PROJECT EXECUTION & ASSURANCE PLAN

(CONTRACT CLOSING) SECTION: A-3.13

UNDERGROUND CIVIL WORKS 6838-01-1941-0013 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
Page 1 of 5
PROJECT, VISAKHAPATNAM

PROJECT EXECUTION &

ASSURANCE PLAN
(CONTRACT CLOSING)

UNDERGROUND CIVIL WORKS

PROJECT : STRATEGIC STORAGE OF CRUDE OIL

OWNER : INDIAN STRATEGIC PETROLEUM RESERVES LTD.

PMC : ENGINEERS INDIA LTD.

JOB NO. : 6838

0 20.04.2007 ISSUED FOR BIDS NA AA SM

Rev. Prepared Checked Approved
Date Purpose
No by by by
 PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.13
(CONTRACT CLOSING) 6838-01-1941-0013 Rev. 0
UNDERGROUND CIVIL WORKS Page 2 of 5
STRATEGIC STORAGE OF CRUDE OIL
PROJECT, VISAKHAPATNAM

1.0 GENERAL

1.1 After completing the works in all respects as specified elsewhere in the contract,
CONTRACTOR is required to complete the following activities but not limited to
the same for closing of the contract.

1.2 Payment against contractor’s Final Bill shall be released upon the satisfactory
completion of activities pertaining to closing of the contract.

2.0 REQUIREMENTS FOR CONTRACT CLOSING

The contractor shall be required to submit the following documents but not limited
to the same on completion of work along with the final bill.

i Certificate for Successful Completion, Commissioning and

Performance test as per S.C.C. ( Special Conditions of Contract )
ii. Copy of owner’s approval for final time extension, if applicable
iii. Completion certificate (overall).
iv. Submission of completion documents as per SCC.
v. Reconciliation of Free Issue Material (if any) and surplus.
vi. Site clearing as per Contract.
vii. Supply of spares as per S.C.C. clause reconciliation & handing
over
viii. Submission of operating manuals, if any.
ix. Submission of any balance documents to the owner for claiming
VAT Benefits…, as applicable
x. Submission of Guarantees as specified in SCC.
xi. Approval from Statutory Authorities and Government bodies.
xii. Approval from EIL/Owner for extra claims, if any.
xiii. No claims certificate.
xiv. No dues certificate.
xv. Contractor Demobilization check list as per Annexure.
xvi. Completion of contract close out checklist as per Annexure.
xvii. Detailed contract close out report.
xviii. Any other documents to be submitted as specified elsewhere in
the contract.
xix. No liability certificate: - Self-certification from the contractor that
no payment is balance to their labourer subcontractor and
vendors on account of service rendered/materials supplied by
them.
xx. Insurance Policies required as per GCC and SCC.
xxi. Validity Extension of various Bank Guarantees required as per
contract.

3.0 CHECKLIST FOR CONTRACT CLOSE-OUT

The broad checklist is enclosed in the annexure. However, contractor to prepare

his own exhaustive check-list including detailed procedure for contract close-out
and get it reviewed by PMC/Owner before implementation.
 PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.13
(CONTRACT CLOSING) 6838-01-1941-0013 Rev. 0
UNDERGROUND CIVIL WORKS Page 3 of 5
STRATEGIC STORAGE OF CRUDE OIL
PROJECT, VISAKHAPATNAM

4.0 DOCUMENTATION

Documents as specified under clause no. 2 are to be submitted to PMC/Owner

along with the final bill.

5.0 TIME FRAME FOR CONTRACT CLOSURE

The contractor shall be required to submit the documents for those activities
which are completed before Mechanical completion including Q.A. documents,
statutory authorities approvals, as built drawings etc. concurrent to Mechanical
completion but not later than one month.

Balance documents such as completion certificate performance guarantee test,

No dues certificate, No claim certificate submission of guarantees etc. excluding
final completion certificate are to be submitted within seven working days after the
P.G. Test (as per scope).
 PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.13
(CONTRACT CLOSING) 6838-01-1941-0013 Rev. 0
UNDERGROUND CIVIL WORKS Page 4 of 5
STRATEGIC STORAGE OF CRUDE OIL
PROJECT, VISAKHAPATNAM

CONTRACTOR DEMOBILIZATION CHECK-LIST

DATE ________
PROJECT ____________________________ OWNER ____________
NAME OF CONTRACTOR _____________ PMC _______________
CONTRACT NO. _____________________

SIGNATURE WITH DATE

DESCRIPTION OF ACTIVITY
CONTRACTOR PMC OWNER
Material reconciliation

Return of Surplus Material

Removal of Temporary facilities –

Site office, temporary Water/
Power connection etc.
Clearance of site viz. Debris
Construction Material, Tool &
tackles, equipment etc.
Reconciliation of Entry Pass for
Men/Material.
 PROJECT EXECUTION & ASSURANCE PLAN SECTION: A-3.13
(CONTRACT CLOSING)
UNDERGROUND CIVIL WORKS 6838-01-09-41-0013 Rev. 0
STRATEGIC STORAGE OF CRUDE OIL
Page 5 of 5
PROJECT, VISAKHAPATNAM

CHECKLIST FOR CONTRACT CLOSING

DATE ________
PROJECT ____________________________ OWNER ____________
NAME OF CONTRACTOR _____________ PMC _______________
CONTRACT NO. _____________________
EPCC NO. ___________________________

ITEM DESCRIPTION SIGNATURE WITH DATE REMARKS

CONTRACTOR PMC OWNER

Final Inspn/ Compl. Cert.

Deficiencies corrected.
As built drg. including Drawing-
Index received.
All types of spares/ special tools &
tackles delivered .
Operation & Maintenance Manual
recd.
Warranty statement recd
QC document submission
complete.
All NCR resolved
No outstanding contract changes
No outstanding claims
Backcharges/ Recoveries accepted
Return of surplus material
complete, if any.
All safety incidence resolved
Demobilization checklist approved.
Receipt of Statutory/ Govt. Bodies
approval.
Final Time Extension of the
contract processed
Extended stay compensation appl.,
if any.
Final documents/ submission
disposition.
Final bill submission/ approval
Release of payment against final
bill.
Validity extension of BGs.
Rectification of defects during DLP
completed
Issue of Final certificate after
Defect Liability Period.

Format No. EIL-1641-1924 Rev.1 Copyright EIL – All rights reserved