALE Invoice F.G. STORES

l assemblies ria te ed received Ma eiv or t from rec ntrac

Customer Customer Giving job work Giving job work

RECEIPT PAYMENT J. Zaveri

ation, P is multi-loc ER ment user manage multisoftware

STORES LOCATION PLANT 1 LOCATION

Meeting the Business Needs

Vendor Customer Sub-contractor

The BALL PEN MANUFACTURING Company & its business

ERP concepts 26 J. Zaveri

The BALL PEN MANUFACTURING Company & its business

ERP concepts 27 J. Zaveri

CCI CHALLAN CUM INVOICE

BOUGHT OUT ITEMS

The Company & its business

ERP concepts 29 J. Zaveri

SA1 = SUB ASSEMBLY

Overhead @ Rs. 200 per piece

O r cto 00 tra on 1,0 bc @ Su 10X

Overhead Bending @ 400

BILL OF MATERIALS (BOM) IS USED IN

BOM MASTER - Conical blender

ERP concepts 32 J. Zaveri

VALVE MANUFACTURING -BOM

FATHER ITEMS FACTORY MADE

CHILD ITEMS FACTORY MADE + BOUGHT OUT

BOM Very useful report