Civic Welfare Training Service 2

PROJECT GANTT CHART

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GANTT CHART
A matrix used in project planning It was conceptualized by Henry Lawrence Gantt Importance of GANTT Chart:
It gives a clear picture of project as a whole It helps the team not to miss out on important details Serve as a guide in monitoring the project It gives a whole picture of Where we are now, Where are going and How to get there

Project GANTT Chart

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PROJECT GANTT CHART

O How to make a GANTT Chart It is constructed with a horizontal axis representing the total time span of the project, broken down into increments (days, weeks, or months) It is constructed with a vertical axis representing the tasks that make up the project It is constructed with a graph area which contains horizontal bars for each task connecting the period start and period ending symbols

Project GANTT Chart

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Civic Welfare Training Service 2

PROJECT GANTT CHART

O Other Variants of GANTT Chart

Milestones: important checkpoints of interim goals for a project Resources: for team projects, it is often helps to have an additional column containing numbers or initials which identify who on the team is responsible for the task Status: the project progress, the chart is updated by filling in the tasks bar to a length proportional to the amount of work that has been finished Dependencies: an essential concept that some activities are dependent on other activities being completed first

Project GANTT Chart

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PROJECT DOCUMENTATION
0 Documentation

A process by which activities are recorded for different purposes It is important because people from different generations learn a lot from history 0 Ways of Documentation

Oral documentation It is since ancient times as data is passed on from generation to generation Story telling is one form of oral documentation tsismis in the barangay is a form of oral documentation about a person or an event

Project GANTT Chart

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PROJECT DOCUMENTATION
0 Ways of Documentation

Written documentation

The data is written on paper and bounded as books, journals, newsletters or simple reports

Visual documentation

It can be done with different documentation equipments (such as video cam, camera) and activities (such as drawing and painting)
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PROJECT DOCUMENTATION
0 Three Main Factors in Choosing the Applicable Kind of Documentation Available of materials and resources

If the community permits to use the aforementioned kinds/ways of documentation Knowledge of using the documentation equipments

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RESOURCE GENERATION

0 The needs for Resource Generation

Resource are scarce

Resources are needed for project implementation Available resources do not simply walk in to your life and solve your problems 0 The Kinds of Resources that Can Be Generated Human resources Include labor, time and space Financial resources Include money and (transferable to cash)

Project GANTT Chart

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RESOURCE GENERATION
0 Kinds of Resources that Can Be Generated Material resources Include non-cash items are important to the project (e.g. existing materials that can be reused) Information resources or knowledge Include information that can lead to acquisition of the needed resource, without knowledge on getting the resources effectively, efficiently and economically 0 Examples of Resources Generation Direct selling or marketing This is the classic lemonade stand idea wherein the students will make lemonades and sell it in a corner
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Civic Welfare Training Service 2

RESOURCE GENERATION
0 Examples of Resource Generation From lemonades, the products may evolve into more complicated items or services such as car wash or other items that need more than PHP 1000 as start up capital

Solicitations It is effective when the funding of the project is supported by other people who are given an amount for the project Companies that donate to socio-civic activities use their donation as tax that benefits their company as well

Fund raising The classic fund raising projects who follows the outline of selling raffle tickets and the like (most important item in raising funds) the legitimacy of the cause and the credibility of the fund raising group

Project GANTT Chart

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RESOURCE GENERATION
0 Financial Statement An instrument that is used to present the summary of all financial transactions that have occurred over a certain (prescribed) period

Used to monitor the financial health and stability of organizations and etc. Two kinds of financial statement: Balance sheet presents the monitory condition of a firm on a specific date Income statement shows tax, net loss and net income

Project GANTT Chart

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