August 20, 2007

Director,
Flame,
Karachi

Subject: Approval for reimbursement of expenses as well as advance for expenses

Respected Sir,

Mr. Fahim Raza has incurred an expense of Rs. 4,358.00 in respect of fuel for Cuore

(ANR-672) and needs to be reimbursed for the same. Also he needs to given Rs. 2,000.00

as an advance for the fuel charges.

Please approve the above payment to be made to him.

Thanking You

________________ _______________
Yawar Khayyam Fahim Raza
Assistant Accountant Manager
August 20, 2007

Director,
Flame,
Karachi

Subject: Approval for MHU Silencer Repair

Respected Sir,

MHU Van’s silencer needs to be replaced. Please provide approval for the amount as per

quotation attached.

Thanking You

________________ _______________
Yawar Khayyam Hazrat Shah
Assistant Accountant Driver
August 23, 2007

Director,
Flame,
Karachi

Subject: Approval for reimbursement of expense

Respected Sir,

Mr. Fahim Raza has incurred an expense of Rs. 1,350.00 in respect of repair and maintenance

of quarter glass for Cuore ANR-627 and needs to be reimbursed for the same.

Please approve the above payment to be made to him.

Thanking You

________________ _______________
Yawar Khayyam Fahim Raza
Assistant Accountant Manager
August 20, 2007

Director,
Flame,
Karachi

Subject: Approval for reimbursement of expenses as well as advance for expenses

Respected Sir,

Mr. Fahim Raza has incurred an expense of Rs. 4,358.00 in respect of fuel for Cuore

(ANR-672) and needs to be reimbursed for the same. Also he needs to given Rs. 2,000.00

as an advance for the fuel charges.

Please approve the above payment to be made to him.

Thanking You

________________ _______________
Yawar Khayyam Fahim Raza
Assistant Accountant Manager
August 20, 2007

Director,
Flame,
Karachi

Subject: Approval for MHU Silencer Repair

Respected Sir,

MHU Van’s silencer needs to be replaced. Please provide approval for the amount as per

quotation attached.

Thanking You

________________ _______________
Yawar Khayyam Hazrat Shah
Assistant Accountant Driver
December 7, 2007

Director,
Flame,
Karachi

Subject: Approval for advance for expense

Respected Sir,

Mr. Fahim Raza has requested an advance for the following expenses:

Engine Oil: Rs. 700

Oil Filter: Rs. 210
Oil Filter: Rs. 240
Polish: Rs. 250

Total: Rs. 1,500

Please approve the above expenditure.

Thanking You

________________ _______________
Yawar Khayyam Fahim Raza
Assistant Accountant Manager
January 16, 2008

Chairman,
Flame,
Karachi

Subject: Approval for advance for expense

Respected Sir,

Following is the detail of the expense for which an advance is required.

Samsung Printer Toner to be refilled: Rs. 500

USB 2 G.B. to be purchased Rs. 1,500
Rs. 2,000

Please approve the above expenditure.

Thanking You
_______________ __________________
Zohaib khan Chairman’s Signature
Incharge I. T.

January 17, 2008

Chairman,
Flame,
Karachi

Subject: Approval for advance for expense

Respected Sir,

Following is the detail of the expense for which an advance is required.

50 Nos. CDRs at an estimated rate of Rs. 16 each

Total estimated Cost …………………………………………. Rs. 800

Please approve the above expenditure.

Thanking You

_______________ _______________________
Zohaib khan Member Executive Commitee
Incharge I. T.

_______________________
Chairman
January 22, 2008

Chairman,
Flame,
Karachi

Subject: Approval for advance for expense

Respected Sir,

Following is the detail of the expense for which an advance is required.

50 Nos. CDRs at an estimated cost of Rs. 16 each.

Total estimated cost …………………………………………. Rs. 800

Please approve the above expenditure.

Thanking You

_______________ _______________________
Zohaib Khan Member Executive Commitee
Computer Assistant

_______________________
Chairman
February 13, 2008

To: The Accounts Department

From: Chairman

The frequent disruption of electricity these days is causing great loss of time on account of
deletion of typed material as well as damage to computers and other sensitive equipment.

Therefore we need to urgently buy a new UPS to be attached to mine and Mr. Abu Khalid’s
computer.

Please find out urgently the price of a new UPS including the setup and all relevant charges
and submit.

___________
Chairman
January 29, 2008

Member Executive Committee,

Flame,
Karachi

Subject: Approval for advance for expense

Respected Sir,

It has been observed the use of printers has increased lately. Their cartridges and toners are
emptied at a faster rate than they were before. Often is the case when the cartridges and
toners are dried up and some very important documents are printed and dispatched late due to
time wasted for the refilling of the cartridges.

Therefore, it is necessary to have the cartridges and toners in spare as well.

Following is the detail of the expense for which an advance is required.

For HP Officejet 5510 all-in-one Printer (at Mr. Aurangzeb’s desk)

1. Color Cartridge #56 ………………………………. Rs. 1,700

2. Black Cartridge #57 ………………………………. Rs. 1,200

For HP Laserjet 1020 Printer (at Mr. Zohaib’s desk)

3. Black Ink Toner ………………………………. Rs. 2,500

Total estimated cost (for 2 Cartidges and 1 Toner) ………… ** Rs. 5,000

** a discount of Rs. 400 is expected on the purchase of all three items

Please approve the above expenditure.

Thanking You

_______________ _______________________
Zohaib Khan Member Executive Committee
Computer Assistant
January 29, 2008

Member Executive Committee,

Flame,
Karachi

Subject: Approval for advance for expense

Respected Sir,

The Chairman has instructed me to purchase him a copy of ‘Lost History,” by Michael H.
Morgan since he has gifted his copy to the Chief Minister of Sindh. The estimated cost of
the book is Rs. 1,600 (Rupees Sixteen Hundred Only).

Please approve the above expenditure.

Thanking You

_______________ _______________________
Yawar Khayyam Member Executive Committee
Assistant Accountant
February 6th, 2008

Member Executive Committee,

Flame,
Karachi

Subject: Approval expense incurred

Respected Sir,

Mr. Nadir brought in two cleaning boys to help him clean the office properly on Tuesday,
5.02.2008 (which was a gazetted holiday. All three of them worked from 11 a.m. to 6 p.m.
cleaning the floors, under the tables, tube-lights, complete kitchen and bathroom.

They would like a compensation of Rs. 500 for their effort.

Please approve the above expenditure.

Thanking You

_______________ _______________________
Yawar Khayyam Member Executive Committee
Assistant Accountant
February 8th, 2008

Member Executive Committee,

Flame,
Karachi

Subject: Approval for advance for expense

Respected Sir,

Due to frequent power beak-downs and fluctuations in power supply, the small net-work
switch is burnt and out of order. Therefore, internet connection to the Manager’s room is
temporarily disconnected.

The new network switch costs around Rs. 900 as per quotation acquired on telephone.

Please approve the above expenditure.

Thanking You

_______________ _______________________
Yawar Khayyam Member Executive Committee
Assistant Accountant

___________
Zohaib Khan
I. T. Incharge
February 13, 2008

Member Executive Committee

Flame,
Karachi

Subject: Approval for advance for expense

Respected Sir,

The Hard Disk of my Computer is not working any more. It has been checked by our I. T. In-
Charge. I am unable to continue my regular work due to this problem.

Following are the rates for hard disks obtained over the telephone from our regular vendor:

10 GB Hard Drive (existing type) ………………………………… Rs. 1,600

20 GB Hard Drive
(Recommended due to increased requirement of space) ……………… Rs. 1,900

40 GB Hard Drive ………………………………………..…………… Rs. 2,200

Please approve the above expenditure.

Thanking You

_______________ _______________________
Zohaib Khan Member Executive Commitee
Computer Assistant

_____________
Yawar Khayyam
Assistant Accountant
February 12, 2008

Member Executive Committee

Flame,
Karachi

Subject: Approval for advance for expense

Respected Sir,

A computer monitor is to be arranged for Mr. Sikandar (Manager). CPU is provided by the
Chairman’s daughter as a donation.

Estimated Price for:

15” Monitor (Used) ………………………………………………………. Rs. 2,200

Please approve the above expenditure.

Thanking You

_______________ _______________________
Zohaib Khan Member Executive Commitee
Computer Assistant
February 14, 2008

Member Executive Committee

Flame,
Karachi

Subject: Approval for purchasing of a bicycle for Mr. Nadir (Peon)

Respected Sir,

Mr. Nadir needs a bicycle for carrying out external office errands as:

1. making photocopies
2. bringing office supplies
3. going to Chairman’s residence for office work in the absence of office drivers
4. other miscellaneous work

This will not only help out Mr. Nadir but also will save precious time during the office hours.

Please approve the above expenditure.

Thanking You

_______________ _______________________
Mr. Nadir Member Executive Commitee
Peon
February 14, 2008

Member Executive Committee

Flame,
Karachi

Subject: Approval for advance for expense

Respected Sir,

In order to organize the wiring behind Mr. Zohaib’s and Mr. KhushBash Alam’s desk, some
material needs to be purchased such as:

1. Channel Patti 10 feet @ Rs. 1,000

2. Other material as and when the need arises

Please approve the above expenditure.

Thanking You

_______________ _______________________
Mr. Nadir Member Executive Commitee
Peon
February 22, 2008

Member Executive Committee

Flame,
Karachi

Subject: Approval for advance for expense

Respected Sir,

We need a cordless phone set and a regular phone set for the following positions in the office:

1. Cordless Phone for Mr. Zohaib (I. T. Incharge)

2. Regular Phone Set for Mr. Sikandar (Manager)

During our survey, we found some sets with different prices as per quotations attached.

Our personal recommendations are as follows:

1. Regular Phone Set GAOXINQI – HCD 399 Rs. 550 (6 Months Warranty)

2. Cordless Phone Set Panasonic – 2428 Rs. 2,600 (No Warranty)

(Range: 1000 Yards)

Total Rs. 3,150

Please approve the above expenditure.

Thanking You

_______________ _______________________
Yawar Khayyam Member Executive Commitee
Assistant Accountant

_______________
Zohaib Khan
I. T. Incharge