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Foundations of Excellence
Created and adopted in September 2008 by the Office of Fraternity & Sorority
Affairs in conjunction with the Stetson University Office of Campus Involvement in
order to enhance the quality and success of the Greek community at Stetson
University.
8…………Submission Information
Why now?
The stability of the Office of Fraternity & Sorority Affairs, the recent reorganization
of the Office of Student Involvement, as well as the renovation of Fraternity Row
here at Stetson, make this the ideal time to create the new Foundations of
Excellence. As these new University initiatives develop and prosper, we will be
asked the question - what positive contribution has the Greek community made to
Stetson and DeLand this year? These Foundations will allows us to proactively
address this question by providing measurable outcomes, indicating a chapter’s
contribution and viability to the Stetson community and their ability to contribute
to the overall college experience.
2.) & 3.) Each chapter must co-sponsor one event or program with a non-Greek
organization each semester.
This should be documented by registering the event using the Stetson Event
Registration process followed up by a one page summary of the significance and
success of the event to be turned in by NOVEMBER 30 and MARCH 15 of each year.
5.) Chapter plans and executes at least one hands-on community service
project each year that is completed by approximately 75% of the chapter
membership
Examples include but are not limited to park restoration, Salvation Army, Meals on
Heals, and Habitat for Humanity. Chapters are encouraged to work with the Center for
Service Learning to develop ideas for community service. This should be documented
by registering the event using the Stetson Event Registration process followed up by a
one page summary of the significance and success of the event to be turned in by
MARCH 31 of each year. †
6.) Chapter plans and executes at least one philanthropic project/event each
year, involving approximately 75% of the chapter membership raising
money for a local or national charity
Examples include athletic tournaments, benefits, bar-b-ques, etc. This should be
documented by registering the event using the Stetson Event Registration process
followed up by a one page summary of the significance and success of the event to be
turned in by MARCH 31 of each year. †
15.) & 16.) Chapter GPA shall meet or exceed a 2.75 GPA each semester. This
will consist of a cumulative GPA of active and affiliated members.
Each year, the semester grade point average of the previous Spring semester
(evaluated by JUNE 15) and Fall semester (evaluated by FEBRUARY 15) will be
evaluated by the Office of Fraternity & Sorority Affairs.
20.)At least one chapter member attends all leadership opportunities afforded
by their national organization where it is expected that every chapter send
at least one member.
Examples include but are not limited to national conventions and leadership schools.
Chapters should also document attendance at specialized leadership opportunities
21.) All new members must attend a Greek-wide New Member Retreat that is
educational in nature. This retreat will be facilitated by the Office of
Fraternity & Sorority Affairs and attendance is mandatory for 95% of your
fall new member class.
This should be documented by members signing in at each Workshop event. The
Recruitment and Greek Life Workshop will be held on NOVEMBER 15. †
23.) Chapter uses ritual at all prescribed times according to the national
organization.
Chapter should only document the times it uses ritual and not anything specific about
the ritual. For example, at chapter meetings, in goal setting, in creating the chapter
calendar (balancing social activities with service, leadership and non-alcoholic events),
etc. Documentation of these ritual ceremonies must be turned in to the Office of
Fraternity & Sorority Affairs, along with a one-page summary of how ritual strengthens
your chapter by MARCH 31 of each year.
28.) & 29.) Chapter communicates with chapter alumni/ae via newsletters or e-
newsletter at least once each semester.
A copy of the newsletter(s) from each semester is to be turned in the Office of
Fraternity & Sorority Affairs by NOVEMBER 15 and FEBRUARY 28 of each year.
† Many events require a certain percentage of chapter membership to attend a particular event.
Although attendance at
these events is certainly mandatory, there may be situations that are excusable such as
illness, class, or other
extenuating circumstances. The Coordinator for Fraternity & Sorority Affairs will make the final
determination as to
whether a particular situation is excusable. Regardless, the percentages for these events are
minimums and each
chapter should strive for 100% attendance at all mandatory events.
‡ Most chapters will already have held officer elections and had time to facilitate the annual
Leadership Retreat by the
January 31 deadline. However, chapters that hold elections that do not coincide with this
deadline must provide
FOUNDATION DEADLINE
1
5 Previous Spring Chapter GPA N/A
7 Hunger Banquet September 15*
2
4 House Improvement Plan September 15
Educational Program (choose one from
9 five areas) September 30
1
7 Scholarship Program September 30
1
4 New Member Education Program September 30
2 Updated Website with Appropriate
5 Information September 30
2
6 Chapter Advisor, Faculty/Staff Advisor September 30
1
9 Annual Greek Recruitment Workshop October 4
October 27 - November
8 Greenfeather 8*
1 Campus Involvement October 31
1 Educational Program (choose one from
0 five areas) October 31
2
1 New Member Retreat November 15
2
8 Alumni Newsletter 1 November 15
2 Co-Event with Non-Greek Organization 1 November 30
1 Educational Program (choose one from
1 five areas) November 30
1
6 Previous Fall Chapter GPA N/A
2
2 Leadership Retreat January 31
1 Educational Program (choose one from
2 five areas) February 15
2
9 Alumni Newsletter 2 February 28
3 Co-Event with Non-Greek Organization 2 March 15
1 Educational Program (choose one from
3 five areas) March 15
1
8 Faculty Relations Event March 15
4 Community Service Hours March 31
5 Chapter Community Service Project March 31
6 Chapter Philanthropic Event March 31
2 National Organization Leadership
0 Opportunities March 31
Submission Information
Chapters will be able to achieve each Foundation from April 15 to April 15 each
year. This date is selected to coincide with the Greek Awards Show and the
turnover date for many of our chapter officers. The Chapter Report will be
reviewed by the Greek Life Advisory Board to establish if the chapter has met the
Foundations of Excellence. Each of the Foundations must be reported in the
appropriate manner listed by the deadline. Deadlines are FIRM and no
exceptions will be made for those who do not meet the Foundation by the given
deadline. We will expect for chapter leaders to be honest in their evaluation of
chapter performance in regards to meeting the Foundations. In addition, chapter
advisors and the Coordinator for Fraternity and Sorority Affairs will take care to
ensure that the most accurate information is being submitted at each deadline.
Achieving the Foundations of Excellence
Stetson University is committed to supporting fraternity and sorority chapters
that work diligently to accomplish all 30 Foundations of Excellence within the 6
areas. However, we realize that chapters will, from time to time, not accomplish
every Foundation statement. It is our expectation that chapters meet at least 27
out of 30 Foundation statements.
*It is not the goal of the Greek Life Advisory Board, Stetson University, or governing councils to
suspend any organization. We have demonstrated within this document the high level of support
that will be provided to chapters before this occurs.
*While it is not the responsibility of the Greek Life Advisory Board, chapters that are not
striving to meet the Foundations may be referred for judicial action.
• Fraternity/Sorority Name
• Officer List (including Name, Cell Phone, Student ID, Campus Box, E-mail)
Chapter Awards
Individual Awards
The individual awards determined by the IFC and Panhellenic President’s Council will be chosen
after a meeting of all chapter Presidents and a thorough review of each submission. Each
Greek Female Philanthropist of the Year Greek Male Philanthropist of the Year
Greek Female Scholar of the Year Greek Male Scholar of the Year
Greek Female Athlete of the Year Greek Male Athlete of the Year
Nominee:
Chapter:
Major: GPA:
Chapter Involvment:
Campus Involvement:
IFC/Panhellenic Involvement:
Nominated by:
With this nomination form, please include a recommendation essay of 300 words or less
stating
why you are nominating this person for the award. Please submit all nomination forms and
essays along with
the Annual Chapter Report and Awards packet due on April 10. Additional nomination forms
are
available in the Office of Fraternity & Sorority Affairs.
Nominee:
Chapter:
Chapter Involvment:
University Involvement:
Nominated by:
With this nomination form, please include a recommendation essay of 300 words or less
addressing
why the nominee should win the award. Please submit all nomination forms and essays
along with
the Annual Chapter Report and Awards packet due on April 10. Additional nomination forms
are
available in the Office of Fraternity & Sorority Affairs.