RAYAT-BAHRA INSTITUTE OF ENGINEERING & NANO-TECNOLOGY HOSHIARPUR QUESTION BANK (viii)What are Elements of Effective Writing? Ans.

Good writing skills are essential for any individual today. Various elements of effective writing are:Clarity Conciseness Coherence Unity Logical sequencing Proper Transitions Avoiding clichs and hackneyed phrases No slang or colloquialism (ix) What is meant by conciseness in business writing? Ans Conciseness means the matter of expressing something in minimum possible words. There should be less sound but more sense. Words or expressions in the text should be more connotative than denotative. It removes all superfluous words and tightens the text. (x) Differentiate between bibliography and list of reference. Ans. Bibliography is the list of the work which one reads and get influenced to include those ideas. Reference is the list of works, parts from which are quoted in ones work. The ideas that are directly included become a part of reference and the ideas which are not referred to directly become a part of bibliography.

(xi)What is appropriate tone in writing?

The tone of the letter must be appropriate because it builds friendly and good relations between the writer and the reader. We use various tones while talking with our parents, friends, family members, colleagues, employer and sub-ordinates. In business

correspondence too, it is necessary to vary our tone regarding the purpose of letter writing. Adopting the right tone is adopting the right way of influencing the receiver. Tone of the writer may be sweet, serious, persuasive, obligative, or of any other kind.

(xii)Importance of punctuation.
Punctuation marks play an important role in compressing the text. But punctuation marks should be used carefully because wrong use of punctuation marks changes the meaning and sometimes creates problem for the writer. so appropriate punctuation should be used in the text.

(xiii)How keeping time limits is useful in writing.

Keeping time limits is very necessary in writing .Writing without any care of time limits mars the action of the composition moreover it gives birth to spontaneous ideas.
(xiv)How technical writing differs from general writing In technical writing is condensed, to the point and logic based. A special kind of words or diction in disciplined pattern is used in it while general writing is unsophisticated and fluent. (xv)What is diction?
The selection of words as per occasion is called diction. 9.List down the elements of a business letter.

Ans. The elements of a business letter are: heading/letterhead, the date, inside name and address, reference, numbers, subject, attention line, salutation, body, complimentary close and signature. 10What is a circular? How is it different from an office order? Ans.Circulars are most common form of interdepartmental communication

used to intimate and inform the group of employees. They are letters or notices usually presented, to a number of persons in the organization. Order is matter containing directions or instructions which are supposed to be complied with by the person receiving the order. In case of non compliance of office orders, the disciplinary action may be initiated. 11.How is an invitation for a quotation different from a tender notice? Ans. In general, a tender is invited from the prospective sellers of services and goods. Tenders are generally invited in newspapers, TV and internet. The prospective sellers quote their rates for doing a job. When a tender is accepted, a contract is signed to do what was promised. However, quotations are generally sought from a few selected sellers. 12What is resume? What is its main function? Ans. A resume is a tool with one specific purpose to win an interview. It is an advertisement. It doesnt just tell them what you have done but makes the same assertion that all goods ads do. It convinces the employer that you have what it takes to be successful in this new position or career. Its main function is to pass the employers screening process (requisite educational level, number of years experience) to give basic facts intended to influence the employer, to provide contact information address and a telephone number 13.Differentiate between abstract and summary. Ans. Ans. An abstract is the condensed form of the report. It tells about the accomplishments and achievements of the report. Summary is the entire

report in a nutshell. It is presented logically whereas abstract presents a qualitative description. Abstract is shorter than summary. Abstract (i) It is condensed form of a report. (ii) It represents a qualitative description of report. Summary (i) Entire report in a nutshell. (ii) Presented logically shorter then synopsis

14Distinguish between a paraphrase and a Precise. Ans. Paraphrasing is the simplification of the text i.e. restating the material in our own words. It can be longer than the original text. Precise Contains the central idea of the text and its length is one-third of the original text. It has a title whereas paraphrase doesnt have a title. 15.Differentiate between a letter and a memo. Ans. A letter can be used fro internal as well as external communication a memo is used for internal communication alone. Memo does not have a salutation and complimentary close like the latter. It is brief and precise. As memo is used for internal communication so the formal aspects of the letter are dispensed with. 16. List down the details given in the minutes of the meetings. Ans. The details given in the minute are: (xvi)Name of the organization (xvii)Day, time, date and venue of the meeting (xviii)Name of the chairman and secretary (xix)Names of the members present (xx)Names of the members abstained

(xxi)Record of the transactions (xxii)Resolutions (xxiii)Signatures of the chairman and the secretary.

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