Retreat Slideshow

PDSA retreat 2011
check out akoblitz.stanford.edu
Saturday, October 1, 2011
--we are SO EXCITED to have you here--
welcome!
lets play a game
lets take a moment to make sure we have everyones phone numbers all saved
For retreat...
use the website participate! be respectful. expect us to be respectful
still on about retreat

be. here. (we got you in person, but your mind is alllll your own. up to you if you want to turn that beast of a machine ON to pdsa)
still on about retreat

ASK QUESTIONS.
PDSA
Goal for the retreat: collectively develop the following

our mission
our values
our story (vision)
hold on.
didnt we do that last spring?
yup. so whats different?

we aim on this retreat to pin point CONCRETELY how we are ACTIVELY going to pursue promoting our mission, values, and our story (vision)
Qs session!
add your thoughts to the Qs on t witter

(check the website for the t witter hashtags)
(were outside, so whos down to enter our comments into t witter?)
what excites you most about what PDSA could be?

what are your expectations for PDSA?

what skill of yours are you most PROUD about?

(may or may not be related to ofcial position w/in PDSA, [or overtly PDSA related at all?])
(aside) wait, what am I getting from this?

take-aways
an understanding of what PDSA is about a sweet packet (to be handed out at the 1st all-board meeting) tools.
branding
denition
The marketing practice of creating a name, symbol or design that identifies and differentiates a product from other products
what we still need:
a logo a tagline a design language a plan (templates)
add your thoughts to the website via Twitter

Program Breakdown
3 areas:
PD: academics PD: social PD: major needs
how we function:
we work on programs we work on projects
when we meet:
were prototyping were doing a SUPER EFFECTIVE touching base
what does that mean for us?

we each have roles were good at. we each have projects were passionate about. we each hold each other accountable in the capacity were placed.
say again?
you are aware of your responsibilities (see your job description on site) you sign up for a program/project you use the task management were about to present
the workow
wait, lets remind ourselves why were here.

your own reason (insert here) youre learning to manage projects youre learning to manage people
what this workshop is:

a bare bones walk through the action steps
who?
Program Manager vs Member
these people.
who are these people?

passive members passively interested active members
what?
milestones use task management tool
where?
dropbox google docs
where? (different type)

email list announcement lists posters? web blog the daily calendar
then what
feedback thoughts
is this really so important?
we think so.
exhibit A: this retreat.

the who
the what
the where
Project sign-ups!
we have lots of ideas we came up with-- check them out on the website!
Collaboration tool weve got t wo to choose from:

producteev
vs
asana
the differences:
producteev has a mobile & desktop app daily digest edit notifications see tasks in calendar format superior email integrations sync with GCal asana sub-projects milestones "follow tasks" assign tasks across projects firefox browser not preferred browser
thoughts/Qs?
vote!
lets recap:
why youre here what were doing here how were going to accomplish it all (and actually, before that: what it all really is)
break!
from here on out:

nitty gritty management tips PDSA STRATEGY
Email etiquette
we have different lists

pd_undergrad@lists.stanford.edu PDSAboard@lists.stanford.edu PDSA@gmail.com
we have different use cases

announcements event publicity Stanford spamming
heres what well do:

pd board: announcements only PD_undergrad: large-scale public announcements to those interested: newsletter blog: feedback, publicity
bottom line:
no spamming.
Collaboration tools
you set it up
you assign
you integrate
google docs are still super important your email is how you communicate your calendar is where you get the over view? (or not, but if it is, thats important to know)
take a moment and write down how you think you process tasks best
keep in mind
by doing this online one can communicate more information LABELS: waiting for docs external
Management tips
the dos and donts
dos & donts

know who is on your team set a time and stick to it set dates for everything get a written agreement write emails that include too much info try and do everything yourself rely on unspoken understanding forget to evaluate
other tips
Communicate with others Make sure everyone knows where to access info Go into meetings with an agenda
Design ecosystem
whos guiding us?

Bill Burnett a. serious. G. David Kelley talk to him about ideas you have: hell be able to tell you whether that has the potential for traction
who else is there?

Design Initiative Design for America BASES Sparks Group
... all on campus?

were starting out. were brand new. we could take this all kinds of places. the ecosystem in the area
STRATEGY
were the juicy middle of a lot of things
use the tools.
sign up to t witter sign up for dropbox (and add PDSAs account so we get more storage space!)
no actually.
contact contact contact.
sign up with Tiffany and I to have a post retreat catch up!
1:1s are awesome.
presence. recruitment.
posters. blog. newsletter.
to do before you go:
SUIDs so we can get you access to the d.school signed up for dropbox signed up for task manager of choice
collect: whats your next action going to be?
busy work
input frosh emails get newsletter together design language manifesto set up project meetings get brochures together
lets head back!
Recap
o Tools (mgmt, email, package) o Design process (meetings, project & program make-up) "o Announcements "
What is PDSA?
What is... our mission statement? our goals? our roles? HOW do we do this?
Expectations
Meetings--on time and attend the ones you need to Really try out the communication tool Keep in touch--emails, website, communication tool if you have questions or need help, ASK! We are trying to create a PD community and it starts with us. Accountability--were all responsible grownups
Caltrain changes
agenda bit on where were staying rules/terms of retreat ppts link to different feedback places ink to sign up as project manager handoobk, egs of constitution.
PDSA design language:

choices we have to make
font family size of font color scheme general shapes/allusions

Retreat Slideshow

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PDSA retreat 2011

check out akoblitz.stanford.edu

Saturday, October 1, 2011

--we are SO EXCITED to have you here--

Saturday, October 1, 2011

lets play a game

Saturday, October 1, 2011

Saturday, October 1, 2011

Saturday, October 1, 2011

still on about retreat

Saturday, October 1, 2011

still on about retreat

Saturday, October 1, 2011

Saturday, October 1, 2011

Goal for the retreat: collectively develop the following

Saturday, October 1, 2011

Saturday, October 1, 2011

our story (vision)

Saturday, October 1, 2011

didnt we do that last spring?

Saturday, October 1, 2011

yup. so whats different?

Saturday, October 1, 2011

Saturday, October 1, 2011

add your thoughts to the Qs on t witter

Saturday, October 1, 2011

(were outside, so whos down to enter our comments into t witter?)

Saturday, October 1, 2011

what excites you most about what PDSA could be?

what are your expectations for PDSA?

what skill of yours are you most PROUD about?

(aside) wait, what am I getting from this?

Saturday, October 1, 2011

Saturday, October 1, 2011

Saturday, October 1, 2011

what we still need:

Saturday, October 1, 2011

a logo a tagline a design language a plan (templates)

Saturday, October 1, 2011

add your thoughts to the website via Twitter

Saturday, October 1, 2011

Saturday, October 1, 2011

Saturday, October 1, 2011

we work on programs we work on projects

Saturday, October 1, 2011

Saturday, October 1, 2011

what does that mean for us?

Saturday, October 1, 2011

Saturday, October 1, 2011

Saturday, October 1, 2011

wait, lets remind ourselves why were here.

Saturday, October 1, 2011

what this workshop is:

Saturday, October 1, 2011

Saturday, October 1, 2011

Program Manager vs Member

Saturday, October 1, 2011

Saturday, October 1, 2011

who are these people?

Saturday, October 1, 2011

Saturday, October 1, 2011

Saturday, October 1, 2011

where? (different type)