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Version 3.2
January 2006
Welcome
SAP introductions Instructor introductions Student introductions Course schedule Classroom materials Housekeeping issues Introduction to SAP
January 2006
Introductions
Your name My background [briefly] Your SAP role/experience/courses attended Your objectives/expectations with respect to this course...
January 2006
Version 3.2
January 2006
Course Materials
Business Process Integration Slides Business Process Integration Exercises
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Schedule of Exercises
Day One 20 Day Two 68 Day Three 106 Day Four 151 Day Five 190
January 2006
An Introduction to the Basics of SAPs R/3 Client / Server Integrated Business Solution
Version 3.2
January 2006
SAP
Systems, Applications, and Products in Data Processing (SAP) Name of the company
SAP AG SAP America
January 2006
SAP AG
Founded in Germany (1972) Worlds third largest software provider Worlds largest provider of Integrated Business Solutions software Company stock trades on the Frankfurt and New York exchanges
January 2006
SAP R/3
World-wide usage Designed to satisfy the information needs for business sizes (small local to large all international)
Multi-lingual Multi-currency
Designed to satisfy the information needs for all industries (industry solutions)
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Version 3.2
January 2006
SAP R/3
Enables a company to link its business processes Ties together disparate business functions (integrated business solution) Helps the organization run smoothly Real-time environment Scalable and flexible
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Architecture
Central relational database (e.g., Oracle, Informix, Microsoft SQL and many others) Client/Server three-tiered ERP Component Oriented towards common identifiable business modules (FI, MM, SD, CO, PP, HR) Add-ons:
Customer Relationship Mgmt (CRM) Supply Chain Mgmt (SCM) Product Lifecycle Mgmt (PLM)
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Version 3.2
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Relational Database
Tables: Defines and links thousands of tables of information (25,000+) Advantages
Consistent and accurate data Common definitions for terms Shared, but restricted usage (e.g., profiles) Eliminates data redundancy
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Client/Server Environment
Client
Software/hardware combination that can make a request for services from a central repository of resources
Server
Software/hardware combination that can provide services to a group of clients in a controlled environment
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Version 3.2
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Network
Presentation
Web Server
Application
Application Servers
Database
Database
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mySAP SRM
mySAP ERP
mySAP CRM
mySAP SCM
SAP NetWeaver
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FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
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18
Version 3.2
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Business Modules
Collections of logically related transactions within identifiable business functions
MM (Buy) PP (Make) SD (Sell) FI and CO (Track) HR
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Configuration
The process of tailoring SAP software by selecting specific functionality from a list of those supported by the software, very much like setting defaults (e.g., Word, Access) DOES NOT involve changes to the underlying software code
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Version 3.2
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22
Review
SAP and SAP R/3 Integrated Business Solution Architecture Client/Server Software Relational Database SAP R/3 Modules Configurable Software Programming Code Modifications Be Careful!! SAP R/3 Document Principle
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Version 3.2
January 2006
Unit 1
Our Approach
Cross functional Understand business processes and their relationships to SAP's organizational structure Highlight integration/configuration!!
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Version 3.2
January 2006
Pen Incorporated
Start-up company in the promotional pen business Initially buys and re-sells different lines of promotion pens Sells to both wholesale and retail procure and distribute Later acquires a production facility to manufacture its own product produce and distribute
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NO
Goods from Purchase Order Purchase Order Goods Receipt Invoice Receipt Accounts Payable
Purchase Requisition
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Version 3.2
January 2006
Goods Issued to Delivery Plant or Warehouse Inventory Postings General Ledger Accounts
NO
Planned Order
Completion Confirmation
Accounts Payable
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SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
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Logistics
Materials Management (MM) Sales and Distribution (SD) Production Planning (PP) Quality Management (QM) Plant Maintenance (PM) Service Management (SM)
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Version 3.2
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Human Resources
Human Resources (HR)
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SD MM PP
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
January 2006
36
Version 3.2
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37
Integration
Procurement Process
(Procure-to-Pay)
Purchase Requisition Purchase Order
Notify Vendor Payment to Vendor Invoice Receipt Vendor Shipment Goods Receipt
38
January 2006
SD MM PP
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
January 2006
39
Version 3.2
January 2006
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40
Integration
Pack Materials
January 2006
SD MM PP SM
Service Mgmt. Production Planning Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
Materials Mgmt.
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
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42
Version 3.2
January 2006
Accounts Receivable
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43
Integration
Procurement Process
(Procure-to-Pay)
Purchase Requisition Purchase Order
Notify Vendor Payment to Vendor Invoice Receipt Vendor Shipment Goods Receipt
44
January 2006
Integration
Pack Materials
January 2006
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
January 2006
47
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48
Version 3.2
January 2006
MM
SD
Master
Rules
Data
FI MM SD
FI
FI MM SD
MM SD
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Organizational Data
A hierarchy in which the organizational units in an enterprise are arranged according to tasks and functions Are static data and are rarely changed The definition of organization units is a fundamental step, it is a critical factor in how the company will be structured
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50
Master Data
Master data is relatively fixed
Material master data Vendor master data Purchasing information record General Ledger master data
Before making the master data configurations, you must have completely defined the organizational structures
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51
Version 3.2
January 2006
Rules
Defines the parameters for Master Data and Transactions Determines functionality for Master Data and Transactions Relatively fixed Changes as policy changes
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Transaction Data
Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic each transaction is unique
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54
Version 3.2
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55
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56
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57
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
January 2006
59
Unit 2 Overview
Logging on SAP R/3 screens Basics of data entry Working with multiple sessions Reporting On-line help and system messages Setting user defaults Logging off
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Version 3.2
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Version 3.2
January 2006
Logging On - User
Enter the name of the SAP user Users of SAP system are client-specific
User identification on
one client will only allow access to that client on that server
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Logging On - Language
SAP supports multi-national character sets and languages on the same system, at the same time Default languages are English and German
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Version 3.2
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Version 3.2
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January 2006
Status Messages
70
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Version 3.2
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January 2006
Comm
Scroll ic
Crea
Enter
and F
ons
ield
73
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Version 3.2
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System Information
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Version 3.2
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Tabs
Header
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Pull Down
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Version 3.2
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Version 3.2
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Reporting
Three basic steps to running a report
Access the report Enter selection criteria Execute the report
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90
Version 3.2
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Reporting
Access Selection
Execution
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91
January 2006
On-line Help
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93
Version 3.2
January 2006
On-line Help
Help on screen fields - F1
Extended help Reference information Technical information
On-line Help
F1 - Key
F4 - Key
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System Messages
E = Error
An invalid entry has been made The cursor moves to the field where the error has occurred
W = Warning
A possible error has been made The user can continue without changing
I = Information
Feedback from the system
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Version 3.2
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Version 3.2
January 2006
Logging Off
System > logoff
For security purposes it is important to log off SAP whenever you leave your PC. Your user name is linked with all transactions you perform providing an audit trail.
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BPI I
Exercise Roadmap
Check Availability
Purchase Requisition
Purchase Order
Run MRP
Procurement Process
Sales Order Entry
Goods Receipt
Pick Materials
Invoice Receipt
January 2006
Invoice Customer
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
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103
Integration
Pack Materials
January 2006
January 2006
105
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
January 2006
107
Integration
Procurement Process
(Procure-to-Pay)
Purchase Requisition Purchase Order
Notify Vendor
January 2006
Version 3.2
January 2006
January 2006
109
SD MM PP
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
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111
Version 3.2
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Integration
Pack Materials
January 2006
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Version 3.2
January 2006
Unit 3
Financial and Managerial Accounting (FI and CO)
- Overview -
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
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116
Controlling (CO)
SD MM PP
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
January 2006
117
Version 3.2
January 2006
Controlling (CO)
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
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119
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120
Version 3.2
January 2006
Target Audience
Internal
Executives Senior Management Accounts Administration Staff Employees
External
Legal Authorities Banks Auditors Shareholders Insurance Taxing Authorities Media Financial Analysts
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Accounts Receivable
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122
Controlling (CO)
SD MM PP
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
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123
Version 3.2
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Controlling (CO)
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124
Controlling (CO)
Target Audience
Executives Senior Management Department Managers Controllers Cost Accountants
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125
Controlling (CO)
Controlling (CO)
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126
Version 3.2
January 2006
Controlling (CO)
Comparison
Financial Accounting
External Accounting Balance Sheet Profit & Loss Statement Legal Requirements Standards
Managerial Accounting
Cost Center Accounting Profit Center Accounting Product Costing Profitability Analysis Different Valuations Flexibility
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Controlling (CO)
Comparative Reporting
Liquidity Calculation Retained Earnings Report
Balance Sheet
Income Statement
128
Controlling (CO)
Income Statement
Supplies Exp. 100 Bank
Bal. Sheet
100
Financial Accounting
Cost Center
100
Controlling
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Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
January 2006
131
SD MM PP
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
January 2006
132
Version 3.2
January 2006
Income Statement
Revenues Expenses
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General Ledger
The General Ledger provides a complete record of all "acceptable" business transactions from the viewpoint of an accountant An acceptable business transaction has the following traits
Affects the financial position of the entity Measurable in a currency Affects at least two accounts Assets = Liabilities + Equity Debits = Credits
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Chart of Accounts
The foundation for the General Ledger is the Chart of Accounts A Chart of Accounts contains a complete list of all of the accounts utilized in the General Ledger for a given company Financial accounting reports are prepared from the balances contained in the General Ledgers Chart of Accounts
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Version 3.2
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There are two primary accounting reports prepared from the General Ledger Chart of Accounts
Balance Sheet Income Statement
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Version 3.2
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Balance Sheet
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Version 3.2
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Income Statement
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143
Version 3.2
January 2006
FI
Org Data
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145
Organizational Data
A hierarchy in which the organizational units in an enterprise are arranged according to tasks and functions Are static data and are rarely changed The definition of organization units is a fundamental step, it is a critical factor in how the company will be structured
January 2006
146
Integration
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147
Version 3.2
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Client
Highest hierarchical level in an SAP environment A complete database containing all the tables necessary for creating a fully integrated information system Master records are created at the client level
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Client
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149
Company
Consolidated financial statements are created at the company level A company can include one or more company codes All company codes must use the same chart of accounts and fiscal year Company is not required in the definition of an enterprise (optional)
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Client
Company
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151
Company Code
A legally independent entity The smallest organizational unit for which accounting can be carried out Business transactions are processed at this level Accounts are managed at this level Legal financial statements, such as the balance sheet and the income statement, are generated at this level using the General Ledger balances
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Client
Company
Company Code
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153
Version 3.2
January 2006
Chart of Accounts
A listing of the accounts (assets, liabilities, equity, revenues, and expenses) that are contained in the General Ledger A chart of accounts must be assigned to every company code in order to create the General Ledger for that company Several company codes can use the same chart of accounts
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Company
Company Code
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Version 3.2
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Company
Company Code
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158
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Version 3.2
January 2006
Company
Company
Business Areas
A unit in an enterprise that groups product and market combinations as homogeneously as possible for the purpose of developing unified business policy.
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Consolidation of Company Codes Chevrolet GMC Business Areas Cars Trucks Trucks
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Cadillac
Cars Trucks
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Client 100
Pen Inc.
Company Code
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Version 3.2
January 2006
Rules
Defines the parameters for Master Data and Transactions Determines functionality for Master Data and Transactions Relatively fixed Changes as policy changes
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Integration
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167
Account Groups
Chrt/accts CHRT CHRT CHRT Acct group BS PL RA Description Balance Sheet Income Sheet Reconciliation From 100000 400000 110000 To 399999 999999 310000
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Version 3.2
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Account Groups
Identifier that controls which fields must be entered when an account is created Determine a valid number interval for each of the groups (types) of General Ledger accounts that have common attributes Must be created before General Ledger Chart of Accounts master records can be created You must assign each account to an appropriate account group
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Account Group BS
Account control Account management Document entry Bank/financial details Interest calculation Joint venture Account control
Currency Tax category Reconciliation account
Suppress
Req. entry
Opt. entry
Display
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Version 3.2
January 2006
Field Status
Field status controls how the data will be entered for a field when an accounting master record is being used in a transaction Determining whether a field is required, optional, suppressed, or display only Field status controls are also relevant to a specific activity create, change, or display
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Field status variant (V000) - Group ZBSA - Balance Sheet Acct. General data Additional account assignments Materials management Payment transactions Asset accounting Taxes
...
General Data
Assignment number Text Invoice reference
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Suppress
Req. entry
Opt. entry
Display
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Version 3.2
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Integration
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Integration
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Version 3.2
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MM
Org Data
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Organizational Data
A hierarchy in which the organizational units in an enterprise are arranged according to tasks and functions Are static data and are rarely changed The definition of organization units is a fundamental step, it is a critical factor in how the company will be structured
January 2006
180
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
181
Integration
Unit 4 Overview
Unit Concept Purchasing and SAP R/3 Procurement Process Organizational Structures Organizational Relationships Warehouse Management
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Unit Concept
The purchasing process involves the acquisition of goods and services to support the creation of goods and services in the organization In this unit the structure required for the purchasing process is presented
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Version 3.2
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Integration
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185
Integration
Procurement Process
(Procure-to-Pay)
Purchase Requisition Purchase Order
Notify Vendor
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Version 3.2
January 2006
Integration
Organizational Structures
Plant Valuation Area Storage Locations Purchasing Organizations Purchasing Groups
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187
Integration
Plant
Lowest valuation area Organizational level where Material Requirements (MRP) runs Generally used to describe a production site, a distribution center or centralized warehouse May be a physical or logical unit
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188
Integration
Valuation Area
The valuation area determines at which level a material is valuated (inventory value is established) SAP R/3 allows valuation at the company code or plant level, but recommends valuation area be set at the plant level
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Version 3.2
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Storage Location
Subdivision of a plant Where materials are managed (inventory management)
Raw Materials Maintenance, Repair, and Other (MRO) Finished Product
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Organizational Relationships
Plant/Storage Location
Plant P001
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Integration
Purchasing Organization
Organizational unit responsible for the procurement of materials and services. SAP requires that purchasing organizations be assigned at the plant level A purchasing organization can be assigned to more than one plant A purchasing organization can be assigned to a company code
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Version 3.2
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Organizational Relationships
Plant/Purchasing Organization (1)
Plant P001
Plant P001
Plant P002
Version 3.2
January 2006
Purchasing Group
Responsible for specified purchasing activities Often used to identify individual buyers Used for reporting
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Organizational Relationships
Purchasing Organization/Purchasing Group
Purchasing Organization P001
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198
Version 3.2
January 2006
Organizational Structure
Company Code C001
Purchasing Organization P001
Plant P001
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Integration
Warehouse Management
Not required for the purchasing functionality of SAP R/3 A separate module in the SAP R/3 environment Many functions and elements can be performed outside of the module
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Integration
Version 3.2
January 2006
Integration
Plant P001
Plant P002
Storage Loc. 20
Storage Loc. 30
Storage Loc. 40
Warehouse 1
Warehouse 1
Warehouse Aisle
Aisle 1 Rack 1
Aisle 2 Rack 1
Aisle 3
Aisle 1 Rack 1
Aisle 2
Integration
Unit 4 Exercises
33. Define Valuation Area 34. Define Plant (P_ _ _) 35. Define Storage Locations for Inventory and Quality 36. Define Purchasing Organization 37. Create Purchasing Groups 38. Assign Plant to Company Code 39. Assign Purchasing Organization to Company Code 40. Assign Purchasing Organization to Plant 41. Setup Parameter ID
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Version 3.2
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Master Data
FI
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Master Data
Master data is relatively fixed
Material master data Vendor master data Purchasing information record General Ledger master data
Before making the master data configurations, you must have completely defined the organizational structures
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207
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
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Integration
Unit 5 Overview
General Ledger Master Data
Chart of Accounts Data Company Code Data Reconciliation Accounts Accounts Receivable Accounts Payable Goods Receipt/Invoice Receipt
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Version 3.2
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Version 3.2
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$$ $$
A/R
A/P
GR/IR
Debit Credit
Debit Credit
Debit Credit
$$ $$
$$ $$
$$ $$
January 2006
100
300
950
Customer 135 Customer 123
400
150
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Goods Issue
Sales Order
SD
Sales and Distribution
FI
Financial Accounting
FI
Financial Accounting
FI
Financial Accounting
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Version 3.2
January 2006
200
250
950
Vendor 100621 Vendor 100846
100
300
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226
Goods Receipt
Invoice Receipt
MM
Materials Mgmt.
FI
Financial Accounting
FI
Financial Accounting
FI
Financial Accounting
Balance Sheet
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DT KZ KZ SA DZ
Version 3.2
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Version 3.2
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Master
MM
January 2006
Master Data
Master data is relatively fixed
Material master data Vendor master data Purchasing information record General Ledger master data
Before making the master data configurations, you must have completely defined the organizational structures
January 2006
Rules
Data
MM
233
234
Version 3.2
January 2006
SD MM MM
Sales and Sales and Distribution Distribution Materials Materials Mgmt. PP Mgmt. Production SM Planning Service Mgmt.
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
HR
Human Resources
Workflow
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235
Integration
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236
Unit Concept
The purchasing process involves the acquisition of goods and services to support the creation of goods and services in the organization Master data and rules required for the purchasing process is presented
January 2006
237
Version 3.2
January 2006
Integration
Procurement Process
(Procure-to-Pay)
Purchase Requisition Purchase Order
Notify Vendor
January 2006
Integration
Integration
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240
Version 3.2
January 2006
Integration
Company Code Data Financial Accounting (FI) Purchasing Organization Data (MM)
Vendor 10001
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241
Integration
242
Integration
Vendor Master
Includes all data necessary for processing business transactions and corresponding with vendors Information is shared between the accounting and purchasing departments
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Version 3.2
January 2006
Integration
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244
General Data Address Address Vendor Name Search Term Street address City, Region Postal code Country Communication Language Telephone, Fax, E-Mail
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Integration
Tax Information
Version 3.2
January 2006
Payment Transactions
Alternative Payee Instruction Key
January 2006
247
Interest Calculation
Interest Calculation Indication Interest Calculation Frequency
Withholding Tax
Withholding Tax Code Exemption Number
January 2006 SAP AG and The Rushmore Group, LLC 2006 248
Invoice Verification
Tolerance Group
January 2006 SAP AG and The Rushmore Group, LLC 2006 249
Version 3.2
January 2006
Correspondence
Local Processing Accounting Clerk Account With Vendor
January 2006 SAP AG and The Rushmore Group, LLC 2006 250
January 2006
January 2006
252
Version 3.2
January 2006
January 2006
254
Integration
Source List
The source list stores information about where to acquire a given material for a given period of time It specifies whether this source should be used by Materials Requirement Planning (MRP)
January 2006
255
Version 3.2
January 2006
Integration
January 2006
256
Integration
January 2006
257
Rules
Defines the parameters for Master Data and Transactions Determines functionality for Master Data and Transactions Relatively fixed Changes as policy changes
January 2006
258
Version 3.2
January 2006
Integration
Fiscal Period
In order to execute any material postings, the current fiscal period has to be activated By initializing the company code for material management, the first major integration between Financial Accounting (FI) and Logistics is completed
January 2006
259
Plant Parameters
Material Requirements Planning (MRP) controllers
Individuals responsible for running and maintaining Material Requirements Planning data and reports
January 2006
260
Planned orders
Rescheduling Conversion to purchase requisitions
January 2006
261
Version 3.2
January 2006
January 2006
262
Integration
January 2006
263
Integration
January 2006
264
Version 3.2
January 2006
Integration
January 2006
265
Integration
January 2006
266
Integration
January 2006
267
Version 3.2
January 2006
Integration
Periodic
Groups net requirements together from multiple periods
Optimum
Calculates the optimum lot size for a several periods of net requirements
January 2006
268
Integration
January 2006
269
January 2006
270
Version 3.2
January 2006
January 2006
271
January 2006
272
January 2006
273
Version 3.2
January 2006
January 2006
274
January 2006
275
Version 3.2
January 2006
January 2006
277
January 2006
278
January 2006
279
Version 3.2
January 2006
Plant
Planning data Manufacturing data Purchasing data
SAP AG and The Rushmore Group, LLC 2006
January 2006
280
January 2006
281
January 2006
Version 3.2
January 2006
January 2006
283
Barrel Pen
January 2006
284
Material Group
Key that you use to group together several materials or services with the same attributes
Division
Used to determine the sales area and the business area for a material, product, or service
January 2006
285
Version 3.2
January 2006
Weight Unit
Unit of Measure for weight
Volume
The space that the material occupies per unit of volume
January 2006
286
Purchasing Group
Key for a buyer or a group of buyers, who is/are responsible for certain purchasing activities.
January 2006
287
Integration
Storage Conditions
Defines the conditions on how a material must be stored or warehoused
Version 3.2
January 2006
Reorder Point
If stock falls below this point, the system is flagged to
January 2006
289
January 2006
290
January 2006
291
Version 3.2
January 2006
January 2006
292
January 2006
293
January 2006
294
Version 3.2
January 2006
Integration
January 2006
295
January 2006
296
January 2006
297
Version 3.2
January 2006
FI
January 2006
Rules
Defines the parameters for Master Data and Transactions Determines functionality for Master Data and Transactions Relatively fixed Changes as policy changes
January 2006
Rules
299 300
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
301
Unit 7 Overview
Posting Periods Tolerance Groups for Account Postings Accounts Payable Settlement Document Numbers
January 2006
302
Posting Periods
Before it is possible to post documents, it is necessary to define posting periods Fiscal years are divided into one or more posting periods Each posting period is delimited by both a start and finish date A common division of a fiscal year involves defining 16 posting periods -- 12 months and 4 quarter ending posting periods
January 2006 SAP AG and The Rushmore Group, LLC 2006 303
Version 3.2
January 2006
January 2006
304
January 2006
305
Verification
Goods Receipt
SAP AG and The Rushmore Group, LLC 2006
January 2006
306
Version 3.2
January 2006
January 2006
307
Document Numbers
All posted transactions must have a unique number assigned to it Usually these numbers are system generated The numbers serve to specifically identify the business content of a transaction so that it may be recalled at a later time The actual system stored document number includes information respecting the year, date, and company codes
January 2006 SAP AG and The Rushmore Group, LLC 2006 308
January 2006
309
Version 3.2
January 2006
Unit 7 Exercises
72. Define Posting Periods Variant 73. Open and Close Posting Periods 74. Assign Posting Periods Variant to Company Code 75. Create Tolerance Groups for Account Postings 76. Setup Payment Program 77. Create Tolerance Groups for Accounts Receivable and Accounts Payable 78. Create Financial Accounting (FI) Document Numbers
SAP AG and The Rushmore Group, LLC 2006
January 2006
310
January 2006
311
January 2006
312
Version 3.2
January 2006
January 2006
314
SD MM PP
Sales and Distribution Materials Mgmt. Production SM Planning Service Mgmt.
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solution s
January 2006
315
Version 3.2
January 2006
Transaction Data
Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic each transaction is unique
January 2006
316
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
Enterprise Client / Server Controlling QM Integrated Business PS Quality Project Mgmt. Solution PM WF System Plant Maintenance Workflow
Human Resources
Industry Solutions
January 2006
317
Unit 8 Overview
Document Principles Document Types Posting Keys
January 2006
318
Version 3.2
January 2006
Document Principles
Each completed accounting transaction writes data to the database and creates a unique electronic document Each document contains information such as:
Responsible person Date and time of the transaction Commercial content including company codes
January 2006
319
January 2006
320
Version 3.2
January 2006
January 2006
322
January 2006
323
Document Types
A way to categorize different transactions
Many different document types are supplied in the system
Version 3.2
January 2006
January 2006
Posting Keys
Determine whether the item to be posted is a debit or a credit Determine the type of account that can be posted
January 2006
326
January 2006
327
Version 3.2
January 2006
Vendors 3
Assets 70 75 89
Material 99
Customers 0 1
January 2006
328
Unit 8 Exercises
79. 80. 81. 82. Review Document Types Post Initial Cash Investment by Owners Post Purchase of Operating Supplies Display and Review General Ledger Account Balances and Individual Line Items
January 2006
329
January 2006
330
Version 3.2
January 2006
January 2006
332
Transaction Data
Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic each transaction is unique
January 2006
333
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
334
Unit 9 Overview
Monthly Rent Cycle Invoice Receipt Invoice Entry Accounts Payable Settlement
January 2006
335
Rental Agreement
January 2006
336
Version 3.2
January 2006
Invoice Receipt
Invoice Receipt
Invoice Verification
January 2006
337
Invoice Entry
Vendor Information
Line Items
January 2006 SAP AG and The Rushmore Group, LLC 2006 338
January 2006
339
Version 3.2
January 2006
Integration
Unit 9 Exercises
83. 84. 85. 86. Create Vendor Master Record for Landlord Create Rent Expense Account Create Invoice Receipt for Rent Expense Display and Review General Ledger Account Balances and Individual Line Items 87. Post Payment to Landlord 88. Display and Review General Ledger Account Balances and Individual Line Items
January 2006
340
January 2006
341
January 2006
342
Version 3.2
January 2006
MM
January 2006
Rules
Defines the parameters for Master Data and Transactions Determines functionality for Master Data and Transactions Relatively fixed Changes as policy changes
January 2006
Rules
344 345
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
346
Unit 10 Overview
Reservations Tolerances
Purchasing Goods Receipt Invoice Receipt
January 2006
347
Reservations
A request to have a material ready for issue at a future date for a production order, sales order, etc. The purpose of a reservation is to ensure that a material is available when required and not assigned to another use
January 2006
348
Version 3.2
January 2006
Purchasing Tolerances
A tolerance limit is set for allowed variance before a warning/error message is displayed
Price variance Compares the price in the purchase order with the valuation price stored in the material master Maximum cash discount This tolerance limit is set to assure that cash discounts do not exceed allowable discounts
January 2006 SAP AG and The Rushmore Group, LLC 2006 349
Moving average price variance the maximum allowable moving average price change allowed
SAP AG and The Rushmore Group, LLC 2006
January 2006
350
Integration
Amount for item with or without order reference Form small differences automatically Percentage Over/Under Quantity Variance Exceed amount: quantity variance Blanket purchase order value and time limit Price variance
SAP AG and The Rushmore Group, LLC 2006 351
Version 3.2
January 2006
Integration
Integration
January 2006
353
Integration
January 2006
354
Version 3.2
January 2006
Integration
January 2006
355
Integration
Plant P002
Plant P005
Plant P003
SAP AG and The Rushmore Group, LLC 2006
January 2006
356
Integration
January 2006
357
Version 3.2
January 2006
Integration
January 2006
358
Integration
January 2006
359
Integration
January 2006
360
Version 3.2
January 2006
Integration
January 2006
361
Integration
Plant P001
Plant P002
Plant P003
Account 790000
January 2006 SAP AG and The Rushmore Group, LLC 2006
Account 790001
362
Integration
G/L Account
What:
Where Valued:
Why 1:
363
Version 3.2
January 2006
Goods Receipt
Materials can be received as stock items or non-stock items Receipt is possible from external or internal sources Individually / collectively Tolerance limits can be set for goods receipt Special movement type for initial inventory load
January 2006 SAP AG and The Rushmore Group, LLC 2006 364
Integration
January 2006
365
Integration
Invoice Verification
Set parameters for invoice verification
Quantity, price, receiving date, P/O quantity Updates material master if moving average price Automatic account assignment for price differences - if allowed
January 2006
366
Version 3.2
January 2006
Integration
3-Way Match
Purchase order - Target quantity - Target price -
January 2006
367
Goods Receipt
SAP AG and The Rushmore Group, LLC 2006
January 2006
368
Integration
January 2006
369
Version 3.2
January 2006
Integration
January 2006
370
January 2006
371
January 2006
372
Version 3.2
January 2006
January 2006
374
Transaction Data
Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic each transaction is unique
January 2006
375
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
376
Integration
Procurement Process
(Procure-to-Pay)
Purchase Requisition Purchase Order
Notify Vendor
January 2006
Integration
Version 3.2
January 2006
Purchase Requisitions
Internal document Requesting a certain quantity of material or service on a certain date Can be created:
Manually Automatically (Materials Requirements Planning (MRP), sales orders, etc.)
January 2006
379
Automatically created by
Planning (Material Requirements Planning (MRP), Master Production Schedule (MPS)) Plant Maintenance Production Orders Sales Orders
SAP AG and The Rushmore Group, LLC 2006
January 2006
380
January 2006
381
Version 3.2
January 2006
Integration
January 2006
382
Purchase Orders
Purchase Orders are:
A formal request to a vendor to provide materials or services An internal planning and tracking tool
January 2006
383
January 2006
384
Version 3.2
January 2006
January 2006
385
Purchase Order
Request for Quotations Purchase Order Order Acknowledgment
January 2006
386
January 2006
387
Version 3.2
January 2006
Integration
Goods Receipt
Goods receipt with reference to a purchase order
Copy data from purchase order Delivery notification Invoice verification Updates purchase order history Inventory update Automatic update of General Ledger (G/L) accounts
SAP AG and The Rushmore Group, LLC 2006
January 2006
388
Integration
January 2006
389
Consumption - can be assigned a recipient or unloading point Goods receipt for blocked stock - updates inventory, but material is not valuated (conditional acceptance)
January 2006 SAP AG and The Rushmore Group, LLC 2006 390
Version 3.2
January 2006
Integration
January 2006
392
Integration
January 2006
393
Version 3.2
January 2006
Integration
January 2006
394
Integration
January 2006
395
Integration
Invoice Verification
Matches the vendors invoice to the purchase order and the goods receipt (3rd part of 3-way match) Matches price and quantity Updates the purchase order and its history Updates accounting information
January 2006
396
Version 3.2
January 2006
Integration
Invoice Payment
Selects invoices for payment based on the payment terms in the vendor master or purchase order Generates payment for released invoices Updates accounting information
January 2006
397
Goods Receipt
SAP AG and The Rushmore Group, LLC 2006
January 2006
398
Integration
Version 3.2
January 2006
Inventory Dr $100 Cr
January 2006
400
GR / IR Dr $100 Cr
January 2006
401
Vendor Payment
Amount owed is paid to vendor and account payable is reduced
Bank
Bank Dr Cr $100
January 2006
402
Version 3.2
January 2006
Integration
Invoice Receipt
GR / IR
Cr Dr
Payment Program
Bank
Dr Cr Cr
$100
$100
$100
$100
January 2006
403
Integration
January 2006
404
Integration
Unit 11 Exercises
101. Create Purchase Order for Slick Pens 102. Create Purchase Order for Premier Pens 103. Create Purchase Order for Promotions, Ltd. 104. Create Goods Receipt for Purchase Order 105. Create Invoice Receipts from Vendors 106. Post Payment to Vendors
January 2006
405
Version 3.2
January 2006
January 2006
407
Transaction Data
Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic each transaction is unique
January 2006
408
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
409
Unit 12 Overview
A company may want to establish a long term purchasing relationship with a vendor Its is accomplished through a purchasing contract (outline agreement or blanket order) Purchases of that material from that vendor are then simplified and streamlined
January 2006
410
January 2006
411
Version 3.2
January 2006
Buyer/Supplier Relationships
Long term partnerships are the objective of the supplier evaluation and selection process for contracts Traditional purchasing process
Creates an environment of mistrust and low bidder mentality Leads to higher total purchasing costs
January 2006
412
January 2006
413
January 2006
414
Version 3.2
January 2006
Outline Agreement
Long-term purchase agreements Outline agreements can be subdivided into the following types:
Contracts Scheduling agreements
January 2006
415
January 2006
416
Contracting Questions
How will potential suppliers be evaluated and selected? What procedures will be required to manage the contracts (and suppliers)? How will performance be measured? How many are too many suppliers?
January 2006
Too many suppliers cost money Supplier integration Collaborative agreements Supplier development Without material production shuts down
SAP AG and The Rushmore Group, LLC 2006 417
Version 3.2
January 2006
Contract Management
Supplier performance metrics
On-time delivery Material and/or service quality Returned materials Expedite issues Pricing analysis
Creating a Contract
Is a long-term agreement with a vendor to provide a material or service
For an agreed upon period of time At a negotiated price or quantity
Can be created manually or with reference to purchase requisition, Request for Quote (RFQ)/quotation etc.
January 2006
419
Version 3.2
January 2006
Quotations/Contracts Process
Requirement for material is identified Process followed to select a vendor
Request for Quotation (RFQ) Maintaining a Quotation Comparison of Prices Creating a Contract Creating a Release Order
January 2006
421
January 2006
422
Quotation
A quotation contains the vendor's pricing and conditions for providing the material or service stated in the Request for Quotation (RFQ) In the SAP component Materials Management (MM) Purchasing, the RFQ and quotation are the same document. You enter the vendor's pricing and conditions in the original RFQ.
January 2006 SAP AG and The Rushmore Group, LLC 2006 423
Version 3.2
January 2006
Maintaining a Quotation
Enter each vendor's quotation in the associated Request for Quotation (RFQ) Compare prices using the price comparison list Store the best quote in an info record Optionally, send rejection letters to the losing bidders
January 2006
424
Comparison of Prices
You can compare the prices from all quotations from the competitive bidding process using the price comparison list The comparison list ranks the quotations by item from lowest to highest price
January 2006
425
Release order documentation (open quantity, quantity released to date, total value) is automatically updated against the contract when a release order is created
January 2006 SAP AG and The Rushmore Group, LLC 2006 426
Version 3.2
January 2006
Integration
January 2006
427
Integration
Unit 12 Exercises
107. Create Purchase Outline Agreement (Contract) for Stock Items 108. Run Materials Requirements Planning Single Item, Single Level 109. Convert Proposed Purchase Requisition to Release Order 110. Create Goods Receipt 111. Review Outline Agreements 112. Create Invoice Receipt from Vendor 113. Post Payment to Vendor
January 2006
428
January 2006
429
Version 3.2
January 2006
SD
SAP AG and The Rushmore Group, LLC 2006
January 2006
Org Data
431
Organizational Data
A hierarchy in which the organizational units in an enterprise are arranged according to tasks and functions Are static data and are rarely changed The definition of organization units is a fundamental step, it is a critical factor in how the company will be structured
January 2006
432
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
433
January 2006
434
Sales Organization
Sales Organization
Sells and distributes products Negotiates terms of sales Responsible for these business transactions
Critical organization element to the definition of business markets A sales transaction is linked to only one Sales Organization
January 2006
435
Version 3.2
January 2006
January 2006
436
Distribution Channel
Identifies how products and services reach the customer Can be assigned to one or more Sales Organizations
January 2006
437
January 2006
438
Version 3.2
January 2006
Division
Often times used to define product line distribution Organization level to which customer specific information and requirements are maintained (e.g. pricing, partial delivery) Assigned to one or more Sales Organizations
January 2006
439
Division (continued)
US Sales S000
Medical Division
Chemical Division
January 2006
440
Sales Area
Sales Area comprised of:
Sales Organization Distribution Channel Division
Will be used to link together the organizational aspects of sales to customers Used for statistical analysis
January 2006
441
Version 3.2
January 2006
Medical Division
Chemical Division
Medical Division
Chemical Division
January 2006
442
Medical Division
Chemical Division
Medical Division
Chemical Division
January 2006
443
January 2006
444
Version 3.2
January 2006
Sales Office
US Sales S000
Eastern Sales
Western Sales
January 2006
445
Sales Group
Sales Group
Sub-division of a sales office, territory or market
January 2006
446
Integration
Sales Person
Sales Person
Defined in Human Resources (HR) Personnel Admin. Specifically defines an individual rather than a position (sales rep.) in sales processing
January 2006
447
Version 3.2
January 2006
Eastern Sales
Western Sales
Loading Point
A subdivision of the shipping point used for more specialized handling
January 2006
449
Shipping Organization
Plant P000
Loading Point 1
Loading Point 2
Loading Point 3
Loading Point 4
January 2006
450
Version 3.2
January 2006
January 2006
451
January 2006
452
January 2006
453
Version 3.2
January 2006
Master Data
SD
January 2006
455
Master Data
Master data is relatively fixed
Material Master Data Vendor Master Data Purchasing Information Record General Ledger Master Data
Before making the Master Data configurations, you must have completely defined the organizational structures
January 2006
456
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
457
Integration
Master Data
Material
January 2006 SAP AG and The Rushmore Group, LLC 2006
Pricing
458
Barrel Pen
January 2006
459
Version 3.2
January 2006
Division
You may enter the Division which your product is in for sales (defaults if entered in the Basic data screen).
Material Group
A key thats used to group several materials or services for analysis/reporting as well as search by match code.
Sales Unit
The unit of measure in which the material is sold, if left blank then uses the base unit of measure.
SAP AG and The Rushmore Group, LLC 2006
January 2006
460
Cash discount
Indicator used for materials, which allow for a cash discount. Conditions Pricing procedure for the material
Tax Data
Tax classification material
The indicator with which the system determines output tax for the material when processing sales and distributionspecific documents
SAP AG and The Rushmore Group, LLC 2006
January 2006
461
Integration
Delivery Unit
The delivery unit consists of a number and a unit of measure. In the case of a delivery unit of 30 pieces, 30, 60, 90, and so on pieces can be delivered, but not, however, 100 pieces.
January 2006
462
Version 3.2
January 2006
January 2006
463
Commission Group
Commission group to which the material is assigned.
January 2006
464
Integration
Version 3.2
January 2006
Integration
January 2006
466
Integration
January 2006
468
Version 3.2
January 2006
January 2006
469
Integration
Master Data
Material
January 2006 SAP AG and The Rushmore Group, LLC 2006
Pricing
470
Customer Master
Customer Master Data is created by Sales Area
Sales Organization Distribution Channel Division Sales Area
US Sales S000
Distribution Channel - RE
Division - 01
January 2006
471
Version 3.2
January 2006
Integration
Company Code Data Financial Accounting (FI) Sales Data Sales and Distribution (SD)
Customer 43
January 2006
472
Integration
Customer Master
A master record must be created for every customer General data, Company Code data (Financial Accounting - FI), and Sales Org. data (Sales and Distribution - SD)
General data Address Control data Payment transactions
January 2006
General Data Address Address Customer Name Search Term Street address City, Region Postal code Country Communication Language Telephone, Fax, E-Mail
January 2006 SAP AG and The Rushmore Group, LLC 2006 474
Version 3.2
January 2006
Integration
Tax Information
January 2006
476
Operating Figures
Annual sales Number of employees Fiscal year variant
Sales Prospecting
Legal status
January 2006 SAP AG and The Rushmore Group, LLC 2006 477
Version 3.2
January 2006
January 2006
478
Usage
Mainly civilian usage Mainly military usage
Classification
Biochemical warfare Nuclear nonproliferation National security
January 2006
479
January 2006
480
Version 3.2
January 2006
Interest Calculation
Interest indicator Interest cycle Interest calculation frequency in months Last interest run
Reference Data
Previous account number Buying group
January 2006
481
January 2006
482
Integration
Version 3.2
January 2006
January 2006
484
Pricing / Statistics
Price Group Customer Pricing Procedure Price List Type Customer Statistical Group
January 2006
485
Partial Delivery
January 2006
486
Version 3.2
January 2006
Integration
Accounting
Account Assignment Group
Taxes
Tax Classification
SAP AG and The Rushmore Group, LLC 2006
January 2006
487
January 2006
488
Business Partners
Defines all of the parties involved in a business transaction Differentiates between their roles
Customer Carrier Employees Etc.
January 2006
489
Version 3.2
January 2006
Business Partners
The system will automatically assign a business partner to the customer master and to any transaction There are four default business partner
Sold-to Ship-to Bill-to Payer
They may be the same or different. More business partners can be added to carry out additional business transactions
January 2006 SAP AG and The Rushmore Group, LLC 2006 490
January 2006
491
Field Status
Field status controls the use of each field within the customer master determining whether a field is required, optional, suppressed or display only Field status controls are also relevant to a specific activity create, change, or display
January 2006
492
Version 3.2
January 2006
Sold-to
Ship-to
Bill-to
Payer
493
Ship-to
Bill-to
Payer
SAP AG and The Rushmore Group, LLC 2006
January 2006
494
Ship-to
Bill-to
Payer
SAP AG and The Rushmore Group, LLC 2006
January 2006
495
Version 3.2
January 2006
Ship-to
Bill-to
Payer
SAP AG and The Rushmore Group, LLC 2006
January 2006
496
Bill-to: 10
Payer: 10
Sold-to: 10
Bill-to: 10
Payer: 10
January 2006
497
Business Partners
Sold-to Sold-to
Ship-to
Bill-to
Ship-to
Ship-to
Payer
Ship-to
Ship-to
SAP AG and The Rushmore Group, LLC 2006
Ship-to
January 2006
498
Version 3.2
January 2006
January 2006
499
January 2006
500
January 2006
501
Version 3.2
January 2006
Master Data
SD
SAP AG and The Rushmore Group, LLC 2006
January 2006
503
Master Data
Master Data is relatively fixed
Material Master Data Vendor Master Data Purchasing Information Record General Ledger Master Data
Before making the Master Data configurations, you must have completely defined the organizational structures
January 2006
504
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
505
Integration
Master Data
Material
January 2006 SAP AG and The Rushmore Group, LLC 2006
Pricing
506
Pricing
Highly touted world-class functionality Very easily tailored to meet business needs A very robust module in SAP Gross to net pricing for material
January 2006
507
Version 3.2
January 2006
Pricing Components
Pricing uses tables to match the condition of order to the applicable pricing routine These routines can
Add/Subtract amounts, percentages Give dollar, weight, quantity breaks/additions Accrue
January 2006
510
Version 3.2
January 2006
Pricing Procedure
Pricing uses one of possibly many procedures based upon
Item Customer Order type Sales Area Prices (Gross) Discounts & Surcharges Freight Taxes
SAP AG and The Rushmore Group, LLC 2006
January 2006
511
January 2006
512
Pricing Process
Line Item in Sales Order Pricing Procedure Determination Pricing Procedure Contains List of Condition Types Condition Types Point to Access Sequence Access Sequence Provides the Search Order for Pricing
January 2006
PPEN000 Sales Area S000-RE-01 Doc. Pric. Proc. OR=A Cus. Pric. Proc. 43 = 1
Pricing Procedure = RVAJUS Condition Type PR00 = Price Access Sequence PR02 = Price 10 Customer/material 20 Price list cat./currency/material 30 Material 30 Material Price = $9.50
SAP AG and The Rushmore Group, LLC 2006 513
Version 3.2
January 2006
PPEN000
Doc. Cust. Price Dist. Div PP PP Prod. Chan. 01 01 A 1 RVAA01 01 01 A 2 RVAB01 01 01 B 1 RVWIA1 01 01 C 1 RVCA01 RE 01 A 1 RVAJUS WH 01 A 1 RVAJUS
Price Prod. Ctyp Description RVAJUS PR00 Price PB00 Price (Gross) KA00 Sales deal K007 Customer Discount K004 Material K005 Customer/Material
Access Access Seq. No. Description PR02 10 Customer/material with release status 20 Price list cat./cur/mat with rel status 30 Material with release status K305 10 Customer/material with release status K307 10 Customer with Release Status K304 10 Material with release status
January 2006
514
Price Agreements
Standard price agreements
Product Customer Customer & material Customer group & material group
January 2006
515
Integration
Version 3.2
January 2006
Integration
January 2006
517
Integration
Credit Check
You can use this function at any time within service processing to call up information about the current credit status of a customer Credit limit can be checked manually or automatically The system generally checks the planned costs without tax If a customer has exceeded their credit limit, the system issues a warning
January 2006 SAP AG and The Rushmore Group, LLC 2006 518
Integration
January 2006
519
Version 3.2
January 2006
Unit 15 Exercises
132. 133. 134. 135. Create Material Prices Create Customer Specific Material Price Create Customer Discount Establish Credit Limit for Customer
January 2006
520
January 2006
521
January 2006
522
Version 3.2
January 2006
SD
January 2006 SAP AG and The Rushmore Group, LLC 2006 524
Rules
Defines the parameters for Master Data and Transactions Determines functionality for Master Data and Transactions Relatively fixed Changes as policy changes
January 2006
Rules
525
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
526
January 2006
527
Availability Check
In determining the material availability date the system can include specific stocks if selected, such as:
Safety stock Stock in transfer Quality inspection stock Blocked stock Restricted use stock All movements of stock
SAP AG and The Rushmore Group, LLC 2006
January 2006
528
Version 3.2
January 2006
Integration
Credit Checking
Static Credit Limit Check
Open Orders Open Deliveries Open Billing documents Open Items (accounts receivable)
Dynamic credit limit with credit horizon check (future dates) Credit check to maximum document value (per order)
January 2006 SAP AG and The Rushmore Group, LLC 2006 529
Shipping Functions
Shipping Point Determination
The shipping point is selected for each line item based on the shipping point determination process Shipping point based on: Shipping condition Loading group Delivering plant
January 2006
530
Version 3.2
January 2006
January 2006
532
Integration
Application V Sales
Sales Customer Organization Account Group S001 Sales Document 01 Customer Master
January 2006
533
Unit 16 Exercises
136. 137. 138. 139. 140. 141. Assign Sales Areas to Pricing Procedure Define Availability Check for Sales Orders Assign Sales Document to Credit Check Create Shipping Point Determination Create Revenue Account Assignment Key Check Stock Status
January 2006
534
Version 3.2
January 2006
January 2006
536
Transaction Data
Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic each transaction is unique
January 2006
537
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
538
Document Types
Inquiry Quotation Returns Contract
Sales Order
Cash Sales
Consignment
Rush Order
Debit Memo
Returnable Packaging
January 2006
Version 3.2
January 2006
Delivery Scheduling
Automatic scheduling of essential shipping activities Calculated using defined activity times Resulting in scheduled activity dates Determined using backward and forward scheduling rules
January 2006
541
January 2006
542
Pick/Pack time
Time required for picking and packing
Load time
Time required to load
Transit time
Time required to transport goods from shipping point to ship-to
January 2006 SAP AG and The Rushmore Group, LLC 2006 543
Version 3.2
January 2006
Backward Scheduling
Order Date
Material Availability
Transp. Sched.
Loading
Goods Issue
1st
5th
January 2006
544
Forward Scheduling
Order Date
Loading
Goods Issue
1st
3rd
6th
7th
January 2006
545
Availability Check
Determines the material availability date Considers inward and outward movement of inventory customizable Influences partial deliveries by
Proposing a quantity that can be delivered on the requested date (complete delivery) Determines earliest date for full delivery Determines the number and dates for partial deliveries to fulfill the order
SAP AG and The Rushmore Group, LLC 2006
January 2006
546
Version 3.2
January 2006
January 2006
547
January 2006
548
Pricing
Highly touted world-class functionality Very easily tailored to meet business needs A very robust module in SAP Gross to net pricing for material
January 2006
549
Version 3.2
January 2006
Credit Check
Efficient means to implement credit management Integrated with Financial Accounting (FI) - Via credit control area Automatically alerts when a credit check fails Comprehensive credit management reporting
January 2006
550
January 2006
551
January 2006
552
Version 3.2
January 2006
Document Flow
The document flow feature allows you to find the status of an order at any point in time. The SAP system updated the order status every time a change is made to any of the documents created in the customer order management cycle (Order to Cash).
January 2006
553
Integration
Unit 17 Exercises
142. 143. 144. 145. 146. 147. 148. 149. 150. 151. Create Sales Order Check Stock Status Create Delivery Note for Sales Order Check Stock Status Pick Materials on Delivery Note Post Goods Issue Check Stock Status Bill Customer Post Receipt of Customer Payment Review Document Flow
January 2006
554
January 2006
555
Version 3.2
January 2006
January 2006
557
Transaction Data
Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic each transaction is unique
January 2006
558
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
559
January 2006
560
Examples:
Substitute a standard product with an appropriate replacement material Substitute based on a customer preference Substitute based on selection list (manual)
SAP AG and The Rushmore Group, LLC 2006
January 2006
561
Version 3.2
January 2006
January 2006
562
Integration
Unit 18 Exercises
152. Create Customer Material Info Record 153. Create Sales Order Using Customer Info Record 154. Create Delivery Note for Sales Order 155. Pick Materials on Delivery Note 156. Post Goods Issue 157. Bill Customer 158. Run Customer Credit Check 159. Post Receipt of Customer Payment
January 2006
563
January 2006
564
Version 3.2
January 2006
January 2006
566
Transaction Data
Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic each transaction is unique
January 2006
567
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
568
Scheduling Agreements
Defines specific product quantities and delivery dates for a customer Schedule lines and processed through standard delivery processing Availability check is performed during creation and quantities are passed to MRP System automatically updates delivered quantities
January 2006
569
Delivery 02/10 150 Delivery 05/10 150 Delivery 08/10 150 Delivery 11/10 300
570
Version 3.2
January 2006
Unit 19 Exercises
160. Create Scheduling Agreement 161. Process Deliveries for a Scheduling Agreement 162. Display Scheduling Agreement 163. Check Stock Status
January 2006
571
January 2006
572
January 2006
573
Version 3.2
January 2006
January 2006
575
Transaction Data
Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic each transaction is unique
January 2006
576
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
577
Item Proposal
Frequently occurring combinations of material and quantities used by a customer System can suggest the item proposal during order entry
Transferred into a sales order document Selected from a selection list
Unit 20 Exercises
164. 165. 166. 167. 168. 169. 170. 171. 172. 173.
January 2006
Create Item Proposal Assign Item Proposal to Customer Create Sales Order Using Item Proposal Create Sales Order Value Discount Promotional Products (In Excess Inventory) Run Material Requirements Planning Single Item, Single Level Display Stock/Requirements List Convert Purchase Requisition to Purchase Order Create Goods Receipt Create Invoice Receipt from Vendor Post Payment to Vendor
579
Version 3.2
January 2006
January 2006
581
Transaction Data
Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic each transaction is unique
January 2006
582
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
583
Shipping Overview
Comprehensive functionality to support picking, packing and loading functions Work list and deadline monitoring Functions with backorder processing Tightly coupled to the MM and FI modules Facility for transportation management
January 2006
584
Order 2
Delivery 813
Delivery 816
Order 3
Delivery 814
Delivery 812
Delivery 815
Order Combination
January 2006
Partial Delivery
SAP AG and The Rushmore Group, LLC 2006
Complete Delivery
585
Version 3.2
January 2006
January 2006
586
January 2006
587
Delivery Notes
Initiates the delivery process Control mechanism for the process Changes to delivery are allowable products, quantities
Picking
Delivery Note Each step in the delivery process updates the delivery note status
January 2006
588
Version 3.2
January 2006
January 2006
589
Picking
Quantities based on delivery Assigned date when picking should begin Automated storage location assignment Supports serial number tracking and batch management Integrated with Warehouse Management (WM)
January 2006
590
Packing
Identifies which packaging is to be used for specified products Identifies and updates accounts associated with returnable packaging Tracks the packed product by container Insures weight/volume restrictions are enforced
January 2006
591
Version 3.2
January 2006
Integration
Goods Issue
Event that indicates the change in ownership of the products Reduces inventory Automatically updates the G/L accounts Ends the shipping process and prevents changes to the shipping documents
January 2006
592
Integration
Inventory
Debit Credit
1000
1000
January 2006
593
January 2006
594
Version 3.2
January 2006
Integration
Billing Overview
Automated invoicing based on sales orders and/or deliveries Functionality for processing credit/debit memos and rebates Integration with Financial Accounting (FI) and Controlling (CO) Updates customers credit data Can create pro forma invoices
SAP AG and The Rushmore Group, LLC 2006
January 2006
595
Integration
Customer
Debit
Credit
A/R Recon
Debit Credit
Debit
Revenue
Credit
500
500
500
January 2006
596
Integration
Billing Methods
Delivery based Invoicing
Delivery 820 Order 6 Delivery 821 Invoice 946 Invoice 945
Delivery 833
Collective Invoicing
Split Invoicing
January 2006
597
Version 3.2
January 2006
Integration
Billing Plans
Periodic total amount for a planned billing period Milestone distributing the total amount over multiple billing dates - typically used with the project system (PS) Installment evenly proportioned amounts and defined payment dates Resource related consumed resources such as service or consulting
January 2006 SAP AG and The Rushmore Group, LLC 2006 598
Integration
Billing Documents
Explicitly specify documents Billing due list builds a work list of invoices that should be generated Automatic posting to Financial Accounting (FI)
January 2006
599
January 2006
600
Version 3.2
January 2006
January 2006
602
Transaction Data
Includes internal and external exchanges that describe business activities Unlike master data, aggregate transactional data is dynamic each transaction is unique
January 2006
603
Version 3.2
January 2006
SD MM
Sales and Distribution
FI
Financial Accounting
CO AM
Fixed Assets Mgmt. EC
R/3
HR IS
Controlling
QM
Quality Mgmt.
Plant Maintenance
Enterprise Client / Server Controlling Integrated Business PS Project Solution PM WF System Workflow
Human Resources
Industry Solutions
January 2006
604
Integration
Customer Return
Customer Return Order received Delivery Note
Goods Receipt
Payment to Customer
Quality Inspection
605
Integration
Return Order
Return Delivery
Quality Inspection
Return to Inventory
Credit Memo
Payment
January 2006
606
Version 3.2
January 2006
Integration
Return delivery
Issues a goods receipt to place material into inventory
January 2006
607
Integration
January 2006
608
Integration
January 2006
609
Version 3.2
January 2006
Integration
January 2006
610
January 2006
611
The End!
SD MM
Production Planning Sales and Distribution Materials PP Mgmt.
FI
Financial Accounting
CO
SM
R/3
Client / Server Integrated Business
HR
Controlling
AM
Fixed Assets Mgmt.
Service Mgmt.
EC
QM
Quality Mgmt.
PS WF IS
Workflow
Enterprise Controlling
PM
Project System
Industry Solutions
BUSINESS PROCESS INTEGRATION I (BPI I) Unit 2: Customer Order Management Business Cycle Including Procurement Process for Replenishment of Goods
Purpose of Unit The purpose of Unit 2 is to demonstrate the Customer Order Management Business Cycle beginning with a quotation and ending with recording final payment received from the customer. This process will include the procurement cycle as you will need to procure the items for sale.
Page 1
Client number provided by course lead User ID (e.g., User-100) provided by course lead Password (e.g., init) provided by course lead
(Enter) Once you have pressed enter, the system will prompt you to change your password the first time you log on to the system.
Page 2
Select
(Enter)
This will log you onto the system. The following page is a screen shot of the SAP Easy Access Menu you should see if you have been successful. If you can not get logged on to the system, please notify the course instructor.
Page 3
Page 4
Trans Code Enter the following: Leave vendor field blank Company code: C999 Purchasing organization: P999 Account Group: KRED Reference Vendor: 100001 Company Code: C999 Purch. Organization: P999
(Enter) Name Enter the vendors name Search term Search term = Address Postal code = City = Country = Region = Communication Language =
Note: Control
(Enter) Page forward past views that do not contain relevant information N/A (Enter)
N/A
300999
Page 5
Page 6
Trans Code Enter the following information: Defaults Industry sectors Select: Retail Check Hide industry sector (Enter) Default Views Select the views:
Basic data 1 Sales: Sales Org. Data 1, Sales: Sales Org. Data 2 Sales: General/Plant Data Purchasing MRP 1, MRP 2, MRP 3 General Plant Data/Storage 1 Accounting 1
Make sure these are checked (Enter) Default Organization levels Select: Company code: Plant: Sales org: Distribution channel: Copy from C999 P999 S999 RE Make sure this is checked (Enter) C999 P999 S999 RE
Material
SPEN_ _ _
Change Number:
Leave Blank
SPEN999
Page 7
(Enter) Basic data 1 TAB Change Name of Material from Stick Pen 999 to Stick Pen _ _ _ (Enter) Sales: Sales Org. 1 TAB Information will be defaulted into the correct fields with the exception of the pricing data. To input the pricing data: Select In the Screen: Create pricing conditions (PR00) Scale Enter the following: Scale quantity: 1 Amount: 2.00
(Save) (Exit) To return to SAP Easy Access Menu Record the system message: Message
Page 8
Customer: 1 Company code: C999 Sales organization: S999 Distribution channel: RE Reference division: 01
(Enter) You will create the following customer: Address TAB Name Name: Search term Search Term: Address Postal Code: City: Country: Region: Transportation zone
Page 9
0001
USD
1 1
02 Selected 01 P999 3
0 0 0
Page 10
Page 11
BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 6: Create Sales Order with Reference to a Quotation
Navigation Menu Path Trans Code Enter the following information: Order type: Sales Organization: Distribution channel: Division: Click on the OR S999 RE 01 button. Logistics Sales and distribution Sales Order Create
Enter the number of the quotation created in the previous exercise. Note that the system defaults to the Offer Tab. This is the same as the quotation. Select The system copies the details of the quotation into the Sales order.
Select the option that gives you a complete delivery on the proposed date. Enter Purch. Order no.: PO Date: Delivering plant Enter any number or text. Todays date P999
(Enter) Enter through any warnings Verify details of: Field Name Net value Value $
(Save) Record Order Number _______________________________ Record the system message: Message
Page 12
Trans Code Enter the following information: Material: Plant: Display version: (Execute) In the column Unrestricted use the current inventory is displayed Double click on Unrestricted Use. (A pop-up window is displayed showing the details of the inventory by stock type at the plant.) Check the sales orders quantity (Sales orders) stock type Now check the delivery quantity (Scheduled for delivery) stock type (Exit) To return to SAP Easy Access Menu Record the storage location and quantity of inventory for each material: Stock Type Unrestricted Scheduled for Material Use Sales Orders Delivery SPEN _ _ _ SPEN_ _ _ P999 1
Page 13
BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 8: Run Material Requirements Planning Single Item, Single Level
Navigation Menu Path Logistics Materials management Materials requirements planning (MRP) MRP Planning Single-Item, Single-Level
Trans Code Enter the following information: Enter material number: Enter plant: Processing key: Create pur. req.: Deliv. schedule: Create MRP list: Planning mode: Scheduling: Select SPEN_ _ _ P999 NETCH 2 3 1 1 1 Display results before they are saved
(Enter) A warning message appears - please check input parameters (Enter) again to confirm and check the warning message Review the MRP list (Save) Record the system message: Message
Page 14
BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 9: Convert Purchase Requisition to Purchase Order
Navigation Menu Path Logistics Materials management Materials requirements planning (MRP) MRP Evaluations Stock/requirements list
SPEN_ _ _ P999
(Enter) Double click on the purchase req to be converted. Click on the Enter Purchasing Organization Purchasing Group Company Code Enter Vendor (Enter) Single Click on Open Requisitions line in the left window button P999 999 C999 (From the Vendor you created 100???)
Then Select
(Adopt)
1.25 1000
Page 15
Page 16
Trans Code
Enter the following information: Enter your PO # (Execute) Ensure each line item OK is checked Enter storage location 10 4500000???
Notice that the quantity from the PO defaults as the quantity to receive. Select or (Save)
Page 17
BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 11: Create Invoice Receipt from Vendor
Navigation Menu Path Logistics Materials management Logistics invoice verification Document entry Enter invoice
Trans Code Enter the following information: Invoice Date: Check your Company Code: Enter Currency: PO number: (Enter) Enter amount: Tax code: (Enter) Use the (Post) Record the system message: Message button to see if the postings are correct. Enter amount from invoice XI (Enter today's Date) C999 USD (Enter your purchase order number 4500000???)
Page 18
Trans Code Enter the following information: Document date: Today Bank data: Account: 100999 Amount: Enter the amount of the outgoing payment from invoice Text: Invoice Number or other text Open item selection: Account: Enter your Vendor # (Created in Exercise 2) All other settings remain unchanged. Select Review the balance. Double click on your gross amount from the Invoice Receipt unit Not assigned is $0.00 (if necessary) (Save) Record the system message: Message
Page 19
BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 13: Create Delivery Note for Sales Order
Navigation Menu Path Logistics Sales and distribution Shipping and transportation Outbound delivery Create Single document With reference to sales order
Trans Code Enter the following information: Shipping point: Selection date: Order: (Enter) The system defaults the items and quantities from the sales order that are scheduled to be delivered. Click on the line item 10 (Details) (Back) Picking Tab: Verify system selected: (Enter) (Save) Record the system message: Message Plant/Sloc: = P999 / 10 for each item S999 Enter a date 7 days from today Enter the order number of the sales order created earlier
Page 20
Trans Code Enter the following information: Material: Plant: Display version: (Execute) In the column Unrestricted use the current inventory is displayed Double click on the line with your Plants stock. (A pop-up window is displayed showing the details of the inventory by stock type at the plant.) Check the sales orders quantity (Sales orders) stock type Now check the delivery quantity (Scheduled for delivery) stock type (Exit) To return to SAP Easy Access Menu Record the storage location and quantity of inventory for each material: Stock Type Unrestricted Material Storage Location Sales Orders Use SPEN _ _ _ SPEN_ _ _ P999 1
Page 21
BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 15: Picking Materials on Delivery Note
Navigation Menu Path Logistics Sales and distribution Shipping and transportation Outbound delivery Change Single document
Trans Code Enter the delivery note number from the previous exercise. (Enter) The material delivery quantity is proposed. Enter Pick quantity to match the proposed delivery quantity Verify that the storage location is for inventory
Page 22
Trans Code Enter the delivery note number. Select The system returns a message indicating change to the delivery note. Record the system message: Message
Page 23
Trans Code Enter the following information: Material: Plant: Display version: (Execute) In the column Unrestricted use the current inventory is displayed Double click on the line with your Plants stock. (A pop-up window is displayed showing the details of the inventory by stock type at the plant.) Check the sales orders quantity (Sales orders) stock type Now check the delivery quantity (Scheduled for delivery) stock type (Exit) To return to SAP Easy Access Menu Record the storage location and quantity of inventory for each material: Stock Type Unrestricted Material Storage Location Sales Orders Use SPEN _ _ _ SPEN_ _ _ P999 1
Page 24
Page 25
BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 19: Post Receipt of Customer Payment
Navigation Menu Path Accounting Financial accounting Accounts receivable Document entry Incoming payment
Trans Code Enter the following information: Document date: Company code: Currency/rate: Bank data: Account: Amount: Open item selection Account: Select Double-click on the USD Gross amounts until black and the not assigned amount = 0.00 (Save) Record the document number for this posting ________________ Record the system message: Message Todays date C999 USD 100999 Enter the amount of the payment (from sales order) Enter Your customer # (Created in Exercise 4)
Page 26
(Back) to the overview screen It can be seen from the document flow that: 1. The entire document flow is shown.
2. There are no open documents. 3. The business cycle is complete. Note: You can view the document flow from the Sales Order, Delivery or Billing screens. Click on the line of the Standard Order # Select the The document flow can be seen in greater detail. Click on the line of the Outbound Delivery # Select the The Document Header Status can be viewed
Page 27
Unit 3:
Purpose of Unit The purpose of Unit 3 is to establish the Organizational Structure and some Rules for Financial Accounting (FI). Once the various organizational elements are defined they will need to be assigned. This unit will establish the core structure necessary to conduct financial transactions within the system.
Page 28
Trans Code Double click on Edit Company Code Enter the following information: Click on the Company code = Company name = City = Cntry = Curr. = Language = Select Name Name = Search Term Search term = Address Street = Postal code = City = Country key = Region = (Enter) (Save) (Enter) Record the system message: Message button. C_ _ _ (where _ _ _ is your student number) (Your Name) Pen Inc. (e.g., John Pen Inc.) Vermillion US USD EN (Address) (Your Name) Pen Inc. (e.g., John Pen Inc.) _ _ _ (Your student number) 123 Forest Avenue 57069 Vermillion US SD
Page 29
Trans Code (Deselect all) options Select only (Enter) Chart of accounts Chart of accounts name Reference Chart of accounts (Enter) (Copy) to acknowledge the print request Record the system message: Message Accts in chart/accts
C_ _ _
Page 30
BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 23: Define Retained Earnings Account
Purpose of Exercise The purpose of this exercise is to designate an account as the retained earnings account in financial accounting. The retained earnings account is tied to a variety of accounts and is used in closing the fiscal year. At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained earnings account. Navigation Menu Path:
Tools Customizing IMG Edit project Financial accounting General ledger accounting G/L accounts Master records Preparations Define retained earnings account
Page 31
Trans Code
C_ _ _
100000 399999
Position Cursor on Account Control (Choose) Account Control Currency Tax category Reconciliation account Exchange rate difference key Account managed in ext. system Only balances in local crcy Alternative account number Inflation key Tolerance group (NEXT) Account management Line Item Management Open item management Sort key Authorization group Administrator (Accounting Clerk) Suppress Req. entry Opt. entry X X Display
X X X X X X X
Suppress
Req. entry
Opt. entry X X X
Display
X X
Page 32
Suppress X
Req. entry X
Opt. entry
Display
X X
Position Cursor on Account Control (Choose) Account Control Currency Tax category Reconciliation account Exchange rate difference key Account managed in ext. system Only balances in local crcy Alternative account number Inflation key Tolerance group (Next) Account management Line Item Management Open item management Sort key Authorization group Administrator (Accounting Clerk) (Next) Document entry Reconcil.acct ready for input Field status group Post automatically only Supplement automatic postings (Save) X X X X X X X X X X X X Suppress Req. entry Opt. entry X X Display
Suppress
Req. entry
Opt. entry X
Display
Suppress X
Req. entry X
Opt. entry
Display
Page 33
Chrt/accts Acct Group Name From acct To account (Enter) (Save) Select
Position Cursor on Account Control (Choose) Account Control Currency Tax category Reconciliation account Exchange rate difference key Account managed in ext. system Only balances in local crcy Alternative account number Inflation key Tolerance group (Next) Account management Line Item Management Open item management Sort key Authorization group Administrator (Accounting Clerk) (Next) Document entry Reconcil.acct ready for input Field status group Post automatically only Supplement automatic postings (Save) (Back) (Back) X X X X Suppress X X X X X X X X Suppress X X Req. entry Opt. entry X Display Req. entry Opt. entry X Display
Suppress X
Req. entry X
Opt. entry
Display
Page 34
BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 25: Review Field Status Variant
Purpose of Exercise A field status variant groups together several field status groups. You assign a field status variant to each company code. The field status group specifies which fields are ready for input, which fields must be filled or which fields are suppressed when entering documents. Specifying which fields are required, suppressed, optional, or display only when using the various general ledger accounts. A field status group is assigned to a general ledger account when it is created. Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Financial accounting global settings Document Line item Controls Maintain field status variants
Trans Code Select Double click Select VPEN Field status groups ZALL, All Accounts
Position Cursor on General Data (Choose) General Data Assignment number Text Invoice Reference Hedging Collective Invoice Reference specification 1/2 Reference specification 3 Inflation Index Suppress Req. entry Opt. entry X X X X X X X X
Page 35
BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 26: Assign Company Code to Field Status Variant
Purpose of Exercise The purpose of this exercise is to assign your company code to the field status variant you just created. By doing this you will allow your company code to use the field status variant and the groups that you created within the variant. Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Financial accounting global settings Document Line item Controls Assign company code to field status variants
Trans Code Click on the line with your Company code Fld stat. var. (Save) Record the system message: Message C_ _ _ VPEN
Page 36
BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 27: Assign Company Code to Chart of Accounts
Purpose of Exercise The purpose of this exercise is to assign your company code to your chart of accounts. A company code can have only one chart of accounts. A chart of accounts can have more that one company code. If you have several legal entities within your enterprise, it would make sense to have all of the entities use the same chart of accounts. This would facilitate the creation of consolidated financial statements. Navigation Menu Path Tools Customizing IMG Edit project Financial accounting General ledger accounting G/L accounts Master records Preparations Assign company code to chart of accounts
Trans Code Enter the following information: Select your company code C_ _ _ Chart of Accounts C_ _ _
Page 37
BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 28: Assign Company Code to Fiscal Year Variant
Purpose of Exercise
The purpose of this exercise is to assign your company code to a fiscal year variant. A fiscal year variant is used to define the following: how many posting periods a fiscal year has how many special periods you need how the system is to determine the posting periods when posting When defining your fiscal year, you have the several options: Your fiscal year is the calendar year Your fiscal year is not the same as the calendar year and is not year-dependent Your fiscal year is not the same as the calendar year and is year-dependent
Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Financial accounting global settings Fiscal year Assign company code to a fiscal year variant
Trans Code
Enter the following information: Click on the line with your Company code Fiscal year variant field (Save) Record the system message: Message C_ _ _ K1 (Calendar year, 1 spec. period)
Please notify your instructor if you encounter problems in saving your entry due to the table locking mechanism.
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 29: Create Credit Control Area
Purpose of Exercise The purpose of this exercise is to create an organizational structure that is used to specify and control the credit limits for customers. A credit control area can include one or more company codes. Including more than one company code in an enterprise allows for the control of a customers credit across all company codes assigned to that credit control area. It is not possible to assign a company code to more than one credit control area. The credit limits must be specified in the same currency for all company codes in a credit control area. Navigation Menu Path Tools Customizing IMG Edit project Enterprise structure Definition Financial accounting Define credit control area
Click on the Credit control area = Currency = (Back) Description = (Save) Record the system message: Message
button. C_ _ _ USD
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 30: Assign Company Code to Credit Control Area
Purpose of Exercise This exercise has you assign your company code to the credit control area you created to manage your customers credit limits. Navigation Menu Path Tools Customizing IMG Edit project Enterprise structure Assignment Financial accounting Assign company code to credit control area
Trans Code Enter the following information: Click on the line with your Company code CCAr field (Save) Record the system message: Message C_ _ _ C_ _ _
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 31: Assign Permitted Credit Control Areas to Company Code
Purpose of Exercise In this activity you can enter additional credit control areas which are allowed for each company code, in addition to this default credit control area. The control area assigned to the company code only acts as a default value and is used, for example, for crediting commitments in the case of non-assignable incoming payments from customers. Otherwise, with every payment, the credit amount is deducted in the control area in which it was also added (as previously). Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Account receivable and accounts payable Credit management Credit control account Assign permitted credit control areas to company code
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Tools Customizing IMG Edit project Enterprise structure Definition Logistics General Define valuation level
Transaction Code:
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Trans Code Double click on the Define plant line. Enter the following information: Click on the Enter plant code: Enter factory calendar: Select Name Name Name 2 Search Term Search term Address Street City Postal code Country key Region (Enter) (Save) (Enter) Record the system message: Message (Address) Pen Inc Warehouse_ _ _ Your First Name _ _ _ (Your student number) 123 Glen Avenue Vermillion 57069 US SD button. P_ _ _ US (_ _ _ = your student number)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 35: Define Storage Locations (Inventory and Quality)
Purpose of Exercise This exercise will have you create the locations where our inventory will be physically kept. A storage location is where the quantity of inventory is managed not the value. The value is managed at the plant level. A plant can have more than one storage location. Navigation Menu Path Tools Customizing IMG Edit project Enterprise structure Definition Materials management Maintain storage location
Trans Code Enter the following information: Enter your Plant: (Enter) Click on the Storage Location: 10 20 Inventory Quality button. P_ _ _
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Trans Code Enter the following information: Click on the Enter the following: Purch Organization: Purch. Org. Descr.: (Save) Record the system message: Message button.
P_ _ _ Purchasing Org. _ _ _
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Trans Code There are three examples provided by the system. Students 001, 002, and 003 will need to type their name over the word Einkaufer and save.
All other students follow the instructions below: Enter the following information: Click on the Purchasing Group Description Tel. no. purch. Group button. ___ Type in Your Name 605 555 1414
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 38: Assign Plant to Company Code
Purpose of Exercise This exercise has you assign your plant to your company code. This will facilitate the recording or tracking of transactions at the plant level. Each plant must be assigned to a company code. A plant can only belong to one company code. Navigation Menu Path Tools Customizing IMG Edit project Enterprise structure Assignment Logistics general Assign plant to company code
Trans Code Enter the following information: Select your company code Click on the button. P_ _ _
Select the your plant to assign (Enter) Scroll up to review assignment. (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 39: Assign Purchasing Organization to Company Code
Purpose of Exercise The purpose of this exercise is to assign your purchasing organization to your company code. The assignment can be done differently based on the type of purchasing your organization does. For example: You can assign a purchasing organization to several company codes. This facilitates corporate-group-wide purchasing. You can assign a purchasing organization to one company code. This facilitates companyspecific purchasing. You can assign a purchasing organization to no company code. This purchasing organization can then procure for all plants assigned to it, without regard to the company code to which it belongs. Navigation Menu Path Tools Customizing IMG Edit project Enterprise structure Assignment Materials management Assign purchasing organization to company code
Select your purchasing organization (Enter) to assign Scroll up to review (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 40: Assign Purchasing Organization to Plant
Purpose of Exercise This exercise allows you to assign your purchasing organization to a plant for plant specific purchasing. A purchasing organization can be assigned to one or more plants. Navigation Menu Path Tools Customizing IMG Edit project Enterprise structure Assignment Materials management Assign purchasing organization to plant
Trans Code Select your purchasing organization Click on the Select your plant (Enter) to assign it (Save) Record the system message: Message button. P___
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(Enter) to display the short text description (Save) Record the system message: Message
To find the Parameter IDs: Navigate to the screen that holds the field that requires the parameter and hit F1 Select (Technical information) Then look for the three digit Parameter ID code on the Technical information screen. Enter this code in the parameter column followed by your most common value for that entry.
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 42: Create Retained Earnings Account
Purpose of Exercise This exercise will extend this account as well as add additional information to the Retained Earnings account created when you copied the CPEN accounts into your C_ _ _ Chart of Accounts. A Retained Earnings account is a Balance Sheet account that records values to be carried forward from one period to the next. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code: (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select: 330000 C_ _ _
Account Management in Company Code Select: Line item display Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL Select Post automatically only (Save) Record the system message: Message
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Trans Code Enter the following information: Account number: Company code: (Create/Anlegen) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select: 100_ _ _ C_ _ _
Account Management in Company Code Select: Line item display Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 44: Create Common Stock Account
Purpose of Exercise This exercise will create a general ledger account for your common stock account. This is an asset balance sheet account. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code: (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select: 350_ _ _ C_ _ _
Account Management in Company Code Select: Line item display Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 45: Create Trading Goods Inventory Account
Purpose of Exercise This exercise will create a general ledger account for your trading goods inventory account. This is an asset balance sheet account that records the value of the current inventory. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code: (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select: 201_ _ _ C_ _ _
Account Management in Company Code Select: Line item display Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL Select Post automatically only (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 46: Create Operating Supplies Inventory Account
Purpose of Exercise This exercise will create a general ledger account for your operating supplies inventory account. This is an asset balance sheet account that records the value of the current inventory. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code: (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select: 203_ _ _ C_ _ _
Account Management in Company Code Select: Line item display Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL Select Post automatically only (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 47: Create Output Tax Account
Purpose of Exercise This exercise will create a general ledger account for your output tax account. This is an asset balance sheet account that records the value tax that has been accrued in this account. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code: (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select: 320_ _ _ C_ _ _
Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 48: Create Input Tax Account
Purpose of Exercise This exercise will create a general ledger account for your input tax account. This is an asset balance sheet account that records the value tax that has been accrued in this account. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code: (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select: 321_ _ _ C_ _ _
Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 49: Create Goods Receipt / Invoice Receipt Account
Purpose of Exercise This exercise will create a general ledger account for your Goods Receipt / Invoice Receipt account. This is an asset balance sheet account that records the value of a goods receipt from a vendor in the purchasing process prior to matching it up with and invoice from the vendor. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code: (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Check box Tax category Select 310_ _ _ C_ _ _
USD Only balances in local currency * (All tax types allowed) Posting without tax allowed
Account Management in Company Code Select Open Item Management Check Line item display Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL Check Post automatically only (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 50: Create Accounts Payable Reconciliation Account
Purpose of Exercise This exercise will create the Accounts Payable Reconciliation account. This account is used to sum up vendor accounts. Multiple reconciliation accounts could be used you wanted to keep track of different vendor accounts. This type of account is normally used wherever there is a high volume of transactions that can be summarized into a single account for reporting on the Balance Sheet. This is a liability on the Balance Sheet. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code: (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Recon. acct for acct type: 300_ _ _ C_ _ _
USD VENDORS
Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 51: Create Accounts Receivable Reconciliation Account
Purpose of Exercise This exercise will create the Accounts Receivable Reconciliation account. This account is used to sum up customer accounts. Multiple reconciliation accounts could be used you wanted to keep track of different customer accounts. This type of account is normally used wherever there is a high volume of transactions that can be summarized into a single account for reporting on the Balance Sheet. This is an asset on the Balance Sheet. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code: (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Recon. acct for acct type: 110_ _ _ C_ _ _
USD CUSTOMERS
Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 52: Create Trading Goods Consumption Expense Account
Purpose of Exercise The purpose of this exercise is to create a Trading Goods Consumption Expense account. This Income Statement account will track the expenses that are posted to this account. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select 721_ _ _ C_ _ _
Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 53: Create Operating Supplies Expense Account
Purpose of Exercise The purpose of this exercise is to create an Operating Supplies Expense account. This Income Statement account will track the expenses that are posted to this account. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Tax category Select 740_ _ _ C_ _ _
Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 54: Create Utilities Expense Account
Purpose of Exercise The purpose of this exercise is to create a Utilities Expense account. This Income Statement account will track the expenses that are posted to this account. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select 750_ _ _ C_ _ _
Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 55: Create Purchase Price Difference Expense Account
Purpose of Exercise The purpose of this exercise is to create a Purchase Price Difference Expense account. This Income Statement account will track the expenses that are posted to this account. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select 760_ _ _ C_ _ _
Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 56: Create Information Technology Expense Account
Purpose of Exercise The purpose of this exercise is to create a Information Technology Expense account. This Income Statement account will track the expenses that are posted to this account. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select 770_ _ _ C_ _ _
Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 57: Create Miscellaneous Expense Account
Purpose of Exercise The purpose of this exercise is to create a Miscellaneous Expense account. This Income Statement account will track the expenses that are posted to this account. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select 781_ _ _ C_ _ _
Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 58: Create Cost of Goods Sold Expense Account
Purpose of Exercise The purpose of this exercise is to create a Cost of Goods Sold Expense account. This Income Statement account will track the expenses that are posted to this account. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code (Create) Type/description TAB Control in Chart of Accounts Account Group Select Radio Button Description Short text: G/L acct long text Control data TAB Account Control in Company Code Currency Select 790_ _ _ C_ _ _
Account Management in Company Code Select Line item display Sort Key 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 59: Run General Ledger List of Accounts Report
Purpose of Exercise This exercise will provide you with a report that summarizes all accounts assigned to your company code. Use this accounts to verify that you have indeed created all the accounts you needed to create for your company. Navigation Menu Path Accounting Financial accounting General ledger Information system General ledger reports Master data G/L account list SAP minimal variant
Trans Code Enter the following information: Enter your Company code (Execute) Review the list of accounts Verify details of: Account Number 100_ _ _ 110_ _ _ 201_ _ _ 203_ _ _ 300_ _ _ 310_ _ _ 320_ _ _ 321_ _ _ 330000 350_ _ _ 721_ _ _ 740_ _ _ 750_ _ _ 760_ _ _ 770_ _ _ 781_ _ _ 790_ _ _ C_ _ _
Description Short Text Bank AR Recon Inventory Trading Operating Supplies AP Recon GR/IR Account Accrued Tax - Output Accrued Tax - Input Retained Earnings Common Stock Trading Goods Expense Supplies Expense Utilities Expense Pur Price Dif Acct IT Expense Misc. Expense Cost of Goods Sold
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 60: Create Vendor Master Accounting Record
Purpose of Exercise This exercise has you create the general and financial views of a vendor master record. Business transactions are posted to accounts and managed using those accounts. A master record must be created for each account that you require. Vendor master records have three primary views: General Data Financial Accounting Data often referred to as company code data and Purchasing Data The master record can be created by financial accounting or purchasing. The record can be created with only that departments view along with the general view or it can be created centrally if all the information is known. Navigation Menu Path Accounting Financial accounting Accounts payable Master records Create
Trans Code Enter the following information: Vendor: Company code Account group (Enter) Name Name: Search Term Search term Address Postal code City Country Region Communication Language Promotions Ltd. _ _ _ _ _ _(Your Student Number) 95929 Chico US CA English
(Enter) Note: Page forward past views that do not contain relevant information Accounting Information Accounting Recon. account Payment transaction Accounting Payment term Select 300_ _ _ 0001 Check double inv.
(Save) Record the vendor number Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 61: Create Vendor Master Purchasing Record
Purpose of Exercise This exercise has you create the purchasing view for the vendor master you created in the previous exercise. Since you have a vendor number, this will be needed to complete the creation of the purchasing view. Navigation Menu Path Logistics Materials management Purchasing Master data Vendor Purchasing Create
Trans Code
Create a purchasing view for your Promotions Ltd _ _ _ vendor. Vendor # for your Promotions Ltd : ___________ Purchasing organization: P_ _ _ Account Group: KRED. (Enter) Create Vendor: Purchasing Data Conditions Order Currency: Terms of payment: (Save) Record the system message: Message USD 0001
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 62: Create Vendor Master Record Centrally
Purpose of Exercise This exercise has you create all three views of the vendor master (general, financial, and purchasing). Navigation Menu Path Logistics Materials management Purchasing Master data Vendor Central Create
Trans Code Create all views for a new vendor called Slick Pens _ _ _. Leave vendor field blank (system will generate the new number) Company code: C_ _ _ Purchasing organization: P_ _ _ Account Group: KRED. (Enter) Name Enter the vendors name Search Term Search term = Address Postal code = City = Country = Region = Communication Language = Slick Pens _ _ _ _ _ _(Your Student Number) 53201 Milwaukee US WI English
(Enter) Note: Page forward past views that do not contain relevant information Control Payment transactions Accounting Information Accounting Recon. Account = Payment transactions Accounting Payment term = Select Correspondence Accounting Purchasing data Order Currency = Terms of payment = (Save) Record the system message: Message N/A N/A 300_ _ _ 0001 Check double inv. N/A USD 0001
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 63: Create Vendor Master Record Centrally
Purpose of Exercise This exercise has you create all three views of the vendor master (general, financial, and purchasing). Navigation Menu Path Logistics Materials management Purchasing Master data Vendor Central Create
Trans Code Create all views for a new vendor called Premier Pens _ _ _. Address Leave vendor field blank (system will generate the new number) Company code = C_ _ _ Purchasing organization = P_ _ _ Account Group = KRED. (Enter) Name Enter the vendors name = Search Term Search term = Address Postal code = City = Country = Region = Communication Language = Premier Pens _ _ _ _ _ _ (Your Student Number) 70803 Baton Rouge US LA English
(Enter) Note: Page forward past views that do not contain relevant information Control Payment transactions Accounting Information Accounting Recon. Account = Payment transactions Accounting Payment term = Select Correspondence Accounting Purchasing data Order Currency = Terms of payment = (Save) Record the system message: Message N/A N/A 300_ _ _ 0001 Check double inv. N/A USD 0001
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 64: Create Vendor Master Record Centrally
Purpose of Exercise This exercise has you create all three views of the vendor master (general, financial, and purchasing). Navigation Menu Path Logistics Materials management Purchasing Master data Vendor Central Create
Trans Code Create all views for a new vendor called Supply Box _ _ _. Address Leave vendor field blank (system will generate the new number) Company code = C_ _ _ Purchasing organization = P_ _ _ Account Group = KRED. (Enter) Name Enter the vendors name = Search Term Search term = Address Postal code = City = Country = Region = Communication Language = Boxes Inc _ _ _ _ _ _ (Your Student Number) 51031 LeMars US IA English
(Enter) Note: Page forward past views that do not contain relevant information Control Payment transactions Accounting Information Accounting Recon. Account: Payment transactions Accounting Payment term: Select Correspondence Accounting Purchasing data Order Currency: Terms of payment: (Save) Record the system message: Message N/A N/A 300_ _ _ 0001 Check double inv. N/A USD 0001
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Trans Code Review the following information: Material Group: (Enter) 01 (Material Group 1)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 66: Initialize the Fiscal Period for Company Code
Purpose of Exercise The purpose of this exercise is to initialize the fiscal period for your company code. This allows for the movement of materials and will facilitate your ability to conduct transactions. Great care needs to be utilized when carrying out this exercise. Note: If you create an initial posting period in the future, no transactions will be possible until that period. You will then need to start over at the beginning of the exercises. Navigation Menu Path Tools Customizing IMG Edit project Logistics general Material master Basic settings Maintain company codes for materials management
Trans Code
Enter current year and current period for your company code C_ _ _ Select (Save) Record the system message: Message ABp (allow posting to previous period)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 67: Maintain Plant Parameters for Materials Management
Purpose of Exercise In this exercise you will specify the plant parameters you will need for material requirements planning. Navigation Menu Path Tools Customizing IMG Edit project Materials management Consumption-based planning Plant parameters Carry out overall maintenance of plant parameters
Trans Code Enter the following information: Select Enter your plant: Select Select Enter your plant: Select Environment Select Number Ranges Select Assign no. range 01 to your plant Select Assign no. range 01 to your plant Select Assign no. range 01 to your plant Select Assign no. range 01 to your plant Select Assign no. range 01 to your plant (Save) (Back twice) (Save) (Back) (Save) (Back) (Save) (Back) (Save) (Back) P_ _ _ P_ _ _
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PP
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15
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 68: Activate Material Requirements Planning
Purpose of Exercise This exercise activates Material Requirements Planning for your plant. Navigation Menu Path Tools Customizing IMG Edit project Materials management Consumption-based planning Planning Activate material requirements planning
Trans Code Enter the following information: Select Select Activate requirements planning for your plant
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 69: Define Attributes for Material Types
Purpose of Exercise The purpose of this exercise is to define the attributes for the material types. The attributes for a material type determine the functions allowed for materials of that category (HAWA, HIBE, etc.). Each material type has specific functions and views required to maintain the data. Since this is client level configuration is shared by everyone, therefore in this exercise you will only have to review the settings established by the Instructor. Navigation Menu Path Tools Customizing IMG Edit project Logistics general Material master Basic settings Material types Define attributes of material types
Trans Code Verify the following information is set. Trading Goods Select material type HAWA (Trading Goods) (Details) Internal/external purchase orders: Ext. purchase orders Int. purchase orders 2 (allowed) 0 (none allowed)
User Department: Deselect the Classification view Valuation: Notice the moving average has been selected.
Quantity/Value updating: Notice "In all valuation areas" for both quantity updating and value updating has been selected. (Back) Operating Supplies Select the material type HIBE (Operating Supplies) (Details)
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Quantity/Value updating: Notice "In all valuation areas" for both quantity updating and value updating has been selected. (Back)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 70: Create Material Master for Trading Goods
Purpose of Exercise This exercise will have you create the trading good materials that will be necessary for your company. The Material Master has several views as you saw in the previous exercise when looking at the material type attributes. The views required are dependent on the type of material and the functionality required by the company. This exercise will also introduce you to the use of defaults in the creation of material master data. Navigation Menu Path Logistics Materials management Material master Material Create (special) Trading goods
Trans Code First set the defaults (you may need to select the industry sector prior to setting the defaults) Select industry sector Defaults Industry Sector (Enter) Defaults Views Select the following views: Retail Retail
Basic data 1 Purchasing MRP 1 MRP 2 MRP 3 General Plant Data/Storage 1 Accounting 1 (Deselect the Sales Views if selected) Create views selected
Copy from C_ _ _ P_ _ _ C_ _ _ P_ _ _
Leave storage location blank (storage locations will be created automatically) (Enter) Enter the following information to create the materials: Enter material: BPEN_ _ _
(You may need to press enter once or twice to pass the views and organization level selections if you did not indicate that you only wanted to view these on request) Use the information following table for the inputs into the material master. Repeat the process for each of the materials.
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 71: (Optional) Create Material Master for Operating Supplies
Purpose of Exercise This exercise will have you create the operating supplies that will be necessary for your company. The Material Master has several views as you saw in the previous exercise when looking at the material type attributes. The views required are dependent on the type of material and the functionality required by the company. Use the same default information for this exercise that you used when creating the trading good material master data. Navigation Menu Path Logistics Materials management Material master Material Create (special) Operating supplies
(Enter twice past the views and plant selections) Use the following information to create the materials Material Description Unit of Measure Material Group Gross & Net Weight / Unit Order Unit Conversion factor for U of M Purchasing Group MRP Type Reorder point MRP Controller Lot Size Minimum lot size Fixed lot size Continue on next page 12 ___ FX ___ EX 1 10 ___ FX Tape_ _ _ Tape Each 01 8 Oc Purchasing Dozen 1 = 12 ___ MRP 1 View PD PD PD VB 1 ___ EX 1 ___ Case 1 = 10 ___ ___ Tissue _ _ _ Tissue Carton 01 1 lb Paper_ _ _ Paper Each 01 1 lb Forms_ _ _ Forms Carton 01 30 lb
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Planned delivery time Schedule Margin key Safety Stock Availability check Value Class Moving Price Price Unit
1 ___ 10 02
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 72: Define Posting Periods Variant
Purpose of Exercise This exercise will define the variant to which the posting period will be assigned. Finanacial accounting (FI) posting periods will be opened to allow transactions to be tracked by period. This variant will then be assigned to a your company code. Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Financial accounting global settings Document Posting periods Define variants for open posting periods
Trans Code Enter the following information: Click on Variant = Name = (Save) (Back twice) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 73: Open and Close Posting Periods
Purpose of Exercise The purpose of this exercise is to establish when the posting periods will be effective. In addition to establishing the open posting periods for financial accounting, you will also define the additional special closing periods. This will be in accord with the fiscal year variant (K1 calendar year with 1 special closing period) you set up earlier. Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Financial accounting global settings Document Posting periods Open and close posting periods
Trans Code
Click on Enter the following information: Type in the variant you just created Select Leave account columns blank
Open periods 1 to 12 plus one extra period for current fiscal year by typing the following: From per 1 = 1 Year = 2006 To period = 12 Year = 2010 From per 2 = 13 Year = 2006 To period = 13 Year = 2010 (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 74: Assign Posting Period Variant to Company Code
Purpose of Exercise This exercise will have you assign the posting period variant to your company code. Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Financial accounting global settings Document Posting periods Assign variants to company code.
Trans Code Enter the following information: Enter variant for Company Code = Variant = (Save) Record the system message: Message
C_ _ _ V_ _ _
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 75: Create Tolerance Groups for Account Postings
Purpose of Exercise The purpose of this exercise is to set up the tolerances you will use for the entry of financial accounting (FI) documents. A blank group is a valid tolerance group. By creating a blank group code the system will apply these rules as defaults unless a specific group is entered resulting in any person not assigned to another group by default will be assigned to this group Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Financial accounting global settings Document Line item Define tolerance groups for employees
Trans Code Enter the following information: button. Click on the Group Enter your company code Upper limits for posting procedures Amount Per Doc Amount Per Open item Cash discount per line item Permitted payment differences Revenue Expense (Enter) (Save) Record the system message: Message Leave blank C_ _ _
1,000,000 100,000 5%
100 100
10% 10%
10 10
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Example 2 Company code 0001 pays its own items and the items of company codes 0002 and 0003. However, a separate payment is created for each company code. Company code 0001 0002 0003 Paying company code Sending company code 0001 0001 0001 0001 0002 0003
Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Accounts receivable and accounts payable Business transactions Outgoing payments Automatic outgoing payments Payment method/bank selection for Payment Program Setup All Company Codes for Payment Transactions
Trans Code Enter the following information: button. Click on the Select your Company code (Enter) Enter Sending company code: Enter Paying company code: (Save) Record the system message: Message C_ _ _ (your company code) C_ _ _ (your company code)
C_ _ _
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 77: Create Tolerance Groups for Accounts Receivable and Accounts Payable
Purpose of Exercise This exercise will create tolerance groups that contain rules that affect cash discount and payment difference processing. These rules become effective during payment entry. As with earlier tolerances, a blank group field means that these rules will apply to all persons not assigned to a specific group. Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Accounts receivable and accounts payable Business transactions Outgoing payments Manual outgoing payments Define tolerances (Vendors)
Trans Code Enter the following information: button. Click on the Enter your company code Tolerance group Tolerance group description Permitted payment differences Gain = Loss = C_ _ _ Leave blank DEFAULT _ _ _
10 and 1% 1 and 1%
Specifications for Posting Residual Items from Payment Differences Select Payment term from invoice Select Only grant partial cash disc (Enter) (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 78: Create Financial Accounting (FI) Document Numbers
Purpose of Exercise The purpose of this exercise is to have you establish which number ranges are assigned to the company code. Each document in the system is unique based on the following: Company Code Fiscal Year Document Number Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Financial accounting global settings Document Document number ranges Copy to company code
Trans Code Enter the following information: Source Company Code Details Company Code: Target Company Code Details Company Code: (Execute) to accept the message. Review the information (Back) Record the system message: Message
US01 C_ _ _
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Trans Code
(Change -> Display) Make sure the title of the screen is: Display View Document Types; Overview Select the following document types and record the Document Number Ranges Review the details of: Document type DR DZ KR KZ RE SA WA WE
Document Customer invoice Customer payment Vendor invoice Vendor payment Invoice Gross G/L account document Goods issue Goods receipt
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 80: Post Initial Cash Investment by Owners
Purpose of Exercise The purpose of this exercise is to test your initial FI setup. The business scenario is that you ingest $750,000 to start up your business. You need to account for this transaction in your Financial Accounting System. Navigation Menu Path Accounting Financial accounting General ledger Document entry Enter GL account document
Trans Code Enter the following information: Document date: Currency/rate: Company code: On the first line Enter: G/L Account: D/C Amount in Doc Curr On the second line Enter: G/LAccount D/C Amount in Doc Curr (Enter) Today USD (Your code should default)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 81: Post Purchase of Operating Supplies
Purpose of Exercise The purpose of this exercise is to test your initial FI setup. The business scenario is that you need some office supplies immediately. You drive down to Office Supply Depot and buy $75 of supplies (paper, folders, etc) and pay for the purchase with a company check. Navigation Menu Path Accounting Financial accounting General ledger Document entry Enter GL account document
Trans Code Enter the following information: Document date: Currency/rate: Company code: On the first line Enter: G/L Account: D/C Amount in Doc Curr On the second line Enter: Account D/C Amount in Doc Curr (Enter) Today USD (Your code should default)
(Back)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 82: Display and Review General Ledger Account Balances and Individual Line Items
Purpose of Exercise
Navigation Menu Path Accounting Financial accounting General ledger Account Display balances
Trans Code Enter the following information: Account number: Company Code Fiscal Year (Execute) Record the entry below (Back) Account number: (Execute) Record the entry below (Back) Account number: (Execute) Record the entry below Verify details of: Account 740_ _ _ 350_ _ _ 100_ _ _ C_ _ _ 2006
Debit
Credit
Comments
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Unit 9:
Purpose of Unit The purpose of Unit 9 is to test your systems ability to receive invoices from vendors and post payment to the vendors account.
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 83: Create Vendor Master Record for Landlord
Purpose of Exercise The purpose of this exercise is to create a new vendor. The Chief Financial Officer has requested you create a new vendor account for Tanager Leasing the firm from which you are renting your new office and warehouse space. Navigation Menu Path Accounting Financial accounting Accounts payable Master records Create
Trans Code Vendor Company code Account group Reference Company code (Enter) Create Vendor: Address Name Search term City Postal code Country Region Language (Enter three times) Create Vendor: Accounting information Accounting Accounting Information Rec. Account 300_ _ _ (Enter) Create Vendor: Payment transactions Accounting Payment data Payment terms 0001 Select Check Dbl. Inv. (Save) Record the system message: Message Tanager Leasing _ _ _ ___ Vermillion 57069 US SD EN Leave blank C_ _ _ KRED (one of your other vendors) C_ _ _
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 84: Create Rent Expense Account
Purpose of Exercise This exercise has you create and new expense account for rent in your chart of accounts using a previous account as a template for the new account. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code
Account number: Company code Click on Account number Company code (Enter)
780_ _ _ C_ _ _
781_ _ _ C_ _ _
Change the description to Rent expense All other settings remain unchanged. (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 85: Create Invoice Receipt for Rent Expense
Purpose of Exercise The purpose of this exercise is to log the invoice that Tanager Leasing, Inc. has sent for the first months rent of $1,500.00 total. Please post the invoice using the accounts you have created in your Company code.
$1,500.00
Trans Code Enter the following information: Vendor (# for Tanager Leasing just created) Invoice Date Today Amount of Invoice $ 1,500 If your Company Code did not default in: Select Edit Set Company Code and enter yours. G/L Account D/C Document amount (Enter) Use the Verify details of: Account 100_ _ _ 780_ _ _ (Save) Record the system message: Message button to see if the postings are correct. Description Tanager Leasing Rent Expense Amount 15001500 Comments 780_ _ _ (rent expense) Debit $ 1,500
(Exit) to exit
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 86: Display and Review General Ledger Account Balances and Individual Line Items
Purpose of Exercise The purpose of this exercise is to Display the Vendor account balance and line item. You can switch between the sessions (Alt +Tab) to view the document from both the debit and credit perspectives. Menu Path
Trans Code Enter the following information: Account number: Company Code Fiscal Year 780_ _ _ C_ _ _ 2006
(Execute) Record the information in the ledger below. Double click on month balance to see line items. Create another session by the Navigation Menu Path Accounting Financial accounting Accounts payable Account Display balances button or (SystemCreate session)
Trans Code Enter your Tanager Leasing vendor account #______ Company code C_ _ _ Fiscal Year 2006
(Execute) Record the information in the ledger below. Double click on period balance to see document. Verify details of: Account
Debit
Credit
Comments
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Trans Code Enter the following information: Document date: Today Account: 100_ _ _ (Bank) Amount: 1500 Text: Invoice # 123 Open items selection: Account: (Vendor # for Tanager Leasing _ _ _) All other settings remain unchanged. Select Review the line item information. Double click on the line item you want to post payment against. When assignment has been made correctly the Not assigned value on the bottom should equal $0.00 (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 88: Display and Review General Ledger Account Balances and Individual Line Items
Purpose of Exercise To Display the Vendor account balance and line item Now you can switch between the sessions (Alt +Tab) to view the document from both the debit and credit perspectives.
Navigation Menu Path Accounting Financial accounting General ledger Account Display balances
Trans Code Enter the following information: Account number: Company Code Fiscal Year Verify details of: Document # Type 780_ _ _ C_ _ _ 2006 Amount Comments
(Execute) Double click on month balance to see line items. Navigation Menu Path Accounting Financial accounting Accounts payable Account Display/Change line items
Trans Code Enter the following information: Vendor Company code Select Verify details of: Document # (Vendor # for Tanager Leasing _ _ _) C_ _ _ All items
Type
Amount
Comments
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 89: Set Default Values for Inventory Management Reservations
Purpose of Exercise This exercise will enable the system to automatically create a storage location upon goods receipt. The movement allowed indicator must be turned on to allow goods movements for reservations. The Days movement allowed limits the goods movements to a specific number of days prior to the reservation date. The Retention period is the number of days after the reservation date the system will hold the reservation before setting the deletion indicator. Navigation Menu Path Tools Customizing IMG Edit project Materials management Inventory management and physical inventory Plant parameters
Trans Code Enter the following information: Click on the Enter your plant Goods movements Select Select Reservations Select Days mvt. allow Retention period (Save) Record the system message: Message button. P_ _ _
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 90: Maintain Purchasing Tolerance Limits
Purpose of Exercise The purpose of this exercise is for you to decide how much variation from the data in the purchase order will be allowed. Navigation Menu Path Tools Customizing IMG Edit project Materials management Purchasing Purchase order Set tolerance limits for price variance
Trans Code
Enter the following information: Click on the button. PE Price variance: Purchasing C_ _ _
Select tolerance keys: Enter your company code Select Do not check for all limits. (Next Entry) Select tolerance keys: Enter your company code Select Do not check for all limits. (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 91: Maintain Goods Receipt Tolerance Limits
Purpose of Exercise The purpose of this exercise is for you to decide how much variation from the data in the purchase/production order will be allowed. Navigation Menu Path Tools Customizing IMG Edit project Materials management Inventory management and physical inventory Goods receipt Set tolerance limits
Trans Code Enter the following information: Click on the button. B1 Order price Qty. variance (GR)/E-Msg C_ _ _
Select key: Enter your company code: Select Do not check for all limits. (Next Entry) Select key: Enter your company code: Lower limit Percentage Select Tolerance limit Upper limit Percentage Select Tolerance limit (Next Entry) Select key: Enter your company code: Select Do not check for all limits. (Save) Record the system message: Message
Check limit 10 %
Check limit 0%
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 92: Maintain Invoice Receipt Tolerance Limits
Purpose of Exercise The purpose of this exercise is for you to decide how much variation from the data in the purchase order will be allowed. Navigation Menu Path Tools Customizing IMG Edit project Materials management Logistics invoice verification Invoice block Set tolerance limits
Click on the
button.
Select tolerance keys: Description Amount for item without order reference Amount for item with order reference Form small differences automatically Percentage OPUn Variance (IR before GR) Percentage OPUn Variance (GR before IR) Exceed amount: quantity variance Var. from condition value Price variance Price variance: estimated price Date variance (value x days)
Tolerance Key AN AP BD BR BW DQ KW PP PS ST
Use the (Next Entry) button to move to the next blank screen Enter your company code C_ _ _ for each of the entries. Select Do not check for all limits on each tolerance key. (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 93: Set (review) Valuation Control
Purpose of Exercise This exercise will have you activate the valuation grouping code, you can group together valuation areas allowing multiple plants to share the same rules. This makes the configuration of automatic postings much easier. Navigation Menu Path Tools Customizing IMG Edit project Materials management Valuation and account assignment Account determination Account determination without wizard Define valuation control
Trans Code
Enter the following information: The valuation grouping code default is set as active Verify that the valuation grouping code is active. (Back)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 94: Assign Valuation Area Grouping
Purpose of Exercise This exercise has you group together valuation areas and use the same rules for account determination. Within the chart of accounts, you assign the valuation grouping code to the valuation areas you want to assign to the same account. Navigation Menu Path Tools Customizing IMG Edit project Materials management Valuation and account assignment Account determination Account determination without wizard Group together valuation areas
Trans Code Enter the following information: Assign valuation grouping code to your valuation area Recommended valuation grouping code: (Save) Record the system message: Message G_ _ _
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 95: Define (review) Valuation Classes
Purpose of Exercise The purpose of this exercise is to review which valuation classes are assigned to each material type and account category reference. Navigation Menu Path Tools Customizing IMG Edit project Materials management Valuation and account assignment Account determination Account determination without wizard Define valuation classes
Trans Code
Note the account category reference assigned to each of the material types used in this case study. Verify details of: Material Type HAWA HIBE (Exit) Click on the button.
Comments
Note of which valuation classes are linked to the account category references you noted from above. Why do Operating Supplies have more than one valuation class? (Back)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 96: Configure Automatic Postings for Goods Movement
Purpose of Exercise This exercise will have you establish the system settings controlling automatic postings to G/L accounts for Inventory Management and Invoice Verification transactions. Navigation Menu Path Tools Customizing IMG Edit project Materials management Valuation and account assignment Account determination Account determination without wizard Configure automatic postings
Trans Code Follow the next few pages to create the automatic postings rules for the following functions: Verify details of: Field Name Inventory Posting Materials Management Small Differences Offsetting Entry for Inventory Postings Cost (price) Difference GR/IR clearing account
button.
Double click on Transaction Event Key Select your Chart of accounts: (Enter) Select Select (Save) Transaction Event Key BSX
BSX C_ _ _
Enter the following automatic account assignments (use F4 to lookup the account number): Valuation +Valuation Class Enter Account Modifier Account Name Number G_ _ _ 3100 Trading Goods Inventory Account G_ _ _ 3030 Operating Supplies Inventory
(Save)
(Back)
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Note: See the spreadsheet on the next page for additional information on Account Modifiers. Select Select Select (Save) Transaction Event Key GBB Enter the following automatic account assignments(use F4 to lookup the account number): Valuation General Valuation Enter Account Modifier Modification Class Account Name Number G_ _ _ (Blank) 3030 Supplies Expense Account G_ _ _ (Blank) 3100 Trading Goods Expense Account G_ _ _ VAX 3100 Cost of Goods Sold Account G_ _ _ VBR 3030 Supplies Expense Account G_ _ _ VBR 3100 Trading Goods Expense Acct General Modification Valuation Modif. Valuation Class
(Back)
Double click on Transaction Event Key Select Select (Save) Transaction Event Key PRD
Enter the following automatic account assignments (use F4 to lookup the account number): Valuation Valuation Class Enter Account Modifier Account Name Number G_ _ _ 3030 Pur Price Dif Acct G_ _ _ 3100 Pur Price Dif Acct
(Save)
(Back)
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(Save)
(Back)
Goods receipt / inv. receipt clearing acct Double click on Transaction Event Key Select Select (Save) Transaction Event Key WRX Verify details of (use F4 to lookup the account number): Valuation Valuation Class Enter Modifier Account Number G_ _ _ 3030 G_ _ _ 3100 Account Name GR/IR Account GR/IR Account WRX Valuation Modif. Valuation Class
(Save)
(Back)
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AUF BSA
INV
MM Physical Inventory Posting MM goods receipt for increase count in stock, goods issue for decrease count in stock WMS Physical Inventory Posting WMS goods issue to difference (i.e., loss) for decrease count in stock, goods receipt from difference for increase count in stock Goods Issue To Sales - post to Cost of Goods Sold (COGS)
101>102 GR from Production Order>Reverse 122 RE return to order 561>562 GR to Initial Stock Unrestricted>Reverse 563>564 GR to Initial Stock Quality Insp>Reverse 565>566 GR to Initial Stock Blocked>Reverse 701>702 GR to Physical In. Unrestricted>GI from 703>704 GR to Physical In. Quality I>GI from 707>708 GR to Physical In. Blocked>GI from 711>712 GI to Inventory diff.>GR from diff. 713>714 GI to Inventory diff. QI>GR from diff. 717>718 GI to Inventory diff. Blocked>GR from 231>232 GI to Sales Order (MM)>Reverse MM 531> GD, goods issue to delivery 623>624 GI cust. Returnable packaging>Reverse 633>634 GI customer consignment>Reverse 531> GD, goods issue to delivery 623>624 GI cust. Returnable packaging>Reverse 633>634 GI customer consignment>Reverse 641>642 TR to Stock in Transit Order>Reverse 543>544 GI to Subcontracting Stock>Reverse 201>202 GI to Cost Center>Reverse 221>222 GI to Project>Reverse 251>252 GI to Sales>Reverse 261>262 GI to Order>Reverse 291>292 GI to All Acct. Assignments>Reverse 401>402 TP Own from Sales Order>Reverse 551>552 GI to Scrap Unrestricted>Reverse 553>554 GI to Scrap Quality Insp.>Reverse 555>556 GI to Scrap Blocked Stock>Reverse 331>332 GI to Sampling Quality Insp.>Reverse 333>334 GI to Sampling Unrestricted>Reverse 453>454 TP Returns to Own>Reverse 501>502 GR w>o P.O. to Unrestricted>Reverse
VAX
VAY
Goods Issue To Sales for Consumption (e.g., goods issue to free sales samples)
VBO VBR
Goods Issue To Subcontracting Stock Goods Issue to Consumption - post to material consumption (i.e., expense>revenue) (e.g., goods issue to job or production order) Goods Issue to Scrap post to scrapping material consumption (i.e., expense>revenue) Goods Issue to Sampling post to sampling material consumption (i.e., expense>revenue) Transfer Returns Own (unrestricted) post valuated returned stock from customer Goods Receipt w>o Purchase Order post expense>revenue account as offset to inventory received without purchase order
VNG
VQP
ZOB
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 97: Configure Automatic Postings for Taxes
Purpose of Exercise This exercise will have you establish the system settings controlling automatic postings to G/L accounts for taxes. Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Financial accounting global settings Tax on sales/purchases Posting Define tax accounts
Trans Code
(Choose) (Save) Account (Save) (Back) Select Sales Tax 1 VS1 320_ _ _
(Choose) (Save) Account (Save) Record the system message: Message 321_ _ _
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 98: Set Parameters for Invoice Verification
Purpose of Exercise The objective of this exercise is to link the company code to the valuation elements within materials management. The Price Carry Over indicates whether price changes in the previous period or previous year are to affect the prices in the current period. If you do not select this field, the price changes in the previous period or previous year have no effect on the prices in the current period. Navigation Menu Path Tools Customizing IMG Edit project Materials management Valuation and account assignment Configure price change in previous period/previous year
Trans Code Select your Company code Check (Save) Record the system message: Message C_ _ _ Price Carry Over
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 99: Create Default Values for Invoice Verification
Purpose of Exercise The purpose of this exercise is for you to maintain the default values for the tax codes used in invoice verification. Navigation Menu Path Tools Customizing IMG Edit project Materials management Logistics invoice verification Incoming invoice Maintain default values for tax codes
Trans Code Enter the following information: Click on the Enter your company code Default for domestic: Enter the input tax code (Save) Record the system message: Message XI button. C_ _ _
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 101: Create Purchase Order for Slick Pens
Purpose of Exercise The purpose of this exercise is to create a Purchase Order from a know supplier (Slick Pens). This is the first order and you need to evaluate their pens and timeliness of delivery. Navigation Menu Path Logistics Materials management Purchasing Purchase order Create Vendor/supplying plant known
Trans Code Enter the following information: Vendor Verify details of: Material BPEN_ _ _ CPEN _ _ _ BOX _ _ _ (# for SLICK PENS)
(HEADER)
Conditions tab Record the total value of the Purchase order $__________(990)
(Save)
Save anyway past the message indicating that no output device (ie. Printer, FAX) was found to communicate this PO to the vendor. Record Purchase Order Number _________________________ Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 102: Create Purchase Order for Premier Pens
Purpose of Exercise This exercise will have you create a Purchase Order from a know supplier (Premier Pens). This is the first order and you need to evaluate their pens and timeliness of delivery. Navigation Menu Path Logistics Materials management Purchasing Purchase order Create Vendor/supplying plant known
Trans Code Enter the following information: Vendor Verify details of: Material CPEN_ _ _ PPEN _ _ _ (# for PREMIER PENS)
Quantity 250 10
(Header)
Conditions tab Record the total value of the Purchase order $__________(430)
(Save)
Save anyway past the message indicating that no output device (ie. Printer, FAX) was found to communicate this PO to the vendor. Record Purchase Order Number _________________________ Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 103: Create Purchase Order for Promotions Ltd.
Purpose of Exercise The purpose of this exercise is to create a Purchase Order from a know supplier (Promotions Ltd.). This is the first order and you need to evaluate their pens and timeliness of delivery. Navigation Menu Path Logistics Materials management Purchasing Purchase order Create Vendor/supplying plant known
Trans Code Enter the following information: Vendor Verify details of: Material BPEN_ _ _ PPEN _ _ _ (# for Promotions Ltd.)
Quantity 500 5
(Header)
Conditions tab Record the total value of the Purchase order $__________(267.50)
(Save)
Save anyway past the message indicating that no output device (ie. Printer, FAX) was found to communicate this PO to the vendor. Record Purchase Order Number _________________________ Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 104: Create a Goods Receipts for the Purchase Orders
Purpose of Exercise The purpose of this exercise is to receive the stock items into inventory that were ordered from the three vendors. Navigation Menu Path Logistics Materials management Inventory management Goods movement Goods receipt For purchase order GR for purchase order (MIGO)
Trans Code Enter the following information: Settings Default values Select Select (Adopt) (Enter) Enter the PO number 4500000???( next to the Purchase order field) (Execute) Ensure each line item OK is checked Make sure you have entered your storage location 10 Select or (Save) Receive the goods for all three POs Record the system message: Purchase order
Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 105: Create an Invoice Receipts from Vendors
Purpose of Exercise The purpose of this exercise is to record the information from the invoice sent to you by the vendor. The following vendor invoices for the stock items ordered should be entered.
INVOICE #567 ITEMS: BPEN _ _ _ CPEN _ _ _ BOX _ _ _ TOTAL Thank you for your order
INVOICE #3245 ITEMS: CPEN_ _ _ PPEN _ _ _ TOTAL Thank you for your order
INVOICE #7890 ITEMS: BPEN_ _ _ PPEN _ _ _ TOTAL Thank you for your order
Navigation Menu Path Logistics Materials management Logistics invoice verification Document entry Enter invoice
Trans Code Enter the following information: Invoice Date: Check your Company Code: PO number: (Enter) Enter amount: $ 990.00 (or whatever the amount from the physical invoice above) (Enter today's Date) C_ _ _ (Enter your purchase order number)
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Amount
Comments
Amount
Comments
Amount
Comments
Invoice #
Message
(Back)
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Trans Code Enter the following information: Document date: Today Account: 100_ _ _ (Bank) Amount: Enter the amount you are going to pay Text: Invoice # 567 Open items selection: Account: (# for Slick Pens_ _ _) All other settings remain unchanged. Select Review the balance. (Save) Record the system message: Purchase order Vendor
Invoice #
Message
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Trans Code Enter the following information: Vendor Company code Select (Execute) Review for Open items (Enter the vendor number range from the lowest to the highest) C_ _ _ All items
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 107: Create Purchase Outline Agreement (Contract) for Stock Items
Purpose of Exercise The purpose of this exercise is to create a contract for the premium pen from Premier Pens for 100 pens in the next three months. Navigation Menu Path Logistics Materials management Purchasing Outline agreement Contract Create
Trans Code Enter the following information: Vendor Agreement type (Enter) Validity end (Overview) Material Target Quantity Net Price Storage location PPEN_ _ _ 300 $ 3.00 10 (3 months from today) (# for Premier Pens) Quantity
(Save) Record the system message: Message No message record could be found for output of message. to accept the message. Record the system message: Message
(Back) Note: Check the material type attributes if account assignment problems occur.
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 108: Run Material Requirements Planning Single Item, Single Level
Purpose of Exercise The purpose of this exercise is to allow the system to plan the availability and requirements for the premium pen. Navigation Menu Path Logistics Materials management Materials requirements planning (MRP) MRP Planning Single-item, single-level
Trans Code Enter the following information: Enter material number: Enter plant: Processing key: Create pur. req.: Deliv. schedule: Create MRP list: Planning mode: Scheduling: Select (Enter) A warning message appears - please check input parameters (Enter) again to confirm and check the warning message Review the MRP list (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 109: Convert Proposed Purchase Requisition to Purchase Order
Purpose of Exercise In this exercise you will accept the system generated replenishment proposal for PPEN_ _ _. After you have adopted the system proposal you will increase the quantity to 100 for PPEN_ _ _. Navigation Menu Path Logistics Materials management Materials requirements planning (MRP) MRP Evaluations Stock/requirements list
Trans Code Enter the following information: Enter material number: Enter plant: (Enter) Double click the MRP element (Change Element) Delivery Date Storage Location Source of Supply Change to Todays Date 10 PurRqs
PPEN_ _ _ P_ _ _
100
PurRqs
to convert the MRP generated purchase requisition to a PO. Vendor (Enter) In the Document Overview window on left side of screen Click once on Open Requisitions (Adopt) (Item overview) (Header) (# for Premier Pens)
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Trans Code Enter the following information: Purchase Doc Purch Org (Execute) Examine your open target quantity Record the system message: Message Leave Blank P___
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Trans Code Enter the following information: Enter the PO number 4500000???( next to the Purchase order field) It should turn red on the left column when selected (Execute) Ensure each line item OK is checked Make sure you have entered your storage location Select or (Save)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 112: Create an Invoice Receipt from Vendor
Purpose of Exercise The purpose of this exercise is to record the invoice sent by the vendor for the PO for the pens ordered. Premier Pens, Inc. ITEMS: PPEN _ _ _ TOTAL We appreciate your business QUANTITY 100 PER $ 3.00 INVOICE #203-45879 PRICE: $ 300.00 __________ $ 300.00
Navigation Menu Path Logistics Materials management Logistics Invoice verification Document entry Enter invoice
Trans Code Enter the following information: Invoice Date: Check your Company Code: Enter Currency: PO number: (Enter) Enter amount: Tax code: (Enter) Use the (Post) Record the system message: Message button to see if the postings are correct. $ 300 (from the physical invoice) XI (Enter today's Date) C_ _ _ USD (Enter your purchase order number)
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Trans Code Enter the following information: Document date: Today Account: 100_ _ _ (Bank) Amount: $ 300 Text: Invoice # 203-45879 Open items selection: Account: (for Premier Pens _ _ _) All other settings remain unchanged. Select Review the balance. (Save) Record the system message: Message
Again display vendor line items Navigation Menu Path Accounting Financial accounting Accounts payable Account Display/change line items
Trans Code Enter the following information: Vendor Company code Select (Execute) Review for Open items Premier Pens _ _ _ account number C_ _ _ Cleared items
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Trans Code Double click on: Define sales organization. Select Enter Sales Organization: Enter Description Address text name Letter header text Footer lines text Greeting text name Sales org.calendar Rebate proc.active Select the address Postal Code City Country Region Language (Enter) (Save) (Enter) to verify the address information. (Alternatively) Select (Copy As) Sales Organization (Enter) Record the system message: Message button 57069 Vermillion US SD English
S_ _ _ (use your team number) Pen Inc _ _ _ ADRS_SENDER ADRS_HEADER ADRS_FOOTER ADRS_SIGNATURE US Checked
S999 S_ _ _
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 115: Assign Sales Organization to Company Code
Purpose of Exercise This exercise will tie your Sales Organization to Finance Accounting (FI) by assigning it to your Company Code.
Navigation Menu Path Tools Customizing IMG Edit project Enterprise structure Assignment Sales and distribution Assign sales organization to company code
Trans Code Enter the following information: Select your company code C_ _ _
A window appears listing the unassigned Sales Orgs. Check the box next to your Sales Org (Enter) S_ _ _
Scroll up to review the new assignment (Save) Record the system message: Message
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Trans Code
*The instructor, as a demonstration will complete this task. All students will use these Distribution Channels throughout the remainder of the course. Select: Select Create distribution channels: RE WH (Save) Retail Wholesale Define distribution channel
Retail Wholesale
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 117: Assign Distribution Channels to Sales Organization
Purpose of Exercise This exercise has you assign the different ways in which your products reach your customer to your Sales Organization.
Navigation Menu Path Tools Customizing IMG Edit project Enterprise structure Assignment Sales and distribution Assign distribution channel to sales organization
Trans Code Enter the following information: Select your Sales Organization S_ _ _
A window appears listing all the available distribution channels Select the distribution channels (Enter) Scroll up to review the new assignment (Save) Record the system message: Message RE and WH
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Trans Code
*The instructor will complete this task as a demonstration. All students will use these same Divisions throughout the remainder of the course. The instructor will select: Define Division General Products
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 119: Assign Division to Sales Organization
Purpose of Exercise This exercise will have you tie your Divisions, or groupings of materials, to your Sales Organization.
Navigation Menu Path Tools Customizing IMG Edit project Enterprise structure Assignment Sales and distribution Assign division to sales organization
Trans Code Enter the following information: Select your Sales Organization S_ _ _
A window appears listing all the available divisions Select the division (Enter) Scroll up to review the new assignment (Save) Record the system message: Message 01 (General Products)
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Navigation Menu Path Tools Customizing IMG Edit project Enterprise structure Assignment Sales and distribution Set up sales area
Trans Code Assign all the Distribution channels and Divisions to the Sales Organization as follows: Double-click on your Sales Organization S_ _ _ A pop-up window appears with all available Distribution Channels Select the distribution channels RE and WH
(Enter) Double-click on the first Distribution Channel under your Sales Org. A pop-up window appears with the available Divisions. Select division (Enter) (Repeat for each distribution channel.) Review the new Sales Area assignment to verify both Distribution Channels have the Division assigned (Save) Record the system message: Message 01 (General Products)
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Trans Code *The instructor, as a demonstration will complete this task. These loading groups will be available to all users on this client. Select LGrp / Description LGrp / Description (Enter) (Save) Student review: LGrp LGrp (Back) HAND CART HAND, Load by Hand CART, Handcart
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Trans Code Double click on Define shipping point Select Enter the following: Shipping point: Factory calendar: Leave all other fields blank (Address) Enter the following: Postal code: City: Country key: Region Language: (Enter) (Save) (Enter) to verify the address information. Record the system message: Message 57069 Vermillion US SD English S_ _ _ (Description of your Shipping point) US
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 123: Assign Plant to Sales Organization and Distribution Channel
Purpose of Exercise This exercise will enable the integration between the Material Management (MM) and the Sales and Distribution (SD) modules. You will need to assign your plant to all combinations of a Sales Organization and a Distribution Channel.
Navigation Menu Path Tools Customizing IMG Edit project Enterprise structure Assignment Sales and distribution Assign sales organization distribution channel plant
Trans Code Assign the Plant to each of the Sales Org. / Distribution channel combinations as follows: Double-click one of your Sales organization /distribution channel combinations From the pop-up window, select your plant P_ _ _ (Enter) Repeat for all your Sales organization / Distribution channel combinations Scroll up to review the assignments Verify that each combination has your plant assigned (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 124: Assign Shipping Point to Plant
Purpose of Exercise The purpose of this exercise is to assign your shipping point to your plant. A shipping point can only exist in one plant. However, a plant can have many shipping points. The number of shipping points will be dependent on your business requirements. Remember that a shipping point is a physical location within a plant from which items are shipped.
Navigation Menu Path Tools Customizing IMG Edit project Enterprise structure Assignment Logistics execution Assign shipping point to plant
Trans Code Enter the following information: Select your plant by double-clicking P_ _ _
From the pop-up window, select the shipping point to be assigned to your plant (Enter) (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 125: Create Sales Views for Trading Goods
Purpose of Exercise This exercise will have you create (extend) the trading good materials created in earlier material management exercises. These new views for the material masters must now be created (extended) to include the sales views in order to make the materials available for sale. Additionally, materials must have sales views created (extended) for both distribution channels where they will be sold; RE and WH. Navigation Menu Path Logistics Sales and distribution Master Data Products Material Trading goods Create
Trans Code Enter the following information: Defaults Organization levels Company code: Plant: Sales org: Distribution channel:* Repeat this process for Distribution channel: C_ _ _ P_ _ _ S_ _ _ RE WH Copy from C_ _ _ P_ _ _ S_ _ _ RE
(*Create the above materials for distribution channel Direct then change the defaults and continue this process to create each material for distribution channel Wholesale.) (Enter) Defaults Views Select the views: Sales: Sales Org. Data 1 Sales: Sales Org. Data 2 Sales: General/Plant Data
(Enter) Material (Repeat for each material) Details on next page BPEN_ _ _ CPEN_ _ _ PPEN_ _ _ BOX_ _ _
Use the following information to create each of the materials (Enter) Sales: Sales org. 1 View General data Division Delivering Plant
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1 (A materials)
0001 Pallets (for route determination) HAND Load by Hand (for shipping point determination)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 126: Create Sales Revenue Account
Purpose of Exercise This exercise will have you create the two general ledger accounts you will need to record revenues and discounts from revenues. Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code: (Create) Type/descripton TAB Control in chart of accounts Account Group Check Description Short text* G/L acct long text Control data TAB Account control in company code Currency Posting without tax allowed 600_ _ _ C_ _ _
USD Selected
Account management in company code Check Line item display Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL Check Post automatically only (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 127: Create Sales Revenue Deductions Account
Purpose of Exercise To process billing we will need Profit & Loss Statement accounts for Sales Revenue and Sales Discounts
Navigation Menu Path Accounting Financial accounting General ledger Master records Individual processing Centrally
Trans Code Enter the following information: Account number: Company code: (Create) Type/descripton TAB Control in chart of accounts Account Group Check Description Short text* G/L acct long text Control data TAB Account control in company code Currency Posting without tax allowed 610_ _ _ C_ _ _
USD Selected
Account management in company code Check Line item display Sort key: 001 Create/bank/interest TAB Control of document creation in company code Field status group: ZALL Check Post automatically only (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 128: Review Sold-to, Ship-to, Payer & Bill-to Account Groups
Purpose of Exercise This exercise is to have you review the different account groups that you will use to create your customers. Account groups control the data required to create customers (business partners) This is a review only exercise (Do not change or save). Navigation Menu Path Tools Customizing IMG Edit project Financial accounting Accounts receivable/payable Customer accounts Master data Preparations for creating customer master data Define account groups with screen layout (Customers)
Trans Code (Change-->Display) Select (Details) Select Select Review the required fields by double clicking on the various groups (Back) Select Select Review the required fields of the various groups (Back) Select Select Review the required fields of the various groups (Back) Twice Select (Details) Select Select Review the required fields of the various groups (Back) General Data 0002 Goods Recipient (Ship-to) Sales data Company code data General Data 0001 - Sold-to Parties
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Trans Code Enter the following information: Account group Customer: Company code: Sales organization: Distribution channel: Division: (Enter) You will create the following customers: The Rushmore Group, LLC Vermillion, SD 57069 SAP, America Newtown Square, PA 19073 Promotional Products, Inc. Sacramento, CA 95814 Pleasure Boats Buying Group Miami, FL 33010 Tanagers Leasing Vermillion, SD 57069 Address TAB: Name Name: Search term Search Term: Street Address Postal Code: City: Country: Region: Transportation zone Communication Language: Sold-to party (Leave blank) C_ _ _ S_ _ _ as listed below for each customer 01
Customers name (see above list) ___ Customers zip code Customers city US Customer's State Enter appropriate Transportation zone (used for route determination)
English
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Enter your A/R reconciliation account number (110_ _ _) 001 (posting date)
Payment transactions TAB: Payment Data Terms of payment: 0001 (Payable immediately, Due net) Select Sales TAB: Sales order Currency: Pricing/statistics Cust. Pric. Proc.: Cust. Stats. Grp: Shipping TAB: Shipping Delivery priority: Order Combination: Shipping Conditions: Delivering Plant: Partial deliveries Max.part.deliveries: Billing Document TAB: Delivery and payment terms Incoterms: Payment terms: Accounting Acct assgmt group: Taxes Tax Classification:
USD 1 (standard) 1 A material. (This field helps determine which data are updated in the Logistics Information System)
FOB, Origin Shipping Dock (note the both are necessary) 0001 01 (Domestic Revenues) 0 (for all 3 tax categories)
(Save) Repeat the process for each of the new customers and record the customer numbers of the new customers. Record the system message: Customer The Rushmore Group, LLC SAP, America Promotional Products, Inc. Pleasure Boats Buying Group Tanagers Leasing
Customer Number
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Trans Code Enter the following information Account group Customer: Company Code Sales organization: Distribution channel: Division: (Enter) Address TAB: Name Name: Search term Search Term: Street Address Postal Code: City: Country: Region: Transportation zone Communication Language: Select Account Management TAB: Accounting Information Rec. Account: Sort key: Goods Recipient Leave blank C_ _ _ S_ _ _ RE 01
SAP, America UAP _ _ _ Customer 19073 Newtown Square US PA 000000001 English (Financial Accounting)
Enter your A/R reconciliation account number (110_ _ _) 001 (posting date)
Payment transactions TAB: Payment Data Terms of payment: 0001 (Payable immediately, Due net) Select
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Customer Number
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 131: Assign Ship-to party to Customer
Purpose of Exercise In this exercise you will assign the newly created good recipient to the sold-to party created in an earlier exercise. Please note that the purpose of this exercise is to end up with an additional ship-to party not to replace the old ship-to party with a new one. You will complete this by changing the original SAP, America customer by adding SAP, America UAP customer as an additional ship-to party on the Partner Functions Tab of the sold-to party. Navigation Menu Path Logistics Sales and distribution Master data Business partners Customer Change Complete
Trans Code Enter the following information: Customer: Company Code: Sales Organization: Distribution channel: Division: (Enter) Select Partner functions TAB: Partner function (add new line) Number (Enter) Ship to Party and the name will appear. (Save) Record the system message: Message SH for Ship-to party Customer # for SAP, America - UAP Customer # for SAP, America C_ _ _ S_ _ _ RE 01
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(Enter) The system will automatically enter the material descriptions and units of measure (Save) Record the system message: Message
Enter the following information to set up wholesale prices: Double click on Select Cnty SOrg. DChl Material ReSt Sales Organization: S___ Distribution channel: WH Enter the following materials and prices:
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(Enter) The system will automatically enter the material descriptions and units of measure (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 133: Create Customer Specific Material Price
Purpose of Exercise In this exercise you will create a special price that a specific customer receives for a specified validity period. This allows you to create special customer/material pricing. Navigation Menu Path Logistics Sales and distribution Master data Conditions Create Prices Individual prices Trans Code Enter the following information: Select CnTy SOrg. DChl Customer Material Sales Organization: S_ _ _ Distribution channel: RE Customer: SAP, America Enter the following materials and prices: Verify details of: Condition PR00 PR00 ReSt
(Enter) The system will automatically enter the material descriptions and units of measure (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 135: Establish Credit Limit for Customers
Purpose of Exercise The purpose of this exercise is to establish credit limits for your customers. Each customer has an established credit limit. How the system reacts to a customer that has exceeded the credit limit you established is determined in configuration. The current setting is to provide a warning message, but not stop the processing of an order or delivery. Navigation Menu Path Logistics Sales and distribution Credit management Master data Change
Trans Code
Customer # for The Rushmore Group, LLC C_ _ _ Overview Central Data Status
(Enter) Page forward to: Customer Credit Management Change: Central Data Maximum permitted credit limits Total Amounts 5000 Individual limit 5000 Currency USD Customer Credit Management Change: Status Credit limit data Credit Limit 5000 (Save)
Repeat this for the other four customers Customer The Rushmore Group, LLC SAP, America Promotional Products, Inc. Pleasure Boats Buying Group Tanager Leasing Credit limit $ 5,000 $ 25,000 $ 2,500 $ 5,000 $ 1,000 Currency USD USD USD USD USD
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 136: Assign Sales Areas to Pricing Procedure
Purpose of Exercise The purpose of this exercise is to link your sales area to a pricing procedure. The RVAJUS pricing procedure is the standard USA pricing procedure with jurisdiction code. The pricing procedure which will be discussed in detail in the next unit is the manner in which prices are assigned to individual line items in your order as well as discounts, surcharges, etc. Navigation Menu Path Tools Customizing IMG Edit project Sales and distribution Basic functions Pricing Pricing control Define and assign pricing procedures
Trans Code Double click on Define Pricing Procedure Determination Select Verify details of: Sorg S_ _ _ S_ _ _
DChl RE WH
Dv 01 01
DoPr A A
CuPP 1 1
(Enter) Check the assignment (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 137: Define Availability Check for Sales Orders
Purpose of Exercise This exercise will have you review the stocks that are to be included when you conduct and availability check at time of inquiry, quotation, order, delivery, etc. This is completed at the client level and as such you will only need to review this. It is important to note the type of stock and their status as to whether or not they are considered during the availability check. Navigation Menu Path Tools Customizing IMG Edit project Sales and distribution Basic functions Availability check and transfer requirements Availability check Availability check with ATP logic or against planning Carry out control for availability check
Trans Code
*The instructor, as a demonstration will complete this task. This availability check rule will be available to all users on this client. The instructor will complete the following information: Select Select (Display) 02 for A (SD orders)
(Back)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 138: Assign Sales and Delivery Documents to Credit Check
Purpose of Exercise The purpose of this exercise is to assign sales and delivery documents to a Credit Check. Navigation Menu Path Tools Customizing IMG Edit project Sales and distribution Basic functions Credit management/risk management Credit management Assign sales documents and delivery documents
Trans Code
Verify the following information Double click on Credit limit check for order types For Order type Credit Check (Back) OR A
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 139: Create Shipping Point Determination
Purpose of Exercise In this exercise you will create the table that will determine the shipping point to be used in your plant. While you have only created one shipping point, you still need to create the determination table. In determining the shipping point, the following are considered: The Plant from the (1) Customer Ship-to Master or the (2) Material Master, The Shipping Conditions from the customer master, and The Loading Group from the material master. Navigation Menu Path Tools Customizing IMG Edit project Logistics execution Shipping Basic shipping functions Shipping point and goods receiving point determination Assign shipping points
Trans Code Enter the following information: Select Verify details of: SC (Shipping condition): 01 (Standard) 01 (Standard)
Plnt (Plant): P_ _ _ P_ _ _
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 140: Create Revenue Account Assignment Key
Purpose of Exercise This exercise creates the automatic posting of revenues when the billing document is created. At time of billing revenues are posted to the General Ledger Account. Which account to be posted is determined by a combination of: The Sales Organization, The Account assignment key, and The Account Assignment Group (Customer Master) Navigation Menu Path Tools Customizing IMG Edit project Sales and distribution Basic functions Account assignment/costing Revenue account determination Assign G/L accounts
Trans Code Select Table 002: (Details) Select Enter the following: App (application): CndTy. (Condition type): ChAc (Chart of accounts): S Org.(Sales organization): AAG (Account assignment group): ActKy (Account key): G/L acct (G/L account): Enter a second line entry: App (application): CndTy. (Condition type): ChAc (Chart of accounts): S Org.(Sales organization): AAG (Account assignment group): ActKy (Account key): G/L acct (G/L account): On completion of both entries Record the system message: Message (Save) V (Sales/Distribution) KOFI (Acct Determination) C_ _ _ S_ _ _ 01 (domestic revenue) ERL (revenue) G/L account for Revenue from Sales (600_ _ _) Cust. Grp/Account Key
V (Sales/Distribution) KOFI (Acct Determination) C_ _ _ S_ _ _ 01 (domestic revenue) ERS (sales deductions) G/L account for Revenue Discounts (610_ _ _)
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Trans Code Enter the following information: Material: Plant: Display version: Chose a material from the sales order P_ _ _ 1
(Execute) In the column Unrestricted use the current inventory is displayed Double click on the line with your Plants stock. (A pop-up window is displayed showing the details of the inventory by stock type at the plant.) Note the stock types and the quantities Exit the detailed display window Record the storage location and quantity of inventory for each material: Stock Type Unrestricted Material Storage Location Sales Orders Use BPEN_ _ _ CPEN _ _ _ PPEN _ _ _ BOX _ _ _
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BUSINESS PROCESS INTEGRATION I (BPI I) Comprehensive Test of Business Case Scenario Unit 17:
Purpose of Unit The purpose of Unit 17 is to provide a comprehensive testing of the organizational and master data, you have set up using a series of transactions. These transactions will provide you with an understanding of how the options you selected during configuration impact your transactions.
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(Enter) Enter the sold-to party Enter a purchase order number Enter a PO date Sales TAB Req. deliv. date Enter the following: Material BPEN_ _ _ CPEN _ _ _ PPEN _ _ _ BOX _ _ _
(Enter) Review Overview Data: Select line item 10 (Conditions) Review item pricing (Back) Select line item 20 (Schedule lines for item) Review Schedule line (Back) (Display availability) Review Stock overview (Back)
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Trans Code Enter the following information: Material: Plant: Display version: (Execute) In the column Unrestricted use the current inventory is displayed Double click on the line with your Plants stock. (A pop-up window is displayed showing the details of the inventory by stock type at the plant.) Note the sales orders quantity appears in the Sales orders stock type Record the storage location and quantity of inventory for each material: Stock Type Unrestricted Material Storage Location Sales Orders Use BPEN_ _ _ CPEN _ _ _ PPEN _ _ _ BOX _ _ _ the material numbers of the item on the sales order P_ _ _ 1
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 144: Create Delivery Note for Sales Order
Purpose of Exercise The purpose of this exercise is to create a delivery based on the customers order. Creating the delivery brings your order to the point where stock availability is re-determined, and the quantity of ordered items are moved to a scheduled for delivery stock status. Navigation Menu Path Logistics Sales and distribution Shipping and transportation Outbound delivery Create Single document With reference to sales order
Trans Code Enter the following information: Shipping point: Selection date: Order: (Enter) The system defaults the items and quantities from the sales order that are scheduled to be delivered. Click on the line item 10 (Details) (Back) Picking Tab: Verify system selected: (Save) Record the system message: Message Plant/Sloc: = P_ _ _ / 10 for each item S_ _ _ Enter a date 7 days from today Enter the order number of the sales order created earlier
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Trans Code Enter the following information: Material: Plant: Display version: (Execute) In the column Unrestricted use the current inventory is displayed Double click on the line with your Plants stock. (A pop-up window is displayed showing the details of the inventory by stock type at the plant.) Note that the quantity from the Sales Order stock type has moved to the Schd. for delivery stock type Record the storage location and quantity of inventory for each material: Stock Type Unrestricted Material Storage Location Use Sales Orders BPEN_ _ _ CPEN _ _ _ PPEN _ _ _ BOX _ _ _ Exit the detailed display window Now go to your other session, leaving this session open. (Alt + Tab or select on the bottom bar of your screen) the material numbers of the item on the sales order P_ _ _ 1
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 146: Picking Materials on Delivery Note
Purpose of Exercise The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the proposed materials per delivery. Navigation Menu Path Logistics Sales and distribution Shipping and transportation Outbound delivery Change Single document
Trans Code Enter the delivery note number from the previous exercise. (Enter) The material delivery quantity is proposed. Enter Pick quantity to match the proposed delivery quantity Enter the storage location that contains the inventory (check stock status if you dont remember) Pick quantity = (Save) Recheck the stock status of the materials. Note that no change has occurred in the stock status - the quantities are still in the Schd. for delivery stock type field. Record the system message: Message Delivery quantity
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Trans Code Enter the delivery note number. Select The system returns a message indicating change to the delivery note. To recheck the stock status (see earlier exercises): Switch back to your other session that is still on the Stock overview. Check the stock status of the materials (Execute)
Note the quantity from the Schd. for delivery stock type has disappeared and the Unrestricted use stock quantity has been reduced. Record the system message: Message
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Trans Code Enter the following information: Material: Plant: Display version: (Execute) In the column Unrestricted use the current inventory is displayed Double click on the line with your Plants stock. (A pop-up window is displayed showing the details of the inventory by stock type at the plant.) Record the storage location and quantity of inventory for each material: Stock Type Unrestricted Material Storage Location Sales Orders Use BPEN_ _ CPEN _ _ _ PPEN _ _ _ BOX _ _ _ the material numbers of the item on the sales order P_ _ _ 1
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 150: Post Receipt of Customer Payment
Purpose of Exercise This exercise will see your customer paying the invoice you created in the billing exercise. The payment will be posted to the general ledger accounts. This entry will increase the bank account, reduce the customers account receivable balance as will as the account receivable reconciliation account. Navigation Menu Path Accounting Financial accounting Accounts receivable Document entry Incoming payment
Trans Code Enter the following information: Document date: Company code: Currency/rate: Bank data: Account: Amount: Open item selection: Account: Select (Save) Record the document number for this posting ________________ Return to the Sales Order and review the Document flow for the customer orders that you just processed. Record the system message: Message Todays date C_ _ _ USD The G/L account for your bank account Enter the amount of the payment (from sales order) Customer # for The Rushmore Group, LLC
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(Back) to the overview screen It can be seen from the document flow that: 4. The entire document flow is now shown.
5. There are no open documents. 6. The business cycle is complete. Note: You can view the document flow from the Sales Order, Delivery or Billing screens. Click on the line of the Standard Order # Select the The document flow can be seen in greater detail. Click on the line of the Outbound Delivery # Select the The Document Header Status can be viewed
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 152: Create Customer Material Info Record
Purpose of Exercise This exercise introduces you to the concept of Customer Material Information Records. When a customer wishes to order materials from us using a different naming convention than you do, you can set up a Customer Material Info Record which allows us to enter materials by the customer's specific naming convention. This is especially true in the wholesale area. Customers order products by their product number not necessarily your product number. SAP provides for the translation of these materials into your material names, which enables the customer and your sales representative to communicate clearly. Navigation Menu Path Logistics Sales and distribution Master data Rebate arrangements Customer material information Create
Trans Code Enter the following information: Customer number: Sales organization: Distribution channel: (Enter) Enter the following materials and the corresponding customer material name as indicated: Verify details of: Material BPEN_ _ _ CPEN_ _ _ PPEN_ _ _ BOX_ _ _ Customer # for Pleasure Boats Buying Group S_ _ _ WH
Pleasure Boats Buying Group Material Number Dinghy Bow Rider Yacht Slip
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 153: Create Sales Order Using Customer Info Record
Purpose of Exercise This exercise will have you create a sales order using Pleasure Boats Buying Group material info record (their part numbers/name). Navigation Menu Path Trans Code Order type: Sales organization: Distribution channel: Division: OR S_ _ _ WH 01 Logistics Sales and distribution Sales Order Create
(Enter) Enter the sold-to party number for Pleasure Boats Buying Group Enter a purchase order number (any number) (Enter) Select Ordering party tab A new field appears in the Sales Order line item: Customer material no. Enter the following customer materials and quantities: Materials and Quantities for order Customer material no Dinghy Bow Rider Yacht Slip (Enter) Note: The system references the customer material numbers and copies our equivalent material number and all relevant data. Check the pricing to see that wholesale pricing was applied. Go to the header and record the Sales Orders Net Value $________________________ (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 154: Create Delivery for Sales Order
Purpose of Exercise The purpose of this exercise is to create a delivery based on the customers order. Creating the delivery brings your order to the point where stock availability is re-determined, and the quantity of ordered items are moved to a scheduled for delivery stock status. Navigation Menu Path Logistics Sales and distribution Shipping and transportation Outbound delivery Create Single document With reference to sales order
Trans Code Enter the following information: Shipping point: S_ _ _ Selection date: Enter a date 7 days from today Order: Enter the order number of the sales order created earlier (Enter) The system defaults the items and quantities from the sales order that are scheduled to be delivered. Click on the line item 10 (Details) (Back) Picking Tab: Verify system selected: (Save) Record the system message: Message Plant/Sloc: = P_ _ _ / 10 for each item
To recheck the stock status (see previous exercises): Switch back to your other session that is still on the Stock overview. (Back) Check the material number and check the plant number
(Execute) again The updated stock level is now displayed. Note that the quantity from the Sales Order stock type has moved to the Schd. for delivery stock type.
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 155: Pick Materials on Delivery Note
Purpose of Exercise The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the proposed materials per delivery. Navigation Menu Path Logistics Sales and distribution Shipping and transportation Outbound delivery Change Single document
Trans Code Enter the delivery note number from the previous exercise. (Enter) The material delivery quantity is proposed. Enter Pick quantity to match the proposed delivery quantity Enter the storage location that contains the inventory (check stock status if you dont remember) Pick quantity = (Save) Recheck the stock status of the materials. Note that no change has occurred in the stock status - the quantities are still in the Schd. for delivery stock type field. Record the system message: Message Delivery quantity
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(Save) The billing document number is displayed at the bottom of the screen. Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 158: Post Receipt of Customer Payment
Purpose of Exercise This exercise will see your customer paying the invoice you created in the billing exercise. The payment will be posted to the general ledger accounts. This entry will increase the bank account, reduce the customers account receivable balance as will as the account receivable reconciliation account. Navigation Menu Path: Accounting Financial accounting Accounts receivable Document entry Incoming payment Trans Code: Enter the following information: Document date: Company code: Currency/rate: Bank data: Account: Amount: Open item selection: Account: Select (Save) Record the system message: Message Todays date C_ _ _ USD
The G/L account for your bank account Enter the amount of the payment Pleasure Boats Buying Group
Return to the Sales Order and review the Document flow for the customer orders that you just processed.
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Trans Code Sched. agreement type: Sales organization: Distribution channel: Division: (Enter) Scheduling agreement: Sold-to party: Ship-to party: PO number: PO Date: Item Overview TAB: Description: Valid-from date: Valid-to date: Material: Target quantity: (Enter) Select the item line for DS S_ _ _ RE 01
(leave blank) The Rushmore Group, LLC leave blank any number or text Todays date
Scheduling Agreement _ _ _ Todays date Six months from todays date CPEN_ _ _ 250
CPEN_ _ _
Select Schedule lines for items button from the button bar on the bottom Enter three schedule lines First line 6 days from today for 50 pens Second line 14 days from today for 100 pens Third line: 2 months from today for 100 pens (Enter) (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 160: Process Deliveries for a Scheduling Agreement
Purpose of Exercise This exercise will have you create a delivery with reference to the scheduling agreement. Navigation Menu Path Logistics Sales and distribution Shipping and transportation Outbound delivery Create Single document With reference to sales order
Trans Code Shipping point: Selection date: Order: Pick and post goods issue. S_ _ _ 7 days from todays date The Schedule agreement number
Repeat the exercise using a selection date 14 days from todays date Note that by selecting dates after the due date of each schedule line, only the material scheduled as due by that date is selected Record the system message from 7 day delivery: Message
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Trans Code
Enter the scheduling agreement number (Enter) Select the line item Select (Schedule lines for items)
Note the Delivered qty field now has the quantity of the material delivered filled in for those deliveries that have been made. Select (Display flow)
Review the document flow you will see one schedule agreement followed by first outbound delivery, the picking request and the post goods issue then the second outbound delivery, the picking request and the post goods issue.
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Trans Code Enter the following information: Material: Plant: Display version: (Execute) Record the storage location and quantity of inventory for each material: Stock Type Unrestricted Material Storage Location Sales Orders Use BPEN_ _ _ CPEN _ _ _ PPEN _ _ _ BOX _ _ _ CPEN_ _ _ (check for all materials and record below) P_ _ _ 1
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 163: Run Customer Credit Check
Purpose of Exercise The purpose of this exercise is to review the customer credit profile. Navigation Menu Path Logistics Sales and distribution Credit management Credit management info system Overview
Trans Code Enter the following information: Credit Account Credit Control Area (Execute) Place cursor on customer name Credit Master Sheet Environment Error message will ask you to enter required information Credit Account Area C___ (Execute) Review information Enter your customer number for Rushmore Group C_ _ _
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Trans Code Enter the following information: Item proposal type: Sales organization: Distribution channel: Division: (Enter) Item proposal: Description: Valid-from date: Valid-to date: PV S_ _ _ RE 01 leave blank SAP Promotion Set todays date date a year from today
Enter the following materials and quantities: BPEN_ _ _ 100 CPEN_ _ _ 75 PPEN_ _ _ 25 BOX_ _ _ 100
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 165: Assign Item Proposal to Customer
Purpose of Exercise In this exercise you will now assign that item proposal to the customer master. Whenever you ask for an Item Proposal in a sales order for that customer, the system will default this Item Proposal. Navigation Menu Path Logistics Sales and distribution Master data Business partners Customer Change Complete
Trans Code Enter the following information: Customer: Sales org: Distribution channel: Division: (Enter) Select Sales TAB Enter the number of the newly created item proposal. (Save) Record the system message: Message SAP America S_ _ _ RE 01
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 166: Create Sales Order Using Item Proposal
Purpose of Exercise This exercise will have you create a sales order using the item proposal we created and assigned to SAP, America. We will use the materials and quantities in the item proposal. Navigation Menu Path Trans Code Enter the following information: Order type: Sales organization: Distribution channel: Division: (Enter) Standard order: Sold-to party: Ship-to party: Purch. order no: PO date: (Enter) A pop-up window appears with the two ship-to addresses for this customer. Select (Enter) To find the item proposal for this customer, select: In the pop-up window, the system copies the number of the product proposal for this customer Select You may also need to select the delivery you wish: One-time del. On req. del. dte. Complete delivery Dely proposal Select (Copy) for a Complete delivery SAP, America UAP OR S_ _ _ RE 01 leave blank SAP, America leave blank any entry leave blank Logistics Sales and distribution Sales Order Create
Review the pricing options: Select the line item CPEN_ _ _ Click and note the pricing
(Back) Select the line item PPEN_ _ _ Click and note the pricing
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 167: Create Sales Order Value Discount
Purpose of Exercise This exercise will have you create a sales order that will demonstrate the discounts prices we established for Promotional Products, Inc. Navigation Menu Path Trans Code Logistics Sales and distribution Sales Order Create
(Enter) Enter the sold-to party Enter a purchase order number Enter a PO date Sales tab: Req. deliv. date Enter the following: Material BPEN_ _ CPEN _ _ _ PPEN _ _ _ BOX _ _ _
Enter date 3 days from today QTY 1000 550 275 825
(Enter) You will need to select the delivery you wish: One-time del. On req. del. dte. Complete delivery Dely proposal Select (Copy) for a Complete delivery
You will receive one or more warnings that credit limit is exceeded Note: This is only an information message or warning; as such you will be able to continue processing the order. Select the line item CPEN_ _ _ Click and note the pricing and discount (Back) Select the line item PPEN_ _ _ Click and note the pricing and discount
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 168: Run Material Requirements Planning Single Item, Single Level
Purpose of Exercise Allow the system to plan the availability and requirements for the barrel pen.
Navigation Menu Path Logistics Materials management Materials requirements planning (MRP) MRP Planning Single-item, single-level
Trans Code Enter the following information: Enter material number: Enter plant: Processing key: Create pur. req.: Deliv. schedule: Create MRP list: Planning mode: Scheduling: Select (Enter) A warning message appears - please check input parameters (Enter) again to confirm and check the warning message Review the MRP list (Save) Complete this activity for each Item (BPEN_ _ _ ; CPEN_ _ _ ; and BOX_ _ _) Record the system message: Message PPEN_ _ _ P_ _ _ NETCH 2 3 1 1 1 Display results before they are saved
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PPEN_ _ _ P_ _ _
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 170: Convert Purchase Requisition to Purchase Order
Purpose of Exercise The purpose of this exercise is to convert the MRP recommended purchase requisitions to satisfy the stock requirement by converting the planned purchase requisition to a purchase order. Navigation Menu Path Logistics Materials management Materials requirements planning (MRP) MRP Evaluations Stock/requirements list
Trans Code Enter the following information: Material: Plant: (Enter) Double click on the purchase req to be converted. Click on the Enter Purchasing Organization Purchasing Group Company Code Enter Vendor (Enter) Single-Click on Open Requisitions line in the left window button P_ _ _ ___ C_ _ _ Vendor # for Premier Pens PPEN_ _ _ P_ _ _
Then Select (Adopt) Verify the details of the purchase order Increase the PO Amount by 150 Note the amount of the purchase order $__________________ (Save) Record the new purchase order number._____________________ (Refresh) button to refresh the Stock/Reqmts List Select the Notice the MRP elements change from the old PurReq to display the new POitem.
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Trans Code
Enter the following information: Enter your PO # (Execute) Ensure each line item OK is checked Enter storage location 10 (Inventory) 4500000???
Notice that the quantity from the PO defaults as the quantity to receive. Select or (Save)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 172: Create Invoice Receipt from Vendor
Purpose of Exercise This exercise has you enter the Vendors invoiced for the items ordered. Navigation Menu Path Logistics Materials management Logistics invoice verification Document entry Enter invoice
Trans Code Enter the following information: Invoice Date: Check your Company Code: Enter Currency: PO number: (Enter) Enter amount: Tax code: (Enter) Use the (Post) Record the system message: Message button to see if the postings are correct. Enter amount from invoice XI (Enter today's Date) C_ _ _ USD (Enter your purchase order number)
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Trans Code Enter the following information: Document date: Today Account: 100_ _ _ (Bank) Amount: Enter the amount of the outgoing payment Text: Invoice Number or other text Open items selection: Account: Vendor # for Premier Pens All other settings remain unchanged. Select Review the balance. (Save) Record the system message: Message
Again display vendor line items Navigation Menu Path Accounting Financial accounting Accounts payable Account Display/Change line items
Trans Code Enter the following information: Vendor Company code Select (Execute) Review for All items Vendor # for Premier Pens C_ _ _ All items
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 174: Run Delivery Due List
Purpose of Exercise The purpose of this exercise is to have you run a delivery due list. In normal daily operation, creating delivery notes for each individual sales order is the exception rather than the rule. In most companies, the shipping department would run the delivery due list, which, creates delivery notes for any material with deliverable items. Items which are due for delivery are defined by the following parameters: Material is available and scheduled The date of due delivery has arrived Material is delivered for the chosen shipping point (determined from shipping point determination) Navigation Menu Path Logistics Sales and distribution Shipping and transportation Outbound delivery Create Collective processing of documents due for delivery Sales orders
Trans Code Enter the following information: Shipping point: Delivery creation date: General data TAB: Sales organization: S_ _ _ (OR furnish your specification via, Sold to Party, Delivery Priority etc.) (Execute) Select the desired line(s) In some cases, the system has combined deliveries from different orders on the Select same delivery note number. This is set in the customer master, by selecting Order combination. (Save) Record the delivery note document numbers:______________________________________________ Record the system message: Message S_ _ _ Enter a spread of dates from one week ago to 14 days from today
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 175: Pick Materials on Delivery Note
Purpose of Exercise In this exercise you will update the delivery documents created by entering the picked quantities into the delivery note. When saved, the delivery has changed to a picked status. Navigation Menu Path Logistics Sales and distribution Shipping and transportation Outbound delivery Change Single document
Trans Code Enter a delivery note number from the previous exercise. (Enter) Picking TAB: Note: Material delivery is displayed, enter Pick quantity (next to Delivery quantity) Select the storage location for the individual materials. Enter the Pick quantity the same as the Delivery quantity for each material. (Enter) (Save) Record the system message: Message
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Trans Code Outbound delivery (Enter) Storage location Select The system returns a message indicating change to the delivery note. Now go to your other session, leaving this session open. (Alt + Tab or select on the bottom bar of your screen) Recheck the stock status of the materials: Notice the quantity from the Schd. for delivery stock type has disappeared and the Unrestricted use stock quantity has been reduced. Stock Type Unrestricted Use (Select from available inventory) (Select the delivery document )
Storage Location
Sales Orders
Update the stock status of the materials by selecting: (Execute) Note the quantity from the Schd. for delivery stock type has disappeared and the Unrestricted use stock quantity has been reduced.
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 177: Run Billing Due List, Invoice Customers
Purpose of Exercise This exercise introduces you to the concept of collective billing. The Billing due list is a collective display of all bills due in a specified period of time. This allows you to then individually or collectively create all the invoices. Navigation Menu Path Logistics Sales and distribution Billing Billing document Maintain billing due list
Trans Code In the Billing data section: Billing date from: Billing to date: Billing type: SD document: In the Organization data section: Sales organization: Documents to be selected: Select Order-related Select Delivery-related Click The system lists all the documents (Delivery numbers) due for invoicing Now we complete the invoices as follows: Click on an individual SD document number Click on (Save) Record the system message: Message S_ _ _ a week ago todays date is defaulted as the to date leave blank leave blank
The system automatically generates the listed invoices and displays the number of invoices created.
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 178: Post Receipt of Customer Payment
Purpose of Exercise This exercise will have you go through and post receipt of payment from all of our customers for all the orders you have created to date. You post the incoming payment to the customer's account. Navigation Menu Path Accounting Financial accounting Accounts receivable Document entry Incoming payment
Trans Code Enter the following information: Document date: Company code: Currency/rate: Bank data: Account: Amount: Open item selection: Account: Todays date C___ USD
Customer number
Select Note: The not assigned amount should be 0.00 (Save) Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 179: Create Goods Return Order
Purpose of Exercise In this exercise you will create a return for fifty (50) Barrel Pens due to a quantity discrepancy. The process of creating a goods return order is no different from that of creating a standard sales order. Navigation Menu Path Trans Code Enter the following information: Order Order # From Promotion Products, Inc Logistics Sales and distribution Sales Order Change
(Enter) Acknowledge Information pop-up window: Consider the subsequent documents Sales Document Create Subsequent Order Order type: Sales organization: Distribution channel: Division: Select Select (Deselect All) Select Material Change Quantity to Select Order Reason Verify Material Quantity BPEN_ _ _ 50 This will return you to the Create Returns Overview Screen Quantity Discrepancy BPEN_ _ _ 50 RE S_ _ _ WH 01
Record the Return Order Net Value $________________________ (Save) Record Return Order Number __________________ Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 180: Create Delivery Note for Return Order
Purpose of Exercise This exercise will have you create the goods receipt for the returned pens. The menu path for a goods receipt of a return order is no different from that of a delivery creation for sales order. A goods receipt is issued for blocked (inspection) stock. Promotional Products, Inc. Return Merchandise Authorization RMA1234 Reason for rejection: ITEMS: BPEN_ _ _
Navigation Menu Path Logistics Sales and distribution Sales Order Subsequent functions Outbound delivery
Trans Code
Enter the following information: Shipping point: S_ _ _ Selection date: Today + 2 days Order: the returns order number (Enter) Check the material, customer etc. If correct (Save)
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 181: Receive Materials from Goods Return Order
Purpose of Exercise The purpose of this exercise is to pick the goods and post goods issue. Navigation Menu Path Logistics Sales and distribution Shipping and transportation Outbound delivery Change Single document
Trans Code Outbound delivery Change Enter the delivery note number from the previous exercise. (Enter) On the Picking Tab Enter the storage location: (Save) Select Record the system message: Message 10 (Inventory)
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Environment Display Document flow Display the GD document A material document displaying a single goods movement, movement type 651 is displayed. Since we havent accepted ownership yet, there is no accounting document. Movement type 651 moves material into a Returns stock type. Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 183: Review the Stock Overview
Purpose of Exercise This exercise will have you look at the stock overview and record the types of BPEN_ _ _ stock.
Navigation Menu Path Logistics Materials management Inventory management Environment Stock Stock overview
Trans Code Material Plant Storage Location Select (Execute) BPEN_ _ _ P_ _ _ Leave Blank
Double click on a line item Record the total stock in unrestricted use ______________ Record the total stock in Returns_______________ Record the system message: Message
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 184: Transfer Return Stock to Unrestricted Use
Purpose of Exercise The purpose of this exercise is to transfer the returned goods to unrestricted stock. The movement results in a debit to the trading goods account and a credit to the COGS account. Navigation Menu Path Logistics Material management Inventory management Goods movement Transfer posting Movement type Transfer posting Stock to stock Own from returns
Trans Code Enter the following: Movement type: Plant: Storage location: (Enter) Enter Quantity Unit of Measure (Enter) (Save) Record the material document number _____________________ Display the material and accounting documents. Re-check the stock status of the material to confirm the return stock has been transferred to unrestricted stock Record the system message: Message BPEN_ _ _ 50 EA
453 is defaulted P_ _ _ 10
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(Enter) Acknowledge Information pop-up window: Consider the subsequent documents.: (Enter) Delete the entry in the field Billing block (Save) Record the system message: Message
Once this process has been completed the credit memo can be generated
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 186: Run Billing Due List
Purpose of Exercise The purpose of this exercise is to create the account payable to the customer for the returned goods. Navigation Menu Path Trans Code Enter your Return Order number Document (Enter) Record the total amount billed to the customer. $____________________ (Save) The billing document number is displayed at the bottom of the screen. Record the system message: Message Return order number Logistics Sales and distribution Billing Billing document Create
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 187: Release Billing Document to Accounting
Purpose of Exercise The purpose of this exercise is to release the billing document to accounting. Before the billing document can be processed, Sales must release it to Accounting. All credits are automatically blocked for processing so that they may be reviewed prior to being released to Accounting for payment. Navigation Menu Path Trans Code Enter Billing Document number Billing Document Release to accounting Logistics Sales and distribution Billing Billing document Change
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Environment Display document flow Review the accounting document created by billing
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BUSINESS PROCESS INTEGRATION I (BPI I) Exercise 189: Post Payment to the Customer Refund
Purpose of Exercise This exercise will have you post a payment to your customer. Now that they have received the invoice with the credit you will need to send them a payment. The payment will be reflected in their account. Navigation Menu Path Accounting Financial accounting Accounts receivable Document entry Other Outgoing payments
Trans Code Enter the following information: Document date: Company code: Currency/rate: Bank data: Account: Amount: Open item selection: Account: Select (Save) Record the document number for this posting ________________ Return to the Sales Order and review the Document flow for the credit orders that you just processed. Record the system message: Message Todays date C_ _ _ USD
The G/L account for your bank Enter the amount of the payment (from sales order) Customer # for Promotional Products, Inc.
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Environment Display document flow Review the accounting document has it been cleared.
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