MICROSOF T EXCEL

FORMATTING
ALT + CTRL+SFT+~ CTRL+SFT+& CTRL+SFT+_ CTRL+SFT+) CTRL+SFT+( CTRL + 9 CTRL + 1 CTRL + 0 CTRL + I CTRL+ B
DISPLAY THE STYLE COMMAND

DISPLAY THE CELLS COMMAND APPLY THE GENERAL NUM FORMAT

HIDE ROWS

UNHIDE ROWS

HIDE COLUMS

UNHIDE COLUMS

APPLY OR REMOVE ITALIC FORMATTING

APPLY THE OUTLINE BORDER

APPLY OR REMOVE BOLD FORMATTING

REMOVE ALL BORDERS

NNMMMMIMINMIN,INDICATIN G A.M.-P.M. P.M.

EDITING

PASTE THE SELECTION

DELETE

CLEAR THE CONTENTS OF THE SELECTION

CTRL+SFT+PLUS

INSERT BLANK CELLS

CTRL + X

CUT THE SELECTION

CTRL + C

COPY THE SELECTION

CTRL+SFT+@

APPLY THE TIME FORMAT WITH HOUR && MINUTE

CTRL + V

CTRL + U

APPLY OR REMOVE UNDERLINE

CTRL+SFT+#

APPLY THE DATE FORMAT WITH DAY, MONTH & YEAR

DELETE THE SELECTION

CTRL+SFT+A

INSERT THE ARGUMENT NAMES & PARENTHESES

CTRL + A

DISPLAY A FORMULA AFTER TYPING VALID FUNCTION

F3

PASTE A NAME IN TO FORMULA

F2

EDIT THE ACTIVE CELL

CTRL + _

By using these short cut keys we can select the cells, columns, rows or objects in worksheets and workbooks.
Extend the selection by one cell

Shift + arrow key Shift + Home

Extend the selection To the beginning of the row

Extend the selection to the beginning of the worksheet

Beginning of the worksheet

Ctrl + Shift + Home

Select the entire column

Ctrl + Spacebar

Select the entire row

Shift + Spacebar

Select the entire worksheet

Ctrl + A

If multiple cells r selected, select only the active cell

Shift + backspace

Extend the selection down One screen

Shift + Page Down

Show and hide standard Tool bar

Ctrl + 7 Shift + End

Extend it to the lower right corner of the window

Extend it to the upper- left corner of the window

Shift + Home

Extend the selection up One screen

Shift +Page Up

Select the current region around the Active cell Select the current array, which is the array that the active cell belongs to Select all cells with comments Select cells whose contents are different from the Comparison cell in each row Select only cells that are directly referred to by

Ctrl + Shift + * ( Asterisk) Ctrl + / Ctrl + Shift + o (the letter) Ctrl + \

Ctrl + [

formulas in the selection Select only cells that are directly referred to by formulas in the selection Select only cells with formulas that refer directly to the active cell Select all cells with formulas that refer directly or indirectly to the active cell Select only visible cells in the current selection

Ctrl + Shift + {

Ctrl + ]

Ctrl + Shift + }

Alt + Semicolon

Select Select Select Select

the the the the

previous group of items down arrow next group of items Up arrow next item within the group Right arrow previous item within the group Left arrow

KEYS FOR WINDOWS AND DIALOUGE BOXES FOR WINDOWS

SWITCH TO NEXT PROGRAM ALT + TAB

SWITCH TO PREVIOUS PROGRAM

SHIFT+ALT+TAB

SHOW THE WINDOWS START MENU CTRL +

ESC
CLOSE THE ACTIVE WORKBOOK WINDOW

CTRL + W
RESTORE THE ACTIVE WORKBOOK WINDOW

TRL + F5
SWITCH TO NEXT WORKBOOK WINDOW CTRL

+ F6
CARRY OUT THE MOVE COMMAND - CTRL + F7

CARRY OUT THE SIZE COMMAND CTRL + F8 MINIMIZE WORKBOOK WINDOW TO AN ICON

CTRL+F9
MINIMIZE OR RESTORE THE WORKBOOK CTRL + F10

FOR DIALOUGE BOXES

SWITCH TO THE NEXT TAB IN DIALOG BOX - CTRL + TAB OPEN THE SELECTED DROP DOWN LIST BOX ALT+DOWN ARROW

SWITCH TO THE PREVIOUS TAB IN DIALOG BOX CTRL+SHIFT+TAB

CLOSE THE SELECTED DROP*DOWN LIST BOX - ESC

MOVE TO THE NEXT OPTION OR OPTION GROUP - TAB

PERFORM THE ACTION - ENTER

MOVE TO THE PREVIOUS OPTION OR OPTION GROUP SHIFT + TAB

CANCEL THE COMMAND AND CLOSE THE DIALOG BOX ESC

Display the Print Command

- Ctrl + P

Move around the page when Zoomed in - Arrow Keys Move by one page when Zoomed out - Page up

Move to 1st page when Zoomed out Move to last page when Zoomed out

- Ctrl+ Up - Ctrl+ Down

Show a shortcut menu Make the menu bar active Show the program icon menu (on the program title bar) Select the next or previous command on the menu or submenu Select the first or last command on the menu or submenu

Shift + F10 F10 or ALTER ALT + SPACEBAR

DOWN OR UP ARROW

LEFT OR RIGHT ARROW

Close the visible menu, or, with a submenu visible, close the submenu only Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenu Close the visible menu and submenu at the same time

ESC

LEFT OR RIGHT ARROW

ALT

Make the Office Assistant the active balloon

Alt + F6

Select a Help topic from the topics displayed by the Office Assistant See more help topics See previous help topics Close an Office Assistant message Get Help from the Office Assistant

ALT+ topic number (where 1 is the first topic, 2 is the second, and so on) ALT+DOWN ARROW ALT+UP ARROW ESC

F1

Display the next tip Display the previous tip Close tips Show or hide the Office Assistant in a wizard

ALT+N ALT+B ESC TAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant