MS-OFFICE WORD 2007

Launch MS WORD By start menuClick the Windows Start button to start the program. The Word icon appears in the listing of recently opened programs. By iconWhen we open the computer and we can see the icon of MS Word 2007 is present on the Desktop then we easily open it by clicking twice on it.

PRACTICAL NO. 1
Q1) Open a document type the following text & perform the tasks as instructed. Answer:To open MS WORD 2007 if you have icon of MS WORD 2007 in your
desktop then double click on MS WORD 2007 icon. OR 1. 2. 3. 4. Click on START button. Point out the PROGRAM option. Point out MS OFFICE 2007. Then click on MS WORD 2007. The system opens MS WORD 2007. By default a new page is already open in your window. Type the given matter or text in your workspace.

i)

Insert the given text after the first paragraph.

Answer: 1. Set the cursor at the end of the first paragraph by using
navigation key or mouse click at the end of the 1st paragraph. 2. Press ENTER key. 3. Type the text. The main components of a word processing system are listed below . 4. Click on HOME tab, click on BULLET option of paragraph part. 5. Then type the given three points.
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y Computer y Printer y A word processing software

ii)

Save the document as Word1.doc

Answer: 1. Click on OFFICE button.

2. Select SAVE AS option. 3. Then a dialog box will appear in your screen.

4. Enter the file name as Word1.doc. 5. Press ENTER key or click on SAVE button.

iii) Move the second paragraph to the end of the document using drag & drop.

Answer: 1. First of all select the second paragraph.

2. Press & hold the mouse button. 3. without releasing the mouse button, drag the mouse in the end of the document. 4. Now release the mouse button.

iv) Move the second paragraph to the end of the document using cut, paste operation. Answer: 1. First of all select the second paragraph.
2. Right click the mouse button then a drop-down list will appear in your screen.

3. Choose the CUT option. 4. Take the cursor at the end of the document. 5. Right click the mouse button & then the drop-down list will appear again. 6. Click on PASTE option.

v) Undo the above action.

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Answer: 1. Take the mouse pointer to the quick access tool bar at the top of
the window. 2. Click on UNDO Or We can also use shortcut key. 1. Press ctrl + z for undo from Keyboard. button.

vi) Now use Redo action. Answer: 1. Take the mouse pointer to the quick access tool bar at the top of
the window. 2. Click on REDO Or We can also use shortcut key. 1. Press ctrl + y for redo from Keyboard. button.

vii) Go to the end of the document (in one step). Answer: There are two ways to go to the end of the document in one step:
First way: - Using for one page document. 1. Press ctrl + End key. Second way: - Using for multiple page document. 1. Press page down key.

viii) Go to the beginning of the document (in one step).

Answer: There are two ways to go to the beginning of the document in one
step: First way: - Using for one page document. 1. Press ctrl + Home key. Second way: - Using for multiple page document. 1. Press page up key.

ix) Insert page break before the third paragraph. Answer: 1. Take the cursor at the end of the second paragraph.
2. Click on INSERT tab. 3. In INSERT tabs ribbon there is a PAGE BREAK option. 4. Click on page break option.

x) Search the word Computer in your document with options match case, find whole words only. Answer: 1. Click on HOME tab.
2. In HOME tabs ribbon, click on editing option. 3. It opens different options y Find y Replace y Select 4. Select the FIND option, and then it will display a dialog box in your screen. 5. Write the word which you want to find in find what label box. 6. Click on MORE button. 7. Click on match case& find whole words only check boxes. 8. Click on FIND NEXT button. 9. Then the word which you want to find that word will be highlighted where ever the word is in your document.
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xi) Replace the word Typewriters with Word processor . Answer: 1. Click in HOME tab.
2. In HOME tabs ribbon, click on editing 3. It opens different options y Find y Replace y Select 4. Select the REPLACE option, and then it will display a dialog box in your screen. 5. In that dialog box we have to enter two things: a. Find what: - In that option we have to enter the word which we Want to search or find. option.

b. Replace with: - In that option we have to enter the word which we want in place of searching word. 6. Type Typewriter in find what label box. 7. Type Word processor in replace with label box. 8. Click on replace button.

xii) Undo the above action. Answer: 1. Take the mouse pointer to the quick access tool bar at the top of
the window. 2. Click on UNDO Or We can also use shortcut key. 1. Press ctrl + z for undo from Keyboard. button.

xiii) Remove all page breaks from your document.

Answer: 1. When we take page breaks our document will take two pages. So
set the cursor at the starting of the 2nd page. 2. Press the delete key until the page break removes.

xiv) Change the magnification of your document to different percentagesusing ZOOM feature. Answer: 1. Click on VIEW tab.
2. There you can see a ZOOM section from which you can see your document as full screen or in different percentages. 3. Click on ZOOM option, it will display a dialog box in your screen. 4. Select the percentages from percent label box & see your document in different percentages.

xv) Format the above written paragraph & give the options as follows: 1. Alignment justified. 2. Indention: Left 0.2 & Right 0.2 3. Spacing: Before 6pt & After 6pt 4. Special: First line by 0.4 5. Line spacing: 1.5 lines. Answer: Click on the HOME tab, from there click on the paragraph
sections button, then a dialog box will appear in your screen.

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1. Alignment justified: - In alignment justified paragraph, Word automatically adjust space b\w words in the paragraph lines, such that the character of all lines except the last line is always aligned at the right margin. 2. Indentation: Left 0.2 & Right 0.2: - In dialog box indentation part, in Left text box type 0.2 & in same way type 0.2 in Right text box. 3. Spacing: Before 6pt & After 6pt: a) Select the paragraph where you want to change Spacing before & after paragraph then click right click on it move the cursor to the paragraph & click on it then a dialog box will display on your screen. b) Word measures the paragraph spacing in points. You Can directly type the spacing in text box or use the spinner buttons. c) Go to SPACING part of dialog box & type 6pt in before Text box & in same way type 6pt in after text box. d) Press enter key or click on ok button. Then word Will inserts6pt before & after the selected paragraphs. 4. Special: First line by 0.4: a) Special option is assigned only by three method on First line, hanging & none. b) Click on first line & in by text box type 0.4. 5. Line spacing: 1.5 lines: a) Select the paragraph in which you want to give space. b) Open the paragraph dialog box by using right click. c) In line spacing text box, click on arrow button This will show you a drop-down list, from those list select 1.5 lines. d) Click on OK button& then it will show changes in doc.
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xvi) Set the default tab stop to 0.3 . Answer: 1. Click right click button.
2. Click on paragraph option, it will display a dialog box in your screen. 3. From that dialog box click on TABS button, & then a dialog box again appear in your screen.

4. The default tab stop value is 0.5 we have to change it to 0.3 . 5. Click on OK button. 6. After this setting, when you will press TAB key it will move 0.3 .
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xvii) Set the margin to 1.25 . Answer: 1. Click on the PAGE LAYOUT tab.
2. From page setup part click on MARGINS option, it will open a drop-down list 3. From that list click on 1.25 option, then it will give 1.25 margin in your document.

xviii) Format the page using: 1. Left Margin: 0.5 & Right margin: 0.5 2. Top Margin: 1.5 & Bottom margin: 0.5 3. Gutter Margin: 1 & Indentation: Left: 0.2 , Right: 0.2 4. Header Margin: 0.5 Answer:1. Click on PAGE LAYOUT tab then point the cursor to the page setup
section & click on MARGIN option. 2. Then a drop-down list appears. 3. Click on customize margin. 4. Then a dialog box will be displayed in your screen.

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1. Left Margin: 0.5 & Right Margin: 0.5 Answer: The Left Margin is the margin that word leaves at the left side
of the page & Right Margin is the margin which word leaves at the right side of the page. The by default value of the Left Margin is 1.25 . 1. To change the margin values directly type the desired margin value in the corresponding margin spinner box. 2. To increase the value press up navigation key & to decrease the value press down navigation key or directly type 0.5 in both left & right label box.

2. Top Margin: 1.5 & Bottom Margin: 0.5 Answer: The Top Margin is the margin that word leaves at the top of the page
& Bottom Margin is the margin which word leaves at the bottom of the page. 1. To change the margin values directly type the desired margin value in the corresponding margin spinner box. 2. To increase the value press up navigation key & to decrease the value press down navigation key or directly type 1.5 in top label box & 0.5 in bottom label box.

3. Gutter Margin: 1 & Indentation: Left: 0.2 , Right: 0.2 Answer: 1. Directly type 1
in Gutter label box or click on the up arrow key of gutter label box until the value becomes 1. 2.To increase indent to left 0.2 go to PAGE LAYOUT tab in that there is a paragraph part, from there select the left text box indent option increase it till it becomes 0.2 & same follow for Right indent value to increase it till it also becomes 0.2 .

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4. Header Margin: 0.5 Answer: One can control the header & the footer position by controlling
header& footer margin respectively. The by default value of this margin is measure from the top edge of the paper & the footer margin is measured from the bottom edge of the paper. Select the header & footer option then a design tab will appear, in which a position part is present at that part click on header position part & type 0.5 .

xix) Format the each occurrence of group of words Word Processor as BOLD, ITALIC, UNDERLINE& SMALL CAPS using find & replace with formatting options. Answer: 1. Click on HOME tab.
2. There is an EDITING part in home tabs ribbon click on FIND option from editing part. 3. Then a dialog box will appear in your screen, from that dialog box click on MORE button. 4. Click on FORMAT button, then it gives a drop-down list. 5. From that drop-down list click on FONT option, then an another dialog box will be displayed in your screen. 6. From that dialog box select bold italic, underline & small caps. 7. Click on OK button.

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xx) Align the heading to center & make it BOLD, UNDERLINE & ITALICIZED. Answer: 1. Press the HOME key from keyboard to move the cursor at the top.
2. Press ctrl + E for center alignment. 3.Press ctrl + End for selecting the heading. 4. Press ctrl + B for BOLD from keyboard. 5. Press ctrl + I for ITALIC from keyboard. 6. Press ctrl + U for UNDERLINE from keyboard
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PRACTICAL NO. 2
Q2) Type the text as show below and perform the tasks as directed. Answer: To open a new document.
1. 2. 3. 4. 5. Click on OFFICE button. Click on new option. Then select BLANK page & then click on CREATE button. Then word will provide a new document. Start writing your text.

i)

Search for the word computer in the entire document. All the occurrence of the given word is to be searched irrespective of the case.
COMPUTER

Answer:Following are the steps for the searching the word

in the entire document: 1) 2) 3) 4)

First of all we have to open the HOME tab. In EDITING part of HOME tab select FIND option. Then a dialog box will appear in your screen. Enter the word which you want to find i.e. COMPUTER in find what label box. 5) After that click on FIND NEXT button. 6) Then word will highlight the word which you have written in find what label box.

ii)

In the above question note that word also searches Computerization & Computerizations . Now make sure that this time word searches only for word Computer in the entire document.
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Answer: 1. Select the HOME tab & than click on editing part.
2. Then a drop-down list appears from that select FIND option. 3. A dialog box will appear in your screen. 4. In that dialog box type the word Computer in find what label box. 5. There is a MORE button, click on it. 6. List containing many options from that click on the MATCH CASE option. 7. In that option word finds only that word which is having same font & same case.

iii) Change the entire uppercase letter to lowercase. Answer: 1. Select whole document.
2. There is a font part in HOME tabs ribbon. 3. In font part there is a option CHANGE CASE, click on it. 4. Then a drop-down list appears.

5. From that drop-down list select lowercase option. 6. Then word change all uppercase letter to lowercase.

iv) Give a heading to an above written text COMPUTER S IN TODAY S WORLD . Answer: 1. Take the cursor to the starting of the page.
2. Press ENTER key.
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3. Take the cursor to the middle of the first line. 4. Type the desired heading.

v) Center aligns the heading text computer that appears in first line. Answer: 1. First of all click on INSERT tab.
2. Click on header option then a drop-down list will appear from which you can take different header style. 3. Click on any header style & then type the word COMPUTER in first line. 4. Go to home tab & click on center alignment.

vi) Apply outside border to entire document. Answer:To apply the outside border in the entire document then we have to
follow some steps:1. Click on HOME tab. 2. Click on outside border. 3. A drop-down list will appear in your screen from which select outside border. 4. By applying this border we will get border outside the entire document.

vii) Apply outside border to just heading text. Answer: 1. Select the heading.
2. Click on BORDER option of Home tabs ribbon. 3. Select any border from drop-down list. 4. Then word give border only to heading.
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viii) Change page setup according to the following specifications. 1. Top margin: 1.5 & Bottom margin: 1.5 2. Gutter: 1 &Left margin: 1.5 3. Right margin: 1 4. Page width: 7.5 &Page height: 6.5 5. Orientation: portrait. Answer: 1. Click on the PAGE LAYOUT tab & open the Page Setup dialog box.

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2. In MARGIN part enter all the given values in the spinner box. 3. Jump to next spinner box using TAB button from keyboard. 4. in Top type 1.5 , in Bottom type 1.5 , in Left type 1.5 , In Right type 1 & In Gutter type 1 . 5. Click on PORTRAIT option of orientation part. 6. Now click on PAPER option of dialog box. 7. Their are two text boxes naming WIDTH & HEIGHT, write the value given i.e. 7.5 & 6.5 respectively. 8. Click on OK button. 9. The page automatically shows the page according to your setting. 10. The document is extended into two pages.

(ix) Give a header creations and footer The school of computing .The footer should also consist of page no s. Answer: 1. Click on INSERT tab.
2. Select HEADER option from HEADER & FOOTER part of Insert tabs ribbon. 3. Then word gives space in top of the page, type their Creations . 4. Then select FOOTER option from HEADER & FOOTER part of Insert tabs ribbon. 5.Then word gives space in end of the page, type their The school of computing . 6.Select PAGE NO. option from HEADER & FOOTER part. 7.It will show a drop-down list.

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8.Select Bottom of Page option, it will show you many designs select any of them & then it will give you page no. at the bottom of the page.

x) Give appropriate commands for giving different header & footer for first page and odd & even pages. Answer: 1. Click on INSERT tab.
2. Select HEADER from HEADER & FOOTER option, it will show a drop-down list from that list select EDIT HEADER. 3. Then it gives space for Header & gives DESIGN tab on side of VIEW tab.

4. Their is a OPTIONS part from that click on Different First Page and Different Odd & Even Pages check box. 5. in same way do for FOOTER also.

(xi) Save and close the document. Answer:1. Click on OFFICE button.
2. Select SAVE AS option. 3. Word will provide a dialog box. 4. Type the file name in FILE NAME label box. 5. Press ENTER key or Click on SAVE button. 6. Move cursor to button at the top of the window & click on it.
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PRACTICAL NO. 3
Q3)Type and format the text given as shownbelow if any spelling or grammar mistakes occurs correct it using spelling and grammar facility. Answer: 1. Click on OFFICE button.
2. Click on NEW, select BLANK PAGE & click on CREATE. 3. Word gives a new page. 4. Start writing your text. 5. After completing writing, click on REVIEW tab. 6. Click on SPELLING & GRAMMAR option. 7. If there is a mistake in your document then it will show you a spelling & grammar dialog box.

8. I there is no mistake in your document then it will show you a message box.

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PRACTICAL NO. 4
Q4)Type the text and format the text as shown below C2H5OH + PCL5 = C2H5CL + POCL3 + HCL 4H3PO3 = 3H3PO4 + PH3 PCL3 + CL3= PCL5 Answer: To type this type of text we have to use theSubscript or Superscript
features. 1. Simply write the given text. 2. Select the numbers which we have to write below the character with the use of Ctrl + mouse click on it. 3. Click on HOME tab. 4. Click on SUBSCRIPT option of FONT part. 5. Or press Ctrl + = key.

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PRACTICAL NO. 5
Q5)To write the given text and format as shown 1. Own House:y 2400 Square feet living area. y Separate Bungalow. y Car shed Available. Answer: 1. Open a blank document.
2. Start writing text. Own house 3. Then click on bullet option of paragraph part of HOME tabs ribbon, & then it will give a drop-down list from that select round shape bullet.

4. Then when you press ENTER key it automatic gives Bullet sign. 5. After it again start writing. y 2400 square feet living area. y Separate bungalow. y Car shed available.
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2. Car y Maruti Omni Van. y Registration Number TN 728195 y 1994 Model. Answer: 1. Open a blank document.
2. Start writing text. Car 3. Then click on bullet option of paragraph part of HOME tabs ribbon, & then it will give a drop-down list from that select round shape bullet. 4. Then when you press ENTER key it automatic gives Bullet sign. 5. After it again start writing. y Maruti Omni Van. y Registration number TN 728195 y 1994 Model.

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PRACTICAL NO. 6
Q6) Create the following table

Admission 2005-2006 Course Computer Science Commerce Grand Total OC BC 9 13 14 25 MBC SC/ST TOTAL 5 15 37 6 5 50 87

Answer: 1. First of all open INSERT tab.

2. Click on TABLE option, it opens a drop-down list in which you have to

select how many rows & columns you want in your table.

3. It gives the table in your screen. 4. Start writing & jump to next cell with the help of TAB key. 5. After writing click on table it gives TABLE TOOLS tab in the side of VIEW tab.
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6.Click on ERASER option of DRAW BORDERS part, to erase the lines of last column.

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PRACTICAL NO. 7
Q7) Create a table as shown Car Maruti Tata Omni Van Maruti 800 Sumo Sierra Price 200000 242000 390000 447000

Answer:1. First of all open INSERT tab.

2. Click on TABLE option, it opens a drop-down list in which you have to

select how many rows & columns you want in your table.

3. It gives the table in your screen. 4. Start writing & jump to next cell with the help of TAB key.
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5. After writing click on table it gives TABLE TOOLS tab in the side of VIEW tab.

6. Click on ERASER option of DRAW BORDERS part, to erase the line of first row.

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PRACTICAL NO. 8
Q8)Write a letter to your friend inviting him on your Birthday. (5 Friends)

Dear friend,

Date 4/01/10 Sec-6 Bhilai

I am well here and hope same with you. I want to tell you that on next Monday i.e. 6/02/2010. I held my birthday party & I am celebrating it in my home. With Big heart I am inviting you & I hope that you must join my birthday party & enjoy with us. Your loving friend, Neetu Answer: For writing this letter follows the steps which arewritten below:
1. 2. 3. 4. 5. 6. Open a new document. Type the letter. Click on MAILING tab. Select START MAIL MERGE option. It opens a drop-down list. Select STEP BY STEP MAIL MERGE WIZARD option.

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7. Now it opens a wizard on right side of the document.

8. It asks a question What type of document are you working on? click on LETTERS option button. 9. At the bottom sides click on NEXT. 10. It asks a question How do you want to set up your letters? click on USE THE CURRENT DOCUMENT option button. 11. Again click on NEXT. 12. To select recipients click on TYPE A NEW LIST option button. 13. Below that click on CREATE option. 14. Then a dialog box will appear in your screen. 15.To set the columns you can delete columns according to your need. 16. To delete columns click on CUSTOMIZE COLUMNS... button of opened dialog box. 17. It opens another dialog box, to delete or add fields.

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18.After deleting fields click on OK button. 19. Again it opens the previous dialog box. 20. Enter the information s of your recipients.

21.Click on OK button. 22. In wizard click on NEXT.

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23. Now it ask whether you have written your letter or not? if no write your letter now otherwise click on NEXT. 24. If you want to see your letter, click on PREVIEW YOUR LETTER option. 25. Click on NEXT. 26. Now you are ready to send your letter where you want.

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PRACTICAL NO. 9
Q9)To create labels for your friend address. Answer: 1. Click on MAILING tab.
2. Click on LABEL part. 3. It opens a ENVELOPS & LABEL dialog box. 4. Point the cursor to the address box which is in dialog box & start typing the address of your friends.

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PRATICAL NO. 10
Q10) Prepare a letter as shown below. Answer: 1. Open a new document & start typing.

To, The principal, ABC college, ABC Nagar, Raipur (C.G) Sub :- Leave Respected sir, This is to bring to your kind notice, that due to reasons mentioned below, I am unable to attend the college/ I could not attend the college. ----------------

As such, I request you to kindly grant me leave for----------------------------------Thank you, Raipur; Dated: Designation You re Faithfully Signature Name

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PRACTICAL NO. 11
Q11)Create following figures Answer: 1. Open a new document.
2. Click on insert tab. 3. From illustrations part clickon shape option. 4. In shape option there are different types of shapes are given to us. 5. But we have to choose the shape which is given to us. 6. Click on the shape & then drag the shape on work space & drop it. 7. After inserting the shape it automatically opens the drawing tool bar. 8. From that toolbar click on DRAW TEXT button. 9. Then click on shape it give the cursor to type the text. 10. Type Welcome to Ms Word .

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PRACTICAL NO. 12
Q12) Type the text as shown below & insert any picture you have & place caption. Answer: 1. Open a new document.
2. Start typing up to end of 1st Paragraph. 3. For inserting the picture click on insert tab. 4. From illustrations parts click on clip art option. 5. On clicking the clipart a dialog box will appear in your screen which have different pictures related to animal, nature, tools etc select any picture, it will appear in your screen. 6. After inserting the picture press enter. 7. For inserting the caption below the picture we have to open References tab.

8. Click on insert caption option of captions part. 9. Then a dialog box will appear on your screen. 10. Write Figure1 in caption label box. 11. Click on ok button. 12. Now you can see Figure1 is written below the picture. 13. Press enter. 14. Start typing 2nd Paragraph.

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As already mentioned a word processor is a package that process textual matter and create organized and flawless documents.

In addition to it a word processor not only remote all the limitations of typewriter but also offers various useful features that cannot be even dream of with typewriter.

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PRACTICAL NO. 13 Q13) Crete columnar text as shown below.

New Delhi, the capital and the third largest city of india is a fusion of the ancient and the modern. He remains of the muslim dynasties with its architectural delights, give the majestic ambience of the bygone era. On the other side New Delhi, The imperial city built by british reflects the fast paced person. The most fascinating of all is the character of delhi, which varies from the 13 century mausoleum of the lodi kings to ultra modern glass skyscrapers.
th

Answer:1. 2. 3. 4. Click on Page layout. Click columns list. It opens a list, choose the no of columnar text. Click column, word display the written text in column wise For eg:- News paper.

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PRACTICAL NO. 14
Q14) Using Mail Merge make 10 copies of invitation letter. Answer: 1. Click on MAILING tab.
2. Click on START MAIL MERGE option. 3. It opens a drop-down list.

4. From that click on STEP BY STEP MAIL MERGE WIZARD option. 5. Now it opens a wizard on right side of the document.

6. Now select the document type. 7. Click on LEETERS option button.

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8. Now type the Letter. 9. After this, click on next button of wizard. 10. Click on Use the current document option button. 11. Again click on next button. 12. Click on Type a new list option button. 13. Click on Create & then word opens a dialog box of new address.

14. Click on Customize Columns button. 15. In this dialog box each row holds one set of data source, which holds field name like First name, Last name, Address, City, etc.. 16. From that you can choose the field which you want. 17. Delete the data source which you don t want in your document. 18. You can move the fields up & down by clicking on move up & move down button on that dialog box.

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19. Now click on OK button. 20. Type the name, address, city, etc. of your 10 friends.

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PRACTICAL NO. 15
Q15) Create a macro to record preview of any document in BOLD, ITALIC & UNDERLINE. Answer: 1. Click on VIEW tab.
2. Click on MACROS option.

3. It opens a drop-down list.

4. From that click on Record Macro. 5. Word displays a dialog box of RECORD MACRO.

6. Choose assign macro to BUTTON OR KEYBOARD. 7. Click on KEYBOARD option.

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9. Word displays the Customize Keyboard dialog box.

10. In dialog box of Record Macro, by default word enters a Macro name such as Macro 1 in the Macro name text box, after clicking on Keyboard button, it opens a dialog box. 11. In this dialog box, we assign shortcut keys to run the macro. 12. Click the mouse in shortcut key text box & ensure that the caps lock is not on. 13. Give your shortcut key combination like (Alt + 2). 14. It will show you whether it is assigned or not, if it is assigned then change your shortcut key combination otherwise click on assign button.
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15. Click on OK button. 16. Click on BOLD, ITALIC & UNDERLINE option of HOME tab. 17. Now again click on MACRO of VIEW tab. 18. Click on STOP macro.

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PRACTICAL NO. 16 Q16) Create a document with 10 names & sort the name in descending order. Answer:1. Open a new document. 2. Type 10 names. 3. 4. 5. 6. 7. 8. 9. To sort the names in descending order click on sort button. Word display a dialog box of sort text. Select paragraph by down arrow button. Select type Text . Click on descending order. Click on Ok button. Now word displays the 10 names in descending order.

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PRACTICAL NO. 17 Q17) Create a document with 10 names & sort the name in ascending order. Answer:1. 2. 3. 4. 5. 6. 7. 8. 9. Open a new document. Type 10 names To sort the names in ascending order click on Word display a dialog box of sort text. Select paragraph by down arrow button. Select type Text Click on Ascending order. Click on Ok button. Word arrange the names in ascending order.

sort button.

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PRACTICAL NO. 18 Q18) Create hyperlink between two word documents. Answer:1. Open a new document or any document where you want to insert a hyperlink. 2. Click on insert tab. 3. Click on hyperlink button. 4. Now word displays a hyperlink dialog box . 5. Now choose the document or file which you want to insert in your new document. 6. Click on ok button. 7. Word insert the hyperlink on the document it displays the URL in the document. 8. Move the mouse pointer on the cell that contains the hyperlink. Notice that the shape of the mouse pointer changes to a hand with pointed finger. 9. Ctrl + mouse click on the hyperlink. 10.Windows tries to display the information from the URL specified in the hyperlink.

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PRACTICAL NO. 19 Q19) Create a table in the following form. Answer:Name of items Boxes Bags Pencils RATE 25 Rs 20 Rs 5 RS 35 Rs 30 Rs 3 Rs

Create a new document. 1. Click on Insert tab. 2. Click on Insert table .. Option. 3. Word display a dialog box of Insert table. 4. Now select the number of columns & number of rows. 5. Select 3 columns & 2 rows. 6. Click Ok. 7. Word creates a table of 2 rows & 3 columns. 8. Now choose eraser from the table tool bar. 9. Erase the 1st row of 2nd column. 10. Type in 1st cell name of items. 11. Press tab key & type rate. 12. Press tab key, cursor moves to 2nd row. 13. Type boxes, press enter key type bags, press enter key & type pencils. 14. Press tab key type 25 Rs, press enter key type 20 Rs, press enter key type 5 Rs. 15.Press tab key type 35 Rs, press enter key type 30 Rs, press enter key type 3 Rs.
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PRACTICAL NO.20
Q20)Write the steps for inserting an image in word document. Answer: 1. Click on insert tab.
2. Again click on button.

3. Word display a dialog box & select image that you want to insert in the document. 4. Click on ok or double click on that picture. 5. Word creates the picture in the document.

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PRACTICAL NO.21
Q21)Set page border in micro-soft word. Answer: 1. Click on INSERT tab.
2. Click on page border. 3. Word displays the border & shading dialog box. 4. By default it opens border part. 5. From setting option choose any one type of border. 6. It shows the preview box. 7. You can change the line style, color or thickness from the style, color & width box respectively. 8. Click on OK button, it will give border to your document.

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PRACTICAL NO.22
Q22)Set header & footer in micro-soft word. Answer: 1. Click on Insert tab.
2. Click on button.

3. Now type the header matter in the given space. 4. Now click on button.

5. Type the footer matter in the given space just.

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PRACTICAL NO.23
Q23) Set header & page number on left side of page in MS word. Answer:1. Open a new document.
2. Click on insert tab 3. Choose the header & footer option. 4. Now click the header option & again click the edit header option. 5. Click on edit header then it will open header & footer tools design then select go to header option. 6. On clicking goto header option then word display the header. * You can set page no any where on left side of the page either on top or bottom of the page. 1. Open the insert tab & choose header & footer option. 2. Click page number & a drop down list will be appear in your screen. 3. Select top or bottom of page for page number. 4. Again after clicking on top of page a list appears then selects the option where the page number on the left side of the page.

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PRACTICAL NO.24
Q24)Insert any picture from clipart and from file. Answer: 1. Click on Insert tab.
2. Click on clipart option. 3. Word displays the clipart wizard on the right side of document. 4. Now type the name of image that you want to insert, type in the search box. 5. Word will show pictures related to the word which you have given in search box. 6. Choose any picture & then click on that picture & click on insert button of that wizard. 7. Word will display the image in your document.

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PRACTICAL NO.25
Q25) Design a flow chart for sum of two numbers in MS word. Answer:

START
READ a,b

SUM=a + b
PRINT SUM

STOP
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1. Click on insert tab. 2. Click on SHAPES option. 3. Word display a drop down list from that choose flow chart option. 4. From flowchart option click on flow chart: Terminator which is represented as . 5. Now draw the terminator word display a Flow chart tools. 6. Click on ARROW button then draw it at down of terminator. 7. Similarly draw flow chart: Data Terminator, & etc. one by one. , arrow, flow chart: Process ,

8. Draw the whole things as shown in the figure. 9. Select the first box then click on EDIT text option. 10. Now type START in the first box. 11. Similarly, type READ a, b, SUM = a + b, PRINT SUM, STOP in second, third, fourth & fifth box respectively as shown in the above figure.

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MICROSOFT@ OFFICE EXCEL 2007

Launch MS Excel By start menuClick the Windows Start button to start the program. The Excel icon appears in the listing of recently opened programs. By iconWhen we open the computer and we can see the icon of MS Excel 2007 is present on the Desktop then we easily open it by clicking twice on it.

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PRACTICAL NO.26
Q26) Create the following worksheet and save the worksheet as Wages.xls PACE COMPUTERS (ATC CEDT), Govt. of India Payroll for Employee (Temporary) Today s date 3-Jul-08 95 Pay Rate
Worker s Name Kushagra Pradeep Puneet Rajeev 3-Mar-07 4-Mar-07 5-Mar-07 6-Mar-07 Gross wages Hired On Days Worked

Saving an Excel workbook the process is Click the save button on the toolbar (or press ctrl+s). If the file has never been saved, the Save As dialog box open. Type a filename (Wages.xls) in the File name dialog box, choose a folder in the Location dialog box, and click Save. (1) Calculate days work and Gross wages

Set the table as this format PACE COMPUTERS (ATS CEDT). Govt. of India Payrol for Employee (temporary)

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For calculate days work set the cursor at days worked column and first employee (Kushagra) row. There after type =earlier cell ref later cell ref. =cell address of today s date 3-jul-08 cell address of hired on column (here) Then press enter. Explanation of the entire formula In which cell we want to get desired answer set cursor then after type formula; =, cell address of two cells and just subtract one cell from the other. These processes do for all rows and get days between today s dates and hired on date. CALCULATION OF GROSS WAGES Select function list then choose MMULT function a dialog box will appear. In Array 1 text box type cell address of pay rate 95 then click on text box of array 2 and type cell address of days worked column then press enter. This process is doing for all columns.

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PRACTICAL NO.27
Q27) Create the following worksheet and save the worksheet as wages.xls
Name basic (Monthly) (RS) Shirome 5000 Somya Tanya 9000 7000 HRA (% of Basic) 10% 15% 12% 450 800 900 DA Total Bonus (RS) Total Salary (1998) 1200 200 1800 % (increase) (RS) Salary (1997)

Sol. )

In first row content visible in a cell for this arrangement we Use wrap text on Alignment tab in Home ribbon For saving this worksheet we click the save button on the toolbar (or press ctrl+s).Excel shows some error cause of any file are already been saved by the name of wages.xls, so with some little changes we can save this file like wages_.xls

(1)Calculate the total salary as sum of Basic salary, HRA, DA for each employee for 1997  First we calculate HRA in Rs. For this type + cell address of Basic/given percent of HRA * 100  In total salary (1997) column for first employee type + (cell address of Basic : cell address of DA) eg. = SUM (c3:e3)

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Drag mouse down from right down corner of those cell. Above formula applied automatically for all and we get desired answer.

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(2)Calculate % increase in salary for year 1998 as sum of salary of 1997 and bonus.  We use salary function.  In Total salary (1998) column for first employee row type + sum (cell address of salary of 1997 : Bonus)  Drag mouse in down direction to get desired answer by using above formula. (3)Calculate % increase in salary from 1997 to1998. For calculate % of increment we type below syntax in % increase column =sum(cell address of bonus/Total salary 1998*100) [note Use cell address of bonus because bonus is a difference between Total salary of 1998 and 1997.] Ex. =G3/H3% By dragging of mouse we get right answer for all respectively. Click on save button.

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PRACTICAL NO.28
Q28) Create a worksheet as follows Pace computer (ATC (EDT) Govt. of India Payroll for employee (permanent)
Empcode E001 E002 E003 E004 name Meenu Manoj Preeti Sumita doj 3-Mar-95 4-Mar-06 5-Mar-95 6-Mar-07 Salary 5000 4000 4800 7500 bonus Net salary

PROCEDURE:(1)Allow bonus 8000 to employee having service >2 year otherwise allow bonus 3000. To apply the above condition we use If condition formula in below format =IF (Today s date cell address of doj>2, 8000 , 3000 ) Ex. =If(19-otc-09-D9>2, 8000 , 3000 )
Logic test if true if false

(2)Find net salary as sum of bonus and salary For using sum function we type = Sum(cell address of salary column+cell address of bonus column) Ex. =Sum (E4+F4) =13000

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PRACTICAL NO.29
Q29) Create the worksheet as follows

Roll no. 101 102 103

Name

English

Maths 99 95 69

Total

Average Division

Kushagra 95 Ajay 92 Vijay 70

Class Average (1) Find Total of two subject for each student. Type the formula of sum in Total column for 1st student name =Sum(cell add. Of 1stsub.,cell address of 2nd subject) =Sub(c2,d2) On the down right corner of cell When click and drage it down then release it. We see excel calculate (sum) of two subject for each students. (2) Find average of two subject for each student. In average column type = Average(cell add. of 1st sub.,cell add.of 2nd sub.) press enter key. =Average(c2,d2) =97 On this cell drage mouse outside and release, excel show average of two sub for each students. (3) Find class as average of average column In class average row type the formula for find out average of class =Average (cell address of average column s 1st row to last cell)
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=Average (F2:f4) =86.83333

(4) Find Division of student as first, second, third assume percentage of division of your own and maximum marks in each student as 100. y We gave 1st division who has average greater than 90, and 2nd division who get less than 90. y In division column we put If condition =IF(F2>90, 1 , 2 ) Here, F2 = cell address of average. y Drag mouse down for all rows. (5) Apply condition Formatting for division column, first division should be in bold, second division should be in Italic and Third division should be Underline. y Select Conditional Formatting from styles tab in Home Ribbon, a drop down list will be open, and then select Highlight cells Rules then choose Text that contains option. In text box type2 and with dropdown list choose custom Format a dialog box will open. Select Italic then press OK. WE will right back on Text that contains dialog box click on ok command. y By dragging mouse the format applied for all which contain 2. y Above process again play for 1st division but format is in Bold.
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PRACTICAL NO.30
Q30) Create macro in excel to make select cell, bold, italic, outside Bordered and center across select. y Select a cell; click on view tab. There is a macro button choose record macro.

y Excel display the record macro dialog box. In macro name: text box type tool (Anything). y Click the mouse in the shortcut key box. Ensure that the caps lock key is not on; press the shift key and then press k. y Excel display the shortcut keys combination (ctrl+shift+I) below shortcut key in the record macro dialog box. Click the mouse in store macro in: list box and choose personal macro work book . y Now click ok button and excel starts its macro records. y Click the bold, Italic, center text button in home ribbon and choose outside bordered in board option. y Now to stop the macro, click on macro>choose stop macro>excel stops recording the macro. y When in this workbook we use this shortcut key (ctrl+shift+k), excel perform the format macro and format cell according to our provision setting.

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PRACTICAL NO.31
Q31) Create bar chart with given data. 2001 2002 2003 Tea 19 23 25 Coffee 22 24 33 Sugar 45 40 45 y Type the given date and select all date after typing. y On insert tab click on bar button. y Choose all chart type > started column which is represented as. y Excel display the start according to the selected table. (I):-Provide heading production detail select the chart then excel display a chart tools. y ANS:-select the chart then excel display a chart tools. y Click on layout tab > select chart title > choose centered overlay title. y Excel display the chart title over the chart. y Click twice then type PRODUCTION DETAIL. (j):-Provide x-axis title; lacks metric ton. y ANS:-Click on Axis title > primary vertical axis title > rotated title. y Excel provides us a space (text box) to type title > type lacks metric ton. (K):- Provide x axis title year. y ANS:-Click on x axis title > primary horizontal axis title > title below. y Excel provide an area to type title > type year.

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PRACTICAL NO.32
Q32) Create a table with Column heading as shown below and Using form perform enter of records.

(I):-Sort the data according to zone then by department. y ANS:-Select the table click sort button on data tab. Excel zone click ok. y Click of sort by drop down list then select zone click ok. y Excel sort the table according to zone. y Excel display the sorted table. For sort data according to department.. y We replay the above process but make a title change in sort by option. y Select department then click ok. (J):-Use group and outline feature to show and hide details.

y ANS:-Excel already open the data tab click on button > choose group >Excel display a dialog box of group.

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y y y y

Now select group as click on row click box then click ok. Excel displays the data details. To hide the detail data for a group click the - for the group. To display the detail data within a group click + for the group.

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PRACTICAL NO.33
Q33) Create a table with column heading as shown below and Using form perform data entry of records.

Use filter command to show records having Zone: west. y Click on data tab > choose sort & filter option, click on filter option. y Click auto filter and excel displays drop-down arrows on the right side of all field names in the header row

y Click the drop-down arrow of zone field>excel display a list. y Click on text filter > again excel open a list > choose custom filter > excel opens a dialog box of custom auto filter. y From first box of the dialog box. Click to choose equal> in the second box click to choose west click ok
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y Excel displays the qualifying records on the screen. Since only zone west, we see only two records on the screen.

(1) Use filter command to show records having zone: west and salary less than 5000. y After excel displays the qualifying records on the screen > click on drop down arrow of salary > excel display a list > choose custom filter. y Excel display a dialog box of custom auto filter for salary field.

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y Click the drop-down arrow for the salary field. And then choose is less than from the drop down list. y Click the mouse pointer in the box on the right side of the salary comparison operator box and type 5000. y Click ok button > excel displays the qualifying records on the screen. Since only rajesh satisfy the condition, we see only one record on screen.

(2) Use filter command to show records having salary greater than 10000 y Remove all the filter. Excel displays all the records. y Click on drop down arrow of the salary field > choose custom filters y Excel display a dialog box of custom auto filter. Click the drop down list for the salary field and then choose is greater than from the drop down list. y Click the mouse pointer in the box on the right sides of the salary comparison operator box and type 10000 clicks ok. y Excel display the qualifying records on the screen, since three employees satisfy the condition, we see only three records.

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PRACTICAL NO.34
Q34) Create pivot tabel using Data of exercise 8 y Create a new workbook and enter the data

y y

y y y y y y y

Make any cell in the zone database active. Click Insert tab then click on Pivot Tabel. Then Excel display a dialogbox of create Pivot tabel. We Notice that excel has automatically selected the database range in the Table / Range box. Then we choose where we want the Pivot table report to be place. We click on New work sheet then click on ok button. Excel display the panel of Pivot table on the right side of the worksheet. From the panal box, we can choose the fields by clicking on checkboxes. Suppose we select all the fields then Excel display the data in summarized form. If we want sort filter feature, these features are available in the pivot table panel. If we want to hide the data we just simply click on - button. If we want to show the data we just click on button as shown in the fig.
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PRACTICAL NO.35
Q35)Using goal seek feature find out the interest rate it must be to earn interest 500. Principle 1500 Rate 4% Time 5 Interest 300 y ANS:-Type the given data > calculate the interest by interest formula >type=B32*B33*B34 in cell 1335>press. Enter key show the result in that cell. y Now select B35>click on data tab>click what if analysis >a list opens >choose goal seek. y Excel display a dialog box. y In the set cell box enter the reference for the cell that contain the formula, set cell box already show the cell B35. y In two value box, type the result 300. y In the by changing cell B32 > by changing cell automatically show the position of cell in the box. y Click ok > again a dialog opens which the goal seek status >click ok. Excel display the result.

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PRACTICAL NO.36
Q36) Create a work sheet file in excel. Orient Ind.Lmt Item Quality Unit Price Gross Value Pc 2 35000 70000 Printer 2 16000 32000 Diskette 50 30 1500 Total 54 51030 103500 y ANS:-Type given data in the work sheet file. Move the cell pointer to B6, to calculate the total quality. y Click on formula tab > click on auto sum or by shortcut key press alt t=Excel automatically enters =sum (B3:B5) in cell B6 and display 54 in the cell. y Next, move the cell pointer to cell D6 and press alt + =. y Excel enter +sum (D3:D5) in the D6 and highlights the range D3:D5 press enter key.

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PRACTICAL NO.37
Q37) Create a pie chart in excel which contain following data. 1 2 3 4 5 B C D Profit and loss statement January February March Overheads 10000 15000 20000 Cost 60000 80000 90000 Sales 80000 1000000 120000 y ANS:-Type the table and select it. y Click on insert tab> click on pie chart from the chart group. y Then a list open >choose any one 2-d pie or 3-d pie we choose a 2-d pie. Click on the pie chart. y Excel created a pie chart on the work sheet. To resizing the chart, we can drag the resizing handles. A

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PRACTICAL NO.38
Q38)Merge two cell on excel. PROCEDURE:y y y y select any two cell of the worksheet. In a home tab > from alignment group click on merge and center button. A list open then choose merge cell. Then excel automatically merge the two cell in the worksheet.

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PRACTICAL NO.39
Q39) Create worksheet file in excel give header and footer in Document. PROCEDURE:y Open wages.xls document. y Click on insert tab, in the text group click header and footer. y Click the create header and footer text box at the button of the worksheet page. y Click any text box selects the header or footer and displays the header and footer tools. Adding the design tab.

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