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Excel Integration
An integrated and state-of-the art modeling environment For all types of queries, reports, and analytics For business users and IT Business For BI data & external data
Process Experts
us En er typ ter e Qu pri er se y & Re An por aly tin sis g,
for modeling & deployment
An
Business Users
A state-of-the art BI runtime for the masses: High visual appeal & usability High performance use of BI Mass distribution A seamless integration into MS Excel SAP NetWeaver Portal Knowledge management & collaboration capabilities Composite applications
Information Consumers
Enterprise Reporting, Query, & Analysis - Benefits The scenario comprises all ways that BI data is provided to endusers and how end-users interact with BI data
Composite Applications (Embedded BI) BI Applications Ad Hoc Analysis Excel Integration Enterprise Reports
Reducing TCO by
Minimizing the training costs for end-users (state-of-the art UIs) Use of an adaptable and flexible BI modeling environment (SAP Business Explorer & SAP NetWeaver Visual Composer)
Driving ROI by
Extending the reach to masses of users Avoiding the IT bottle neck by enabling the business user Providing high end-user productivity Guaranteeing fast and informed business decisions on all company levels
SAP AG 2005, SAP TechEd 05 / Session ID / 3
Enterprise Reporting, Query, & Analysis Scenario Variants Query, Reporting & Analysis Design
Describes how IT and/or business users can design and deploy standard reporting and analysis for large groups of end-users.
Excel Integration
Describes how business users can model and interact with BI data by fully leveraging MS Excel capabilities (Add-On in Excel: BEx Analyzer)
Information Broadcasting
Describes how IT and/or business users can distribute BI data at a required time (ad hoc, scheduled, when data is changed, or based on exceptions), via various channels (e-mail, printer or portal) and in various formats
7.0 Business Explorer Suite (BEx) Information Broadcasting 7.0 BEx Web
BI Pattern Web Application Designer MS Excel Add-in
BEx Analyzer
Web Analyzer
Report Designer
Composite
Ad Hoc
BI App
MS Excel
SAP Business Explorer Suite (BEx) Ad Hoc Query & Analysis Web Analyzer Reporting and Analysis Design Web Application Designer Report Designer MS Excel Integration Analyzer (Add-In)
3rd-Party BI Data
low
Business User Information Consumer
no
Queries
Reports
Platform
BI (based on AS ABAP)
Persistence Layer Query Info Web Apps Queries Views Providers
Internet Grafic Service
XML
ADS
Key Capabilities
BI data is easily embeddable into MS Excel Business users can utilize their Excel know-how and use Excel functionality on top of BI data. SAP NetWeaver 7.0 provides enhanced navigation features such as Drag & Drop SAP NetWeaver 7.0 provides additional functionality such as a design mode and leverages Excel formatting and formula features BI Planning is completely integrated BI data has to be easily distributable. Hence, BEx Analyzer Workbooks can be pre-calculated and distributed via Information Broadcasting
Usage Type:
BI Java
Tool:
BI
Tool:
BEx Analyzer
(4) Open Query, View or InfoProvider (5) Embed Query (6) Analyze Query (7) Save WB
(8) Create WB Layout (9) Choose Design Items and Data Binding (10) Use Excel Formatting and/or Formulas (11) Save WB (12) Access BI Data (13) Analyze Data (if applicable) (14) Personalize Data (if applicable) (15) Integrate Documents (if applicable)
Usage Type:
EP, BI Java, BI
(16) Use KM Services (if applicable) (17) Use Export/Printing Services (if applicable) (18) Use Information Broadcasting (if applicable)
Overview: BEx Analyzer End User Interaction Excel Formatting & Formulas BEx Analyzer Design Mode
Analysis Mode
Intuitive User Interaction via drag & drop and re-designed property dialogues Direct access to InfoProviders queries & query views Personalized filter value lists (favorites & history) Full Unicode support Local calculations Excel-based data entry and planning. Information Broadcasting
Result
Result
Result
Local calculation can be easily added by an end-user via the context menu
Overview: BEx Analyzer End User Interaction Excel Formatting & Formulas BEx Analyzer Design Mode
Designing Workbooks
Designing Queries Embedding Data into Workbooks Designing Workbooks BI User Interaction
BexGetData
BexGetData
BexAnalyzer offers the Excel function BexGetData. This allows access to every cell of the result set of an arbitary dataprovider The conext menu of the analysis grid offers the option Convert to Formula . This converts the data of each cell into a well defined Excel formula The selection parameters of the formula are derived from the key rows and colums of the respective cell By using this option, the Analysis Grid Item well be deleted and Drag & Drop will be disabled. The number format of the data cells is set to standard From now on the endusre has full flexibility of using Excel Formating and Formulas on the data
3. Simply by overwriting keys, (e.g master data values), you can change the according data cells:
2. Just copy the formulas from Billed Quantity to the new column for Net Sales
Example
Example
Every cell of the grid described by an Excel formula. e.g. =BexGetData(DATA PROVIDER_2,ORDERS2006,AUSTRALIA
Dataprovider 2
Dataprovider 1
Example
New calculated =BexGetData(DATA PROVIDER_2,ORDERS2006,AUSTRALIA keyfigure deviation via Dataprovider 2 Excel formula =(F12-E12)/E12 Every cell of the grid described by an Excel formula. e.g.
E.g. change cell coloring and borders, define Excel-based exceptions e.g.
Empty line plus totals line added, symbol added, Sums calculated as =SUM (B22:B27)
SAP AG 2005, SAP TechEd 05 / Session ID / 29
Example
New calculated =BexGetData(DATA PROVIDER_2,ORDERS2006,AUSTRALIA keyfigure deviation via Dataprovider 2 Excel formula Add Logos, =(F12-E12)/E12 Graphics Every cell of the grid described by an Excel formula. e.g.
Add BEx Items such as current user, last data refresh etc.
Dataprovider 1
Empty line plus totals line added, symbol added, Sums calculated as =SUM (B22:B27)
SAP AG 2005, SAP TechEd 05 / Session ID / 30
Overview: BEx Analyzer End User Interaction Excel Formatting & Formulas BEx Analyzer Design Mode
Designing Workbooks
Designing Queries Embedding Data into Workbooks Designing Workbooks BI User Interaction
Design Mode
Code-free application modeling in Excel Any BI InfoProvider can be integrated into MS Excel
Items
Analysis Grid Navigation Pane List of Filters Button Dropdown Box Checkbox Group Radio Button Group List of Conditions List of Exceptions Text Messages Workbook Settings
Use the clipping options to specifically define the size of the analysis grid using clipping or scroll bars. You can independently configure horizontal or vertical clipping using the following options:
Associate Microsoft Excel charts with the analysis grid with this function, so that the charts always represent the results of the query This assures that the charts are displayed correctly even if the number of rows/columns in the analysis grid are changing
Insert Button
Anything you can do when you manually navigate a query via the context menu you can also customize with a button. You can use the same Web API commands as in the web Application Designer
Demo
Button
Demo
Drowpdown Item
Insert Dropdown
3. Select dimension
Insert Button
On Click: Planning function is applied But where is the transfered 20% value specified?
2. Status after button is clicked The system derives the value to be applied via the planning function from the cells A49:C49
Cell C49 holds a formula that calculates the value that has to be applied to the planning function
SAP AG 2005, SAP TechEd 05 / Session ID / 43
Refresh workbook on Open Process Variables on Refresh Allow Drag and Drop Protect Workbook (add password to workbook prohibiting any changes) insert a new theme delete or apply an existing theme
Workbook Settings
SAP AG 2005, SAP TechEd 05 / Session ID / 44
allows you to define your data provider range for your navigation pane
configure data provider Select the checkbox next to the text elements you wish to display Additionally you can select to display all static filters
Insert Text
Insert Messages
Seamless integration into Excel Intuitive Navigation for end users A Design Mode to enable easy building of BI applications Direct use if Excel Formulas and formatting Tight integration with BI Planning