General Instructions while filling the Spread Sheet for uploading of invoice data along wit

This is an offline system and do not require INTERNET connectivity while filling the details. The invoice details can or copied from any other Excel sheet or systems like MS Access or Tally or similar applications. Separate sheets fo provided. Before starting data entry in Excel sheet, please do / check the following:

For Excels other than 2007, goto option Tools --> Macros --> Security and check the security level. If security level Save and close the excel and open once again to reflect the changes. If the Security level is not changed to low, th shown as INACTIVE.

For Excel 2007 users, the security level can be changed by Click on Microsoft Office Button , and then click Exce category, click Trust Center Settings, and then click the Macro Settings category,then enable macro. Save and clos again to reflect the changes.

General Instructions for generating the excel from Other Applications

Dealers Using Applications like Tally for generating the Excel File has to change the format of all cells to 'Text' by s 'Ctrl + A' and right clicking on the cell and selecting the option 'Format Cells' The mandatory fields in Invoice details are,

With Registered Dealers: Invoice No, Invoice date, Registration No, Value of Goods, VAT Amount Paid and Cess Am Name and Address fields are optional. The "Total Amount" Would be calculated by the system. Also the invoice de invoice wise and not commodity wise or schedule wise.Individual Bills Should be Entered. Please note that the Invo the format "dd-mm-yyyy" (Eg: 01-12-2008). Examples are, Invoice Date (dd-mm-yyyy) 12/1/2008 12/2/2008

Invoice No 1001 1002

Registration No 32010707362 32060898765

Dealer Name

Dealer Address

8 Bills for Un-Registered Dealers: All the Fields in the Excel Sheet are Mandatory. The TIN Number should be enter The "Total Amount" Would be calculated by the system. Also the invoice details have to be furnished only invoice or schedule wise. Individual Bills Should be Entered Please note that the Invoice Date should be entered in the form 2008). Examples are, 1003 12/1/2008 77777777777 Ramu Pattom,Trivandrum 1004 12/2/2008 77777777777 Shamu Mananchira,Kozhikode

8B Bills(Customer Bills): Enter TIN as 99999999999 (11 digits), Dealer Name and Address could be entered as "Ret be consolidated and entered as one single entry. Invoice No Last Invoice Number, Invoice Date - Last Invoice date &Address Retail Sales, Value, VAT Amount, Cess Amount Sum of all 8B bills. Examples are,

For Interstate / Export / Import / Stock Transfer Transactions: All columns are mandatory. If TIN is available enter th as 88888888888 (11 digits) . The VAT Amount Paid can be zero. Examples are, 1101 12/1/2008 33020387654 ABC Ltd ABC Ltd, Chennai 1102 12/2/2008 88888888888 XYZ Ltd XYZ Ltd, Delhi Note: System Would Allow only a single entry for 99999999999

After completing the invoice entry, click the Validate Purchases / Sales button (extreme right side of the Excel shee correctness. A message File written to C:\KVATS" will be shown on successful validation of data and respective t the dealer's PC (in the path C:\KVATS). Separate text files will be generated for Sales and Purchase details. These t through the link "Upload Sales / Purchase" in the Online eFiling Application to upload along with the return form.

ta along with eReturns

e details can be either entered individually ate sheets for Sales and Purchase are

owing:

ecurity level is in high change it to low. ed to low, then the VALIDATE button may

en click Excel Options. In the Trust Center ave and close the excel file and open once

cations

to 'Text' by selecting all the cells by using mat Cells'

and Cess Amount are mandatory. Dealer e invoice details have to be furnished only that the Invoice Date should be entered in VAT Amount Paid 40 80

dress

Value of Goods 1000 2000

CESS Amount 0.4 0.8

ould be entered as 77777777777 (11 digits). only invoice wise and not commodity wise ed in the format "dd-mm-yyyy" (Eg: 01-121000 2000 40 80 0.4 0.8

andrum ozhikode

ered as "Retail Sales" . All 8B Bills need to Invoice date, TIN 99999999999, Name

able enter the details other wise enter TIN 1000 2000 0 0 0 0

ai

e Excel sheet) to verify the data respective text file will be generated in ails. These text files need to be attached return form.

Invoice Date Invoice No (DD-MM-YYYY) (Mandatory) (Mandatory) A227 23-04-2011 A327 23-04-2011 3385 23-04-2011 3387 23-04-2011 52 25-04-2011 130 26-04-2011 219 26-04-2011 10 28-04-2011 7 28-04-2011

Seller Registration No Seller Dealer Name (Mandatory) (Mandatory for Unregistered) 32071124575 Elenjikal Harwares 32071124575 Elenjikal Harwares 77777777777 Sreee hari harwares 77777777777 Sreee hari harwares 32070288712 METRO AGENCIES 32071520542 Indus Trade link 32070389512 India Techs 33832202990 ISHA 33282202274 NOVA Industries

Seller Dealer Address (Mandatory for Unregistered) Netur Netur Arur/68853 Arur/68853 ERNAKULAM ERNAKULAM ERNAKULAM Coimbatore Coimbatore

Value of Goods (Mandatory) 150.5 100 470 248 1230 320 1497.92 55000 6400

Vat Amount Paid (Mandatory) 9.46 4 0 0 49.2 12.8 187.24 0 0

Cess Amount (Mandatory) 0.09 0.04 0 0 0.49 0.13 1.87 0 0

Validate Purchases

Validate Purchases

Invoice No (Mandatory)

Invoice Date (DD-MM-YYYY) Buyer Registration Buyer Dealer Name (Mandatory) No (Mandatory) (Mandatory for Unregistered)

Buyer Dealer Address (Mandatory for Unregistered)

Value of Goods (Mandatory)

Vat Amount Paid (Mandatory)

Cess Amount (Mandatory) Validate Sales