8AP 80

1.0escr|be the components of 8AP 80 modu|e.

Vasler dala
8as|c lurcl|ors
3a|es(lore|gr sa|es ard sa|es supporl)
3r|pp|rg ard lrarsporlal|or
8||||rg
3a|es supporl
lrlorral|or syslers are lre |rporlarl corporerls ol 3AP's 30 rodu|e


2.Exp|a|n the concept of 'sa|es organ|zat|on'.
Tre loprosl orgar|zal|ora| ur|l |r 30 rodu|e |s ca||ed lre sa|es orgar|zal|or. A|| lre lrarsacl|ors re|al|rg lo se|||rg ard d|slr|oul|or
ol producls or serv|ces are represerled oy lre sa|es orgar|zal|or ur|l. 0re sa|es orgar|zal|or car oe assoc|aled W|lr rore lrar
ore d|slr|oul|or crarre|. ll |s represerled oy a 1 crar code |r 3AP ard |s ass|gred lo rore lrar ore p|arl. Trese p|arls are |r lurr
ass|gred lo corpary code. 3o oov|ous|y r ruroer ol sa|es area car oe orougrl urder a s|rg|e corpary code.


3.Exp|a|n the concept of a 'd|str|but|on channe|'.
Aller a producl or serv|ce |s so|d, |l la|es var|ous crarre|s oelore |l reacres lre |rlerled aud|erce(cuslorers). A d|slr|oul|or
crarre| dep|cls sucr crarre|s(eg. Rela||, Wro|esa|e, d|recl sa|e elc).lr sap |l |s |derl|l|ed oy a 2 crar code. ll |s ass|gred lo rore
lrar ore sa|es areas.


4.Exp|a|n what a 'd|str|but|on cha|n' |s.
A d|slr|oul|or cra|r |s lre poss|o|e coro|ral|or ol sa|es orgar|zal|or ard d|slr|oul|or crarre|s.


5.Exp|a|n |n deta|| what a 'sa|es order' |s.
3a|es order |s a corlracl oelWeer 3a|es orgar|zal|or ard a cuslorer, lor supp|y ol spec|l|ed goods ard/serv|ces over a spec|l|ed
l|re lrare ard |r agreed quarl|ly or ur|l. A sa|es order corla|rs,
0rgar|zal|ora| 0ala
leader dala
ller dala
3credu|e ||re dala


. Name a|| the 'spec|a| sa|es document types'.
30-Rusr order
02-Cred|l
RE-Relurr order
KN-FoC(Free ol crarge) suosequerl de||very order.
RK-|rvo|ce correcl|or requesl.


. Exp|a|n what |s 'cons|gnment stock process'.
Trere car oe ous|ress scerar|o Wrere We a||oW our sloc| lo oe slored al lre cuslorer's s|le. 0r ever |l lre sloc| or raler|a| |s
slored |r our p|ace, a parl|cu|ar arourl |s reserved lor lre cuslorer. le ray se|| or red|slr|oule lr|s sloc| a||ocaled lor r|r al r|s
W|sr. we o||| r|r or|y lre arourl re ras corsured. Tr|s ous|ress process |s ca||ed 'cors|grrerl sloc| process.
Tre spec|a| sloc|(cors|grrerl) |r our sysler oolr cuslorer W|se ard raler|a| W|se. Tre slardard sa|es order docurerl lype used
|s K8 ard de||very lype |s LF.


Interview Question and Answers on SAP SD
1.What are the responsibilities of a functional consultant in an
implementation project?
a) Responsibilities in implemention project
- Preparing the Iunctional speciIication documents.
- Review and approval oI Iunctional speciIications.
- Designing a road map and setting approval Irom client.
- Changing existing conIiguration whenever needed.
- Setting up conIiguration Ior new enhancements.
- Handling basic issues oI MM module.
b)Responsibilities in support project
- Handling customization, conIiguration, and enhancement related issues
- Handling tickets on Day to Day basis
- Monitoring S&D reports on daily basis required by clients
- Preparing Iunctional speciIication documents
- Preparing end user training Documents
2.What are the responsibilities of a technical consultant in an
implementation project?
Preparation oI techinical speciIications, getting apporvals Irom Iunctional
consultant and PM,assitance to Iunctioal consultant.
3.What are the main and sub modules in SAP?
MM,FICO,PP,ABAP
.What is ERP and SAP?and why inplementing SAP in an organization?
Explain the special features of SAP over other
ERPs?
SAP is an ERP package. SAP can be Iit it any language. It is used to get exact
data with a Iraction oI section which will be use Iully Ior management to take
correct decision in a short span oI time. Using oI sap means there is no need to
maintain the
middle management in the organization because the CEO oI the company is
able to direct the executives direcltly with the system. SAP is able to integrate
all Iunctional organizational units togethere and retrieve exact data needed by
management. ThereIore, investing on middle management will become less.
and the user will be able to acess instance reports using the logistic inIormaion
systems in SAP.
5.Explain the business flow of an implementation project?
- Project prepration
- Business blue prints
- Fit gap analysis
- Realization
- Golive
- Support
6.Explain breifly about your role in current/previous project? (If you have
one)
Team member
7.Explain your functional experience prior to SAP?
For this yo will give explanation depends oI your previous experience.
8.Can you explain the modern technologies in SAP? Do you use this in
your current project?
I think the ans is APO, BW, CRM, iI its wrong pls guide me any body.
9.Explain the terms "AS IS" and "FIT GAP ANALYSIS"?
Business blue print stage is called as is process. Fit gap means, beIore
implementing the SAP all the business data is in the Iorm oI documents, we
cannot keep this data as is in the SAP. There should be a gap. So by Iilling
this gap, we make conIiguration with the help oI these documents. This is
called as Iit gap analysis. In this stage, we should analysis the gap between as
is and is as process
10.What are the responsibilities of "CORE TEAM" and "FUNCTIONAL
TEAM" in an implementation?
Core Team are the power users who are selected Ior the SAP implementation.
The Functional Team gather the initial implementation requirement Irom these
core team users who will be the bridge between the SAP Functional Team and
their department users with the expert work knowledge.

1
What is the further Subdivision of a pIant?
Ans: The further subdivision of a plant are the storage locations, which allows stocks of
materials to be broken down according to predefined criteria such as the location and
materials planning aspects. t can also be subdivided into locations and operational
areas. They are further subdivided into locations takes geographical criteria into account,
operational areas reflects responsibilities for production is also a subdivision.


2
In SD, MM, PP, FI/CO which are the highest organizationaI units?
Ans: The highest organizational units in SD, MM, PP, F/CO are:
O SD: Sales Organization.
O MM: Plant.
O PP: Plant.
O F: Company Code
O CO: Controlling Area.

3
What is the definition of a PIant according to SAP?
Ans: According to SAP a plant is a place where either material is produced or goods and
services provided. Plant is classified into Business Object. n Organizational unit within
Logistics, serving to subdivide an enterprise according to production, procurement,
maintenance, and materials plan aspects. Coming to the Structure a plant can assume a
variety of roles. As a part of maintenance plant, it includes the maintenance objects that
are spatially located within this plant. The maintenance tasks that are to be performed are
specified within a maintenance planning plant. As a retail or wholesale site, it makes
merchandise available for distribution and sale. The plant is the organizational unit for
material valuation, according to a rule. For the placement of materials in storage (stock
put-away), a storage location is assigned to a plant. The storage location depends on the
storage condition and the stock placement situation. The preferred shipping point for a
plant is defined as the default shipping point, which depends on the shipping condition
and the loading condition. The business area that is responsible for a valuation area is
determined as a function of the division. As a rule, a valuation area corresponds to a
plant.

4
Is it possibIe SaIes Organization seII from a pIant beIonging to a
different company code?
Ans: t is possible for a sales organization sell from a plant belonging to a different company
code.

5
For which the distribution channeIs and divisions are assigned and
how many shipping points can be assigned to a pIant, saIes
organization and if there is a warehouse management system active,
where is warehouse number is assigned?
Ans: The Distribution Channels and Divisions are assigned to Sales Organization. A plant can
be assigned with many shipping points, coming to sales organization there will be
shipping points that are assigned to that. When a warehouse management system is
active it would be assigned with a Plant and Storage Location in a warehouse number.

6
Is it possibIe to assign two different saIes organizations to the same
company code?
Ans: Yes, it is possible to assign two different sales organizations to the same company code.

7
Define to which organizationaI eIement is centraI in shipping?
Ans: Organizational unit at a fixed location that carries out shipping activities is called Shipping
Point. A shipping point could, for instance it can be a company's mail department or a
plant's rail depot. Each delivery is processed by only one shipping point.

8
What wouId make the immediate deIivery in cash saIes?
Ans: When immediate delivery in cash sales is made the Order type delivery switch on
immediately.

9
Is it possibIe to create saIes order for 40 items if the quotation is sent
for 30 items?
Ans: Yes, it is possible to create sales order for 40 items if the quotation is sent for 30 items.

10
In Case of Third party SaIes what wouId trigger for the automatic
creation of PR or PO?
Ans: t has to be set an item category as "automatic PO so that PO and PR will automatically
generate after saving the order.




11
BriefIy expIain any three organizationaI eIements make up a saIes area
and their function?
Ans: An organizational unit that sells and distributes products, negotiates terms of sale, and is
responsible for these transactions is known as Sales organization.
Channel through which the salable materials or services reach the customers, typical
distribution channels include wholesale, retail and direct sales. You can assign a
distribution channel to one or more sales organizations are known as Distribution
channel.

Product groups can be defined for a wide-ranging spectrum of products. For every division you
can make customer-specific agreements on, for example, partial deliveries, pricing and terms of
payment. Within a division you can carry out statistical analyses or set up separate marketing is
known as Division.
12
In Access sequence what is the importance of requirement fieId?
Ans: n access sequence, the system will not go to access condition type system will reply
through formula.

13
What is the reIation between credit controI area and company codes
and expIain the credit controI area?
Ans: More than one credit control areas is not possible to assign to a company code, since a
credit control area can include one or more company codes. Credit control area is a n
organizational unit in an organization that specifies and checks credit limits for customers.

14
What are the steps incIuded for the saIes person as a partner function
in the partner determination?
Ans: The steps that are included for the sales person as a partner function in the partner
determination, that a partner function sales representative or person responsible for these
two we can add through partner function in partner procedure

15
What is the centraI organization eIement in purchasing and the
reIationship between saIes organization and pIants, company codes,
pIants and company codes?
Ans: The Central Organizational element in purchasing is Purchasing Organization and the
relationship between sales organizations and plants is Many to Many, to Company codes
its Many to One and for Plants and Company codes its Many to Many to One.

16
Which sub moduIe of SAP couId make business areas obsoIete and can
one business area be assigned to severaI company codes? And what is
Z transaction?
Ans: CO is the sub module of SAP that could make business area obsolete and it is possible
that one business area can be assigned to several company codes. Z transaction is a
copied standard transaction code or objects that rename it by Z which is basically
standard name which will stat from Z as user defined.

17
What is Business area and how is it used?
Ans: The costs and revenue according to the business area posted by the system is called as
Business Area. t is used in Sales Area if the accounts are to be posted according to
sales and Plant Division if the accounts are to be posted according to products. The
business area is defined in Customizing for Sales. A unit in an enterprise, grouping
product and market combinations as homogeneously as possible for the purpose of
developing unified business policy. Business Area according to Financial Accounting (F)
defines that the business area is an organizational unit within financial accounting which
represents a separate area of operations or responsibilities within an organization.
Financial accounting transactions can be allocated to a specific business area.

18
What is a deIivery group?
Ans: Basic grouping of all individual deliveries for Billing is called Delivery Group. t should
have the same Ship to Party, Shipping Point, etc.

19
BriefIy expIain the internaI organizationaI eIements within a saIes
organization and their function?
Ans: The Geographical aspects of the organization in business development and sales are
defined using the term sales office. A sales office can be considered as a subsidiary.
Sales offices are assigned to sales areas. f a sales order is entered for a sales office
within a certain sales area, the sales office must be assigned to that area. The staff of a
sales office may be subdivided into sales groups. For example, sales groups can be
defined for individual divisions. ndividual personnel master records are used to manage
data about salespersons. A sales person can be assigned to a sales group in the
personnel master record.

20
What is CumuIative Condition Record?
Ans: Cumulative Condition Record is a field that Condition Update during configuration for a
condition type that has anything to do with the cumulative condition records.

21
How can a company's structure represent by defining and assigning
corporate structure eIements in R/3 system and what is the purpose of
doing that?
Ans: The Enterprise organization chart shows the organizational structure of an enterprise, its
organization units and how they are related. A combined structure can be created from
the point of view of accounting, MM, SD. This structure forms a framework in which all
business transactions can be processed.


22
What are the views in a materiaI master?
Ans: The views in a material master are Basic data, Additional basic data, Accounting views,
MRP views, Purchasing views, Storage views, forecasting views, sales views and in S
Retail there is also a Listing view and POS view.

23
What is a saIes organization?
Ans: Sales organization is an organizational unit that sells, distributes products, negotiates
terms of sales and is responsible for all the transactions involved with a sale.

24
What is a Iegacy System and what is cut over strategy?
Ans: Migrating from the existing system on which currently working to the SAP system is called
the legacy system. Cutover strategy that depends upon how the organizations design
their data load strategies. Normally, it decide the sequence of Data loads for
Configuration settings, Master data, Transaction data which follows whom and then it
make a copy of the system as a Production system a day before and after checking the
successful data loads, you go-live 100% or partial again depending upon organizational
setup and policies. Cutover planning is highly site specific. There's no thumb rule. The
stock data as on the date of going live should be correctly entered. But stock being a
highly dynamic quantity, the strategy for loading should be crystal clear. Then you have to
load all the back dated transaction on the stock. Some stock comes into your
plant/storage location as return and some stock is actually delivered to your customer
through sales orders of various kinds.

25
What is the transaction code for creating a materiaI in SAP and what is
the transaction code to extend a materiaI?
Ans: The transaction code for creating a material in SAP is MM41. MM01 is the transaction
code to extend a material.

26
In a materiaI master what is the base unit?
Ans: The base unit is a measure which is used as a basis for all the transactions, all
movements of quantities will be converted to that base unit of measure which is specific
to an article.

27
What happens when a vaIue is not entered for a manuaI and mandatory
condition type and does a header condition type have an access
sequence?
Ans: When a value is not entered for a manual and mandatory condition type the pricing
procedure will reject the conditions in the sales order. There would be no header
condition type to have an access sequence.

28
What are the exampIes of GIobaI settings?
Ans: The examples of Global Settings are Currencies, Countries etc and this data is
application independent.

29
What is a one time customer?
Ans: A general customer that is created for those customers for which it do not want to create
separate records is called a one time customer. This customer can be reused.

30
In a customer master record who is a payer?
Ans: According to customer master record a Payer is the individual or company who will settle
the invoices for products or services sold.

31
Who defines the account groups and give some tabIes in SAP SD for
customer master?
Ans: Normally account groups are defined by the finance team and some of the tables in SAP
SD for customer master are KNVV, RF02D, KNA 1 etc.



32
What is the procedure to know whether the customer is one-time or
reguIar?
Ans: The procedure to know the customer is one-time or regular since one can maintain
Account Group for One-time customers.

33
Is it possibIe to have specific customer materiaI information entered in
SAP?
Ans: Yes, it is possible to have specific customer material information entered in SAP since
VD51 is the transaction or inside VA02 also you can add customer material information
records.

34
Give the transaction code for creating a customer in SAP SD?
Ans: The transaction codes for creating a customer in SAP SD are VD01, VA01 and XD01.

35
What are inter-company customers?
Ans: This customer represents the sales customers within the same client but between
different company codes.

36
BriefIy expIain any three organizationaI eIements make up a saIes area
and their function?
Ans: An organizational unit that sells and distributes products, negotiates terms of sale, and is
responsible for these transactions is known as Sales organization.
Channel through which the salable materials or services reach the customers, typical
distribution channels include wholesale, retail and direct sales. You can assign a
distribution channel to one or more sales organizations are known as Distribution
channel.
Product groups can be defined for a wide-ranging spectrum of products. For every
division you can make customer-specific agreements on, for example, partial deliveries,
pricing and terms of payment. Within a division you can carry out statistical analyses or
set up separate marketing is known as Division.

37
What happens when the excIusive fieId was ticked in the access
sequence?
Ans: When the exclusive field of all access sequences is ticked, it will try to get available data
from the first. Only in case, data is not available, will it move on to the next one.

38
In SAP SD what is a saIes office?
Ans: According to SAP SD, a sales office is a geographically located unit of a sales
organization.

39
What is the purpose of partner determination?
Ans: Partner determination is used to find out who is responsible for A/R process and where
the products are going.



1. What is the purpose of text determination, account determination, partner
determination, output determination,storagelocation determination
Answer1:
Text determination: For transIerring inIormation Irom material or customer to
order/delvery or invoice (and anything inbetween)

Account determination: For transIerring Iinancial and costing inIormation to proper
Iinancial docs

Partner determination: For determing who is is legally resposible Ior A/r, who the goods
are going to and whatever else you waana drive through this Iunctionality.

Output determination: What kinda output does a sales/delivery/billing document create
and who gets it, where?. For example A partner might get an EDI notiIication Ior a sales
order just conIirmed, whereas a Iinancial/leasing company gets the invoice!

Answer2:
(a) Text Determination: Any Texts in Masterial Master/Material
Determination/Order/Delivery , etc is meant to convey messages to the subsequent
documents Ior compliance. e.g. "Give Top Priority" message mentioned in Order is
meant Ior Production Dept. (b) Account Determination:is integration between Finance
and SD. The A/P along with Account Keys need to be allocated accordingly with
combination oI Account Determination Group Ior Customer and Material iI required. (c)
Partner Determination:To identiIy which type oI Partner it is so that iI required Ior same
Customer diIIerent Partner Functions may be required e.g Only One Sold To Party per
Customer. More than One Ship to Party/ Bill to Party/ Payer possible. Accordingly
diIIerent Masters will have to be created. UseIul Ior despatch oI Material in casae oI Ship
to Party, sending Bill in case oI Bill to Party and payment Iollowup/Dunning in case oI
Payer. (d) Output Determination: What type oI Output (Fax/Mail, etc) is required, where
and in what Format(ABAP Customisation may be required in some cases especially
Invoices). (e) Storage Location Determination: depends on Plant, Shipping Point and
Storage Conditions

2. What are the five imp fields to be maintained in account determination
Account Determination: Sales View, Sales Organisation, Distribution Chanel, Chart oI
Accounts, Account Assignment Group Ior Customer and Material and Account Keys.

. What is meant by transfer of data from legacy code to sap Legacy Code ?
Answer1:
It should be legacy data to SAP. What it means is you want to transIer all the customer
and materials and all other inIormation Irom Older (legacy system) to new SAP system.
You can do it using many tools, most noticeably MDMs.

Answer2:
BeIore installation oI SAP, Data maintained by Company is called Legacy Data. At the
time oI instalation, it is required to transIer Data Irom Legacy to SAP like Masters
(Material/Customer, etc). It can be done in various ways like BDC, LSMW, etc.

5. What do you do really in pricing determination, and what are the main
deifferences between pricing procedures?
Answer1:
Pricing is determined by combination oI Sales Organisation, Distribution Channel,
Division, Customer Pricing Procedure and Document Pricing Procedure.

Answer2:
We determine how the prices are calculated, taking into account sales area(sales org,
distribution channel, division), document type and customer(generally sold-to-party).
The main diIIerences between pricing procedures would be the diIIerences as we
mentioned above, Irom the point oI view oI Iield entries. Coming to the output and
the procedure, Suppose the condition types used will be diIIerent and hence the Iollowing
whole procedure. One pricing procedure determination to the others, which data control
these diIIerences

6. What type of reports generally a support consultant maintain and report
Depends on Customer requirements.

7. What are interfaces used generally an indian organisation which is in retail
business and and which is in banking business and oil business.


8. What is the purpose of shipping point determination not menu path
So that Shipping Point is determined automatically once the settings Ior the same are
done.

9. What and where types of copy controls we change
Copy Control: is basically meant so that Data is copied Irom preceding Document to
subsequent one. What subsequent Document is required is to some extent determined by
Customer Requirements as well as Document Types. e.g. In general case oI Standard
Order, it will be Copy Control (Order to Delivery) Irom OR to LF .

10. How to and where to maintain copy controls
Check Ior yourselI in IMG (Sales Document types and Delivery Document Types)

11. What is purpose of maintaining common distribution channels and common
divisions
Common Distribution Channel and Common Divison are maintained so that iI any master
data like customer or material maintained with respect to one distribution channel can be
used in other DCh. It prevents the multiplication oI master records.
Eg: A customer is created Ior say sales area 1000/20/00 then the same customer can be
used in sales area 1000/30/00 iI we maintain 20 as common distribution channel. Hence
no need Ior extending the customers...the same Ior materials also.

12. What is the difference between the Avaialbility check 01 (Daily requirement)
and 02 (Individual Requirement) in material master?
01 and 02 are the checking group. Availability check is carried out with the help oI these
checking group and checking rule. Checking group 01 and 02 are maintained on the
material master.

01 - Individual requirement -For this system generates transIers the requirement Ior each
order to the MRP .So that MM can either produce or procure.

02- Collective requirement.-In this all the requirements in aday or in a wek are processed
at a time. System stores all req and passes on to the MRP in MRP run.In this system
perIormance is high however you can not do the backorder processing whereas in other
you can do.

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