Product

FACT SHEET

Content
ProjectNetWorld Workspaces
MyWorld ProjectWorld BusinessWorld

FACT SHEET
3 3

Schedule Management
Project structuring Views Sorting and ltering functions Resource planning Target / Actual comparison Templates

Portfolio Management
Overview Project categorization Project reports

Document Management
Structure and storage Versioning and archiving Full-text search Authorization concept Noti cations Links Work ow Discussions

Form Management
Form designer Search, lter and sorting functions Versioning and archiving Authorization concept Noti cations Links Work ow Discussions

Work ow Management
Work ow designer Control of work processes Versioning and archiving Authorization concept Noti cations

Communication
News Discussion forum Calendar functions Noti cations

Additional Functions
User management Project templates Reports Noti cations Links

10

Page 2 of 11

Product

FACT SHEET
ProjectNetWorld
ProjectNetWorld o ers customized tools for planning, managing and controlling your projects. This project management solution supports project managers, project portfolio managers, internal and external project employees as well as company management. ProjectNetWorld provides a central and secure work environment for all project participants independent of the complexity, project duration or number of project employees. Using the ASP model projects can be started immediately and without time-consuming implementation. The cost for leasing ProjectNetWorld are easy to calculate and transparent. There are also no additional investments required for hardware and software as well as application operation. The technical requirements for using ProjectNetWorld are minimal. The system only requires Internet access and a current web browser..

Workspaces
ProjectNetWorld was developed to provide a uniform work environment for all project participants such as company management, project portfolio managers, project managers, project employees, external employees and partners. The system o ers three workspaces that guarantee a targeted information and communication ow, and support individual user work as well as cooperation within a project group, department or company. The workspaces are used to structure how information is managed and organized. The advantage to the user is that information is easy to store, manage and nd. This also guarantees transparency and saves time. ProjectNetWorld provides each user, independent of their authorization, access to the three workspaces and their tools.

MyWorld

ProjectWorld

BusinessWorld

MyWorld is a user's personal workspace. All user project information is automatically displayed here in a clear summary. Other users do not have access to the personal workspace.

The core of the system is Projects are planned, managed, processed and controlled here. Project information is managed centrally and provided automatically in a structured fashion to project participants depending on their authorization level. When several projects are being carried out simultaneously, they can be collected, sorted and managed in project portfolios.

ProjectWorld.

BusinessWorld is the workspace used by companies and/or departments to display and manage company-relevant information and data.

Page 3 of 11

Schedule Management
The requirements of a modern project management system are diverse and include the efficient planning, management and control of schedules, costs and resources. Recording, editing and evaluating project information in a central system is very beneficial to all project members. This provides real-time information about project progress and project member workload. It also enables a current overview of schedules and milestones, as well as an evaluation of specific project information in the form of management reports.

FACT SHEET

Project structuring Views Sorting and filtering functions Resource planning Target / Actual comparison Templates

Project structuring
The system enables you to organize projects into phases, transactions (and collected transactions), milestones, deadlines and delivery items, and allows you to adjust them easily to company-speci c requirements and standards.

Views
The project structure can be displayed in the form of a structured list, task list or Gantt diagram.

Resource planning Sorting and filtering functions

Various sorting and ltering functions enables you to customize the user-speci c perspective to di erent project situations (e.g. late transactions). Colors and icons support the display of speci c criteria (e.g. critical path). Status reports also provide a current overview of the project status. A resource-speci c work calendar is created when you assign project members to individual transactions. It displays the current workload for individual project members. A wizard supports the allocation of resources and provides a warning when there is a resource overload. When project members are assigned a task, they will automatically receive a con rmation via e-mail. All assigned tasks are clearly displayed in the personal workspace of the project member. A current picture of the degree of completeness and/or progress of individual tasks is used to provide a status check.

Target / Actual comparison

Deviations from the base schedule are determined via an archiving function. A target / actual comparison provides a quick overview of the project status, enables corrective measures to be taken as quickly as possible and is used to analyze how the project went when completed.

Templates
Project structures can be de ned once and approved to be used as templates for future projects.

Page 4 of 11

Portfolio Management
ProjectNetWorld enables the superordinate management of several projects within a company and supports comprehensive monitoring and control functions for projects and project portfolios. The significant advantage of project portfolio management is the ability to simplify the coordination of projects.

FACT SHEET

Overview Project categorization Project reports

Overview
The project portfolio view o ers a customizable and structured display of all projects. In addition, the projects of these views are assigned di erent project status data and core information depending on the requirements (e.g. total project status as well as extent, time and costs, stoplight functions, etc.) These views ful ll the requirements of management and project management according to strategic information that comes from the operational results of individual projects.

Project categorization
Projects can be assigned to di erent categories within the project portfolio. For example, projects can be collected and sorted by project type, strategic signi cance, project size, locations, start and stop times, as well as other freelyde nable criteria.

Project reports
Detailed information in the form of project reports (e.g. monthly reports, etc.) can be displayed in the overview and also saved as a PDF le. Project reports can be arranged according to individual requirements. Speci c requirements for the layout of the project report such as the corporate design for the company and/or project can also be implemented. Project reports provide project managers an easy source of information and enable a quick overview of all important project dates especially when several projects are being carried out simultaneously.

Document Management
Information in the form of documents is a central source of knowledge for every company. For this reason, the management of this information is very important. The goal of a document management system is to support the management of all documents (from simple documents to protocols and plans). Prerequisites for optimal management include the structured storage and central availability of information. The ability to quickly retrieve information and secure archiving as well as user-friendliness are also part of a good document management system.

Page 5 of 11

Document Management
Structure and storage Versioning and archiving Full-text search Authorization concept Notifications Links Workflow Discussions Structure and storage
Documents can be stored in a hierarchical folder structure. The system enables the storage and management of any le formats. Basic document information such as author, format, size, date, version, etc. are recorded automatically. Additional information such as editing status, descriptions, comments can also be added by the user. An automatic document naming system, which can be customized, simpli es he document storage and searches. Standardized folder structures can be applied for future projects as a template.

FACT SHEET

Authorization concept
The authorization concept is the rst line of protection for data and enables users to only access those documents for which they have an authorization. This concept a ects both documents as well as the folder level, and can be personspeci c as well as role-speci c.

Notifications
Noti cations are used to inform users about document creation and/or modi cation. These noti cations are sent automatically via e-mail either immediately, weekly or once per month as desired.

Versioning and archiving

The system allows you to manage all document versions from creation to archiving. When a document is being edited by a user, the associated document is blocked for other users = checked out. Readaccess is still available for the document. However, other users cannot make any changes to it. When editing is complete, the document is released in the new version for all users = checked in. This mechanism controls the editing of documents by several users. A consistent description of all accesses and actions for a document provide a more transparent and secure identi cation of who, when and which documents have been read and/or edited.

Links
Links enable you to connect associated information easily thus providing logical coherence. The linking of information goes beyond the document management system. For example, a document can be linked to a schedule or a meeting agenda. This function makes it easier and faster to nd associated information.

Workflow
Work ows can be de ned for documents, e.g. newly created documents can be automatically forwarded to another participant for editing or release. This function supports the creation and editing of documents in the team.

Full-text search
A full-text search is an essential requirement for searching all documents for speci c content and information quickly and easily. Search results can be customized to individual requirements using numerous search parameters, sorting and display options. Even hits of numerous les are displayed within a few seconds. Thus time-consuming searching is reduced signi cantly.

Discussions This function enables document-related topics to be discussed directly within a document.

Page 6 of 11

Form Management
Forms are used to enter data either in paper or electronic format. Every project has numerous data that is only suitable for evaluation after effort-intensive and complicated data entry. Using a form designer, you can easily create customized database forms in the system without any programming knowledge. The entered data is collected in a database and can be filtered, sorted and evaluated using different kinds of criteria.

FACT SHEET

Form designer Search, filter and sorting functions Versioning and archiving Authorization concept Notifications Links Workflow Discussions Form designer
The form designer supports the easy creation of electronic database forms such as speci cations, project sheets, risk lists, to-do lists, construction journals, defects list, replies, etc. The form designer provides text elds, various selection menus, checkboxes, calculation and currency elds, etc. to enable the entry of the desired data types. Once a form has been created, it can be used for as many projects as desired. It also supports data exchange using MS Excel or MS Access.

Authorization concept
This concept ensures only authorized access to forms. Authorizations can be assigned for the entire form as well as for individual form elds. The assignment of access rights can be person-speci c as well as role-based.

Notifications
Noti cations are used to inform users about form creation, editing or modi cation. These noti cations are sent automatically via e-mail either immediately, weekly or once per month as desired.

Search, filter and sorting functions

Once data has been entered into a form sheet, it can be added to di erent views and results lists using various search, lter and sorting functions. You can easily de ne standard lists for analysis purposes. These lists can be saved as a PDF le for archiving, for example, or printed as needed.

Links
Links enable you to connect associated information easily thus providing logical coherence. This function can be used to link documents, schedules, transactions, etc. to form lists of form data sheets, for example. This function makes it much easier and faster to nd associated information.

Versioning and archiving

The system allows you to manage all form versions from creation to archiving. Archiving creates an automatic log of all access to forms and form elds such as creation or changes. This makes it transparent as to who accessed or edited which form or form eld and when.

Workflow
Work ows can be de ned for forms, e.g. newly created forms can be automatically forwarded to another participant for editing or release. This function supports the creation and editing of form data sheets in the team.

Discussions
This function in form management enables form-related topics to be entered and discussed in the system.

Page 7 of 11

Workflow Management
A workflow is a defined, automatic sub-process or total process. It forwards information such as documents, forms or tasks for editing from one user to another according to defined process rules. Workflow management enables you to control the flow of data and documents within a company. Workflows improve process quality and increase the availability of information within the project.

FACT SHEET

Workflow designer Control of work processes Versioning and archiving Authorization concept Notifications

Workflow designer
Work ows and individual process steps are de ned in the work ow designer. Work ows as well as individual steps can be customized to individual company or project-speci c processes.

Notifications
When a user is responsible for a speci c work step, he/she will be noti ed immediately by the system when action is required. These noti cations are sent automatically via e-mail.

Control of work processes

Work ows are used to control and document work processes automatically. Individual work steps are assigned to persons, person groups or roles. When a work step is completed, the next employee in the processing chain is automatically assigned the next work step. This procedure enables you to access the status and/or progress of a process at any time thus enabling the reduction of throughput times.

Authorization concept
This concept ensures only authorized access to a work ow. The assignment of access rights can be person-speci c as well as role-based.

Versioning and archiving

Documents and forms controlled by a work ow are subject to the respective version control of the individual tool when changes are made (see Document Management or Form Management). This concept ensures only authorized access to a work ow. The assignment of access rights can be person-speci c as well as role-based.

Page 8 of 11

Communication

FACT SHEET
Seamless communication within a project team is an essential factor for success for every project. The exchange of knowledge and experiences is also important here as well as the simple adjustment and coordination of schedules. Communication tools support the distribution of information and the joint processing of the data. This simplifies the flow of information within the team, bundles project knowledge and saves time for the coordination of the project team.

News Discussion forum Calendar functions Notifications

News
The News area displays new information and proposals regarding a project for all project participants. Each user can be noti ed by e-mail when there is a new entry in News.

Calendar functions
The project calendar is used to coordinate schedules from a central location. This schedule comprise events, meetings, transactions and milestones. When planning a meeting, open schedules can be checked in advance and agendas created. Invitations to scheduled items are sent via e-mail to participants and can be transferred to MS Outlook. Each participant can con rm, reject and add additional information to schedules. The linking function allows the user to link relevant documents, forms, transactions, etc. to a scheduled item. This makes preparation easier for all participants because the relevant information is bundled with the scheduled event.

Discussion forum
A discussion module provides a structured format for the exchange of opinions between project participants. The arrangement of topics into discussion groups simpli es the organization, o ers transparency and secures the available and developed knowledge of the project group. Projectrelated problems that occur are recorded and stored in the system. Users can be noti ed by e-mail when new entries are made for speci c discussion groups. You can also directly discuss each document and form uncoupled from the central discussion forum.

Notifications
Certain news and changes to a project can be of interest to a user. Because the same information is not required for each user, noti cations can be customized for all projects and system areas. This ensures that important information is provided immediately and prevents an unnecessary ood of information. Automatic system noti cations include invitations to scheduled items and task assignments.

Page 9 of 11

Additional Functions
User management Project templates Reports Notifications Links

FACT SHEET

User management
Participant management Authorization concept
The management of participants and their master data, responsibilities and tasks incl. status can be carried out both on the organizational level as well as the project level. This data is recorded automatically by the system when a user registers. Authorization concepts are very important especially for IT systems. Authorizations serve to ensure proper access to data and information within a project. These authorization concepts (customized to company-speci c requirements) de ne the rights for editing data (view, read, change and delete) as well as access to the individual tools. This prevents unauthorized changes and improper use of functions. In general, authorizations are assigned at system level, functional level (e.g. document management system), eld level or objectrelated level (e.g. a speci c document). In addition, you can also distinguish between person-based authorizations and role-based authorizations. For person-based authorizations, access rights are assigned directly to a person (e.g. to documents). For role-based authorizations, rights are bundled based on organizational functions and assigned to the user or user group. When new users are created in a project, they are assigned one or more roles depending on their function in the project. When there are changes to responsibilities (e.g. change in employees) or changes to business processes, roles are simply customized once to the changes. This ensures that the authorization concept always remains consistent and transparent..

Project templates
Project templates simplify the creation of new projects. Proven projects or sub-projects can continue to be reused for future projects (best practice). In addition, company-speci c project standards (e.g. project manuals) can also be copied as a project template without an existing project (template pool) and used for future projects. Di erent structures including authorization concepts can be applied. This includes folder structures, project structures as well as forms, work ows, schedule plans, etc. Project templates enable you to set up and start projects in the shortest amount of time. Project standards can be continually improved and implemented in projects.

Reports
Reports are evaluations of project data. They enable you to summarize project information recorded in the system and view it in an organized fashion. Reports can be created for late transactions, due transactions, resource workload, new project participants, etc. in HTML format or a PDF le.

Page 10 of 11

Additional Functions
Notifications
Certain news and changes to a project can be of interest to a user. Because the same information is not required for each user, noti cations can be customized for all projects and system areas. This ensures that important information is provided immediately and prevents an unnecessary ood of information. Automatic system noti cations included invitations to scheduled items and task assignments.

FACT SHEET

Links
Links enable you to connect associated information easily thus providing logical coherence. Information linking spans all tools. This makes it easier to nd information not stored centrally and reduces the search e ort.

Page 11 of 11