3rd COUG Breakfast Meeting December 10, 2008

Presented by

Ryan Ramroop ILLUMINAT (Trinidad and Tobago) Ltd

Defining Financial Statements using Financial Statement Generator (FSGs) Define Row Formats Define Column Formats Define a Report Publishing FSGs using BI (fka XML) Publisher Oracle Report Manager (replaces ADI 7.x Publishing feature) Financial Report Submission Drill Down on Financial Reports Financial Report Template Editor Report Repository Management Web ADI Web ADI Configuration Create Web ADI Layout Create Web ADI Mapping Create Web ADI Document Web ADI Journal Upload

Required Components for an operational Financial Statement Row Format Column Format Report Format Flexible and Reusable Separate components of row and column formats can be used in multitudes of combinations without having to recreate Optional Components can be used to create further variations on reporting

NOTE: Use ranges to make the row sets flexible

We created templates using Word Published to PDF

Report Templates

XSL

XML

EFT

XML Data

Report Output

1.

Create the FSG for XML Output

2. Create an RTF template XML Publisher Administrator responsibility Templates page Find the FSG: Basic Template

2. Create an RTF template Click the Template name. Download the template.

2. Modify the Template

3.

Register / Upload the template

3.

Register / Upload the template Must use General Ledger as the Application

4.

Run and Publish an FSG (2 step method) Run the FSG for XML Output (11i)

4.

Run and Publish an FSG (2 step method) View Output (11i)

Report Manager comes preinstalled with Release 12 No more patching required

Report Manager replaces ADI 7.x Publishing feature

Reports can be run by Ledger Reuse reports across all Ledgers Report sets do not launch separate request for each report in the set Makes managing requests more efficient Does not cause a backlog for other requests Enabling Report Manager Privileges profile option is no longer a requirement Report Manager is a Self Service Application that can be published in xml Allows for easy sharing of data with other applications or Enterprises Expansion Value allows for ad hoc filtering of the FSG report

Report Archiving through the Repository

Allows you to upload any type of file and publish it to a report repository Contents of the repository can be distributed to the Oracle E-Business Suite home page Reports can be archived and deleted through Report Manager

Security Workbench
Allows the tightening down of security on FSGs Based on content sets

Drilldown from FSGs directly back to originating transactions Templates are created using Excel Excel, PDF, HTML or XML publishing formats Ability to create a menu item for a published report
All formatting available in Excel is available for templates

Easy access to reports without waiting for them to be published again Too much of this will clutter your home page

Web ADI Overview

Web ADI Journal Solution only provides functionality for journal upload Request Center functionality in new web-based application Eliminates ADI desktop client PC maintenance Accessed from the Self-Service menu

Web ADI Configuration

Three functions are created to access Web ADI after the installation Add functions to a Self Service responsibility A Self Service responsibility is required for each set of books accessed by Web ADI Create multiple responsibilities to control privileges

Web ADI Menu Access

Select Web ADI from Self Service responsibilities

Web ADI Functions

This responsibility has access to all three functions Create Document used to create a spreadsheet Create ADI Layout used to define the data elements in the journal upload Create ADI Mapping used to define text file profile

Create Layout

Layouts control data elements in the context, header and lines regions of the spreadsheet Update, duplicate, delete or define a new layout

Create Layout

Set placement region and default value for required fields Account, Debit and Credit should always reside in the Line region

Create Mapping Template

Mapping template are used to define profile of the text file containing journal or budget data Number of columns should match the Layout

Create Mapping Template

Select columns contained in the text file List of values button shows all available columns

Create Document

Notice the guide bar on top of page Choose a layout matching your requirements Select standard or custom layouts

Create Document

Select None to create a blank spreadsheet Select Text File to import data from a file

Create Document

The Content option appears when importing a file Select a default or custom mapping template

Create Document

Select Create Document to load datafile and launch Excel

Create Document

Notice WebADI option on Excel menu List of Values pop-up window on Company segment

Web ADI Journal Upload in Oracle General Ledger

Preparers

Authorized Approvers

Controllers

If Approval Needed Journal Entry is prepared in a pre-defined Excel template. Approver notified of JE needing approval.

Journal is submitted to G/L system.

Approved

Posted to G/L

Sample Journal Entry

Header will be partially pre-populated

J/E will be referenced by Journal Name, not file name

Debits and Credits will be on separate lines and in separate columns

Validate Account Strings as You Work

Upload Journal

Upload Journal option from Excel menu Appears after selecting Parameters option

Submitting the Journal Entry

The upload to Oracle will include validation of account strings : The line is invalid; an explanation of the error will be attached : The line is valid No upload until ALL lines are valid; system returns a confirmation number

Benefits of Web ADI

Prepare J/E in Excel which allows cutting and pasting File can be uploaded, saved, and then re-edited and uploaded for future J/Es for the same purpose Because the J/E has been submitted but not posted, Controllers can be notified with corrections/requests to delete before batch processing occurs Immediate validation of account strings Immediate confirmation of successful upload

Questions?
Thank You for supporting ECOUG
Ryan Ramroop ILLUMINAT

ryan.ramroop@illuminatnm.com Office: 628-4010 ext 2319