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PRESENT SITUATION
Initially very few College Funds were collected under these heads. With the passage of time and as the need generated, quite a number of additional funds were levied. Currently, as many as thirteen funds are the component of these student funds. There is variation in the rates with which these funds are being charged. Further, the colleges are making use of different notifications of the Government issued from timeto-time, for utilization of these funds and incurring expenditures under them. This status of affairs is resulting in a number of anomalies and difficulties in maintaining accounts and utilizing these funds.
CHAPTER I GENERAL
1. SHORT TITLE & COMMENCEMENT i) ii) This order may be called College Funds Order Rules 2010. Notwithstanding anything contrary in any other order or circular issued from time to time for this purpose, it shall come into force at once. iii) It is applicable to all Public Sector Colleges functioning under administrative control of the Higher Education Department, Government of the Punjab, throughout the Province. iv) It is not applicable to autonomous educational institutions that are run by their respective Board of Governors. Page No. 3 of 25
2. DEFINITIONS i) College Funds means all funds provided in Chapter-II of this Order, and includes all those funds determined by the Higher Education Department, Government of Punjab. ii) iii) iv) v) vi) vii) viii) ix) Government means Government of the Punjab. D.P.I (C) means Director of Public Instructions (Colleges), Punjab Director means Director of Education (Colleges) Deputy Director means Deputy Director of Colleges Principal means Principal of the Government College College Council means College Council constituted notified by the Government in each Govt. college Funds mean College Funds. Accounts means accounts maintained for collection / disbursement of the college funds x) xi) Order means College Funds Order 2010. College means Intermediate-, Degree- or Post-graduate Government College for Boys or Girls 3. ADMINISTRATION & CONTROL OF FUNDS i) All the College Funds mentioned in Chapter II of this Order will be administered and controlled under instructions by the Higher Education Department, Government of the Punjab. ii) Expenditures of these Funds will be made by the Principal, or through the College Council as the sanctioning authority, for the purpose(s) prescribed in Chapter II.
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iii)
Principals are responsible for proper collection and utilization of these funds in accordance with the College Funds Order Rules 2010 or the instructions issued by the Government.
iv)
Principals of colleges will maintain record of these Funds in auditable manner. They are responsible to prepare statements of all receipts and expenditures.
v)
Directors of Education (Colleges) will get monthly statements of these funds of all districts under his jurisdiction through the respective Dy. Director Colleges after they are collected from all the Principals under their jurisdiction and will consolidate them. The Directors will be responsible to submit college wise annual consolidated statement of these accounts / funds to Secretary Higher Education through the Director of Public Instructions (Colleges), of all receipts and expenditures made throughout the year, against each of the College Fund.
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College Council - Full Powers College Council - Full Powers College Council - Full Powers
20%
20%
20%
5%
f)
Sports kit for girls and boys (75% of cost will be borne by College and 25% by student), and will be property of the student.
5%
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Name of Fund
Subscription Rate
Scope and Utilization of Funds g) Purchase of Hot and Cold utilities. h) Excursions, recreation programmers like hiking, camping picnic etc., visits tto places of historical/ geographical/ educational/ recreational interests. i) Hobbies (including dramatic and performance clubs, societies, internet etc.)
Distributi on 5%
5%
10%
j)
Purchase of TV, radio multimedia, over-head projector and computers, UPS, batteries, etc. alongwith their peripherals, accessories stationeries / toners, for educational purpose. k) Purchase of newspapers, magazines, library books, library equipment etc. l) Temporary contract appointment of teaching / non-teaching staff as per Govt. rules / policy in vogue, on urgent need basis till arrival of the regular employees (at a rate: for teaching as described for 2nd shift hiring, and for nonteaching as per rates of respective D.C.O. for skilled, semi-skilled and unskilled labour).
20%
5%
10%
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Name of Fund
Subscription Rate
Scope and Utilization of Funds m) Expenses regarding exams purchase of answer sheets, printing of question papers etc. n) Expenditure on students progress reports. o) Recurring expenditure of student societies, social work groups, parent teacher meetings, cocurricular activities etc. p) Purchase and maintenance of college furniture. q) Refreshment cost / gifts on students functions
Distributi on 5%
5%
5%
College Council - Full Powers Principal full powers Principal full powers
5% 50%
Absence: a) Per period Rs.5/-. b) Full Day Rs.10/ c) Without uniform: Rs.25/- per day. Misconduct/ Indiscipline Min= Rs.100/Max=Rs.1000/-
a) Expenses in connection with award of prizes, photographs for sports and co-curricular activities etc. b) Purchase and maintenance of Security cameras / VCR / monitors, UPS, batteries etc. c) Purchase, maintenance and updating /upgradation of computers in college
10%
5%
[NOTE: Fine on misconduct / indiscipline after d) Purchase of disciplinary Newspapers and proceedings magazines for Reading and Room endorsement of th C ll Page No. 8 of 25
20%
Name of Fund
Scope and Utilization of Funds e) Participation Fee of students and faculty in Training programmes / Seminar/ Workshops etc. a) Expenses regarding cost of printing of college magazine, educational gazette etc. b) Expenses on distribution of magazine / college gazette etc. c) Subscription to national and international research journals, for publication of research articles of students
Distributi on
15%
80%
10%
d) Purchase and printing of stationery of students societies, clubs and other student bodies Rs.10/IV) Red Crescent/ per month Hilal-e-Ahmer Fund a) Financial aid for the award of stipends, textbooks, uniforms to poor students. b) Annual Contribution to Punjab Red Crescent Society
10%
90%
5%
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Name of Fund
Subscription Rate
Scope and Utilization of Distributi on Funds 5% c) Purchase of fire-fitting /Civil Defense equipment / gadgetry d) Purchase and maintenance of security equipment / CCTV and all its accessories, backups
V) Medical Fund
Rs.5/per month
a) Purchase of medicines, first aid / medical kit. b) Maintenance of dispensary / sick room c) Purchase of furniture etc. for sick room.
40%
College Council - Full Powers Principal full powers College Council - Full Powers College Council - Full Powers
5%
5%
d) Reimbursement of medicines prescribed by Medical officer to the poor students e) Employment of part time Doctor /nurse / medical attendant in consultation with the Medical Superintend of Govt. Hospital / dispensary f) Engagement of janitorial staff on need basis(as per D.C.O. rate)
10%
25%
10%
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Name of Fund
Subscription Rate
Scope and Utilization of Funds g) Purchase of cleaning /sanitary material etc. Library Security
Distributi on
5%
Intermediate: Rs.1000/Graduation Rs.1500/Postgraduate Rs.2000/Lapsed amount VII) Lapsed Library transferred from the Security Fund Library Security Fund and Interest accrued, on 30th April of each year [ Accounts to be maintained as per format of Annex-I] VI) Library Security Fund (at the time of admission)
Refundable to students
a)
Cost of repair and replacement of damaged library books. Improvement of libraries and reading rooms. Provision of educational / supporting softwares, computer/ Internet facilities, Photo-copying services for the library and lamination etc. Payment of On-Line Library usage charges Purchase and maintenance of library furniture, Photocopier, scanners, computers, printers, UPS, batteries and accessory equipment etc. Purchase of Books and journals etc. Purchase of stationery and related material for the library. Repairing / maintenance etc. for library.
50%
b) c)
d)
e) f)
50%
g) h)
i)
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Name of Fund
Subscription Rate
Scope and Utilization of Funds j) Purchase and maintenance of water electric cooler, desert coolers /AC etc. for libraries. Return of Hostel Security
Distributi on
i. VIII) Hostel Security ii. Fund (at the time of Admission) iii.
Intermediate Rs.1000/Graduation Rs.1500/Postgraduate: Rs.2000/Lapsed amount IX) Lapsed Hostel transferred from Hostel Security Fund Security Fund and Interest accrued, on 30th April of each year [ Accounts to be maintained as per format of Annex-I]
Refundable
a)
Purchase and replacement of damaged hostel furniture / crockery etc. Improvement /Renovation in hostel building / surroundings, hostel library, common room, hostel dispensary, kitchen, etc. Hiring of Hostel employees. Meeting un-paid Mess charges in an academic term: i) upto Rs. 2000/ii) beyond Rs 2000/-
80%
b)
c) d)
10% Principal full powers College Council - Full Powers 10% 20% Principal full powers College Council - Full Powers
a) Construction of additional facilities like classrooms / wash rooms etc. Page No. 12 of 25
Name of Fund
Subscription Rate
Scope and Utilization of Funds b) Provision and maintenance of science and other equipments including Computers, Multimedia, Photo Copier etc. c) Provision and maintenance of civic services.
Distributi on
35%
5%
d) Renovation and repair of college building, electricity, water / gas repair. e) Purchase of plumbing material pertaining to Water supply, Sui gas and electrical goods etc. f) Provision and maintenance of furniture.
10%
15%
10% 5%
Principal full powers Principal full powers Principal full powers Principal full powers College Council - Full Powers College Council - Full Powers
g) Other initiatives of collective welfare to the institution and students. XI) Parking/Cycle Fund Rs.5/per month a) Arrangements to ensure safe custody of student vehicles, cycles etc. b) Maintenance of parking area c) Engagement of security guards / attendants
30%
10% 60%
Rs.40/per month
20%
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Name of Fund
Subscription Rate
Scope and Utilization of Funds b) Engagement of drivers/ conductor / helper/ security guards etc c) Purchase of new vehicles.
Distributi on
30%
College Council - Full Powers College Council - Full Powers Principal full powers Principal full powers Principal full powers
d) Expenses on petrol, diesel, CNG, lubricants, filters etc. e) Construction of sheds, parking stands etc. f) Payment of college vehicles registration Fee, Tokens and Toll taxes etc.
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Subscription Rate Gen.Sc., XIII) I.Com./ICS Science Breakage Fund F.A. with Practical/ Non-Medical/ Medical etc. = Rs.10/- per month Name of Fund B.A./B.Sc./ B.Com,BCS etc. =Rs.30/- per month M.A./M.Sc./ M.Com., MCS etc. = Rs. 60/per month
Scope and Utilization of Funds a) To meet the requirements of Practicals b) Replacement of the broken/ defective laboratory apparatus / glass ware / equipment etc. c) Purchase of apparatus/ chemicals & related materials of laboratories
Distributi on
5%
10%
25%
d) Purchase and storage of Practical materials / animals and chemicals etc. e) Transportation cost of the mobility of students to libraries, exhibitions, competitions, seminars etc. f) Hiring of temporary teaching / non-teaching staff in laboratories for Science and other practical subjects on need basis till such time a regular post and / or an incumbent is provided. (at a rate for teaching as described for 2nd shift hiring, and non-teaching as per rates of respective D.C.O. for skilled, semiskilled and unskilled labor).
10%
10%
40%
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Subscription Scope and Utilization of Rate Funds Rs.5/- per a) Arrangements to ensure month safe custody of burqas (for female etc. Colleges and in male colleges b) Purchase of hangers where coeducation exists). c) Engagement of female attendants d) Initiative for collective welfare of students/ institution.
Distributi on
10%
Principal full powers Principal full powers College Council - Full Powers Principal full powers
30% 50%
10%
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Name of Fund XV) Computer Fund Computer Centers Managed by: 1) Public/ private partnership through PITB. 2) PITB itself 3) College administration itself [funds realized as percentage of income through Escrow account in the new scheme and funds realized as percentage of profit in the old scheme and any other computer related receipts] [funds realized as percentage of income through Govt. of th P j b ICS
Subscription Rate Fee Structure as follows: i) Intermediate Rs.200/- per month ii) Degree Rs.250/per month iii) Postgraduate Rs.400/- per month
Scope and Utilization of Funds a) Purchase / maintenance of computers, its peripherals, accessories UPS, batteries, etc. b) Meeting cost of installation of computers/ photocopiers, Resocopiers etc. Purchase of stationery for computer, toners / ribbons etc. Purchase of computer tables and chairs etc. Engagement of computer teaching/nonteaching staff. Fee for Internet connection and related services. Repair and maintenance of Computer Lab. Purchase and maintenance of Airconditioner(s)/ Split unit(s).
Distributi on
20%
50%
c)
10%
Principal full powers Principal full powers College Council - Full Powers Principal full powers Principal full powers Principal full powers
d) e)
5% 40%
f)
5%
g) h)
5% 5%
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Name of Fund the Punjab, ICS Policy, Escrow account in the new scheme and also the funds realized as percentage of profit in the old scheme and any other computer related receipts] XVI) Scouts/Girl Guide Fund
Subscription Rate
Scope and Utilization of Distributi on Funds 5% i) Any other purpose as mentioned in the Welfare Fund Account.
Rs.5/per month
a)
b)
Payment to District Scout/Girl Guide Association and Regional Scout/Girl Guide. Payment of T.A / D.A. to students participating in Guide trainings, rallies, moots, workshops etc Expenses for promotion of Scouting/Guiding including Camps, Hikes etc. Purchase of gadgets, uniforms, training materials/literatures, souvenirs etc. Payment of Registration Fee.
5%
20%
c)
10%
d)
50%
College Council - Full Powers Principal full powers Principal full powers
e) XVII) Identity Card Fund Rs.30/- per annum [at the time of admission] Duplicate Card to be issued on payment of
a) Purchase of Identity Card Lamination machine, clips and related material b) Payment of card printing charges and lamination. Page No. 18 of 25
Actual basis
Name of Fund
Scope and Utilization of Funds c) Purchase of card jackets a) Payment of Affiliation Fee to the University b) Payment of Affiliation Fee to the Board c) Professional developmental courses/ seminars/ trainings of teaching / non-teaching staff.
Distributi on
20%
Rs.10/per month
a) Purchase and maintenance of Sewing Machines/ Refrigerator/ Deep Freezer/ MicroWave Oven / Cooking Range/ Kitchen Accessories etc. b) Appointment of Laboratory Attendant (as per D.C.O rates). c) Maintenance of Laboratories.
30%
20%
College Council - Full Powers Principal full powers College Council - Full Powers College Council - Full Powers
10% 20%
d) Purchase of furniture for kitchen, display show / exhibition, laboratory, household etc. e) Purchases for the practicals: grocery, food preparation and preservation items, sewing and cutting material, printing and coloring materials etc.
20%
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Name of Fund XX) Physical Education Fund (from all students male & female)
Scope and Utilization of Funds a) Leveling of grounds b) Hiring of ground keeper / mali and coaches (at a rate for teaching as described for 2nd shift hiring, and non-teaching as per rates of respective D.C.O. for skilled, semi-skilled and unskilled labor). c) Cost of tent and tentage for all functions. d) Purchase of lawnmower/ rollers etc. e) Purchase of sports goods f) Construction and maintenance of grass / clay courts etc.
Distributi on
50% 20%
15% 10%
Principal full powers College Council - Full Powers College Council - Full Powers College Council - Full Powers College Council - Full Powers
40%
10%
Rs.10/Per month
Renovation of Building
Rs.10/Per month
Expenses pertaining to examinations including: a) Printing charges b) Stationery c) Storage articles d) Postage charges
70%
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Name of Fund
Subscription Rate
Scope and Utilization of Funds e) Hiring of support staff on need basis (as per rates of respective D.C.O. for skilled, semi-skilled and unskilled labor). f) Cost of running and maintenance of printing equipment like cyclostyle machine, photocopier, Reso-copier, computer paper and toners, other stationery items required for marking, packing, storage etc.
Distributi on
20%
10%
Rs.5/Per month
a) Payment of entry fee to Board / University meets. b) Entry fees for district / divisional sports events c) Incentives for college teams.
Principal full powers Principal full powers Principal full powers College Council - Full Powers College Council - Full Powers
d) Promotion of on campus sports activities etc. e) Purchase of sports gear and kits
60%
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CHAPTER V MISCELLANEOUS
1. Students enjoying concessions in tuition fee are not entitled to similar concessions in subscription to College Funds. The students enjoying fee concession in tuition fee will be entitled upto 50% similar concession in subscription to College Funds on case-to-case basis, with approval of the College Council. 2. Sports gear purchased out of College Funds for the students shall remain the property of the college. 3. Construction and erection of goal posts / poles for various games in the grounds of the college is a legitimate charge on the General Fund. 4. Prizes given to students on sports and other co-curricular events include photographs (both still and movies), group photograph of societies, teams, staff and visitors / functions. 5. Interest accrued on library, hostel and mess security deposits are not to be paid to the students at the time of the refund of the security. 6. Security deposits of students like Library, Hostel or Mess securities shall not lapse to the Government. 7. For utilization of Magazine Fund, NOC shall not be required from the Government Printing Press, but other due codal formalities will be fulfilled 8. In case of any ambiguity or dispute, the case may be referred to the Higher Education Department for guidance and final decision.
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ANNEX - 1
TOTAL RECEIPTS = TOTAL EXPENDITURE = CLOSING BALANCE = SIGNATURE & STAMP OF THE PRINCIPAL NOTE: 1) 2) 3) The amount of Library security and Lapsed Library Security will remain in one and the same account of the Library Security Fund Similar Cash Book for the accounts of Hostel Security and Hostel Lapsed Security will be maintained. The cash Books of other College Funds may be maintained accordingly. SIGNATURE & STAMP OF THE PRINCIPAL TOTAL PAYMENTS MADE =
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