Project Management Professional

Project Management Processes for a Project

Tamer George, PMP Senior Technical Office Engineer Orascom Construction Industries

Project Management Processes

Project Management

The application of knowledge, skills, tools, and techniques to project activities to meet project requirements. Accomplished through Processes, that receive inputs and generate outputs. A process is a set of interrelated actions and activities performed to achieve a pre-specified product, service, or result. The project manager must consider organizational process assets and enterprise environmental factors.

Project Management Processes

Project Management Team

Select appropriate processes required to meet the project objectives. Use a defined approach that can be adopted to meet requirements. Comply with requirements to meet stakeholder needs, and expectations. Balance the competing demands of Scope, Time, Cost, Quality, Resources, and Risk to produce the specified product, service, or result.

Project Management Process Groups Initiating Process Group

Define a new project or a new phase of an existing project by obtaining authorization to start the project or phase.

Planning Process Group

Establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve.

Executing Process Group

Complete the work defined in the project management plan to satisfy the specifications.

Project Management Process Monitoring and Controlling Process Group Groups

Track, review, and regulate the progress and performance of the project. Identify any areas in which changes to the plan are required, and initiate the corresponding changes.

Closing Process Group

Finalize all activities across all process groups to formally close the project or phase.

Project Management Process Groups

Interactions

The application of the project management processes is iterative, and many processes are repeated during the project. The integration nature of project management requires the Monitoring and Controlling Process Group to interact with the other Process Groups.

Project Management Process Groups

Interactions

Project management process groups are linked by the outputs they produce. The Process Groups are overlapping activities that occur throughout the project. The output of one process generally becomes an input to another process or is a deliverable of the project.

Project Management Process Groups

The Process Groups Are Not Project Phases

The Process Groups Would Normally Repeated For Each Phase

Project Management
42 Logically grouped project management processes. 9 Knowledge Areas.

Integration, Cost, Communications,

Scope, Quality, Risk,

Time, Human Recourses, Procurement.

5 Process Groups.

Initiating,

Planning,

Executing, Closing.

Monitoring and Controlling,

Project Management Prosses Mapping

Initiating Process Group

Identify the initial scope. Commit initial financial resources. Identify internal & external stakeholders. Assign the project manager. Issue and approve the project charter.
Involving the customers and other stakeholders during initiation generally improves the probability of shared ownership, deliverable acceptance, and customer and other stakeholders satisfaction.

Initiating Process Group

Project Charter
Project Title and Description.
3

Project Manager assigned and authority level. Business need. Project justification. Resources Pre-assigned. Stakeholders. Stakeholder requirements. Product description. Constraints and Assumptions. Project Sponsor approval.

Planning Process Group

Develop the project management plan and the project documents that will be used to carry out the project. Explore all aspects of the scope, time, costs, quality, communication, risk, and procurements. Establish the total scope. Define and refine the objectives. Develop the course of actions required to attain those deliverables.

Rolling wave planning

As more project information are gathered and understood, additional planning may be required. Significant changes occurring throughout the project life cycle trigger a need to revisit one or more of the planning processes.

Planning Process Group

Executing Process Group

Complete the work defined in the project management plan to satisfy the project specifications. Coordinating people and resources. Integrating and performing the activities of the project in accordance with the project management plan. Results may require planning updates and re-baselining.
Changes to expected activity durations.

Changes in resource productivity and availability.

Unanticipated risks.

Analyze and develop appropriate project management responses. Identify change requests, if approved, may modify the project management plan or other project documents and possibly require establishing new baselines. Expend the large portion of the projects budget.

Executing Process Group

Monitoring and Controlling Process Group

Track, review, and regulate the progress and performance of the project.

Identify any areas in which changes to the plan are required, and initiate the corresponding changes. The performance is observed and measured regularly and consistently to identify variances from the project management plan. Controlling changes and recommending preventive action in anticipation of possible problems. Monitoring the ongoing project activities against the project management plan and the project performance baseline. Influencing the factors that could circumvent integrated change control so only approved changes are implemented. Coordinates project phases in order to implement corrective or preventive actions to bring the project into compliance with the project management plan.

Monitoring and Controlling Process Group

Closing Process Group

Obtain acceptance by the customer or sponsor. Conduct post-project or phase-end review. Record impacts of tailoring to any process. Document lessons learned. Close out procurements. Apply appropriate updates to organizational process assets. Archive all relevant project documents to be used as historical data.

Question
The high-level project schedule constraints have just been determined. What project management process group are you in? A. Initiating. B. Planning. C. Executing. D. Monitoring and controlling. Answer: A

Question
A project manager gets a call from a team member notifying the project manager that there is a variance between the speed of a system on the project and the planned speed. The project manager is surprised because that performance measurement was not identified in planning. If the project manager then evaluates whether the variance warrants a response, the project manager is in what project management process? A. Initiating. B. Executing. C. Monitoring and controlling. D. Closing. Answer: C

Question
The first phase of your project has come to an end. What should you ensure is done BEFORE beginning the next phase? A. Verify that the resources are available for the next phase. B. Check the projects progress compared to its baselines. C. Confirm that the phase has reached its objectives, and have its deliverables formally accepted. D. Recommend corrective action to bring the project results in line with project expectations. Answer: C

Question
All of the following occur during the planning process group EXCEPT: A. Develop Project Charter. B. Create WBS. C. Estimate Costs. D. Sequence Activities. Answer: A

Question
The person who should be in control of the project during project management planning is the: A. Project manager. B. Team member. C. Functional manager. D. Sponsor. Answer: A

Question
Which of the following is NOT an input to the initiating process group? A. Company processes. B. The company culture. C. Historical WBSs. D. Project scope statement. Answer: D

Question
During a team meeting, a team member asks about the measurements that will be used on the project to judge performance. The team member feels that some of the measures related to activities assigned him are not valid measurements. The project is BEST considered in what part of the project management process? A. Closing. B. Monitoring and controlling. C. Executing. D. Initiating. Answer: C

Question
The project sponsor has just provided the preliminary project scope statement. What is the NEXT thing to do? A. Begin to complete work packages. B. Complete scope verification. C. Start integrated change control. D. Start to create management plans. Answer: D

Thank you