EXCERPT FROM THE MINUTES OF THE REGULAR EN BANC M E Err N o,i*Irltfolli or'r E L E c rr o N s

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Present: Acting Chairman Romeo A. Brawner Commissioner Rene V. Sarmiento Commissioner Nicodemo T. Ferrer Commissioner Mosidmen T. Macarambon
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tl-* 08-9375. 0

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DTRECTOR

rU THE MATTER OF THE MEMORANnUM OF

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,AND BARANGAY AFFAIRS DEPARTMENT,, REQUESTING FOR THE

IMMEDIATE PURCHASE OF VRR BINDERS AND FILLERS

TVIEMORANDUM OF ATTY" JUDY L. I.ORENZO, ATTORNE.Y VI, ELECTION

JOSE M. TOLENTTNO, JR,

EXECUTTVE

FORWARDTNG THE

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This pertains to the Memorandum dated 07 March 2008 of Executive Director Jose M. l'olentino, Jr. forwarding the Memorandum of Atty. Judy L"
Lorenzo, Attorney VI, Election and Barangay Affairs Department, requesting for the immediate purchase of VRR binders and fillers.
The Memorandum of Executive Director Tolentino reads:
'Respectfully farwarded is ffie attached Memarandum of even date oj Atty. Judy L. Lorenzo, requesting far the imntediate purchase of vRR Binders and Fillers with the following quantities:
VRR Binclers Plasfrc Fillers

37,056 32,461,20A

Atty. Larenzo infarm's fhaf the shortness of the period available before the August 11, 2008 ARMM E/ecfions and the resumption af the sysfem of continuing registration nationwide (Non-ARMM) makes urgent the delivery at the soonesf possib/e time of VRR Binders and plastic fi"lers to the offices qf the Election officers who have not received their supply thereaf,
P/ease note that althougrt M.R. aB-a1s9 dated 0s February 2a0B the purchase !l*.av aqprbvedDeparlmenf of fhese binders and fillers. ind the Fin'Ance sbrulces {FSD) has already ceftified that funds are for the purpose, the proauement af the blnclers was held in ,available ,"a.beyance until such fime as fhe FSD has subrniffed lfs financiat repoft and the commlssion En Banc is safisfied with said repart. Attached is a copy of Acting chairman Bawner's Mernarandum dated lg February 2a08, for ready reference.

ln view af the foregoing and corrsidering that fhe FSD has atready submitted its financial reporT, clarificatian is respecffir tty requested if the pracurement of the binders and fillers, whiclt the EBAD has considerec! to
be an urge.nt requirement, may already proceed.
F,or Your Honors' infarmatian and consideratiafl..,'
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Foard Secretary

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The Memorandum of Atty. Lorenzo states:

"The vRR Binders/Document. Horders with prastic firters were designed fo sysfem aticaily rirc :aia b protect tne iiter,s Registration Records (vRR) o! ail ,*gittrr"i uor*r' ,rlioriiJ*." ini, rationare has been pronounced by th"is cofnmission i,, ,rii,rir resorutfons. rt is, therefore, imperative that a, dtrrii, officers (Eos) be furnisrted with lhese vRR binders and firlers r quantities'u*

i:,"mil;l.resisrered

vorers ana "r.r, esiabiis nea

"orrr* nsurate to the pi*"n;'; their respective

As of the May 14, 20ar i,rarionar ancJ Locar F/ecffons, there are 319.5.u estabtished- precincts natii'nwide. ro iit*, tii co**rssrbn has purchased onty 262,5qO sefs of VR,R Binder" ,iA'U_airc of:_l,pto the plastic fi,ers. youi Honor, under ti.iii,"L"p7ui,ff#, have maximum of 200 registered TJ"i:' 10 ic 'firte,is precinct, 2aa piece,s of p/asi g,raqertv nau ini-vnn-';r each voter ih a must be pravided for each vRR Binder, i.e-, a ptastic f,rer contaiii ynty. tn" ,r"ora" of voter- presenrv, a! the ratia af t:i00, ini ir"oiJl'trii*o (2) voters one are kept back to back inside one 1i S piiJti" fiil*.

iiiriiiii,

For purposes of the purchase.ordei dated January 15, .aoB, undersigned requesfe a ror at vRR Bin-iers and 8.4ao,oo plastic fiilers at a ratio ^4z.gio-sets the -tLi' optimum utirity of the vRR binders[,] ft]he forth,comins ,**iptio,n of continuins registration nationwide_makzs prudi'it .or that a s"r, be inputted. or 3-3&El6-ser' !r-vnR";;;;""',J',"n")iiJJy,. "iitiilgency is needed ritters r:;:;-ir':tat

t:zffffaiain

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The barance d.jlu_ quantities for the vRR Binders and prastic fitters after initial de{iveries (262,500 sef*.1 are, as
fol/ows;
rVc. of VRR Binders with ptastic fillers to be purchased ____-___335,556 Less: Prior deliven'es ----_-___*-_**_*262,599

Balance:

No. af p/asfic fiilers (January t S, i\OSpOl

,ffi:

________

*-_*_**_g,ggg,ggg

Balance: VRR Bi n ders-*------_-* P/asfla fiilers u'?1 f ,200 Adlitiorlai (i :1llpieces ta contpte,t;t*---262',500 sets VRR Binders ____-l___. "i,,u,u

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The shortness of the periad avaitabte before fhe August 11,2a08 ARM/.{ E/ecfjons and ine resumptian of the sy"ren, li cor,tinuing registratio-n ,na,tionwide (Non-lRMal *ii"" uRGFAlr that the yRR Bfnders and ptastic fitleri be delivered to tie offices af Etectian officers who have not yet received their suppf iJr*or at the soonesf possrb/e frrne' s'o thatthe Fos will be abte rc'soit, rileLnrJ arrange their respective book of vofers uslng thre same.
Respectf*lfy s*bntitted for ycr+r Hanor,s cansirleratirsn.j,,
'11

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c0Fi l"1ls510li cN r LICT]O1{s

Oiice rif the Cl"}mrniseicn Secr*lery

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Page 3, M.R. No. 08-0375

The commission RESOLVED, as it hereby RE$OLVES, to reiterate Minute Resolution No. 08-0364 dated 11 March 2008, hording in abeyance the conduct of the public bidding for.the procurement of binders and plastic

i fillers for the Voters Registration Records (VRR)

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Furnish a copy of this Resolution to the departments/officesicommittee

concerned

SO ORDERED.

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LL,

RoMEo A. BRivlilfrER
Acting Chairman

ENE V. SARMI

T. MACARAMBON

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Acling Chairma All Commissioners Executive Diredtor Deputy Executive Direclor for Operations Election and Baranqay Aftairs Departmenl Finance Sdrvlces DApartment Bids and Awards Committee I

COTlPlISSION OI.I ELECTIONS

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Office of the Comnrission Secretary

CER1IFIEDTRUE COTY AF THT ORIOINALONFILE

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ffiffikxa+lnlw^ Ii
Board Secretary