Maryam

INTRODUCTION TO MICROSOFT WORD

Start MS Word by clicking on START -> PROGRAMS -> MICROSOFT WORD Type the following paragraph POWERPOINT IS THE WORLDS LEADING, PRESENTATION-MAKING PROGRAM. IT TAKES THE TEXT AND NUMBERS YOUVE COLLECTED AND HANDS BACK SLIDES AND CHARTS WITH THE PROFESSIONAL POLISH THAT TODAYS SOPHISTICATED AUDIENCES DEMAND. POWERPOINT FOLLOWS THE PREMISE THAT BECAUSE A PRESENTATION GRAPHICS PROGRAM MIGHT GET PULLED OFF THE ELECTRONIC SHELF ONLY OCCASSIONALLY, IT MUST ALWAYS SEEM FAMILIAR AND EASY TO USE. SAVE To save the file click on FILE -> SAVE As -> type the name of the file -> SAVE

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CLOSE To close the file click on FILE -> CLOSE OPEN To open a file click on FILE -> OPEN -> select the file or type the name of the file -> OPEN

NEW To make a new file click on FILE -> NEW

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PRINT To print a document click on FILE -> PRINT -> select ALL or PAGES or CURRENT PAGE -> PRINT Here ALL refers to print all pages in the document PAGES [ ] refers to print specific pages like [2-5,8,10] CURRENT PAGE refers to print the page currently active. COPIES refers to the no.of copies required.

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EXIT To quit the Word program click on FILE -> EXIT

SUYYED
EDIT OPERATIONS FIND Find is used to find out a character or a word in the document. The option is EDIT -> FIND -> type a character or word in the FIND WHAT box -> FIND NEXT

REPLACE Replace is used to change one character/word with the another. The option is EDIT -> REPLACE -> type a character/word in FIND WHAT box and another character/word in REPLACE WITH box -> REPLACE ALL

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Excercise 1)Open Ms word and type the paragraph given below.

In databse , all the information on one topic is stored in a table.You would have a table for your employee information , a table for your customer information, a table for product information.

2)Save the file in your desktop/my documents/your folder by the name Table and close it.. 3)Try to open the file Table . 4)Replace the word information with data. 5) Save the changes and close the file.

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FONTS

Above given is the Fonts Window The option to change the fonts is FORMAT -> FONT -> FONT then change the Font, Size, Color, Style, Underline etc. FONT means different modes of characters For example: The character A with different fonts would be like

AAAAAAAAAAAA
STYLE refers mainly to REGULAR, BOLD, ITALIC, BOLD ITALIC For example: The character A with different styles would be like REGULAR BOLD ITALIC BOLDITALIC

A A A A
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SIZE refers to the enlargement of character For example: The character A with different sizes would be like
8 A

10

12

14

16

18

20

22
etc. etc......

COLOR refers to Blue, Green, Red, Yellow etc. UNDERLINE refers to the line below the character in various forms like SINGLE, DOUBLE, DOTTED, THICK, WAVE etc. SINGLE AAA DOUBLE AAA DOTTED AAA THICK AAA WAVE AAA

BACKGROUND This option is used to color the background of the document The option is FORMAT -> BACKGROUND.... There are 4 suboptions in this option No Fill Colors More Colors Fill Effects : : : : refers to the default color refers to some common colors refers to many more colors refers to mix up of Multiple Colors, Shading Styles, Designs, Pictures etc.

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JUSTIFICATION ALIGN LEFT, CENTER, ALIGN RIGHT, JUSTIFY Below given toolbar is to Align Left, Center, Right & Justify Note : First select/highlight the contents to be aligned.

Align Left

Center

Align Right

Justify

Align Left : This icon is used to align the selected contents to the left of the document. Center : This icon is used to align the selected contents to the middle of the document. Align Right : This icon is used to align the selected contents to the right of the document. Justify : This icon is used to justify the selected contents. i.e. to equalize left & right portions of the document.

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DROP CAP It means dropping a character to the required extent in terms of lines The option is FORMAT -> DROP CAP -> DROPPED ...

For example: The following text SOHAR BARKA SEEB RUWI NIZWA Could be converted as
SOHAR

BARKA SEEB RUWI NIZWA Here the No. of Lines dropped is 5

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Exercises . (I) Type the following paragraphs and draw the picture in M.S. Word with the given specifications and justify the paragraph. * Font size:12 , Color:Violet, Font:Batang,

Understanding frames
T

he use of frames on a Web site is similar to a television set with picture-inpicture. Frames in a Web site enable you to review two separate HTML pages at the same time. We can specify the additional pages appear on the screen in columns, rows or combination of each. II. Save the file by the name frames

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HEADER AND FOOTER This option is used to insert a header or footer in your document. VIEW Header and footer A box will be appeared for the header , enter your words or sentences as header and you can switch to footer also according to your need.

Switch between header and footer Insert page number

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PAGE SETUP This option is used to change the margins & layout of the page The option is FILE -> PAGE SETUP -> MARGINS -> TOP___, BOTTOM___, LEFT___, RIGHT___. (Here you can fill in the space with a required number)

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For example: The contents in a page like this :

TOP MARGIN LEFT MARGIN

RIGHT MARGIN BUTTOM MARGIN

Could be viewed as

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You can see that the contents in the page has come down as well as gone to the right this is because the Top Margin & Left Margin of the page has been increased. PRINT PREVIEW The option to view a page is FILE -> PRINT PREVIEW as shown in the previous figure. Using CLOSE button you can come back to the normal editing mode. SPELLING & GRAMMAR The option to check the spelling & grammer in your document is TOOLS -> SPELLING & GRAMMAR If you want to change the text with the offered one then click on REPLACE else click on IGNORE. WORD COUNT This option is used to count the no. of Characters(with & without spaces), Words, Lines, Paragraphs and Pages in a document. The option is activated using TOOLS -> WORDCOUNT

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DRAWING OBJECTS You can activate the drawing toolbar using the option VIEW -> TOOLBARS -> DRAWING It contains Rectangle, Oval, Line, Arrow, Text Box, Word Art, Styles, Autoshapes and many more. Using these built in objects you can design your own customized page. Few of the drawing objects are given below.

This is an example of Text Box

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CLIPART Cliparts are pictures activated by the option INSERT -> PICTURE -> CLIPART -> then select a picture -> INSERT Below given are some of the cliparts available in the system :

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Exercises
1)

Type the paragraph below with the following specifications and correct all spelling mistakes.

Font :Tahoma : Font size :12

Databases
Whatt is a database? Simply , its an organized collection of shared data. A database management system (DBMS) suchh as Access , File make Pro ,Oracle or SQL server provides you with the software tools you need to organize that data in a flexible manner. It includes facilities to add , modify or delete data fromm the database, ask quesstions ( or queries) about the data stored in the database.

Do the instructions given below. a) Insert Page Number on right side (bottom) of the page . b) Insert a footer databases c) Count the total number of words in the above paragraph using the corresponding option in TOOLS menu. Words :_______________________ Set left margin to 1.5 . Q. 2 Draw the diagram given below.

MASTER

FILE

PROCESS

New file REPORT

Q3.Save the

file in your floppy by the name databases

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CHAPTER 7 COPY & PASTE To copy a part of a document first highlight the portion then click on EDIT -> COPY. TO PASTE place the cursor at a particular location where you want the copied portion to be attached & click on EDIT -> PASTE. CUT & PASTE To cut a part of a document first highlight the portion then click on EDIT -> CUT. TO PASTE place the cursor at a particular location where you want the removed portion to be attached & click on EDIT -> PASTE. GO TO This option can be used to go to a particular page/line.

Exercises
Q1:Type

a letter to the Manager of Bhawan company , for getting permission to conduct an industrial visit related to your semester project.

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CHANGE CASE Use of this option is very important since it allows the user to change the CASE of alphabets after typing. The option can be activated by clicking on FORMAT -> CHANGE CASE ->

For example: Consider the Sentence HE IS IN THE UNITED STATES OF AMERICA Now after changing this sentence to different case it would look like the following : Sentence case lower case UPPER CASE Title Case tOGGLE cASE : : : : : He is in the united states of america he is in the united states of america HE IS IN THE UNITED STATES OF AMERICA He Is In The United States Of America hE iS iN tHE uNITED sTATES oF aMERICA

(TOGGLE CASE means Capital letters will become Small & Vice Versa)

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Exercises. 1) Set an autocorrect for IMCO College University College as MCUC when you type MCUC it should automatically change to IMCO College Univrsity College. 2) Open the file databases and chage the first paragraph to UpperCase using the CHANGE CASE OPTION 3) Save the file .

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BULLETS & NUMBERING Use of this option is also very important since it alows the user to format the document using bullets & numbers. To activate this option you will have to click on FORMAT BULLETS & NUMBERING.

Select the required option & click on OK. You can use this option either prior to typing or after typing based on your requirement.

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BORDERS & SHADING This option could be used to beautify your document. The option is FORMAT BORDERS & SHADING.

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The BORDERS option is to make a border around the text using the required Style, Color, Width & Apply to option.

IMCO College IMCO College IMCO College

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The PAGE BORDER option is to place a border for the page using the required Style, Color, Width, Art & Apply to option.

The SHADING option is to shade the required area using colors & styles.

IMCO IMCO IMCO

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Exercises 1)Type the below paragraph and do the formatting given below.

Operating System
An operating system is the most fundamental piece of software runnning on any computer. It is a program , which is wrritten , compiled ,tested and debugged just like any other program.This program is run whenever a computer is switched on.It is almost always done automatically-no special command is required-so users may not be aware that it happens every time they swittch on the machine.
Linux, Windows 2000 UNIX

2)Put a page border for your current page. 3)Save the file by the name osystem.

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TABLES & OPERATIONS A table is a group of Rows & Columns together to plot/manipulate data. Row is set of horizontal lines. Column is a set of vertical lines. Cell is an intersection of Row & Column. To create a table with 4 Rows & 6 Columns the option is TABLE -> INSERT TABLE

Enter the Number of Columns as 6 & Number of Rows as 4 then click on OK. Figure below shows the output.

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You can type in the details as shown below.

Examination Result
Name Badar Saif Khalid I Term 80 60 70 II Term 60 50 80 Average 140 110 150 Grade A B A+ Remarks VERY GOOD GOOD EXCELLENT

TO HIGHLIGHT A ROW Place the cursor on the Row to be highlighted then click on TABLE -> SELECT ROW TO HIGHLIGHT A COLUMN Place the cursor on the Column to be highlighted then click on TABLE -> SELECT COLUMN TO DELETE A ROW Highlight the Row to be deleted then click on TABLE -> DELETE ROWS TO DELETE A COLUMN Highlight the Column to be deleted then click on TABLE -> DELETE COLUMNS TO INSERT A NEW ROW Highlight the Row where a new Row is to be inserted then click on TABLE -> INSERT ROWS TO INSERT A NEW COLUMN Highlight the Column where a new Column is to be inserted then click on TABLE -> INSERT COLUMN TO DELETE THE WHOLE TABLE Highlight the table using the option TABLE -> SELECT TABLE then click on TABLE -> DELETE ROWS
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Exercises
Make the table given below.

City Soccer League

President:Juan Yomad

Team Lightnening Fireballs Level 1 Wolves Tomadces Sharks Bulls Level 2 Piranhe Mustange 5 4 2 1 5 3 2 2

Wins 1 2 3 4 0 3 4 3

Losses 0 0 1 1 1 0 0 1

Ties

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USING FORMULAS IN TABLES Assume the table given below JUMA SAIF BADAR SALEM ORACLE 90 80 60 80 C++ 80 90 90 90 V. BASIC 70 70 80 90 JAVA 60 90 70 80 ACCESS 70 80 80 70

Now you are required to calculate the SUM, AVERAGE, PRODUCT, MAX, MIN of few transactions on the above given table. The example given below explains the following 1) 2) 3) 4) 5) SUM(+) of BADAR PRODUCT(*) of juma MAX in ACCESS MIN of SAIF AVERAGE of SALEM

First click on the cell where you want the result then use the option TABLE -> FORMULA. JUMA SAIF BADAR SALEM ORACLE 90 80 60 80 C++ 80 90 90 90 V. BASIC 70 70 80 90 JAVA 60 90 70 80 ACCESS 70 80 80 70

2116800000 70 380 82

80
SUM(+) of BADAR -> =SUM(LEFT) PRODUCT(*) of JUMA -> =PRODUCT(LEFT) MAX in ACCESS -> =MAX(ABOVE) MIN of SAIF -> =MIN(LEFT) AVERAGE of SALEM -> =AVERAGE(LEFT) You can use ABOVE, LEFT, RIGHT, BELOW for the calculations.

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Exercises 1)Make the table given abelow and find the sum of each student marks using formulas. Names/Subjects Harith Alajmi Jamal Al mamri Suad Al Balushi ELSAS 56 48 59 IP 53 60 60 GIC 29 57 58 IITS 40 39 67

2) Insert one more column after IITS and find the total score for each student using formulae option.

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