Basics of PM

Copyright © 2004 Innovation Policy Research Limited.
This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Skill Sets 1 – The Basics of

Project Management
No Surprises Please !
Objectives of Project Management &
This Module
Complete projects to specification, on

schedule and within budget
Basic understanding and capability
Key objectives and scope
Basics of project planning and main tools
Basics of project monitoring and control
Introduction to their use
Customer Satisfaction
Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Project Definition
A Project is
A temporary (has a defined finish)
..endeavour (actions which consume resources)
..to achieve specified deliverables (outputs)
The Project Triangle
Costs
Time
Scope (deliverables)
The Deliverable
Deliverable: A tangible and measurable result,

outcome, or item that must be produced to complete
a project or part of a project. The project team and all
project stakeholders agree on project deliverables
before the project begins.
The Triangle
Project Structure
Different Perspectives
Work Packages
Tasks
Work Packages
Related items of work which provide a

conceptual structure for the project
“Coating development”
Electrode Development
Sensor Testing
Often used to allocate responsibility between
Partners
Tasks
Main Unit of Project Planning and

Management
Tasks Have
Objectives (perform items of work)
Resource Requirements
Physical (equipment)
People
Costs
Duration
Dependencies
“Milestones”
Tasks which produce project deliverables

Often associated with Payments
Particularly associated with Contract R&D
Interaction between
Project Management
Cash Flow
The Planning Cycle
Key Principle
No plan possible unless deliverables and tasks
characterised.
Project Plan Tools
Gantt Chart
Sample Project
Use the Data Sheet and determine:-

How long the project will take with the parameters
suggested
How could the duration be shortened
How you would use the data to determine costs
What did we forget ?
Data Sheet
Task no Item Duration Resource Work Dependencies Remarks 0

1 Design Model Study 20 days Prof 25% of the time 40 hrs Max Allocation is 25% 0
2 Assign PDRA 10 days None 0 0
3 Apply for Licence & await 20 days None 0 0
4 Synthesise Compounds 12 days Technician 50% of the time 48 hrs 1 Max Allocation is 200% 0
5 Inject 1.25 days PRDA 100% 0 2,3,4 Max Allocation is 100% 0
6 Await Reaction 5 days Technician 10% of the time Not determined by work content b 5 0
7 Check Results 1.25 days PDRA 100% 0 6 Max Allocation is 100% 0
Critical Path
The Sequence of Tasks which determine

duration
Provides focus on action to shorten project
Project Tracking & Co-ordination
Tracking
Assisted by Granularity of Tasks
Regular Reports
% Task Completion
Tasks Completed
Tasks Started
Issues Identified / Resolved
% Completion against plan
Co-ordination
Using progress to initiate action on dependent tasks
Progress vs Plan
Use to predict likely completion of

deliverables
“No Surprises Please”
Use to initiate Corrective Action
Change Control
Change Control
A formal Process
Impact Assessment
Any Change to the Project Parameters
Deliverables
Timescales
Costs / Resources
Contrasts and Issues
PI’s don’t like being “Project Managed”

Are they acting as PI’s or Contractors ?
Advantages of Professional Performance in
getting funding
“How will the project be managed ?”
Project Profiles
Project = “X years * Y Post Docs” in Research Inst
“Company” projects – more effective resource use
Deliverable focus in sales

Basics of PM

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Copyright © 2004 Innovation Policy Research Limited.

Skill Sets 1 – The Basics of

Complete projects to specification, on

Deliverable: A tangible and measurable result,

Related items of work which provide a

Main Unit of Project Planning and

Tasks which produce project deliverables

Use the Data Sheet and determine:-

Task no Item Duration Resource Work Dependencies Remarks 0

The Sequence of Tasks which determine

Use to predict likely completion of

PI’s don’t like being “Project Managed”

Вам также может понравиться

Basics of PM

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Basics of PM

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Copyright © 2004 Innovation Policy Research Limited.

Skill Sets 1 – The Basics of

 Complete projects to specification, on

Deliverable: A tangible and measurable result,

 Related items of work which provide a

 Main Unit of Project Planning and

 Tasks which produce project deliverables

 Use the Data Sheet and determine:-

Task no Item Duration Resource Work Dependencies Remarks 0

 The Sequence of Tasks which determine

 Use to predict likely completion of

 PI’s don’t like being “Project Managed”

Вам также может понравиться

Complete projects to specification, on

Related items of work which provide a

Main Unit of Project Planning and

Tasks which produce project deliverables

Use the Data Sheet and determine:-

The Sequence of Tasks which determine

Use to predict likely completion of

PI’s don’t like being “Project Managed”