Excel Power

e Book
e-Book
Satish Hulyalkar
Trainer, Consultant and Coach
To Enhance Office Productivity

Use Ctrl + L key to view page by page

 This book is about

Various
V i titips and
d shortcuts
h t t which
hi h are useful
f l
for any user of Excel. I have trained more
than 1000 users and hardly 5 percent of
them knew 95 percent of these features.
Excel is far more powerful tool than what
people
peop e use itt for.
o This see-book
boo iss about
exploring these basic tips on how one may
enhance productivity in your office or
home.

June 2007 Excel Power - By Satish Hulyalkar 2

 Various Sections

• Y
You need d tto perform
f various
i operation
ti while
hil
using Excel. The book is divided in sections as
bellow and are hyperlinked
• Printing
• Navigation
N i ti
• Formatting
• Save Operational Time
– With In-Built features
– Using Key Board or Mouse Shortcuts
• Command wise Keyboard Shortcuts
 Printing
Do it - if you must

I advocate - Go Paperless
But if have to - here are some tips
which
hi h will
ill h
help
l you

Back to Section Page Next Slide

 Add Label Heads on Printed Sheets

• Select Sheet
• Use File > Page Setup command
• Select Sheets Tab
• Select Appropriate Row (or Column)

June 2007 Excel Power - By Satish Hulyalkar 5

 Navigation

Back to Section Page Next Slide

 Control/Know some basic working
• The default setting for “Recently Used Files” is 4 files
and this can be increased to 9 using Tools > Option >
General > Recently Used Files
• The default setting for “Number of Sheets” in workbook
is 3 which can decreased to 1 which is more convenient.
• There are 65536 Rows and 256 Columns in each sheet sheet.
This makes a matrix of just over 16.7 million cells in
each sheet. There is no limit to how many sheets a
workbook may contain
contain.
• The newer version Office 2007 Excel has 1048576 rows
and 16384 columns having more than 17 billion cells in
one sheet.
h t

June 2007 Excel Power - By Satish Hulyalkar 7

 Formatting

Back to Section Page Next Slide

 Formatting Text In A Cell

• Format => Cells => Alignment Tab

Use it to align text
1. In vertical and horizontal position or slant at given angle
2. To wrap p text automaticallyy to adjust
j between cell width
3. Use “Shrink to fit” for defined cell width
4. Or Merge between 2 or more cells
5. Other option available are Change font, border cells, use
colour and protect cells.

June 2007 Excel Power - By Satish Hulyalkar 9

 Change Comment Background

June 2007 Excel Power - By Satish Hulyalkar 10

 Operations, Normally
Time Wasters

Made Simpler
p for yyou
with built-in features

Back to Section Page Next Slide

 Create Workspace

• Open more than one worksheet/file at

the touch of one button
– Open two or more files
– Arrange them in a convenient manner
– Use File > Save Workspace

Please note that this is a shortcut and not a file

June 2007 Excel Power - By Satish Hulyalkar 12

 Shortcuts –
Save Operations Time

Back to Section Page Next Slide

 Convert Figures to Chart

• If you want to
convert figures into
Press F11 to chart just highlight
convert above table
into Chart sheet
area and press
function key F11

June 2007 Excel Power - By Satish Hulyalkar 14

 Use Watch Window
• Whene you want
a to o see the
e formula
o u a used a
at
cell A25 in sheet 1 and at X45 on sheet 2
while yyou are workingg in Sheet 3 You need
not go back and forth. Just add watch
window by y clicking
g View > Toolbars > Watch
Window. To add cell reference select cells
and add them to window using right click.
• This feature is a handy tools to view
dispersed
p cells at a g
glance.

The Watch Window services all workbooks.

workbooks Cells linked to other
workbooks appear in the Watch Window only when the
corresponding workbook is open.
 Command wise
Keyboard
y Shortcut

Back to Section Page Next Slide

 Basic Command

Activity Shortcut Keys

Hide Column CTRL+0
Hide Rows CTRL+9
Open New WorkBook CTRL+N
Open Saved Workbook CTRL+O
Print Workbook CTRL+P
Save Workbook CTRL+S
Unhide Column CTRL+SHIFT+0
Unhide Rows CTRL+SHIFT+9
Close Workbook CTRL+W
Close all open Workbooks Press SHIFT and normal File co
Open the Save As dialog box [F12]
Insert a new worksheet [Shift][F11]
Open the Find tab of the Find And Replace dialog box [Ctrl]F
Open the Replace tab of the Find And Replace dialog box [Ctrl]H
Run a spelling check on a worksheet or selected text [F7]
 Published By

Satish Hulyalkar
y
Trainer, Consultant and Coach
To Enhance Office Productivity
E-mail: 824 Deccan Gymkhana
satish@SatishHulyalkar.com
Off Prof. V G Kale Road
Web
Pune 411004/India
http://www.SatishHulyalkar.com
Fixed: +91 (20) 2567 4343
Blog
Mobile: 94230 09648
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