last updated by Sean Casey 5-2-11 Costs Directly Related to New and Renovated Facilities

LOCAL & WIDE AREA NETWORKS campus connectivity (in number of edge network ports) 9000 150 1,520,340

quantity unit price extended

Exact Figures (See backup worksheets)

Committee Decisions From Meeting #6 Exact Figures with Alternate Innovative Tech Options 1,520,340

core network equipment (6500s or equivalent) new campus connectivity (in number of edge network ports for new LTMS, ES6, HBMS, old LTMS expansion) layer 3 switches new LTMS, ES6 2 150,000 300,000 3000 2 150 40,000 429,860 97,421 2,347,620 1,173,810 3,521,430 429,860 97,421

notes price per port for refreshing end of life/warranty $1,350,000 equipment replacement for end of life/warranty network core switches and scale up to current core $300,000 speeds/capacities to support growth

300,000

429,860 97,421 2,347,620 1,173,810 3,521,430

smartnet warranty coverage x 5 yrs 5

$450,000 new network switches for new buildings $80,000 new distribution layer switches for new buildings $2,180,000 subtotal of equipment 10% of initial purchase. Buy up front as capital 218,000 $1,090,000 expenditure to relieve M&O funds annually

subtotal

$3,270,000

WIRELESS & NETWORK SECURITY

quantity unit price extended

Wireless network controllers @ 150 licenses 2 150 800 $120,000 50,000 $100,000 79,990 126,150

47,994 84,100

79,990 126,150

Wireless Access Points

Firewall, ACS, WCS, NAC/NAP 5 20,000 $100,000

95,333

95,333

point to point wireless networks between campuses 24 200 100 $20,000 10,000 $240,000

241,608 15,990 559,071

80,536

241,608 15,990 559,071

VPN licensing

notes capacity for growth & management of wireless networks. Expanded to accommodate increase in mobile devices, student devices additional access points for new and existing buildings, expansion explained above network security systems, for provisioning, managing, monitoring, and securing access for District-provided and personal devices wireless point to point campus links: maintain high availability of systems, esp. emergency communications and critical systems continued licensing of remote access technologies for growth in teachers and staff

subtotal
notes software licensing itself is being kept current in annual warranty/support renewal through M&O (to provide for future upgrades as needed).

$580,000

PHONES

quantity unit price extended

Phone System Call Manager & Voicemail server replacements Gateway router replacements Phone handets new Phone replacements 4 15 300 900 8,000 6,000 350 350 $32,000 $90,000 $105,000 $315,000 end of life/warranty replacements end of life/warranty replacements for new locations end of life/warranty replacements

subtotal

$542,000

32,000 71,505 111,650 328,790 543,945

9,534 111,650

32,000 71,505 111,650 328,790 543,945

COMPUTER & PERIPHERALS, NEW AND REPLACEMENT quantity unit price extended

computer replacements Printer replacements 4000 600 4000 60 500 2,000 1,000 1,000

notes end of life/warranty replacements. Postponing the bond program to 2011 required taking machines $4,000,000 beyond standard equipment lifespans. $600,000 end of life/warranty replacements

4,536,540 468,590 1,996,998 149,940

553,536 109,670

4,536,540 468,590 517,463 89,964

high density mobile device implementation additional mobile laptop carts

MS engineering labs HS health institute lab projector replacements projector lamps, doc cameras 2 1 700 700 40,000 40,000 1,000 1,000

$2,000,000 secondary students, teachers $120,000 for growth and expansion 1 lab each MS, 25 student stations, 1 teacher, printer, etc. Purpose is to articulate into HS $80,000 engineering program $40,000 complete implementation of the health institute $700,000 replacement cycles (end of life/warranty) $700,000 smart doc cam + replacement projector lamps

77,634 40,045 538,300 700,000

77,634 153,800 200,000

77,634 40,045 538,300 700,000

classroom AV installs 200 4,500

Audiovisual installations for new schools, existing sped rooms, additional classrooms in current $900,000 buildings (cabling, projector, sound reinforcement)

subtotal

$9,140,000

906,800 9,414,847

906,800

906,800 7,875,336

PHYSICAL SPACE 1500 150 225,000 225,000

quantity unit price extended

office space for Tech dept (in sq ft)

225,000

data center renovation (in sq ft) 2000 1800 150 270,000 1,395,000 450

900,000

900,000 270,000

900,000 270,000 1,395,000

training, deployment (in sq ft)

notes 100 sqft office per 15 people. Team of 11 is $225,000 currently working out of 2 classrooms in LTHS. expansion and energy efficiency renovation for data center to provide capacity for district growth and $900,000 cost savings/avoidance on energy utilization (2) 30x30 spaces for training, deployment staging, $270,000 and workbench repair area

subtotal

$1,395,000

SERVERS, DATA CENTER

quantity unit price extended

Servers 100 7,000

notes capacity for growth and replacement cycle (for virtualization, CCTV, access control, EMS, $700,000 communications, databases, applications,) 782,300

782,300

Storage Area Network (SAN) 5 100 2,000 200,000

1,005,692 190,110 36,211

1,005,692 190,110

UPS battery backup systems

Enterprise Software 5 200,000

$1,000,000 disk capacity for growth of file storage each year battery backup systems for communications, $200,000 networks, servers, and critical systems server operating systems, client access licenses, security & antivirus, monitioring & management, data warehouse & information systems, email & $1,000,000 communications

subtotal

$2,900,000

987,000 2,965,101

987,000 2,965,101

END USER SOFTWARE operating system upgrade district-wide desktop software (instructional & other) Smart Math for Math teachers 3-12 C&I assessment application 1000 100

quantity unit price extended 4000 100 $400,000 4000 200 $800,000 150 70 $10,500 2 125,000 $250,000

359,363 650,400 10,500 250,000 100,000 1,370,263

79,360

359,363 650,400 10,500 250,000 100,000 1,370,263

document management software

notes required upgrade (XP support ending) continued licensing of instructional SW per seat expanded SMART software 125k purchase + 20% support for 5 years growth-driven licensing for district's records $100,000 management software & automation

subtotal

$1,560,500

INSTRUCTIONAL TECHNOLOGIES interactive whiteboards (IWB) student response systems

740,250 240,480 46,200 0 12,375 40,000

315,000

740,250 240,480 0 0 12,375 40,000

IWB slates @ secondary additional library video content digital audio recorders scanner, digital camera, camcorder checkout set 10 4,000 $40,000 set per building

notes quantity unit price extended 530 2,000 $1,060,000 700 minus rooms done in 09,10,11 120 2,000 $240,000 1 per team 3 per secondary dept. adds IWB functionality for 50 1,000 $50,000 students to use hands-on as a class 0 50,000 $0 *Update: try to fund with LTEF or outside grants 150 100 $15,000 I per team plus checkout sets

broadcasting carts 5 350 1 7 300,000 200,000 1,000 10,000

43,152 332,150 200,000 2,100,000

32,364

43,152 332,150 80,000 460,200 200,000 850,200

classroom amplification

Special Ed and ESL/ELL requests Integrated Media System (IMS) (AUDIO Portion)

1 per building for the schools that don't have them: $50,000 HS, existing LTMS, new LTMS, ES6, LWE all secondary, ES to follow kids needs (provide them $350,000 where students need them in ES) 4 computers per sped classroom, ipod carts, $200,000 scanner/printer per sped rooms, etc. $2,100,000 replace out of service PA/bell/clock systems

I MS (district VI DEO portion) 2 250,000

$500,000 Provide rich media distribution district-wide

subtotal

$4,605,000

500,000 4,254,607

360,000

900,000 3,358,607

CABLING INFRASTRUCTURE 30 2 5 20,000 150,306 150,306 250,000 475,026 475,026 50,000 1,500,000 1,500,000

quantity unit price extended

fiber (in estimated miles at price per mile)

notes connect new school sites to District backbone $1,500,000 communications & operations network

1,500,000 475,026 150,306

cabling (estimated from previous projects) additional cabling, electrical (estimated from previous bond and projects)

U pkeep of District fiber backbone network 1 500,000

$500,000 new LTMS, ES6 inside cabling existing LTMS, HBMS expansion for rough-in of AV, $100,000 etc. replacement, repair, augmentation of physical fiber optic cable plant District-wide, connection to other $500,000 sites (eg child care facility)

subtotal

$2,600,000

350,000 2,475,332

350,000

350,000 2,475,332

SECURITY

quantity unit price extended

cctv installations & replacements 15 50,000

696,000

696,000

696,000

access control installations and retrofits 12 75,000

notes replace CCTV end of life systems: DVR s and cameras. Move end of life systems to current $750,000 District standard for CCTV (I P network based) electronics and software for access control at remaining facilities (J im has hardware costs & $900,000 electrical in bond facilities projections) 503,500 1,199,500

503,500

subtotal

$1,650,000

503,500 1,199,500

OTHER

quantity unit price extended

vehicle for tech dept 0 0 0 0 0 20,000 25,000 $0 $0 30,000 15,000 $0 $0 30,000 $0

0 0 0

0 0 0

C&I training space needs? copiers (digital)

Communications -AD broadcasting timeclock expansion

notes deliver & deploy equipment from Distribution Center to/from campuses and other facilities. * U pdate: try to fund through transportation laptop lab or pc lab, doc cam, printer, projector, etc. * U pdate: already addressed in 2006 bond included in Technology R elated items broadcast capability for admin. * U pdate: pursuing a grant for this included in Technology R elated items

subtotal

$0

0 0 0 27,699,097

9,295,502

0 0 0 25,263,586

Decrease from original budget (when using exact figures) $543,403

Total amount directly attributed to major new and renovation construction projects (capacity-driven projects)

Overall decrease from original budget (when using alternate Innovative Tech options) 2,978,914 10.55%

Overview We commissioned a computational fluid dynamics study that was cancelled due to funding constraints, the goal for which was to provide data and quantitative ROI justification for the improvements & renovations requested in the bond program. I have industry data and some typical & previous results from running this type of analysis that we can use instead. Additional Notes Jim and I plan to vacate the HS classroom space we're currently using since LTHS needs it, and build in the unused courtyard area next to the data center.

Challenge / Opportunity Industry 1. Typically over 40% of energy consumption in a data center is used by HVAC (cooling). 2. Another approximately 20% of energy consumption is lost in inefficiency of power distribution. 3. Planned returns and benefits from the study and efficiency renovations: a. Elimination of hot spots and airflow obstructions through spatial analysis for more efficient cooling, improved airflow and infrastructure layouts, and overall reductions in both energy used by HVAC units (OpEx) and delay of wear and postponement of having to add additional capacity to HVAC units over time (CapEx). b. Optimize and expand capacity for growth & scalability without exceeding/expanding current heating, cooling, or electrical limitations c. Implementation of best practices for cables, floor plans, data center configuration d. Balancing loads through consolidation and virtualization of servers, as well as through automation and scheduling of use/nonuse

e. Implemented designs to include recommended (best practice) strategies for working with limited power availability, such as optimizing critical systems during outages and emergencies f. Reduction of energy costs, especially key during peak usage seasons and times of day when rates peak. Take advantage of Austin Energy rebate programs and potentially SECO (state energy conservation office) rebate programs. 4. Similar case and results a. Challenge: Organization was experiencing hot spots and space challenges in an existing data center. In addition, to support growth, they needed to dramatically expand computing capacity within the same data center (could not afford to build a new data center facility). b. Results: By retrofitting layout to optimize space, cooling and power using the same approaches we plan to use (analysis of HVAC, Power, and Space; Computation Fluid Dynamics; Rack Elevation/IT Load; ROI Analysis), returns realized were: 1) created capacity for another 50% additional servers for future growth/scalability without expanding the facility 2) created capacity for another 300%+ more computing capacity to support future growth/scalability and increasing demands in the area of applications and 24/7 demand without expanding the facility 3) 23% reduction in cooling/energy consumption in immediate and ongoing OpEx reductions

LTISD

1. Our data center is not typical and was not designed to be a data center. It was a former instructional space that has had electrical capacity and HVAC capacity added to it to support servers, storage, network gear, communications systems, etc. 2. The renovations are planned to provide scalabilty and capacity for continued & future growth, incorporate affordable best practices in design and energy efficiency based on ROI to accumulate savings in energy consumption and relieve M&O funds, and to leverage the District's current investment in lieu of constructing a new data center facility. 3. We currently do not circulate air/AC effectively. We don't have heated air removal, we just pump AC into the server room from the ceiling, where the hot air rises, instead of down at the rack level or through/across the racks where it could actually prevent equipment from getting so hot in the first place.

4. We do not have hot and cold aisles between racks. Racks and layout design are legacy, and systems blow hot exhaust air into the intake of other systems or just into hot spots that don't move/circulate, which makes all systems run hotter, powers up system fans more often, draws more electrical power, and requires ever-greater amounts of AC for the room. 5. Renovation for Technology Department staff provides 2 main benefits: it frees up 3 classroom spaces and 1 office/storage space to increase capacity for rising LTHS student enrollment, and it provides the lowest cost option for creating work space for Technology staff (as compared to buying land, building a new facility, or purchasing a building), as we would utilize an unused area that the District already owns. Space estimates use typical dimensions for office space from other District projects, and cost per square foot estimates are also from Jim's typical pricing methodology used on other District projects. 6. Expansion and renovation of the data center space is based on the square footage of the existing structure, and then uses a cost per square foot estimate that is an average of the data center projects that have been built in our area. The cost per square foot is higher because it includes costs that are atypical, such as increased HVAC capacity, increased electrical capacity, increased air flow and uptake design & techniques, and failover components designed to maintain uptime, availability, and reliable function of the systems that drive all of the District's systems: communications, safety & security, applications, wireless and wired networks, etc.

7. The main goal of the data center renovation is to provide capacity. We are out of capacity now in the following areas: HVAC cooling capacity, electrical capacity, equipment racking systems, and power distribution. The renovation has dual benefits: build capacity for current and future demand and and growth; and implement energy efficient design and systems to lower operating expenses and utility costs continuously. Expected savings are: lower average HVAC cooling load required, outright cost avoidance or decrease in electrical demand during Austin Energy peak periods (cost avoidance of peak usage fees), and scheduling/automating use of electrical load in order to adhere to and support District energy efficiency goals.

8. The $900,000 renovation investment is recommended for sustaining capacity for future growth instead of constructing a new data center facility. 2 recent ISD data center projects in our area cost $6.2M and $8.7M, (which does not include associate costs such as rerouting the WAN fiber backbone to the new facilities, new utility costs, or real estate in LTISD.)

Current Network Port inventory

Most Recent Purchase (TDC Buildings) for Pricing of Network Equipment

per switch price for layer 3, 48 port PoE 10/ 100/ 1000 ports 8,118.40 $

per port price 169.13

Building Combined LTHS (inc. athletics, AEP, AG, admin) LTMS HBMS (inc. Special Services " cottage" ) LTE (inc. EDC and C&I Dept.) BCE LWE LPE SHE Transportation & Distribution Buildings Maintenance Building Data Center Assume price per port will decrease over the 2 years or so between now and when we would plan to purchase and upgrade the network. Components that are newer and more expensive now will decrease in price over that time, to where the $150/ port unit price budgeted will be more feasible. Plus in a competitive RFP, the District will secure the best value pricing (not just standard educational pricing).

Port totals 3036 911 811 955 596 692 634 764 240 96 254

Total Current Ports

8989 $ 169.13

$1,520,340

764

New Network Ports Anticipated ES 6 (assume similar to SHE) New MS (assume average of expanded MS projects) HBMS expansion (35% expansion) Old LTMS expansion (36% expansion) Child Care Center (assume 40% of ES) Total Anticipated Ports 1167 438 173 0 2542 $ 169.13 $429,860

Update: child care center drops removed.

Layer 3 switches ES6, new LTMS 2 $150,000

$48,710

$97,420.80 $300,000 Updated contract-based pricing from our vendor is that this estimate is still accurate.

Core Network Equipment

(Measured in ports to avoid locking into to specific models/ form factors) the current LAN and WAN network equipment is 7 yrs old now, and will be 12-14 years old by the time funds are available in the next bond program if we were to defer from 2011 program. Mean time between failures, manufacturer
s planned obsolescence, and inability to remain compatible with current standards are major factors I would be concerned about if we didn
t fund a system-wide refresh. Main concern is sacrificing reliability (when beyond # 8-10 years), knowing how critical the IP network is because of all the other systems we
ve converged on it. New equipment standards provide key benefits to the district too (improved security, manageability, PoE and power management, etc.)

Wireless and Network Security

WIRELESS & NETWORK SECURITY Additional Information

quantity unit price extended notes capacity for growth & management of wireless networks. Expanded to Wireless network controllers @ accommodate increase in mobile devices, 150 licenses 2 39,995 $79,990 student devices

Wireless Access Points 150 841

Firewall, ACS, WCS, NAC/NAP 1 95,333

point to point wireless networks between campuses 24 10,067

Unit price updated to exact price from past purchase. Q uantity of 2 is for the amount of licenses we expect to grow to over the 5 year bond program. Unit price updated to exact price today: $804. Q uantity is our estimate for full additional access points for new and existing coverage for all campuses, to support demand by users' personal devices or district rollouts of 1:1 or high density rollout. $126,150 buildings, expansion explained above Unit price updated to exact prices from contract pricing and past purchases. Includes dual firewalls, authentication server (ACS), wireless network network security systems, for provisioning, management system (WCS), and network access client software for influx of managing, monitoring, and securing access personal devices and for potential district implementation of high density or 1:1 rollouts of mobile devices. $95,333 for District-provided and personal devices wireless point to point campus links: maintain high availability of systems, esp. Q uantity is to implement wireless equipment and links for 12 sites (Equipment, emergency communications and critical labor, tower charges). Unit price is what we paid to bring a site online when fiber optic permits were denied. $241,608 systems

VPN licensing 1 15,990

continued licensing of remote access $15,990 technologies for growth in teachers and staff Added unit price from last purchase.

subtotal

$559,071

Phones additional information

PHONES software licensing itself is being kept current in annual warranty/support renewal through M&O (to provide for future upgrades as needed). N/A

quantity unit price extended notes

Phone System Call Manager & Voicemail server replacements 8,000 $32,000 end of life/warranty replacements

Gateway router replacements 4,767 $71,505 end of life/warranty replacements

15

Phone handets new 385 385 $328,790 end of life/warranty replacements

290

$111,650 for new locations

Phone replacements

854

Q uantity of 4 is exact. Pricing is estimated from other server pricing. Q uantity 15 is for all buildings that have a phone system gateway. Used exact pricing from last project purchase (TDC). Replacement units for campuses do vary and so will costs, for example LTHS gateway needs many more components than a phone gateway for an ES. (Price will be higher for some facilities). Unit price of $385 is higher than estimated; it is the most recent, updated contract pricing per phone. 290 is more exact estimate for ES6, new LTMS, expansions to existing LTMS & HBMS, plus growth of classrooms in ES over the bond program years. Exact number of current phones is 854 today. This increases as we move, open classrooms, have staff members travel between campuses, etc.

subtotal

$543,945

Computers and Peripherals item quantity unit price extended price

computer replacements

4065

$1,116

Notes Updated Notes Current lifespans have been extended out to 7-8 years already. I slowed replacement cycle spending when the original 3 year timeframe of the
05 bond was extended up to 6-7 years, in order to make technology funds last. Beyond 8 years is what we
re seeing currently as the practical limit to useful life, to where the age of the computer starts to become a noticeable obstacle to learning/ teaching/ using. I averaged our last 3 purchases of computers and laptops to come up with the unit price of $1,116. I rounded down to $1,000 in the budget as computer prices tend to decrease over time. We have 3,603 computers currently in our Active Directory, and the additional 496 is planned for when we open ES6, new LTMS, and for additional classrooms added to HBMS and existing LTMS after construction (and other ES classrooms as we open new sections due to computers for child $4,536,540 growth). care center removed

Printer replacements

470

$997

We share these at a ratio of 1 per every 3-4 classrooms, plus offices/ labs/ depts, etc. We run them as long as we can until they fail and have prohibitively high repair costs (usually well over 6-7 years). I can decrease this with less impact to students & staff than the the computer replacements. We have 400 shared printers on the network, but I subtracted 30 that are large, multifunction copier units, since this line item refers to the 370 small workgroup printers shared among classrooms. Adding in new units for ES6, new LTMS, additions to HBMS and existing LTMS, child care center and additional ES classroom sections opened for growth is 110 printers. printers for child care $468,590 370 11 480. Saves about $120k from original estimate but no spares are built into this number. center removed

high density mobile device implementation 4002 $499

additional mobile laptop carts

60

$2,499

This would fund a 1: 1 student to device initiative (including teachers) in the secondary schools, to provide a netbook or other mobile device, tablet, etc. to each student. The idea would be to move to towards a model where online learning is blended with traditional classroom learning, and kids would have access to all of their materials, online textbook resources, and learning platform where ever (and whenever) they are, working individually and collaboratively, likely on more projectbased learning. Lots of interest in this from some board members, parents, & community members over the past couple of years. Estimated quantity based on student projections. Unit price is price $1,996,998 of tablet/ netbook we have been using on a small case basis. for increased number of mobile devices. Pricing is based on most recent purchase for similar devices at LTHS (price should decrease over time - this is a managed cart that allows us to automate the management, patching, software deployment/ updating, etc. Q uantity of 60 will let us $149,940 charge, update, etc. half of all units at a time.

MS engineering labs 1 $40,045

$38,817

Give students opportunities to experience the engineering institute and curriculum, to grow interest in STEM courses for HS and beyond. Q uantity of 2 is one for each MS. Unit price is computers, $77,634 printer, cabling, standard licensing for 31 stations (up to 30 students, 1 teacher station). $40,045 Complete implementation of Health Institute at LTHS. Same as labs above, but 32 stations total.

HS health institute lab

projector replacements

700

$769

projector lamps, doc cameras

700

$1,000

classroom AV installs

200

$4,534

Decision is whether to cover via bond in bulk (or a percentage), or from M&O as failures occur. This is a critical item for teachers, so we need to cover 1 way or another to quickly replace failed units, especially as they will hit 9-10 years of age by the next bond program - I don
t think we can expect them to last that long. I refreshed pricing for today
s current price and found a decrease in $538,300 unit price. Q uantity still covers existing rooms and new construction/ renovation. Lamps # $250, C&I
s requested doc cam # $700-$750 (integrates with SMART boards). Q uantity is accurate and unit price estimate is accurate for the combination of replacement lamps $700,000 and SMART doc cameras. Includes: amplifier, speakers, cabling, labor, ceiling plate, power, document camera, IP control, decoder for IP video, patch cables, input plate, wall control, screen. I used the average of recent installations from 2 different buildings (one was typcial " easy" rooms to install, and one building $906,800 was difficult/ custom installations, to get a good average).

Servers & Data Center Quantity and Unit Price Breakdowns Item quantity unit cost extended cost

Servers 100 7,823

Storage Area Network (SAN) 544.5 1,847

UPS battery backup systems 105 1,811

notes We currently have 80 servers, and we project approximately a 5 year life span for them. Q uantity of 100 estimated servers covers 1 replacement over the 5 year period and plans 25% capacity for growth (for virtuali] ation, CCTV, access control, EMS, communications, databases, applications, ), as enrollment and demand increase. Current standard price is $7,823 but we estimate a lower unit cost over time as we virtuali] e and utili] e shared $782,300 storage (SAN space). Between primary storage and backup & archival storage, we
ve had an increase of 16.5 times in the amount of storage required (just over this current bond period). I used that same growth factor to maintain consistency going forward, and used our most recent negotiated pricing to come up with the per unit pricing: 16.5 times our current amount of shared storage in active use is $1,005,692 544.5 TB at # $1847/ TB. Today
s unit price for UPS, management card and remote management software license (3000 VA), which is what we need at most IDF
s. MDF
s (main wiring closet for a school) need larger UPSs for additional runtime of critical services, # 5,000 VA with battery packs instead of 3,000 VA. Unit $190,110 price is higher, approximately $3,550.

Enterprise Software Components (These are our main enterprise management systems in the District)

Annual cost (would roll up and prepay to make bond eligible, relieve M&O of recurring costs, and pay negotiated face value instead of double due to recapture) Item Notes district
s data warehouse for analy] ing student performance and integrating data Data Warehouse $30,000 from across district
s information systems business intelligence software for accessing Cognos BI software $10,000 and analy] ing the data network monitoring and management software (other key systems too: EMS, Solarwinds network mgt $16,000 servers, critical apps) We don
t use this yet (deferred due to spending free] e). Currently still a manual process that requires staff time. The technology is a good opportunity to automate what would ultimately otherwise lead to an FTE-based request and M&O impact. Pricing is per student, and reflects estimated student growth over the 5 year identify management automation $18,000 period. IPSession (e911, autodials, emergency comes off prepaid warranty and will communications, etc.) $10,000 otherwise impact M&O Regular growth in applications and normal upgrade cycles to remain on supported Server OS (new servers, and upgrades) $10,000 platforms Server CALs (client access licenses) for student/ teacher growth $5,000 to keep pace with user growth Lightspeed Systems: this is by far the most cost effective suite for all these essential functions (we
ve used and priced Bandwidth mgt, content filtering, competitors). Covers all servers and security/ AV, power mgt $32,000 workstations.

Commvault (backup, DR tools)

Kace systems management, software deployment, imaging remote support, inventory, warning notification of repair/theft, etc. for all $7,000 projectors & classroom/building AV systems $2,000 annualized cost (20% of estimated total) $6,000 annualized cost (20% of estimated total)

backup to disk and lower tier archival storage, plus disaster recovery (DR) $14,000 capabilities and deduplication inventory, asset management, helpdesk, imaging, software deployment, task/process automation to alleviate adding additional $23,000 technical staff

Audiovisual management Assume 1 email system upgrade over 5 years Assume 1 Sharepont system upgrade over 5 years

APC UPS & power distribution management district-wide

Digital Storefront (print center management)

Systems Center Operations Manager (SCOM), System Center Virtual Machine Manager (SCVMM), Hyper-V $197,400

proactive management of all critical systems and their battery backup, remote access, $2,000 environmental monitoring, etc. request, queue, and job management software for teachers and staff to do in house large scale copy/print jobs rather than staffing copy aides at each campus and/or using Kinkos for specialty jobs (binding, $6,000 brochures, assesssments, etc.) monitoring and management of critical server-based infrastructure: Active Directory, Exchange, SQL, web servers and virtualized servers/machine environment. Assumes growth and 1 upgrade over the 5 year $6,400 program.

INSTRUCTIONAL TECHNOLOGIES notes Additional information

quantity unit price extended

interactive whiteboards (IWB) student response systems 1,575 2,004 $240,480 1 per team

470

700 minus rooms done through grants, $740,250 donations up to date (includes March 2011)

120

Current price is $1,575 per board (price includes installation). New model has been released with estimated pricing of $2,200 per board (includes installation). I have input today's current price, but over the 5 year bond program this model may be replaced (especially for the new buildings). Input exact price today for 24-student set. 32-student set is $2,382, which would be needed in LTHS and possibly middle school.

50 50,000 99

924

IWB slates @ secondary additional library video content digital audio recorders scanner, digital camera, camcorder checkout set 4,000 10,788

0 125

3 per secondary dept. adds IWB functionality Input exact current price for 3 slates. $46,200 for students to use hands-on as a class *Update: try to fund with LTEF or outside N/A $0 grants I kept the numbers of team sets and and decreased the numbers of checkout sets. $12,375 I per team plus checkout sets

10

broadcasting carts

classroom amplification Special Ed and ESL/ELL requests 949

350

No change I made a mistake on the quantity: I counted existing LTMS and we have one in that campus already. Exact price from last purchase is listed. Quantity of 350 covers the secondary classrooms plus an estimated amount of ES rooms (just where students with special hearing needs are scheduled). $949 is current price for system that integrates with our classroom SMART technology and existing speakers.

200,000

$40,000 set per building 1 per building for the schools that don't have $43,152 them: HS, new LTMS, ES6, LWE all secondary, ES to follow kids needs (provide them where students need them in $332,150 ES) 4 computers per sped classroom, ipod carts, $200,000 scanner/printer per sped rooms, etc.

Integrated Media System (IMS) with new drops

IMS with existing drops

Estimate from Special Services. No change. IMS is an AMX solution that we have in SHE and partially (audio, not video) in LTHS. It's powerful instructionally and operationally, and in discussion with the board we concluded that equity was important here & we should include it. The 2 main cons of deferral are that legacy PA/bell/clock systems are in need of full replacement or major upgrades in several buildings already (LWE, current LTMS, HBMS) and new buildings (ES6, new LTMS) will require an investment as well, so replace out of service PA systems with media there are substitute costs on the order of $500k or so). IMS would avoid those costs and add a much more rich learning environment. 300,000 $2,100,000 distribution systems (audio and video) same for LTHS, existing LTMS, which have Still working on updated pricing. A new hardware and software platform was just rolled out and pricing has changed. I'll report back to the group. 250,000 $500,000 existing network drops for this

subtotal

$4,254,607

CCTV cost estimates extended cost Additional Information Updated Notes

area/building

camera quantity

per camera cost (camera, license, installation)

BCE LWE

15 15

$2,000 $2,000

LTE SHE HBMS existing LTMS EDC/ADMIN ES6 new LTMS LTHS AEP Cottage MDFs Child Care Center $696,000

15 15 25 40 10 15 25 150 4 4 15 0

$2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000

Unit cost is average cost of camera, cabling, installation, software license combined into a per camera/location cost. Verified from recent purchases of $30,000 different types of cameras/installations, and confirmed with vendor. $30,000 Quantities are based on standards for coverage plus the areas that we have learned are necessary over the past several years for safety and security $30,000 related concerns, as well as for theft and protection of assets. $30,000 $50,000 $80,000 $20,000 $30,000 $50,000 $300,000 $8,000 $8,000 $30,000 $0 removed cameras for child care center

Access Control area/building extended cost Additional Information

door quantity

per door cost estimate

Updated Notes

BCE LWE

10 10

$3,000 $3,000

Unit cost is average cost of a door added into an access control system. The lower amount $2,500 is for new construction, when the general contractor will be installing the doorframes, hardware, and providing power. $30,000 The higher unit cost of $3,000 is for retrofitting existing buildings. $30,000

LTE LPE HBMS existing LTMS ES6 new LTMS LTHS Cottage MDFs Child Care Center AG, AEP, HS athletics

10 10 15 15 10 15 45 2 15 0 15

$3,000 $3,000 $3,000 $3,000 $2,500 $2,500 $3,000 $3,000 $3,000 $25,000 $3,000

Quantities of access controlled doors come from the new installations and $30,000 retrofitted building projects that have been converted to access control. $30,000 $45,000 $45,000 $25,000 $37,500 $135,000 $6,000 $45,000 $0 $45,000 $503,500

removed access control for child care center

CABLING INFRASTRUCTURE

quantity unit price extended

notes

fiber (in estimated miles at price per mile) 30

connect new school sites to District backbone communications & 50,000 $1,500,000 operations network

cabling (estimated from previous projects) additional cabling, electrical (estimated from previous bond and projects) 246 $475,026 new LTMS, ES6 inside cabling 611 246 existing LTMS, HBMS expansion for $150,306 rough-in of AV, etc.

1931

Additional Information Updated Notes Quantity is in miles, and unit price is an estimated average price per mile from our consultants (depends on condition of poles, attachment charges, etc.). I used Google Earth to estimate distances for most likely campus locations, and I estimate 26 miles for the new locations, but only if the direct route is possible and all permits are approved (otherwise we would be forced to pursue alternate routes). Our most current projects (Transportation & Distribution Centers) had costs of $246 per drop overall. Using this figure against the number of drops estimated based on the size and square footage (1931 drops between the 2 buildings) equals $475,026.

Upkeep of District fiber backbone network 7 50,000

Using the same per drop cost, estimated costs for cabling the additions to HBMS and existing LTMS are $149,695 ($246 x 611). The fiber upkeep amount includes the costs to connect to other sites, such as portable buildings that may be needed prior to the next bond program, as well as replacement, repair, augmentation of for repairs/replacement of damaged lines as that occurs, or having to move aerial physical fiber optic cable plant District- fiber due to construction or changes to pole routes, underground requirements, etc. $350,000 wide, connection to other sites

Removed fiber installation and connection costs for child care center (based on per mileage cost estimate)

subtotal

$2,475,332

End User Software

END USER SOFTWARE quantity unit price extended

notes

operating system upgrade district-wide 100

3603

required upgrade (XP support $359,363 ending)

4065 70 Priced a year or so ago, and I don't have any updated information on this. This is the budgetary price we've gotten from Xerox / Dahill for this license pack to build on what we have, and expand to more staff. No change.

160

continued licensing of instructional $650,400 SW per seat

instructional software Smart Math for Math teachers 3-12 C&I assessment application

150

Additional Information Updated Notes Decreased quantity, because the 496 new machines will be licensed with the new OS when purchased, so the upgrade just applies to the rest of the current inventory. Adjusted quantity to the number of machines we have to replace over the bond program, and adjusted the unit price down from the original $200 (we saved quantity of computers decreased to some money on some of the desktop licensing) down to $160. remove child care center computers Recently priced, so unit price is adequate, and quantity is the number of classrooms we plan to implement.

125,000

document management software 100

1000

$10,500 expanded SMART software 125k purchase + 20% support for 5 $250,000 years growth-driven licensing for district's records management software & $100,000 automation

subtotal

$1,370,263

Innovative Technologies Options

1:1 Initiative Options: Quantity Unit Cost Extended Cost Implications, Pros & Cons

1. Full implementation of 1 District-provided device and content for all secondary students. 4002 $499

Concept would be to start with all MS students, and then roll out to each subsequent incoming 6th grade class. Unit cost is entry level price for today's current tablet and netbook devices that would be appropriate for this type of student use. Quantity 4,000 is arrived at here: 2013 moderate projection is 1,911 total MS students. Average incoming 6th grade class sizes for years 2014, 2015, 2016 are: 657 + 693 + 741 = 2,091. 1,911 + 2,091 = $1,996,998 4,002 estimated total devices.

2. Utilize student personal devices and District's wireless network configurations to allow students' productive use of their own technologies (smart phones, tablets, netbooks, laptops, etc.) 0 $0

Coverage is already provided by dual purpose wireless network components. We configure them for district device use, and allow personal devices to access the Internet and our learning portal student/teacher resources. No additional tangible costs (There are associated "soft" costs for professional development, support, and integration into the curriculum, but these are to be $0 determined.)

3. Provide devices and connectivity to at risk and need-based students (combine with option 2). 1037 36 $2,499 $499

Decrease number of charging and updating carts to reflect smaller number of devices Option 3 subtotal

5,185 secondary students in the moderate projection up to 2017. 15% low SES (students qualifying for free and reduced lunch program) + 5% other at risk students (PRS, medically fragile, dropout prevention, LEP/BIL, special services, etc.) comprise our 20% population estimate to support with District mobile $517,463 technology. 20% of 5,185 is 1,037 students/devices. 30 devices per cart = 35 carts. Add 1 to 36 total for even split $89,964 among 3-4 buildings (LTHS, old LTMS, new LTMS, HBMS) $607,427

IMS (Integrated Media System provides rich media delivery into & among classrooms) Options: 1. Full implementation of IMS head ends and classroom end user components as proposed Integrated Media System (IMS) with new drops Integrated Media System (IMS) with existing drops 7 2

Quantity Unit Cost Extended Cost Implications, Pros & Cons

300,000 250,000

replace out of service PA/bell/clock systems with media 2,100,000 distribution systems (audio and video) same for LTHS, existing LTMS, which have existing network 500,000 drops for this 2,600,000

2. Replace only end of life audio PA systems, install audio-only PA systems at new buildings, and only incur required costs to maintain building audio PA/bell/clock systems.

new buildings

130,000

major renovations

70,200

ES 6, new LTMS (quantity 2). Unit cost is most recent price of 260,000 installing a building-wide system for equivalent sized buildings. HBMS expansion (quantity 1). Unit cost is 54% of the new building cost, estimated to cover the new components and 70,200 programming in the expansion. HBMS is @ 54% expansion.

failing and end of life systems 3 130,000

Systems at LWE and LTMS are at end of life now, and have significant problems including reliability. BCE's system is approximately 12 years old and over the next 5-6 years should 390,000 be anticipated to hit end of life obsolescence from manufacturer.

forced upgrades to manufacturer supported platforms 4 32,500

4 of the campuses are currently on systems that will exceed 10 years of age over the life of the bond program. Anticipate that support will be discontinued and manufacturer obsolescence of the platform announced. This is an estimate to upgrade head end components (hardware and software) and program them to 130,000 remain in reliable working condition for the school. 850,200

3. Provide alternate system for network-based video delivery at District level (rather than campus) 1 900,000

Pros: centralized, managed, no duplication of components at campuses, and lower cost. Cons: not as integrated into classrooms, safety & security systems, or campus-specific systems; not automated or as programmable (eg: cannot turn on all projectors to the same media source for a campus event or 900,000 emergency). Pricing has been estimated in consultation with another manufacturer and a systems integrator ( competitor to IMS platform). Estimates are at 850,000 to 900,000 for a full District solution currently.

4. Provide option 2 and 3 to accomplish the same level of functionality as #1.

Summed option 2 and 3. The combination of systems would get us most of the functionality of IMS, just not as tightly integrated 1,750,200 or programmed/automated.

Other Innovative Classroom Technologies Option 1: AS PROPOSED student response systems

IWB slates @ secondary additional library video content digital audio recorders scanner, digital camera, camcorder checkout set

classroom amplification

Quantity Unit Cost Extended Cost Implications, Pros & Cons 120 2,000 $240,000 1 per team 3 per secondary dept. adds IWB functionality for students to use 0 1,000 $0 hands-on as a class 0 50,000 $0 *Update: try to fund with LTEF or outside grants 150 100 $15,000 I per team plus checkout sets 10 4,000 $40,000 set per building all secondary, ES to follow kids needs (provide them where 350 1,000 $350,000 students need them in ES) subtotal $645,000 Quantity Unit Cost Extended Cost Implications, Pros & Cons 0 2,000 $0 0 1,000 $0 0 50,000 $0 0 100 $0 0 4,000 $0

Option 2: REMOVE FROM BOND, FUND WITH GRANTS/DONATIONS student response systems IWB slates @ secondary additional library video content digital audio recorders scanner, digital camera, camcorder checkout set

classroom amplification 100 1,000 subtotal

Purchase a small fleet of systems to follow just the students who need them in their scheduled classrooms. Tech personnel or outsourced support to maintain, install, move, etc. This only supports a small number of students (about 14 secondary students), because of their 7 period day and the different rooms $100,000 in which they are scheduled for various classes. $100,000