Presentation Software using MS PowerPoint Page 1 of 2

PowerPoint
- a presentation graphics program: software that helps you create slide show presentations
- provides tools you can use to create the objects that make up an effective slide show – charts,
graphs, bulleted lists, eye-catching text, multimedia video and sound clips, and more
- makes it easy to create slide show supplements, such as handouts, speaker’s notes, and
transparencies

presentation
- a file that contains one or more slides that you can display in a variety of ways

templates
- wizards that help you assemble slides – text and all – as well as many attractive designs
- can be used to create a polished, consistent look for all the slides
- has built-in color schemes and automatic text layout and formatting

placeholders
- boxes with dotted outlines that appear when you create a new slide
- serve as a placeholder for objects like slide title, texts, charts, table, organizational charts, and
clip art

action buttons
- objects which a user can click to jump to a different slide or different presentation

hyperlink
- a connection between two locations in the same document or in different documents

The PowerPoint Views

a. Normal View
b. Slide View
c. Outline View
d. Slide Sorter View
e. Slide Show View
Shortcut Keys
Open a presentation CTRL+O Paste CTRL+V
New presentation CTRL+N Undo CTRL+Z
Redo CTRL+Y
Save CTRL+S Bold CTRL+B
Print CTRL+P Italics CTRL+I
Help F1 Underline CTRL+U
Open a presentation CTRL+O Left justified CTRL+L
New presentation CTRL+N Center justified CTRL+E
Save As F12 Right justified CTRL+R
Save CTRL+S Begin slide show F5
Print CTRL+P Next slide ENTER or
Help F1 Down arrow key
Select all CTRL+A Previous slide BACKSPACE or
Copy CTRL+C Up arrow key
Cut CTRL+X End slide show ESC

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1st Semester, SY 2007-2008
Presentation Software using MS PowerPoint Page 2 of 2

Note: A plus sign indicates that the keys need to be pressed at the same time.
Action Keystroke Action Keystroke
A. Document actions C. Formatting
Open a presentation CTRL+O Select all CTRL+A
New presentation CTRL+N Copy CTRL+C
Save As F12 Cut CTRL+X
Save CTRL+S Paste CTRL+V
Print CTRL+P Undo CTRL+Z
Help F1 Redo CTRL+Y
B. Presentation actions Bold CTRL+B
Begin slide show F5 Italics CTRL+I
ENTER or Underline CTRL+U
Next slide
Down arrow key Left justified CTRL+L
BACKSPACE or Center justified CTRL+E
Previous slide
Up arrow key Right justified CTRL+R
Activate pen tool CTRL+P ALT+SHIFT+Left
Promote list item
Erase pen strokes E arrow
Deactivate pen tool CTRL+A ALT+SHIFT+Right
Demote list item
Show/Hide black screen B arrow or TAB
Show/Hide white screen W D. Editing
Show/Hide pointer & button A Find CTRL+F
End slide show ESC Replace CTRL+H
Insert hyperlink CTRL+K
New slide CTRL+M
Spell checker F7
Run the slide show and press the F1 key to view all keyboard shortcuts applicable when running a slide
show.

http://www.fgcu.edu/support/office2000/ppt/shortcuts.html

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1st Semester, SY 2007-2008