PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.

1
(PROJECT PROCEDURE)
UNDERGROUND CIVIL WORKS 6838-01-09-41-0001 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
Page 1 of 3
PROJECT, VISAKHAPATNAM

PROJECT EXECUTION &

ASSURANCE PLAN
(PROJECT PROCEDURE)

UNDERGROUND CIVIL WORKS

PROJECT : STRATEGIC STORAGE OF CRUDE OIL

OWNER : INDIAN STRATEGIC PETROLEUM RESERVES LTD.

PMC : ENGINEERS INDIA LTD.

JOB NO. : 6838

0 10.04.2007 ISSUED FOR BIDS NA AA SM

Rev. Prepared Checked Approved
Date Purpose
No by by by

Format No. EIL-1641-1924 Rev.1 Copyright EIL – All rights reserved

 PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.1
(PROJECT PROCEDURE)
UNDERGROUND CIVIL WORKS 6838-01-09-41-0001 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
Page 2 of 3
PROJECT, VISAKHAPATNAM

1.0 PROJECT PROCEDURES

1.1 GENERAL

CONTRACTOR shall prepare and submit to OWNER/PMC upon the dates stated
hereafter, drafts of various PROJECT PROCEDURES. The Project Procedures
shall comprise planning, organization and control and other documents necessary
for the efficient co-ordination of the work.

Within fourteen (14) days of the award of work CONTRACTOR shall submit all
the project procedures for owner comments/approval. OWNER/PMC will respond
with any comments within ten (10) days. CONTRACTOR shall revise and reissue
the project Procedures for approval within seven (7) days upon which it shall be
put into effect.

1.2 CONTENTS OF THE PROJECT PROCEDURES

The Project Procedures shall include, but not be limited to, the following items
which shall be submitted for approval upon or before the dates stated.

14 days after EFFECTIVE DATE

• Execution methodology – identifying sub-contracting wherever planned.

• Contractors organization chart and resumes of key personnel forming part
of the organization chart.
• Documents distribution chart forming part of the communication
procedure.
• Documentation control procedure.
• Level 1 schedule overall bar chart and “S” curves forming part of the
planning and progress control procedure.
• Quality Assurance Manual and Quality assurance plan specific to this
contract forming part of the QA/QC procedure.

21 Days after EFFECTIVE DATE

• Name of agencies proposed for sub-contracting different works along with

required backup details.
• Meetings procedure
• Reporting procedure including examples of :
- Weekly Report
- Monthly Report

• Engineering Procedure
• Procurement and subcontracting procedure including examples of:-
- Purchase order
- Inspection expediting monitoring procedure
- Layout drawings of warehouses and open storage areas at
worksite.
- Warehousing & storage procedure.
- Procedure for storage of explosives

Format No. EIL-1641-1924 Rev.1 Copyright EIL – All rights reserved

 PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.1
(PROJECT PROCEDURE)
UNDERGROUND CIVIL WORKS 6838-01-09-41-0001 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
Page 3 of 3
PROJECT, VISAKHAPATNAM

• Procedure for establishing temporary facilities, site office, lay down areas,
arranging facilities at site for OWNER/PMC
• Pre-commissioning and commissioning procedure
• QA/QC Procedure including

- Quality control and inspection plan

- QA Audit schedule

• Safety manual and procedures

• Access control procedure for underground tunneling work
• Emergency response procedure
• Invoicing Procedure including examples of :

- Invoice Register
- Invoice
- Change order/Deviation permit

1.3 The names and addresses of approved subcontractors shall be included in the
Project Procedures upon approval by Owner/Consultant.

Format No. EIL-1641-1924 Rev.1 Copyright EIL – All rights reserved