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Registration User Manual

Preared for
Sri Jayadeva Institute of Cardiology Bangalore.

Copyright Information Copyright 2009 by SrishtiSoft Applications Pvt. Ltd. All rights reserved. This document is prepared for Sri Jayadeva Institute of Cardiology, Bangalore. No part of the contents of this user manual may be reproduced or transmitted in any form or by any means without the written permission of SrishtiSoft Applications Pvt. Ltd. Version History Version 1.0 Date June 2009 Description SJIC Registration manual Prepared by userVijaya Simha.J Approved by Gargi Sinha

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Table of Contents
1. Getting Started..........................................................................................................................1 1.2. Logging In SJIC HMIS.........................................................................................................2 2. Exploring Registration.............................................................................................................3 2.1. Registering a Patient...........................................................................................................3 2.2. Registering Patients New Visit Details................................................................................4 2.3. Updating Patient Information...............................................................................................6 2.4. Generating Out Patient Bills................................................................................................7 2.5. Generating Other Receipts..................................................................................................8 2.6. Generating Patients Miscellaneous Bills.............................................................................9 2.7. Searching Reports.............................................................................................................11 2.8. Closing the Shift................................................................................................................13 2.9. Creating Bank File.............................................................................................................14

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1. Getting Started
This user manual provides step-by-step instructions for the front office executive to login Sri Jayadeva Institute of Cardiology (SJIC) Hospital Management Information System (HMIS), register the patients, and generate the bills in Registration module. Audience for this manual includes front office executives. Conventions Used in This Manual: Convention Bold Word Italics Note: Click Text box / Box Type Text area to enter the text. Keyword used to enter text in the text box. Description Indicates an item, menu options, or module/role names. Used to specify module/section/role page names. Elaborates specific item or step. Select an item or an option with mouse single left button click.

Drop-down list box

Used to select an item from drop-down list box. Highlight Highlights item/option selection in screenshots. Dialog box

Dialog box

1.1.

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1.2.

Logging In SJIC HMIS

Steps to login SJIC HMIS: 1. Type user name in User Name box 2. Type password in Password box 3. Click Login or press ENTER to login into SJIC HMIS 4. Click Exit to exit SJIC HMIS

SJIC Login page

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2. Exploring Registration
After logging into Registration module, you will see the following screen.

SJIC Registration Home page

2.1.

Registering a Patient

Steps to register a new user: 1. Click Out Patient Registration 2. Type first name in First Name box 3. Type middle name in Middle Name box 4. Type last name in Last Name box 5. Select the gender 6. Select married status from Marital Status drop-down list box 7. Type age in Age boxes 8. Type additional information in appropriate fields 9. Type the unit 10. Select category in Category drop-down list box 11. Select credit category from Credit Category drop-down list box

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Patient registration page 12. Click Save 13. Click OK in the dialog box Note: Patient id is generated automatically after registration.

2.2.

Registering Patients New Visit Details

Steps to register patient new visit details: 1. Click New Visit Registration 2. Type patient id in Patient ID box or search for a patient 3. Double click patient id

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Selecting for a patient to record new visit details

New visit registration page 4. Update visit details 5. Click Save New Visit

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2.3.

Updating Patient Information

Steps to update patient information: 1. Click Update Patient Information 2. Type patient id in Patient ID box or search for a patient 3. Click employee id

Selecting for a patient update details 4. Update the patient details 5. Click Update Patient Info

Update patient information page


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2.4.

Generating Out Patient Bills

Steps to generate Out Patient (OP) bills: 1. Click Generate Out Patient Billing 2. Type patient id in Patient ID box or search for a patient

Searching for a patient to generate bills 3. Type few letters of investigation name to select investigation for Investigation Name drop-down list box 4. Click Accept 5. Click Generate Bill and Print 6. Click OK in the dialog box

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Out patient billing

2.5.

Generating Other Receipts

Steps to generate other receipts: 1. Click Other Receipts 2. Select account head from Account Head drop-down list box 3. Select sub account from Sub Account drop-down list box 4. Select mode of payment (Cheque / D or Cash) 5. Type bill amount 6. Type comments in Comment box 7. Click Generate Report and Print 8. Click OK in the dialog box

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Other receipts page

2.6.

Generating Patients Miscellaneous Bills

Steps to generate miscellaneous bills: 1. Click Other Fee from Patient 2. Type patient id in Patient ID box or search for a patient

Selecting a patient to generate miscellaneous bills


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3. Click patient id 4. Select account head from Account Head drop-down list box

Miscellaneous fee details page 5. Select sub account from Sub Account drop-down list box 6. Select payment mode 7. Type amount details 8. Type comments in Comment box 9. Click Generate Receipt and Print 10. Click OK in the dialog box

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2.7.

Searching Reports

Steps to search OP bill receipts: 1. Click Search OP Bill Receipts 2. Select search criteria 3. Click Search

OP bill receipts Steps to search for other receipts: 1. Click Search Other Receipts 2. Select search criteria 3. Click Search

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Other receipts page Steps to search for patients miscellaneous bills: 1. Click Search Other Receipts from Patient 2. Select search criteria 3. Click Search

Patients miscellaneous bills


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2.8.

Closing the Shift

Steps to close the Shift: 1. Click Shift Close 2. Click Shift Close in SHIFT WISE REPORT page

Shift close page 3. Click Yes in Alert dialog box

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2.9.

Creating Bank File

Steps to create bank file: 1. Click Create Canara Bank File 2. Select criteria 3. Click Search

Bank file details

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