THE NEW YORK CITY DEPARTMENT OF EDUCATION

Dennis M. Walcott, Chancellor

NEW YORK CITY DEPARTMENT OF EDUCATION OFFICE OF THE CHANCELLOR 52 Chambers Street, Room 320

September9,2011 Mr.IraSchwartz AssistantCommissioner OfficeofAccountability NYSED 55HansonPlace,Suite400 Brooklyn,NY11217 DearIra, AttachedpleasefindthefinalversionofourCorrectiveActionPlan.Weappreciateyour investmentoftimeandguidance.Thankyouforyourcommitmenttoacceleratingthe achievementofourdiverseELLstudentpopulation. Sincerely, LauraRodriguez DeputyChancellor LR:ja Attachment cc: ShaelSuransky AngelicaInfante

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CorrectiveActionPlan TableofContents
Issue Page 5 5 6 6 6 7 8 8 10 10 11 12

1:AlthoughtheNYCDOEhasmadeprogress,thereremainasignificantnumber ofstudentswhowerenottimelyadministeredtheLABR. ActionPlan Goal

PerformanceObjectives/Targets SEDRequestedProgressReports Accountability/Consequences

2:AnumberofLEP/ELLsarenotreceivingtherequiredbilingualand/or ESLservicesbecauseofshortagesofcertifiedbilingualandESLteachers. ActionPlan Goals

PerformanceObjectives/Targets SEDRequestedProgressReports Accountability/Consequences

3:Parentchoiceisanissuewhichmustbeaddressed.NYCDOEhas takenimportantstepstoaddressthisissueincludingcreatingnew TransitionalBilingualEducationPrograms(TBE),awardingannualTBEand DualLanguage(DL)planninggrants,andplanninganinternal,crossfunctional teamtoprioritizeparentchoice. ActionPlan Goals

13 13 18

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PerformanceObjectives/Targets SEDRequestedProgressReports Accountability/Consequences

19 21 21 23 23 24 24 24 25 26 26 26 27 27 27

4:LongtermLEP/ELLsmustreceivebilingualand/orESLservices untiltheyarenolongerLEP/ELLsbasedontheNYSproficiencyexam,theNYSESLAT. ActionPlan Goal

PerformanceObjectives/Targets SEDRequestedProgressReports Accountability/Consequences

5:SomeschoolsdidnotsubmittheRequestforExtensionof ServicesFormA7asrequiredbyCRPart154. ActionPlan Goals

PerformanceObjectives/Targets SEDRequestedProgressReports Accountability/Consequences

6:SomeschoolsdidnotsubmittheirNYCLanguageAllocationPolicy(LAP) bythedeadlineestablishedbetweenNYSEDandNYCDOEsOfficeofEnglish LanguageLearners. ActionPlan Goals

28 28 29 29

PerformanceObjectives/Targets

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SEDRequestedProgressReports Accountability/Consequences

29 30

Conclusion

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Issue1:AlthoughtheNYCDOEhasmadeprogress,thereremainasignificantnumberof studentswhowerenottimelyadministeredtheLABR. ActionPlan:TheDOEhastakenanumberofstepstoensurethatschoolscarryouttheir obligationtoadministertheLABRinatimelymanner.InSeptember2009,theDOEbegan requiringschoolstorecord(onthestudentsanswerdocument)thedatetheLABRwas administered.ThisinformationisrecordedintheDOEsAutomateTheSchools(ATS) database.LABRtestresultsandtestingdatesaresenttotheOfficeofComplianceServices (OCS).WhenOCSstaffmembersshareLABRresultswithschoolsbimonthly,theyalsoshare whetherschoolsaretimelyinadministeringtheLABR.Thisdataisusedasameasureinthe PrincipalPerformanceReview(PPR)usedbydistrictsuperintendentstoassessprincipals performanceandisacomponentoftheDataScoreCardthatalertsschoolsiftheyareout ofcompliancewithitemsontheDOEComplianceChecklist. AnadditionalwarningsystemhasbeencreatedtoalertschoolsofpotentialELLswhoneed tobeadministeredtheLABRinatimelymanner.TheOfficeofEnglishLanguageLearners (OELL)hascollaboratedwiththeDivisionofAcademics,PerformanceandSupport(DAPS) andATStocreateaweeklyschoolreportwhichliststhestudents: whosefirsttimeentryintotheNewYorkCitypublicschoolswaswithintheprevious fiveschooldaysaswellastheprevioustendays,and whosehomelanguageisnotEnglish,and whodonothaveaLABRscore.

SchoolsarenotifiedtoadministertheLABRtothesestudentsiftheyhavenotdoneso alreadyandiftheresultsoftheHLISindicateaneedforadministrationoftheLABR 1 .In ordertoensureallkeystakeholdersarefullyawareofthisreportingsystem,ithasbeen publicizedtoprincipals,ELLspecialists,anddataspecialiststhroughPrincipalsWeekly,OELL Eblast,andATSNews.Theinformationinthesereportswillbesharedwiththenetworksso thattheycanprovideadditionalsupporttotheirschoolstoensurethattheyare administeringtheLABRinatimelymanner.

1

The State has informed the DOE of a redesigned home language identification survey (HLIS) and the accompanying guidance document on the interview, which will enable the DOE to better identify English Language Learners.

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Goal:ByNovember30,2012,theDOEwillreduceby90100%thepercentageofnewELL studentswhoarenotbeingadministeredtheLABRinatimelymanner(fromthebaseline forthe200910schoolyearof22.1%or6876outofatotal31,127newELLs).Interim reductionswillbeachievedinaccordancewiththetargetssetforthbelow. PerformanceObjectives/Targets: BySeptember15,2011, Table1:TargetsforReductionofStudentsNotGivenTimely theDOEwillprovidethe LABR (WorkingFromSchoolYear200910Baselineof22.1%,6867outofatotal SEDwithbaseline 31,127newELLs) informationregarding November30,2011 25%(reducedto16.575%orless) LABRcompliancefor February28,2012 50%(reducedto11.05%orless) the201011schoolyear August31,2012 75%(reducedto5.525%orless) andtherequested progressreportdatafor November30,2012 90100%(reducedto2.21%orless) the200910schoolyear. ByNovember30,2011,theDOEwillachievea25%reductioninnoncomplianceas measuredagainstthe200910schoolyearbaseline. ByFebruary28,2012,theDOEwillachievea50%reductioninnoncomplianceas measuredagainstthe200910schoolyearbaseline. ByAugust31,2012,theDOEwillachievea75%reductioninnoncomplianceas measuredagainstthe200910schoolyearbaseline. ByNovember30,2012,theDOEwillachieveandmaintainthereaftera90100% reductioninnoncomplianceasmeasuredagainstthe200910schoolyearbaseline. Within60daysofeachofthefirstthreetargetdatesabove,theDOEwillprovidethe SEDwithaprogressreportregardingthenumberofELLsnottimelytested. StartingSeptember30,2012,theDOEwillprovideaprogressreportaspartofits yearlyCRPart154applicationtotheSEDonspecificstepstakentoensurethat studentswillbetestedwithintheestablishedtimeframe;anyadjustmentsthatwill bemadetotheplanintheeventinterimprogresstargetsarenotachievedwillalso beprovided.

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TheSEDRequestedProgressReportswillInclude: Numberandpercentageofstudentsnottestedbrokendownbynontimeliness(e.g., between11and20days,between21and30days) Evidenceofhowschools,networksanddistrictshavebeennotifiedofthe assessmentrequirements,andthenatureofsupports,interventions,andactions providedbytheDOEtoschools,districts,andnetworkswithregardtothe assessmentrequirements Stepstobetakentoholdschoolandnetworkadministratorsaccountable,suchas addingcompliancewiththisrequirementtothenetworkperformancemetricsand thePPR,placinglettersinthefilesofschoolprincipals,andwithholdingTitleIIIfunds OtheractionstakenbytheDOEinsupportofachievingthestatedgoals Accountability/Consequences:TheDOEwillholdschoolsandtheirnetworksaccountablefor ensuringthattheLABRisbeingadministeredinatimelymannerbyincludingmeasuresof timelinessinthenetworkperformancemetricsandthePPR.Inaddition,OELLwillreview andcomparethedatafromthe200910and201011schoolyearstoidentifythoseschools significantlyoutofcompliancefortwoconsecutiveyears.Thislistwillbesharedwiththe networks,andthenetworkswillcontacttheschoolsonthislisttoinformthem: ofwhytheLABRmustbeadministeredinatimelymanner thattheyareonalistofnoncompliantschoolsforfailuretoadministertheLABRin atimelymanner,andthattheywillbecloselymonitored thatcontinuedfailuretocomplywiththisrequirementwillresultinactionsbythe DOEagainsttheschoolthroughtheuseofmeasuressuchasplacinglettersinthe personnelfileoftheprincipalandthewithholdingofTitleIIIschoolfunds BeginninginNovember,theDOEwillreviewonamonthlybasistheLABRdataforthese schoolsandtakeaction(asdescribedabove)againstanyoftheseschoolsnotyetin compliance.Theuseofanyparticularmeasureorcombinationofmeasureswilldependon thescopeandseverityofthenoncompliance.

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Issue2:AnumberofLEP/ELLsarenotreceivingtherequiredbilingualand/orESLservices becauseofshortagesofcertifiedbilingualandESLteachers. ActionPlan:TheDOEwillcanvassthestaffingneeds(e.g.,languageandlevels)ofschools whosetrendsindicatethatbilingualprogramsmaybeneeded,drawingfromthedatainthe schoolsLanguageAllocationPolicies(LAPs).Thisanalysiswillbeperformedannually,in conjunctionwiththeschoolsrespectivenetworksandclusters.TheHRdirectorsatthe networkswillworkwiththeseschoolsandtheAbsentTeacherReserve(ATR)teacherswho havetheappropriatebilingual/ESLlicenses.Theschoolswillhavetheopportunitytohire theseATRteachersonapermanentbasis.ATRteacherswithbilingual/ESLlicensesnothired inthiswaywillbeassignedtoschoolsthatstillhaveaneedforacertifiedbilingualorESL teacher.ThisprocesswillberepeatedmidyearbasedonupdatedBilingualEducation StudentInformationSurvey(BESIS)data.BeyondtheATRpool,theDOEwillactivelymatch theschoolsthathavebilingualandESLstaffingneedswithpotentialcandidatesinthehiring pool.TheDOEwillaggressivelyrecruitbilingualteachersincontentareasinhighschooland bilingualteachersinelementaryandmiddleschoolsinordertogrowthesizeofthehiring pool. InlightoftheneedformoreESLandbilingualcertifiedteacherstoensurethatallELLs receiveservicesfromanappropriatelycertifiedteacher,andtosupporttheexpansionof bilingualprogramsdiscussedunderIssue3,theDOEwillliftrestrictionsonhiringinESLand bilingualareasinthe201112hiringseason.Liftingtheserestrictionswillallownewand existingstafftobereadilyavailableforschoolsthatneedtoopennewbilingualprogramsat thestartoftheschoolyear.Toensurethatnetworksareawareofthischange,aswellasthe budgetary,staffing,andprogrammingflexibilitythatwillenablethemtostaffabilingual programeffectively,OELLwillconductaseriesofprofessionaldevelopmentsessions targetingbudgetandHRdirectorstoensurethatschoolscanplanforthenewschoolyear. Perourdiscussions,acertifiedbilingualcommonbranchteachermayteachthefullbilingual program,includingtheentirelanguageartsinstructionalcomponent(includingESL),ofsuch bilingualprogram,withouttheneedforadditionalESLcertification.However,theDOEwill encourageschoolstoconsiderhiringduallycertifiedbilingualcommonbranchteachers.We willdothisbyhighlightingcandidateswiththisdualcertificationinouronlineteacher applicationsystem.Wewillalsoprovideaprofessionaldevelopmentprogramtosupport elementarybilingualteachersinteachingtheESLcomponent.

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Inregardtostatewideshortagesofcertifiedteachersinbilingualcontentareas,theDOEhas startedworkingwiththeSEDonanumberofproposedsolutions,including: Thedevelopmentandadministrationofastatelanguagetesttolicensedcontent areateacherswhoarebilingualandwhohaveindicatedproficiencyinalanguage otherthanEnglish.Thetestwilladequatelyassesstheteachersknowledgeof academiclanguageandcanservetoincreasethenumberofbilingualcontentarea teachersinamoreexpeditiousmannerthanthecurrentrequirementsforabilingual extensioncertificate. Requiringthatteacherswhoaregrantedcertificationinthisfashiontakeanumberof collegecredithours(tobedetermined)onbilingualeducationtheory.These professionaldevelopmenthourswillbeprovidedbyhighlyqualifiedexpertsin variouscontentareasaswellasbilingualeducation. TheDOEwillcontinuetoworkwiththeSEDtorevisitrequirementsinregardtothebilingual extension,andwillexploredifferentavenuesandincentivestohelpteachersobtaina bilingualextension/certification.Subjecttofundingavailability,DOEwillpromote,develop, andimplementincentivestoencourageteacherstoenrollincoursesandprogramsleading tobilingualcertification,includingoneormoreofthefollowing: TeachersofTomorrow(TOT)financialincentives(loanforgivenessortuition reimbursement)toteacherswhoalreadyhaveanESLorbilingualcertificationbut whoarenotworkinginthoseareastotransfertoahighneed(TOTeligible)school whichhasavacancyinESLorbilingualeducation. TheconversionprogramwhichpartnerswiththeITTprogramstogivefinancial supporttoteacherstogetanadditionalcertificateinESLorbilingualextension; particularlyfocusoutreachtocontentareateachersproficientinanotherlanguageto obtainabilingualextension. Workwithuniversitiestodevelopandimplementonlineprogramstofacilitate attainmentofbilingualcertification. Developandimplementascholarshipprogram,asawaytocreateastatelevel partnershipwithinstitutesofhighereducationtoattractmoreteachingcandidates

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tobilingualcontentareaswithfundingatthestateorlocalleveloracombinationof matchingfunds. Subjecttoneedifthereareteacherlayoffs,developandimplementaprogramwith institutionsofhighereducationforteacherswhomaybelaidoff(ifthiswereto happen)fromtheirpositionstoapplyforaprogramtoobtainabilingualcertificateor ESLlicense.

Implementinganyoftheseincentivesintheshorttermmaybeseverelylimitedbycurrent budgetaryrestraintsandregulations,andthefailureoftheinstitutionsofhighereducation tograduatesufficientstudentscredentialedintheareasofhighneed. Inadditiontothestepsoutlinedabove,theDOEhashaddiscussionsandwillcontinue discussionswiththeSEDaboutchangesinrulesandregulationsandvariousothersteps requiringactionbytheSEDwhichwouldhelpaddresstheshortageofcertifiedESLand bilingualteachers. Goals: ByOctober2014,thepercentageofstudentswhoareidentifiedasLEP/ELLsandnot beingservedinabilingualand/orESLprogramtaughtbyanappropriatelycertified teacher,includingallLEP/ELLsubgroups(LongTerm,SIFE,etc.)willbereducedby 90%ormoremeasuredagainstthebaselineinformationforthe20102011school year.DOEwillreducebytheindicatedpercentagestheLEP/ELLsnotservedateach targetdate,aslistedbelow.StudentscurrentlyXcodedareexcludedfromthisgoal astheXcodedissueisbeingaddressedinseparatediscussionswiththeSED. BeginninginOctober2014,theDOEwillemploysufficientnumbersofappropriately certifiedbilingualandESLteacherstosupportthegoaldescribedabove.TheDOEwill alsoemploysufficientcertifiedbilingualandESLteacherstosupporteachofthe interimtargetslistedbelow.

PerformanceObjectives/Targets: BySeptember15,2011,baselineinformationforthe201011schoolyearonthe LEP/ELLsnotbeingservedinabilingualand/orESLprogram,includingallLEP/ELL subgroups(LongTerm,SIFE,etc.)willbeprovidedbytheDOEtotheSED.

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ByOctober31,2011,theDOEwillreduceby25%thepercentageofLEP/ELLsnot served,measuredagainstthe201011schoolyear. ByOctober31,2012,theDOEwillreduceby50%thepercentageofLEP/ELLsnot served,measuredagainstthe201011schoolyear. ByOctober31,2013,theDOEwillreduceby75%thepercentageofLEP/ELLsnot served,measuredagainstthe201011schoolyear. ByOctober31,2014,theDOEwillreduceby90%ormorethepercentageofLEP/ELLs notserved,measuredagainstthe201011schoolyear. BylateFebruaryfollowingeachdeadline,theDOEwillprovidetheSEDwitha detailedprogressreportbydistrict,schoolandgradelevelonthenumberofLEP/ELL studentsnotbeingservedinabilingualprogramand/orreceivingESLservices. InformationwillbedisaggregatedbyLEP/ELLsubgroups,suchasLongTerm,SIFE, etc. StartingSeptember30,2014,theDOEwillprovideadetailedprogressreportaspart ofitsyearlyCRPart154applicationtotheSEDonspecificstepstakentoensurethat LEP/ELLstudentsarebeingservedthroughabilingualorESLprogram.

TheSEDRequestedProgressReportswillInclude: NumberandpercentageofstudentsbyLEP/ELLsubgroup SupportstheDOEhasprovidedtoandtheinterventionsithasundertakeninschools, networksanddistrictswithregardtothesegoals Stepstobetakentoholdschoolandnetworkadministratorsaccountable,suchas addingcompliancewiththisrequirementtothenetworkperformancemetricsand thePPR,placinglettersinthepersonnelfilesofschoolprincipalsandwithholding TitleIIIfunds Documentationregardingshorttermandlongtermeffortstoassistcontentarea teacherstoobtainbilingualextensions Documentationregardingshorttermandlongterminitiatives(i.e.incentive programs)toobtaincertificationofcurrentESLandbilingualteachers Documentationregardingshorttermandlongterminitiatives(i.e.incentive programs)torecruitnewteacherswhoarecertifiedinESLandbilingualeducation Documentationregardingthelongtermsustainabilityoftheplannedefforts OtheractionstakenbytheDOEinsupportofachievingthestatedgoals

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Accountability/Consequences:TheDOEwillholdschoolsandtheirnetworksaccountable forcomplyingwiththisrequirementbyincludingthisiteminthenetworkperformance metricsandthePPR.Inaddition,theDOEwilltakeappropriateactionagainstschoolsthat arenotincompliancethroughtheuseofmeasuressuchasplacinglettersinthepersonnel filesoftheprincipals,thewithholdingofTitleIIIschoolfunds,andholdingtheprincipalof theschoolaccountablewithalowerscoreonthePPR.Theuseofanyparticularmeasureor combinationofmeasureswilldependonthescopeandseverityofthenoncompliance.

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Issue3:Parentchoiceisanissuewhichmustbeaddressed.NYCDOEhastakenimportant stepstoaddressthisissue,includingcreatingnewTransitionalBilingualEducation Programs(TBE),awardingannualTBEandDualLanguage(DL)planninggrants,and planninganinternal,crossfunctionalteamtoprioritizeparentchoice. ActionPlan:TheDOEwillexpandthenumberofbilingualprogramsofferedbyNewYorkCity schools,prioritizingthosegeographicareasofthecitywithbothhighconcentrationsofELLs andsignificantparentdemandforbilingualprogramstoensuresufficientprogramchoices withinacommunity.Byfocusingonneighborhoodswiththesetwocharacteristics,theDOE willmosteffectivelymeettheprogramneedsofELLsandtheirfamilies.TheDOEwillalso takestrategicmeasurestoensurethattheexistingandnewlycreatedprogramsreceivethe supportneededtobesuccessful.Recognizingthebudgetaryrestrictionsofthecurrent economicclimate,theobjectiveisacarefullypacedbutaggressivemultiyearplanofopening newbilingualprogramsandexpandingcurrentbilingualprogramstoadditionalgradesand classes.Theexpansionofbilingualprogramsoverthetermofthisplanwillbebasedona carefulanalysisofthedata. TheDOEwillannuallyreviewtheprogressandcurrenttrendsinordertoincreasetheability tosupportparentchoice.Specificschoolswillbeidentifiedtoopenbilingualprogramsafter consultationwithclusterandnetworkleadersandbasedon,butnotlimitedto,the following: numberofELLstudentswithinschools,campuses,andgeographicproximity geographicaldistributionofparentchoiceforspecificprograms(seediscussionat beginningofthissection) sufficientnumberofbilingualprogramstoensurecontinuityatallschoollevels languagegroupsthathavefewbilingualprograms schoolsthathavecertifiedbilingualteachersandELLs,butnobilingualprogram expansionofprogramsinschoolsthathavebilingualprogramsonlyinselected grades

Insettingitsprioritiesfortheopeningofnewbilingualprograms,theDOEwillreviewdata bydistrict,schoollevel,numberofELLsandthenumberofexistingbilingualprograms. InformationwillalsobecollectedfromtheDOEEnrollmentCenterstodeterminethe greatestneed.Theschoolschosentomeetthetargetsforadditionalbilingualprogramsset

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outbelowwillbebasedonananalysisofthegreatestneedamongschoolswithhigh concentrationsofELLsgeographicallyandwithsignificantparentdemand. AnumberofthenewbilingualprogramswillresultfromOELLscollaborationwithotherDOE officesintheselectionprocessforallnewschools.TheDivisionofPortfolioPlanning(DPP) workswithnewschoolapplicantteamstodevelopbilingualprogramsandensurethatall approvedapplicantteamsarepreparedtoservealllevelsofELLs.OELLhasworkedwithDPP tosupportnewschoolsopeningbilingualprograms.Furthermore,newschoolsselectedby theDPPwillberequiredtoincludeintheirproposalssufficientprogrammingtomeetthe needsofallELLswhomayenrollattheschool. InallcaseswheretheDOEhasoptedtophaseoutaschoolduetopoorperformanceand thatschoolhasabilingualprogram,OELLwillworkwithDPPtoensurethatthelevelof bilingualservicesismaintainedorincreasedifthereisdemonstrateddemand.Inmost cases,thisgoalwillbemetbyestablishingabilingualprograminoneormoreofthenew schoolscreatedtoreplacethephaseoutschool.Inothercases,thetwoDOEofficesmay determinetoestablishanewbilingualprogramorincreasethelevelofservicesatanexisting bilingualprogramatanearbyschool.Inanycase,therewillbenoreductioninthetotal numberofbilingualprogramsofferedwhenaschoolisphasedout.Incaseswherenew schoolsaredevelopingbilingualprograms,OELLwillworkwiththeschoolandDPPinthe planningstagesaroundcurriculumdevelopment,studentidentification,parentoutreach, andotheressentialsnecessaryforsuccess. Inaddition,OELLandDPPwillreviewhighschoolcampuseswherenoschoolonthecampus currentlyoffersabilingualprogramtoidentifywhereoneshouldbeoffered(ifthereis sufficientdemandtosupportstartingaprograminthelocation).DAPS,andmore specificallynetworkteams,togetherwithOELL,willthenworkwiththeseidentifiedschools toensurethattheyaredevelopinghighlyeffectivebilingualprograms. CreateMeaningfulSupportsforSchoolstoEstablishBilingualPrograms:OELLadministers grantsandfundingtoschools: TBE/DualLanguagePlanningGrants:OELLprovidesplanninggrantsforschools developingbilingualprograms,bothTBEandDualLanguage.

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ELLReserveFund:OELLadministerstheELLReserveFundthatprovidessupplemental fundingforschoolsthatreceivesignificantandunanticipatedincreasesinthe numberofELLs(aboveacertainthreshold)aftertheOctober31dateuponwhichFair StudentFundingfortheschoolsisbased. Apartfromfunding,aBilingualProgramWorkGroupwillbeformed,composedof representativesoftheschoolsthatarescheduledtoopenbilingualprogramsinthe2011 2012schoolyear,andappropriatestafffromOELLandtheOfficeofSchoolSupport.This groupwillmeetregularlyovertheschoolyeartoaddresscommonchallenges,strategiesand sharesuccessesandbestpractices. EstablishMechanismstoMonitor,Track,andEnsurethatParentChoiceisHonored:Inorder toimproverecordkeepingaroundaparentschoiceofaninstructionalmodelforhis/herELL, OELLisworkingwiththeDivisionofInstructionalandInformationTechnology(DIIT)to createascreenintheDOEsinternalATSdatasystem,wherebytheschoolwillrecordthe instructionalmodelinitiallychosenbytheparentofanELL.Thiswillcreaterecordsofwhat parentshavechosenbyschoolandcanbeusedtotrackdemandandfulfillmentforvarious instructionalmodels.ItwillalsoprovidedatatoimproveoverallplanningforELLsupportand helpadministratorsprojectwhichschoolsshouldbepreparedtoopenbilingualprograms. Also,theOfficeofComplianceServices(OCS)willpartnerwithOELLtodevelopaquestion whichwilltrackandmonitorparentalchoice,andwhichwillbeaddedtothecompliance programforFiscalYear2012.OCSandOELLwilldeveloptherequiredmetricstobeapplied inthecalculationofschoolscompliancelevelspertainingtothisquestion.OCSwillprovide supporttoschoolsoncomplyingandwillalsoprovidecitywideandschoollevelanalysesto OELL.OELLwillworkwiththeOfficeofSchoolSupporttoimplementmeasureswhichwill improvethequalityandaccuracyofthedecentralizedprocessofcollectingparentchoice information.OELLwillconductmonitoringvisitstoschoolstoensurethatparentsare receivingacompleteorientationinwhichallprogramoptionsbasedonCRPart154 regulations(asmodifiedbytheASPIRAconsentdecree)arepresented.Monitoringvisitswill focusonschoolswhoseprogramoptionsdonotmatchparentchoicetrendsandschools withoutbilingualprograms.TheDOEwillworkwithSEDtoidentifyascheduleofschoolsto bevisitedjointly.WorkingwithourcontractedauditpartnerErnst&Young,theDOEsOffice ofAuditorGeneralwilldevelopandexecuteanauditplantoassesstheDepartment's implementationofELLParentChoice.Theauditwillincludeaparentsurveytowhichparents

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willrespondanonymouslywithouttheschoolsknowingwhichparentshavebeensurveyed. TheauditwillbeconductedinaccordancewithGenerallyAcceptedGovernmentAuditing Standards(GAGAS).TheDOEwillshareadraftoftheauditplanwithSEDforreview, commentandapprovalpriortosampleselectionandfieldwork.Becauseoftheneedto adequatelyplanandprepareforthisaudit,thefirstauditreportwouldnotbeissueduntil springof2012.ThefindingswillbesharedwiththerespectiveDOEofficesforsupport and/ornecessarycorrectiveaction. Enrollment:InacollaborativeeffortamongOELL,theOfficeofStudentEnrollment(OSE), andtheOfficeofSchoolSupport(whichhousesclustersandnetworkssupportingschools), schoolenrollmentdatawillbeusedtoidentifyschoolswhichappeartobelikelycandidates forcreationorexpansionofbilingualprograms.Therewillbeacoordinatedeffortamong theseofficestoreachouttotheseschoolsbeforetheannualenrollmentprocessbegins. OELLwillcreateaonepagesummaryoftheparentchoiceprocessincludingdescriptionsof thethreeprogramoptionsforinclusioninallenrollmentpackets.OELLwilldevelopnew parentmaterialsorexpandcurrentparentmaterialstoprovideadditionalinformationon programoptionsandwheretheyareavailable. WithregardtotheParentChoiceprocess,theindividualschoolsratherthantheenrollment centersareresponsibleforprovidingparentsofELLswiththerequiredorientationandthe programoptioninformation.EachschoolaspartofitsLanguageAllocationPolicy(LAP)must statehowtheyshowtheparentchoiceorientationvideoandthetitleandnameofthe pedagogueintheschoolwhoisresponsibleforshowingittoparents.Theschoolinformsthe parentsthatiftheychooseabilingualprogramfortheirchildandnoneexistsattheschool, theirchildhasanoptiontotransfertoaschoolthatoffersabilingualprogram.Suchtransfer requestsareprocessedbythecentralDOEoffices.AlistofschoolsintheNewYorkCity systemwithTransitionalBilingualEducationandDualLanguageprogramsisavailableonthe DOEwebsite. Theenrollmentcentersprimarilydealwithhighschoolplacementsandthenmostlywith studentswhoarenewtothesystem.WhilethereisanexpansionoftheEnrollmentCenters duringthepeakregistrationperiodatthebeginningoftheschoolyear,attheendofthis periodenrollmentcentersstillexistandareoperationalineachoftheboroughs.

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ThegeneralrulesoftheDOEwithregardtotransportationapplytostudentswhohave chosenaschoolbasedonitsabilitytoprovidethedesiredprogramoption.Thisisbasedon distancebetweenthestudentshomeandtheschooltheyareactuallyattending.Inthecase ofaschoolforwhichtherearemorerequestsforaspecificbilingualprogramthanthereare seatsallocatedtotheprogram,theresponsebytheDOEwilldependonthecircumstances oftheparticularschool,thenumberofrequestsreceivedandtheoptionsavailable.The schoolmightmakeroomintheclassfortheadditionalstudentifthereisspaceoropen anotherbilingualclassifthereisasufficientnumberofstudentstosupportthis.Ifneitherof thoseoptionsisavailable,thestudentwillbeofferedplacementinanotherschoolwitha bilingualprogramchosenbytheparents,withtransportationprovidedasneeded,consistent withDOEregulations. Clarifypolicyexpectationsandbuildthecapacityofschoolleaders,schoolstaffandtheentire supportorganizationcitywidetomeettheacademic,linguistic,andculturalneedsofELLs:To clarifyrequirementsrelatedtoparentchoice,apolicybriefwillbedevelopedand disseminatedthroughoutallpublicschoolsinNewYorkCity. OELLwillcontinueitsmonthlyprofessionaldevelopmentsessionsforthenetworkELL liaisons,increasingthefocusonthedevelopmentandsupportofbilingualprograms.OELL willprovidetrainingoverthesummerforschoolsscheduledtoopenorexpandbilingual programsinthecomingschoolyear,focusingonthedevelopmentofprogramsthatmatch theneedsoftheparticularschool. Inordertoeducateandsupportschoolsonthemultitudeofwaysinwhichbilingual programscanbeimplemented,theDOEwillholdaseriesofworkshopsforclusterand networkstafftoexplainbilingualprogrammodelsandtoincreasetheircapacitytoassist schoolsincreatingsuchprograms.Networkswiththegreatestneedforformingbilingual programswillattendthesesessions,whichwillalsofeatureprincipalssharingtheir experienceswiththeirlongstanding,successfulbilingualprograms.TheDOEwillhave sufficientnumbersofELLspecialistsonstafftomeettheneedsoftheschoolstheyserve. Beginninginspring2011,anannualcitywidesymposiumonbilingualeducationwillbeheld tokeepbilingualeducators(e.g.,principals,teachers)abreastofnewresearch,strategies, andprograms.Attendeeswillbeprovidedwithalearningplatformtogainknowledgeon establishing,funding,purchasingfor,andexpandingbilingualprograms.

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InformandEngageParents,Communities,andNonDOEKeyStakeholders:OELLwill coordinatewiththeOfficeofFamilyInformationandAction,theTranslationUnit,andthe OfficeofSchoolSupporttoprovideboroughwideparentinstitutestoinformparentsoftheir programchoices.Eachboroughwillhaveonedayparentinstitutes,whichwillallowparents ofELLstoreceiveinformationabouttheirrightsandresponsibilities,aswellasother importantinformation(includingtheimportanceofprogramconsistencyforstudents).OELL willalsodevelopscriptstobeusedbyP311,theparenthotline,forrespondingtoinquiries aboutenrollmentandtheparentchoiceprocess.TheDOEwillcreateaprogramofmedia outreachregardingparentchoiceaimedattheparentsofELLs.Inaddition,amechanism willbecreatedforcollectingfeedbackfromparentsandcommunitygroupsonthe implementationofbilingualprograms. TheDOEwillnotonlyreachoutdirectlytoparentsbutwillalsoconducttrainingsessionsfor communitygroupstoincreasethecapacityofthosewhoworkwithELLparentsandtoraise awarenessofELLparentsrights,responsibilities,andprogramoptionsfortheirchildren. TrainingProgram:TheDOEwilltrain/retrainkeystaffwithregardtoCRPart154onparental choiceoptions.Specifically,OELLwillprovidetrainingtoallenrollmentpersonnelinvolvedin theintakeprocessaswellasnetworkstaffwithregardtotherequiredprocessforproviding parentalchoice.Inadditiontothis,OELLwillprovidemandatorytrainingforonestaff memberateachschoolusingtheELLParentInformationCase(EPIC).TheEPICisaschool basedkitwhichincludesdocumentsandresourcestoassistschoolsinsharing comprehensiveinformationaboutELLprogramsandserviceswithparents,periodically updatedtoreflectthelatestinformation.Specifically,thetoolkitcontainsa50page FacilitatorsGuidedescribingELLreforms,regulations,processes,parentnotifications, assessments,professionalbooks,andaParentOrientationDVDtranslatedinto12languages otherthanEnglish.ThistrainingwillbecompletedinaccordancewiththePerformance Objectives/Targetssetforthbelow.ThetrainingshouldreflectnewproceduresfromSED pertainingtothescreening(homelanguagequestionnaire,interviewsofstudentsto determinewhethertheyareELLs),oncethenewHLISandtheseprocedureshavebeen finalizedandimplemented. Goals: BySeptember30,2012,theDOEwillhavetrainedenrollmentandnetworkand schoolstaffonCRPart154regulations(asmodifiedbytheASPIRAconsentdecree)

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andonparentalchoiceoptions,inaccordancewiththetrainingprogramdescribed above.TheDOEwillhaveretrained50%ofallpersonnelbyeachtargetdateasstated below. BySeptember30,2013,inaccordancewiththetargetdatesstatedbelow,theDOE willhavecreated125additionalbilingualprogramsbeyondthe351existing programsfor201011.Thisissubjecttorevisionbasedonparentchoiceand communityneed.

PerformanceObjectives/Targets: RetrainingofPersonnelonParentalChoice: ByDecember31,2011,theDOEwillhavecompleted50%ofthetrainingprogram describedabove. BySeptember30,2012,theDOEwillhavecompleted100%ofthetrainingprogram describedabove. Within30daysofeachofthetargetdatesabove,theDOEwillprovidetheSEDwitha progressreportonthenumberofstaffretrainedonCRPart154regulationsand ParentalChoiceoptions. StartingSeptember30,2012,theDOEwillprovideadetailedprogressreporttothe SED,aspartofitsyearlyCRPart154application,onthedatesandnatureofthe trainingfornewpersonnelonParentalChoiceoptions,basedonCRPart154(as modifiedbytheASPIRAconsentdecree). NewBilingualPrograms BySeptember15,2011,theDOEwillprovidetotheSEDareport(includinglanguage, district,gradelevelandnumberofstudentsenrolled)onthenumberofbilingual programsinplaceduringthe201011schoolyearintheNYCschools. BySeptember15,2011,theDOEwillprovideadetailedreport(bydistrict,gradeand languagegroups)totheSEDonthenumberofbilingualprogramsthatneedtobe created,basedonexpandingparentchoiceinageographiccommunity.Thiswillbe basedonananalysisoftheELLpopulationineachcommunity.

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BySeptember30,2011,theDOEwillincreaseby20(brokendownasfollows:12 elementary,sixmiddle,twohighschool)thenumberofbilingualprogramscitywide asmeasuredagainst Table2:TargetsforAdditionalBilingualPrograms (2012and2013targetsaresubjecttoreviewandadjustment,asneeded, thebaselineforthe basedonparentchoiceandcommunityneed.) 201011schoolyear. September30,2011 20additionalprograms Thenewprogramswill September30,2012 40additionalprograms(inadditionto beconcentratedin priortargets) thosegeographicareas September30,2013 65additionalprograms(inadditionto priortargets) ofthecityshowingthe mostneedforbilingualprograms. BySeptember30,2012,theDOEwillincreasebyanadditional40thenumberof bilingualprogramscitywide,totheextentsupportedbycommunityneed.Thistarget willbereviewedandadjusted,asneeded,basedonparentchoice.Thenew programswillbeconcentratedinthosegeographicareasofthecityshowingthe mostneedforbilingualprograms.BasedonagapanalysisbytheDOEofthat geographicneed,thepriorityfortheseprogramswouldbethefollowingNYC communityschooldistricts:Districts4,6,7,10,20,21,22,24,25,26,27,28and30. BySeptember30,2013,theDOEwillincreasethenumberofbilingualprograms citywidebyanadditional65,totheextentsupportedbycommunityneed.Thistarget willbereviewedandadjusted,asneeded,basedonparentchoice.Thenew programswillbeconcentratedinthosegeographicareasofthecityshowingthe mostneedforbilingualprogramsbasedonprogramgapanalysis. TheDOEwillreachouttoobtainsufficientnumbersofcertifiedbilingualteachers,to theextentpersonnelareavailable,toensurethatcertifiedbilingualteacherswillbe inplaceineachofthebilingualprogramsopenedunderthetargetsabovefromthe firstdaytheprogramisopened. TheDOEwillmeetwiththeSEDannuallytoreviewELLdemographicsandparent choicedataintheNewYorkCityschoolstodiscusspossiblerevisionstotheabove targetsbasedonparentchoicedata. Within60daysofeachofthetargetdatesabove,theDOEwillprovidetheSEDwitha progressreport(includinglanguage,district,gradelevelandnumberofstudents enrolled)onthenumberofadditionalbilingualprogramscreated,whichwillinclude

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theestimatedincreaseinthenumberofstudentsinbilingualprogramssincethe priorschoolyear. StartingSeptember30,2014,theDOEwillprovideadetailedprogressreport(by district,gradeandlanguagegroups)onthenumberofbilingualprogramsbasedon thetotalLEP/ELLpopulationineachdistrictaspartofitsyearlyCRPart154 applicationtotheSED.

TheSEDRequestedProgressReportswillInclude: TheDOEwilldocumentthemonitoringvisitsmadetoensurethatparentsare receivingacompleteorientationinwhichallprogramoptionsarepresentedand reporttotheSEDonwhathasworkedaswellasthenecessary modifications/changesthathavebeenmadetoorientationmeetings. Dataorganizedbydistrict,onnewbilingualprogramsandbilingualprogramsthat havebeenclosedduetochangesatthebuildinglevel(schoolorganization,reduction ofLEP/ELLs,etc.)orduetoschoolphaseouts. Processbywhichparents,districtandnetworkpersonnelhavebeennotifiedofCR Part154/parentchoiceorientationsessions. ReportoffindingsandrecommendationsfromauditoftheDOEsimplementationof itsELLparentchoiceprogram,andcorrectiveactionsbeingtakenortobetakento remedyidentifieddeficiencies. DocumentationregardingsupporttheDOEhasprovidedtoandactionsithastaken inschools,districtsandnetworkswithregardtoparentorientationandELLprogram options. Stepstobetakentoholdschoolandnetworkadministratorsaccountable,suchas addingcompliancewiththisrequirementtothenetworkperformancemetrics, placinglettersinthepersonnelfilesofschoolprincipalsandwithholdingTitleIII funds. Accountability/Consequences:TheDOEwillholdschoolsandtheirnetworksaccountablefor providingtherequiredinformationtoparentsonprogramoptions,byincludingthisitemin thenetworkperformancemetrics.Inaddition,theDOEwilltakeappropriateactionagainst schoolsthatarenotincompliancethroughtheuseoftools,suchasletterstothepersonnel filesoftheprincipals,thewithholdingofTitleIIIschoolfundsandholdingtheprincipalofthe

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schoolaccountablewithalowerscoreonthePPR.Theuseofanyparticulartoolor combinationoftoolswilldependonthescopeandseverityofthenoncompliance. Toaddressthefailuretocreatebilingualprogramswhenrequiredasindicatedbyparent choice,thefollowingescalationpathwillbefollowedtoensureprincipalsaccountability: Networkleaderaddressesnoncompliancewithprincipalinspring/summerand resolvesanyimmediateissues. Networkleader,ELLcomplianceandperformancespecialist(ELLCPS)and superintendentcollaboratewithprincipaltodevelopaplanofaction,with measurablebenchmarksandoutcomes,tobringschoolspracticeintocompliance. Networkleader,ELLCPSandsuperintendentwillmeetwithprincipalregularlyto reviewprogresstocompletionoftheplan.Ifprincipalspracticeremainsnon compliantafterfirstbenchmarkhaspassed,networkleaderandsuperintendentwill jointlyconductawalkthroughoftheschoolandsubmitalettertotheprincipalsfile.

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Issue4:LongtermLEP/ELLsmustreceivebilingualand/orESLservicesuntiltheyareno longerLEP/ELLsbasedontheNYSproficiencyexam,theNYSESLAT. ActionPlan:AllELLsareentitledtoreceiveELLservicesasoutlinedinCommissioners RegulationsPart154.TheDOEwillreinforcethisrequirementtothefieldthrougha forthcomingpolicybrief,adraftofwhichwillbesharedwithSEDbeforeitsdissemination. Additionally,theDOEwillcontinuetoemphasizethisrequirementinallcommunicationsand trainingsessionstoschoolsregardingmandatedservices. ScheduledmonthlyLanguageAllocationPolicy(LAP)trainingsessionsforschool administratorsemphasizetherequirementtoprovideservicestoallELLs,includingLong termELLs(LTEs).Additionally,manyofOELLsprofessionaldevelopmentofferingsinclude techniquesandstrategiesthataddresstheneedsofLTEs. TheDOEiscommittedtoimprovingtheacademicperformanceofthispopulationof students.EachyearOELLadministersagrantwhichawardsfundstocreateprograms targetingtheneedsofLTEsaswellasStudentswithInterruptedFormalEducation(SIFE). Duringthe201011schoolyear,theSIFE/LongtermELLAcademicInterventionGrant programawardedover$2.8millionto57schoolsthroughoutthecity.Schoolsmayusethe additionalfundsto Purchaseacademicinterventions Reduceclasssize Offerextendeddayprogramming Establishpeertutorialprograms Createopportunitiesforexposuretocollegeandcareeropportunities,mentoring, andinternships Buildbackgroundknowledgethroughculturalpartnerships Schoolsalsousethefundsawardedthroughthegranttocreateprofessionaldevelopment andparentinvolvementopportunities.TheDOEwillreviewandconsiderfor implementationadditionalstepstosupportLTEs,suchasguidanceforschoolsonhowto servethesestudents,targetedPDforschoolsnotservingLTEs,andaddressingidentification issues.

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Goal:ByJune30,2013,theDOEwillreduceto010%ofthebaselinenumberforthe2010 11schoolyearthenumberofLTEswhoarenotbeingprovidedbilingualand/orESL instruction(withorwithoutanIEP)asrequiredbyCRPart154.Interimreductionswillbe achievedinaccordancewiththetargetssetforthbelow.LTEswhoareXCodedareexcluded fromthisbaselinenumberandtheperformancetargetsbelow,sinceXCodedstudentsare thesubjectofaseparateinitiativebytheDOEandtheSED. PerformanceObjectives/Targets: BySeptember15,2011,DOEwillprovidetotheSEDadetailedprogressreportfor the200910and201011schoolyearsonthenumberofLTEs(withorwithoutanIEP) whoarenotbeingprovidedbilingualand/orESLinstruction. ByFebruary28,2012,theDOEwillreduceby25%thenumberofLTEs(withor withoutanIEP)whoarenotbeingprovidedbilingualand/orESLinstructionas measuredagainstthebaselinenumberforthe201011schoolyear. ByJuly31,2012,theDOEwillreduceby50%thenumberofLTEs(withorwithoutan IEP)whoarenotbeingprovidedbilingualand/orESLinstructionasmeasuredagainst thebaselinenumberforthe201011schoolyear. ByFebruary28,2013,theDOEwillreduceby75%thenumberofLTEs(withor withoutanIEP)whoarenotbeingprovidedbilingualand/orESLinstructionas measuredagainstthebaselinenumberforthe201011schoolyear. ByJuly31,2013,theDOEwillreduceby90100%thenumberofLTEs(withor withoutanIEP)whoarenotbeingprovidedbilingualand/orESLinstructionas measuredagainstthebaselinenumberforthe201011schoolyear. Within60daysofeachofthetargetdatesabove,theDOEwillprovidetheSEDwitha progressreportregardingthenumberofLTEs(withorwithoutanIEP)whoarenot beingprovidedbilingualand/orESLinstruction. StartingonSeptember30,2013,theDOEwillprovideadetailedprogressreportas partofitsyearlyCRPart154applicationtotheSEDonspecificstepstakentoensure thatallLTEs(withorwithoutanIEP)willbeprovidedtherequiredbilingualand/or ESLinstruction. TheSEDRequestedProgressReportswillInclude: InformationonthenumberofLTEs,withorwithoutanIEP,whoarenotbeing providedbilingualand/orESLinstruction

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InformationbyschoolandbygradelevelonthepercentageandnumberofLTEsnot servedinrelationtothetotalLTEpopulation Informationonnewprograms,toolsandservicesdevelopedtosupporttheacademic achievementofLTEs Evidenceofestablishedproceduresfornotifyingschools,districts,andnetworksof theserviceneedsofLTEs Evidenceofprofessionaldevelopmentgiventocontentareateachersandother schoolstaffinschoolsnotservingLTEs SupportstheDOEhasprovidedtoandinterventiontheDOEhastakeninschools, networksanddistrictsregardingservicestoLTEs Stepstobetakentoholdschoolandnetworkadministratorsaccountable,suchas addingcompliancewiththisrequirementtothenetworkperformancemetrics, placinglettersinthefilesofschoolprincipalsandwithholdingfunds OtheractionstakenbytheDOEinsupportofachievingthestatedgoals

Accountability/Consequences:UponcompletionofBESISinmidyear,clusterleadersand networkleaderswillbeprovidedschoolleveldatathatcontainsthenumberofLTEsateach schoolandtheschoolsthatarenotprovidingtheirLTEswiththemandatedservices. Networkswillreachouttotheschoolstoensurethattheyareallprovidingtheseservices andreporttheresultsoftheireffortstotheELLCPSswithin30daysofreceivingnoticeof theschoolsnotincompliance.TheDOEwilltakeappropriateactionagainstanyschoolstill notincomplianceatthattime,suchasplacinglettersinthepersonnelfoldersofprincipals, withholdingfundsandholdingtheprincipaloftheschoolaccountablewithalowerscoreon thePPR.Theuseofanyparticularactionorcombinationofactionswilldependonthescope andseverityofthenoncompliance.TheDOEwillalsoholdschoolsandtheirnetworks accountableforensuringthatallLTEsarebeingprovidedbilingualand/orESLinstruction throughinclusionofthisiteminthenetworkperformancemetrics.

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Issue5:SomeschoolsdidnotsubmittheRequestforExtensionofServicesFormA7as requiredbyCRPart154. ActionPlan:TheELLExtensionofServicesiscollectedannuallyfromSeptemberthrough midOctober.Inordertocapturethedataaccuratelyandcompletelyoneacheligible student,infall2011,theDOEwill Conducttwowebinarsthatwillbebroadcastviatheinternetallowingallschoolstaff toreceivethelatesttrainingandupdatedinformation RequireschoolstoprintoutandsubmitthePrincipalsCertificationbyadate indicatedinanddisseminatedthroughestablishedDOEcommunicationsystems Createanonline,videotutorialshowingschoolstaffhowtocompletetheRequest forExtensionofServicesprocess Postupdatedsupportmaterials,suchasthePowerPointanddirectionmanuals Providetrainingsessionstoeachcluster,invitingbothnetworkandschoolstaff,on theproceduresforcompletingtheRequestforExtensionofServices Reviewschoolsdescriptionsofinterventionsprovidedtothestudentswhoare eligibleforextensionofservicetoconfirmstudentsneedsarealignedtothe interventionsdetailedbytheschool AssignELLCPSstoreachouttonetworkstoensurethattheprocessisexecuted accuratelyandinatimelymanner Sendweeklyupdatestoclusterandnetworkstaffonthecompletionprogressto enablethemtofollowupwithschoolsthathavenotcompletedtheRequestfor ExtensionofServices Goals: ByNovember15,2011andeachNovember15thereafter,theDOEwillsubmittheCR Part154RequestsforExtensionofServices(FormA7)fortheyear,includingthe descriptionofservicestobeprovided. TheDOEwillcreateanelectronicsystemdesignedtotrackthesubmissionofFormA 7,thereasonsfortherequestandsignaturebytheprincipalbeginningwiththe September30,2012CRPart154DOEapplication.

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PerformanceObjectives/Targets: BySeptember30,2011,theDOEwillsubmitaplanonhowtheDOEwillgeneratethe CRPart154FormA7reportelectronicallystartingSeptember30,2012. ByNovember15,2011andbyeachNovember15thereafter,theDOEwillsubmitall RequestsforExtensionofServices(FormA7)fortheyear,includingthedescription ofservicestobeprovided. BySeptember30,2012,theDOEwillreporttheFormA7informationcollectedvia theelectronictrackingsystemonamonthlybasistotheSED.Theprogressreports willincludedates,namesofschoolsandstudentgrades. ByOctober31,2012,theDOEwilltrackthestatusofsubmissionsofFormA7tothe SEDaspartofitsCRPart154yearlyapplication. TheSEDRequestedProgressReportswillInclude: Evidenceofestablishedproceduresfornotifyingschools,districtsandnetworksof theimportanceoftimelysubmissionoftheA7Formandsupportreceivedfromthe DOEtoensuretimelysubmission Stepstobetakentoholdschoolandnetworkadministratorsaccountable,suchas addingcompliancewiththisrequirementtothenetworkperformancemetricsand withholdingTitleIIIschoolfunds OtheractionstakenbytheDOEinsupportofachievingthestatedgoals Accountability/Consequences:TheDOEwillholdschoolsandtheirnetworksaccountable forensuringthatRequestsforExtensionofServices(FormA7)aresubmittedinatimely mannerthroughinclusionofthisiteminthenetworkperformancemetrics.Inaddition,the DOEwilltakeappropriateactionagainstschoolsthatarenotincompliancethroughtheuse ofmeasuressuchasplacinglettersinthepersonnelfilesoftheprincipals,thewithholdingof TitleIIIschoolfundsandholdingtheprincipaloftheschoolaccountablewithalowerscore onthePPR.Theuseofanyparticularmeasureorcombinationofmeasureswilldependon thescopeandseverityofthenoncompliance.

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Issue6:SomeschoolsdidnotsubmittheirNYCLanguageAllocationPolicy(LAP)bythe deadlineestablishedbetweenNYSEDandNYCDOEsOfficeofEnglishLanguageLearners. ActionPlan:ALanguageAllocationPolicy(LAP)isasystematicplanforlanguage developmentthatguidesprogrammaticandcurriculardecisionsforstudentsuntilthey acquireacademicproficiencyinEnglish.TheDOEiscommittedtorequiringthatallschools develop,submit,andimplementacomprehensiveLAPthataddressestheuniqueacademic andlinguisticneedsoftheirELLsandfamilies. Inordertoachievethis,theDOEwill Postanupdated,StateapprovedLAPsubmissionformfordownloadbyJune1ofthe previousschoolyear ContinuetoupdatedocumentstosupportcreationofLAPssothattheyarereadily availabletonetworksandschools CoordinatetimelinesandfinalduedatesamongtheDOEsOfficeofEnglishLanguage LearnersandOfficeofSchoolImprovement,andNewYorkStatesOfficeofBilingual EducationandForeignLanguageStudies ProvideLAPToolKitstobedistributedtoallschoolsattendingfulldaytraining sessionsforschooladministrators ContinuetoprovideongoingmonthlyLAPtrainingsessionsforschooladministrators (mandatoryforschoolsthathavenotsubmittedtheirLAPs) ContinuetoworkwithnetworkstoprovideLAPclinicsandtechnicalsessionsfor schoolswithintheirassignednetworks ProvideschoolswithfeedbackontheirLAPs,whichwillbeplacedinadatabasefor dataanalyses,includingbutnotlimitedto o identifyingareasofstrengthsandneedsofELLprogramsbyschool,district, networkandcluster o reportingtrendsandpatternsamongschooltypesinordertoaddressany concerns o creatingtrainingsessionsandaprofessionaldevelopmentseriesthattargets concerns o showcasingexemplarprogramsforELLsinordertoduplicatewhenpossible

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Priortothe201011schoolyear,theLAPconsistedoftwoparts:aformrequiringstatistical, assessment,anddemographicdataandanarrativeoftheELLprogramwrittenonschool letterhead.InconsiderationofthefeedbackfromtheStateandschools,theLAPwas redesignedsothatitisnolongernecessarytohaveseparatedocuments;allpartshavebeen combinedintoonecomprehensivedocument.Inaddition,thenewLAPsubmissionformis forallschoolsKto12whichallowsforalltypesofschoolconfigurations(e.g.,K8,912, 612). Goals: TheDOEwillsubmitthedraftsoftheschoolLAPsbyOctober31ofeachyear. TheDOEwillcreateanonlinesystemtotrackthestatusofsubmissionsoftheNYC LAPsbeginningwiththeSeptember30,2012CRPart154DOEapplication. PerformanceObjectives/Targets: ByOctober31,2011andeachOctober31thereafter,theDOEwillsubmitthedrafts oftheschoolsLAPsfortheyear.

BySeptember30,2012,theDOEwillhaveinplaceasystemtotrackthestatusof
submissionsoftheNYCLAPstotheSEDaspartoftheCRPart154yearlyapplication. TheSEDRequestedProgressReportswillInclude: Evidenceofestablishedproceduresfornotifyingschools,districtsandnetworksof theimportanceofatimelysubmissionoftheNYCLAPdocuments Natureofsupports,interventionsandactionsprovidedbytheDOEtoschools, districtsandnetworkstocompleteLAPs TheNYCLAPinformationcollectedviatheelectronictrackingsystemprovidedona monthlybasistotheSED Stepstobetakentoholdschoolandnetworkadministratorsaccountable,suchas addingcompliancewiththisrequirementtothenetworkperformancemetrics, placinglettersinthefilesofschoolprincipalsandwithholdingTitleIIIfunds OtheractionstakenbytheDOEinsupportofachievingthestatedgoals Accountability/Consequences:TheDOEwillholdschoolsandtheirnetworksaccountable forensuringthattheLAPisbeingsubmittedinatimelymannerthroughinclusionofthis iteminthenetworkperformancemetrics.Inaddition,theDOEwillreviewtheLAP submissiondatafromthe201011schoolyearandidentifythoseschoolswhichhavebeen

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mostegregiousinmissingthefilingdeadlinesfortheLAP.Thislistwillbesharedwiththe networksandthenetworkswillreachouttotheschoolsonthislisttoinformthemofthe importanceofsubmittingtheLAPinatimelymanner.Theywillinformthemthatcontinued failuretocomplywiththisrequirementwillresultinactionbeingtakenbytheDOEagainst theschoolthroughtheuseofmeasuressuchasplacinglettersinthepersonnelfileofthe principal,thewithholdingofTitleIIIschoolfundsandholdingtheprincipaloftheschool accountablewithalowerscoreonthePPR.BeginninginNovember,theDOEwillreviewthe LAPdatafortheseschoolsandtakeactionagainstanyoftheseschoolsnotyetin compliance.Theuseofanyparticularmeasureorcombinationofmeasureswilldependon thescopeandseverityofthenoncompliance.Thelistoftargetschoolswillbereviewedand revisedannually.

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Conclusion:Asoutlinedinthisactionplan,theNewYorkCityDepartmentofEducationis committedto: providingallELLsarigorouseducationthataddressestheiracademic,linguistic,and culturalneeds informing,offering,andprovidingparentsachoiceofELLprogrambasedon communityneeds administeringtheLABRinatimelymanner Asthisactionplanislaunched,theDOErecognizestheneedtoevaluatetheplansprogress, makeadjustmentswhenrequired,andprovideupdatestobothDOEandSEDstakeholders. TheDOEalsorecognizesthatthesuccessofthisplanrestsuponnotonlythehardworkof DOEstakeholdersbutalsothesupportandcommitmenttoexcellenceoftheNewYorkState EducationDepartmentandtheOfficeofBilingualEducationandForeignLanguageStudies. TheDOElooksforwardtocollaboratingwiththeNewYorkStateEducationDepartmentas wellascommunityleaders,parents,andotherkeystakeholdersinordertoacceleratethe achievementofallEnglishLanguageLearnersthroughouttheentirecity.

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