UNIVERSITY INSTITUTE OF APPLIED MANAGEMENT SCIENCES

SUMMER INTERNSIP GUIDELINES:

The Summer Internship aims at achieving the following objectives: Gives an insight into the working of the organizations. Application of knowledge and techniques learnt in the first year to real business problems and to test out and enrich ones understanding, knowledge and skills. Helps in exploring career opportunities in your area of interest. The requirement of writing a project report is intended to develop the students diagnostic, analytical and report writing skills in the context of the management related issues. The topic selected for the project should be useful to the organisation and have adequate management content. The study done for the summer training must be based on the primary and /or secondary data and must have relevance to the organizational realities. Dos Donts Maintaining healthy and cordial relationship with the people in organization. Understanding the work culture. Obeying direct orders from the seniors. Showing a sense of belonging with the organization. Do not ask for any favours. Do not give an impression that you are doing the training just for the sake of it. Put your heart and soul. Do not copy any material. Be original. Do not go for leave unless it is indispensable.

Following things are advised:1. You should take summer training very seriously. 2. Be punctual in your office timings. 3. Formal dress code to be followed on every day of training.

IMPORTANT:
University guidelines stipulate that the Summer Project of one student should be different from the Summer Project of the other student.

The following information is mandatory to be submitted by all the students during/on completion of summer training.
1. Synopsis (3-4 pages) duly approved by industry guide. ( file name should be

<rollno><yourname><Branch> 5th June 2011 (email at placementcell@uiams-pu.com ). 2. Submission of Summer Training Project Report including Feedback (attached format) from the Industry Guide. 25/07/2011 (UIAMS Office) 3. Database of 10 companies for industry interaction and placement. 25/07/2011 (attached excel format (file name should be <rollno><yourname><Branch>email at placementcell@uiams-pu.com ).
4. Lastly, following information is to be included in the end on a separate page, of the persons in the organisation, who could be contacted by UIAMS for: a. Guest Lectures b. Event Sponsorships c. Industrial Visits Note: Also email this sheet at placementcell@uiams-pu.com by 25/07/2011

For any query you may contact the Training and Placement Officer tpo@uiams-pu.com For guidance the students may contact the faculty FINANCE 1. Pooja Garg 2. Arshdeep Kaur 3. Nishi Sharma IT/OPERATIONS 4. Nidhi Gautam MARKETING 5. Namita Hira 6. Jagandeep Singh
namitahira.pu@gmail.com jagandeep.singh@uiams.com nidhig121@gmail.com poojagarg2005@yahoo.co.in arsh_ubs2006@yahoo.co.in jmdnishi@yahoo.com

HR 7. Arunachal Khosla 8. Anupreet Kaur Mavi

arunachal_khosla@yahoo.com
anumavi75@yahoo.com

WHAT IS A SUMMER TRAINING REPORT?

It is intensive study on a topic. It explores the subject in depth and elucidates information about the problem investigated, the methods used to solve the problem, the results of the investigation and the conclusions inferred and a set of recommendations that can be implemented.

WHAT CAN BE STUDIED IN A PROJECT?

The project taken for study can be related to a particular organization. It can also be a comparison study of many organizations, or related to an industry. All projects must be related to the broad sectoral area either directly or indirectly.

SCOPE OF THE STUDY: How valuable is the study to be done by you? Does it have application value? Can it be used for improvement by the organizations? The study should highlight its application in day to day functioning or in a specific area. The data collected be primary, i.e., gathered by your own observation, or it may be secondary i.e. taken from the records of the organization where the research is being undertaken like balance sheets, control figures, performance reports, Sales reports. Survey of recent publications on the topic will provide comparable secondary data from other sources. Student must ensure that the project undertaken is an original study. The set of guidelines for the project work is also given to the guide to ensure that the student abides by the format or project structure laid down by the institution.

A certificate from the guide should be submitted along with the project work.

SYNOPSIS: ( To be submitted by 5th June 2011 (email at placementcell@uiams-pu.com ).

A Synopsis is an outline of what the intended research is all about and the general plan of action. It serves as a guideline for the ensuing research. It should contain the following elements. Before embarking on the actual study, it is necessary to submit a SYNOPSIS of the intended study approved by the Industry Guide. The synopsis should be brief - Not more than 4 to 5 pages and must be submitted in the structured format given below: Proposed Title of Project Organisation Name and Address with phone no.s and email ID Name of Industry Guide Designation Mob.No. Email Name of Student Roll No. of student Address for correspondence Mob.No./Tel.No. E-mail

Contents 1. 2. 3. 4. 5. 6. Brief background of Organisation and Problem, Scope of the Study Need of the study Objectives Research Methodology Tentative Chapter Plan Bibliography

REPORT STRUCTURE / CONTENTS:

1. Introduction: To the topic under study, Eg. if it is a study on inventory control practices, an introduction as to what is inventory control and its practices, and other introduction should be given. 2. Introduction to the Organisation : A brief background about the

company/organization where the study will be conducted., like name, location etc. and also relevant details like organization structure, existing systems related to the particular subject under study. 3. The problem under study: This section should contain: a. Background of the problem task undertaken ( i.e. how & why the project was selected) b. Rationale of the study c. Scope of the study :Scope should indicate the broad area taken up for study or investigation and indicate limits within which the study is being conducted. (e.g. the time period, geographical area, departments of an organization etc.) 4. Review of Literature: particular subject. 5. Objectives : This section should contain: a. The Main Objective you have to accomplish through your project b. Specific Objectives i.e. what all you need to in order to achieve your main objective. 6. Methodology: This section would include the plan of the study method of data collection, instruments used, tools & techniques of analysis, limitations of study. How and where will the study be conducted? Where will the data for the study be collected? Is it primary or secondary? 7. Observations, Analysis & Discussion: This part can be covered in more than one chapter, depending upon the coverage of the study. (try to make use of the relevant management techniques / skills / policies; data presentation and statistical analysis in the project report). The relevant data gathered should be presented in the form of indicating the research done so far with regard to the

Tables, graphs, flow charts etc. What type of analysis is being done on the data gathered? Is it qualitative or quantitative? Qualitative analysis is done on data collected from marketing research, product development etc. it mainly consists of subjective inputs and rarely uses precise numerical description. In Quantitative analysis the data gathered is quantified in terms of numerical or figures and suitable statistical analysis is done. Quantified data is more reliable and precise than qualitative data. 8. Conclusion & Recommendations: The project should be summed up with a rundown of the project in its entirety. (Based on the study done) Recommendations are based on the conclusions of the study. It is important to indicate that a set of recommendations should follow from the conclusion inferred. These should be based on the usefulness of the study, applicability in business industry, in decision making, in system development and so forth. If possible, quantify the benefits that can be gained from following the recommendations. Indications as to what other techniques can be applied to improve the systems viz. cost saving techniques, precautions. Limitations of the study if any, should be highlighted. 9. Appendices: Should include Questionnaires (if any), Company Balance sheets etc. 10. References / Bibliography: Should be presented in the proper Format as depicted below: a. For Books: Author(s) (Surname, First Name); Book Name, Publisher, Place of Publication, Year of Publication. b. For Journals / Magazines / Newspapers: Author(s) (Surname, First Name); Title of the Article, Journal Name, Vol-, No.-, Month-, Yr of Pub, pp (pages referred). c. Web Pages: Full URLs of the web page (including the domain name & ending with *.org / .htm / .html and so forth)

IMPORTANT GUIDELINES FOR WRITING THE PROJECT

(1) Students should use simple and good English while writing the report. Avoid grammatical error. (2) The problem and objectives should be specific and clearly stated. Avoid ambiguity. (3) No aspects of the structure of the report should be omit. (4) Important to include Bibliography, List of tables, Certificate from guide and acknowledgements. (5) The report should be in about 60-70 pages.

OTHER DETAILS TO BE INCLUDED IN THE REPORT

(1) Acknowledgement to all those who have helped the student to complete the project. (2) Abstract of the study. It should not exceed 500 words. (4) Table of contents, chapter wise with the appropriate page numbers. (5) Actual project content following the given format. (6) Bibliography It is important to the students to list out Books of reference. It should follow the order. Authors name, Title of the Book or Journal, page nos., and year of publishing.

PHYSICAL FORMAT
(a) The front cover should contain the following details: TOP CENTRE : : The Title of the report in block capitals Full name of the candidate in block capitals with Roll No. Name of the institute, year of submission.

BOTTOM :

(b) BLANK SHEETS At the beginning and end of the report two blank sheets of paper shall be provided one for the purpose of binding and another after the blank sheet. (c) TITLE SHEET The title shall be the first typed sheet and shall follow immediately after the blank sheet. (d) PAPER The report shall be typed on white quarto bond paper. (e) TYPING The typing shall be in standard letter size. One and a half spaced on both sides of the paper.

(f) MARGIN The typed sheet shall have the following margins: Left 35mm, Top 35mm, Right 20mm, Bottom 20mm. (g) PAGE NUMBER Each page shall be numbered at the bottom of the page centrally Located. (h) BINDING The report shall be rexine bound in black.

COPIES TO BE SUBMITTED:
The candidate is required to make three (3) copies of the project report, which should be complete in all respects. One copy must be submitted to UIAMS Examination wing for evaluation. Student will be intimated about his viva voce test after the evaluation. One copy is to be submitted to the office immediately on receiving the intimation from UIAMS Examination wing about the viva voce test. The above two copies will be retained by the Institute. One copy must be retained by the student for his/her record.

VIVA-VOCE OF PROJECT:
The submitted project report will be sent for evaluation. The project report will be evaluated on the following criteria: CRITERIA 1. 2. 3. 4. 5. 6. 7. 8. 9. Clarity of objectives, scope and coverage. Methodology for data collection. Analysis of data, tools and techniques. Understanding of the subject and conceptualizing of the key areas. Innovative techniques/approach to problem scheme. Conclusions drawn. Recommendations, usefulness implementation scheme. Linking of recommendations to the objective. Report writing and presentation.

If the student is successful in the project work, then he/she will be eligible to appear for the viva voce exam. In case of a students project not being approved, he/she is not eligible to take up the viva-voce. The Project can be disapproved on the basis of it not being a original study i.e. if it is copied or rewritten from an earlier project, incorrect data, insufficient discussion & analysis, typographical errors, improper presentation of the project matter, mismatch between the problem studied at hand and the methodology i.e. design, insufficient subject matter etc.

SUMMER TRAINING REPORT

TITLE OF PROJECT
(In capital letters & double spaced, if more than one line)

In partial fulfilment of the requirements for the award of the Degree of

MASTERS OF BUSINESS ADMINISTRATION( Sector) (2010-2012)

Submitted by: Name of Student: Roll No. :

UNIVERSITY INSTITUTE OF APPLIED MANAGEMENT SCIENCES

PANJAB UNIVERSITY, CHANDIGARH.

CERTIFICATE

: ON COMPANIES LETTER HEAD*

This is to certify that the Summer Project Work of Mr. / Ms ___________________________ of University Institute of Applied Management Sciences, Panjab University, entitled _______________________________________________ is a bona-fide piece of work and that this work has not been submitted elsewhere in any form earlier. The project work was carried out during _______ to _______.

(Sd/- Project Guide) (From the organisation)

Date:

University Institute of Applied Management Sciences

Summer Internship Feedback Form Name of Student: __________________________________________ Roll No. ___________ (To be filled in by Company Guide) Project undertaken: ____________________________________________________________ Thank you for taking the time out to give us feedback on our students summer internship. As you are probably aware, this is an essential part of our MBA Programme at UIAMS Panjab University Chandigarh. You may place this format inside an envelope and sign on the reverse of the envelope over the flap after sealing it. Your ratings will remain confidential. Please rate the students competencies on a scale of 0-5. Poor 0 S No. 1 2 3 4 5 6 7 8 9 10 Below Average 1 Average 2 Good Very Good Excellent 3 4 5 Rating

Learning Outcomes Understanding of the business and your specific problem Comprehensiveness and coverage of fact finding and analysis Originality of ideas Quality and practicality of recommendations Clarity of presentation of conclusions Punctuality Sincerity towards Training Adherence to timelines/ instructions Ability to Communicate Overall delivery of project/tasks Total

(A total less than 20 will be considered Unsatisfactory performance and the student will deem to have NOT completed this requirement) Areas for Improvement : __________________________________________________________________________________ __________________________________________________________________________________ Name & Signature:_________________________________________________________________ Name of the company ____________________________Designation _________________________ (Kindly attach your visiting card) Date: