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National Plan for Research, Development and Innovation 2007-2013, PN II

Submission Guidelines
Webpage: http://uefiscdi-direct.ro

I.
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Authentication data
Click on button. After this operation, the following form will be displayed:

1. Follow the next steps to create a new account:

Click on the button. After this operation, the Sign Up Form will be displayed. Fill this form with your Personal Data.

For Partnerships PCCA proposals, the information filled in the above fields will be used as identification data for the project manager and cannot be changed in the financed proposal; Click on button. This button will register the new account. It will also display the User and the Password for this account.

2. Follow the next steps to recover the password for an existing account.
- Click on button. After this operation, the following form will be displayed:

Click on button. After this operation the Recovery Password Form will be displayed as shown below:

- Fill the E-mail field up with the e-mail address used for the account registration and then click on message will appear button. In case of a wrong e-mail address is filled in form, next . If the e-mail address is correct, message will be displayed.

3. Follow the next steps to authenticate. - Click on button. After this operation, the following will be displayed:

Fill in the User (e-mail) and Password fields with the authentication data received on email. Click on button in order to finish the authentication

Home Page
When accessing http://uefiscdi-direct.ro portal, after the authentication process, the main page that will be displayed contains the following information: Strategic objectives of the National RDI System in the right panel The button in the upper left panel. Click this button if un-authentication is wanted. Website menu in the lower left panel. This menu contains: o Home click this button when return to home page is necessary o Programs click this button to see the general description for The Programmes of the National Plan II IDEAS click this button to see the deadlines for IDEAS Program activities and useful information about Exploratory Research Projects (PCE) click this button to see the Goal, the Objectives and the Expected results for Exploratory Research Projects o Submission click this button to see the Sections of the full project proposal. Those sections will be described below. HUMAN RESOURCES click this button to see the deadlines for HUMAN RESOURCES Program activities and useful information about Postdoctoral Research Projects (PD) click this button to see the Goal, the Objectives and the Expected results for Postdoctoral Research Projects o Submission click this button to see the Sections of the full project proposal. Those sections will be described below. Research Projects for Young Research Teams (TE) click this button to see the Goal, the Objectives and the Expected results for Research Projects for Young Research Teams o Submission click this button to see the Sections of the full project proposal. Those sections will be described below. PARTNERSHIPS click this button to see the deadlines for PARTNERSHIPS Program activities and useful information about Joint Applied Research Projects (PCCA-1) click this button to see the information for Joint Applied Research Projects (PCCA-1) o Submission click this button to see the Sections of the full project proposal. Those sections will be described below. Joint Applied Research Projects (PCCA-2) click this button to see the information for Joint Applied Research Projects (PCCA-2) o Submission click this button to see the Sections of the full project proposal. Those sections will be described below. Submitted Projects PN II - click this button to see the submitted project proposal. Here are listed the submitted projects. Each project is listed with Code, Type, Closing date, Status. To edit or view a specific project click on button and so Project Information, Eligibility Criteria and Project Proposal can be modified. o Submission Guidelines click this button to see the guidelines for new funding proposal submission o Terms and Conditions click this button to see the Terms and Condition of http://uefiscdi-direct.ro website usage. o Contact click this button to get the contacts for technical support.

While the authenticated user accesses different parts of the website, in the top section of the page the full path of the traced activity is rigurously indicated.

E.g. This path can be used to return quickly to a certain previous step. While using the Submission part of the website in the top section of the left panel, depending on which type of PARTNERHIPS Project you apply for, the following buttons are displayed for a quicker access to those sections: For PCCA-1: Project Information, Eligibility Criteria, Project Proposal and Finalize For PCCA-2: Project Information, Eligibility Criteria, Work Plan, State Aid, Project Proposal and Finalize Each of these sections has subsections also displayed under the section buttons. When a sections button is clicked all of its subsections appear below.

E.g.

II.

Funding proposal Submission

For each of the PARTNERSHIPS Joint Applied Research Projects (PCCA-1) and Joint Applied Research Projects (PCCA-2) categories, the user has a section for project proposal submission. The Submission category in the menu is divided into 4 sections for PCCA-1: Project Information, Eligibility Criteria, Project Proposal and Finalize; and 6 sections for PCCA-2: Project Information, Eligibility Criteria, Work Plan, State Aid, Project Proposal and Finalize. The following section of the guideline will exemplify a PCCA-2 project submission. If you apply for a PCCA-1 project you will not see, and therefore not use the Work Plan and State Aid sections of the project proposal submission. The rest of the sections are identical for both project types.

1. Project Information a. Basic information

The fields marked with * are mandatory. In this section, the project leader has to fill in the basic information about the project:

The project title in English is mandatory, it has to be less than 200 characters; The project title in Romanian is optional; The project acronym; The number of participants (including the Coordinator); The project duration (between 30 and 36 months).

The Save button can be used to save the data into the database, it can be used for intermediary data saving and for final data saving also. The Next step button shows the next page of the form, the Summary page. b. Summary

The fields marked with * are mandatory. In this section, the project leader has to fill in the executive summary of the project (min 500 characters, max 2000 characters). The Save button can be used to save the data into the database, it can be used for intermediary data saving and for final data saving also. The Next step button shows the next page of the form, the Participant list page.

c. Participant list

The fields marked with * are mandatory. In this section, the project leader has to fill in the list of participants involved in the project. Depending on how many participants you chose in the Basic information section, you will have to fill in the following information for each partner: Project manager (CO)/Person in charge from Partner 1-4 (P1-P4) Last Name; First Name; Previous Last Name if that is the case; CNP; Birth date if you click on this field, a calendar will appear to select the desired data; Doctor if you select YES, since from the drop-down list, you must specify the year since the project manager/person in charge from Partner 1-4 (P1-P4) gained the PhD title; Phone number the phone number where the person is most likely to be reached; Fax number; E-mail address for the project manager it is the address where the password will be sent. You can upload the Organisation Presentation by clicking on the button in the corresponding field. Coordinator (CO)/Partner 1-4 (P1-P4) Organization name (without abbreviation); The organization identification code; Address; City; County the county where the institution is located; Organization website; Entity type here you can select if the institution is a Research Organization; if not, select the size of the institution: small, medium or big; Organization type select from the drop-down list.

The Save button can be used to save the data into the database, it can be used for intermediary data saving and for final data saving also. The Next step button shows the next page of the form, the Domains page. d. Domains In this section you can choose the domains of expertise and the scientific field to which the project belongs. The list of expertise domains can be viewed and downloaded by clicking the link (Annex 1). The list of scientific fields can be viewed and downloaded by clicking the link (Annex 5). For the project expertise domain first select the domain, then the research field and depending on these two, select the thematic area. For the project scientific field first select the scientific field, then the Subdomain and depending on these two, select the research area.

Fields marked by * are mandatory. The eligibility criteria vary depending on the chosen scientific field and subdomain. After filling the information required, it is recommended to click the To go to the next step, it can be used the menu. e. Key persons button.

button or the horizonatally navigation

The fields marked with * are mandatory. In this section, the project leader has to fill in the key persons of the project. The application will automatically fill in the project manager and persons in charge from partners that were declared

in the Participant list section. You can add more persons to the list by clicking the button in the top left corner of the table. For each key person in the list a CV must be uploaded by clicking the button in the corresponding field. The CVs must be written in English and saved as a pdf. The Save button can be used to save the data into the database, it can be used for intermediary data saving and for final data saving also. The Next step button shows the next page of the form, the Funding page. f. Funding

The fields marked with * are mandatory. In this section, the project leader has to fill in the requested funding per participants and years in LEI. The data can be introduced in the yellow fields and consists of the public budget and cofinancing (where this is the case) for the coordinator and each partner institution, for each year of the project (2012-2015). The blue fields will generate the totals and the percentage of cofinancing automatically. The Save button can be used to save the data into the database, it can be used for intermediary data saving and for final data saving also. The Next step button shows the next page of the form, the Funding (EUR) page. Once this data has been filled in, the Funding (EUR) table will automatically be generated in the next page. The table contains the requested funding per participants and years in EUR.

The Save button can be used to save the data into the database, it can be used for intermediary data saving and for final data saving also. The Next step button shows the next page of the form, the Eligibility Criteria page.

2. Eligibility Criteria
In this section you must upload the specified declaration in pdf format, no larger than 10 MB.

You can upload the document by clicking on the button.

button and then by clicking on the

Depending on the scientific field and subdomain selected in the Domains section you will encounter various eligibility Criteria. The following section will display the general eligibility criteria and specify where the social sciences and humanities criteria apply. 1. Article, review, proceedings paper (Annex 2, Criterion 1) You shall specify the information in the following format:

Adding new entries is done by pressing the

button.

Please pay extra attention to the following fields: Article Full title (please make sure you write the title exactly as it appears in the publication), Authors (please make sure you write the authors exactly in the order that they appear in the published article). You can also upload the publication in pdf format by using the button.

You can delete an entry by pressing the button. The Total is calculated automatically. !!!RECOMMENDATION: After finishing an entry it is recommended to press the Social Sciences a. Published books (Annex 2, Criterion 1) You shall specify the information for each book in the following format:

button.

Adding new entries will be done by pressing

Fields to be completed are as follows: Book full title, Authors and number of authors, Published year, Publishing House, ISBN/ISSN, Link to worldcat, Number of libraries. Action section the button The Total is calculated automatically. !!!RECOMMENDATION: After finishing an entry it is recommended to press the b. Published chapters (Annex 2, Criterion 1) You shall specify the information for each chapter in the following format: button. deletes the row that contains the current record.

Adding new entries will be done by pressing

Fields to be completed are as follows: Book full title, Published Chapter, Authors and number of authors, Published year, Publishing House, ISBN/ISSN, Link to worldcat, Number of libraries. Action section the button The Total is calculated automatically. !!!RECOMMENDATION: After finishing an entry it is recommended to press the Humanities a. Books (Annex 2, Criterion 1) You shall specify the information for each book in the following format: button. deletes the row that contains the current record.

Adding new entries will be done by pressing

Fields to be completed are as follows: Full title, Authors and number of authors, Published year, Publishing House, ISBN, Link to worldcat, Number of libraries. Action section the button The Total is calculated automatically. !!!RECOMMENDATION: After finishing an entry it is recommended to press the b. Chapters (Annex 2, Criterion 1) You shall specify the information for each chapter in the following format: button. deletes the row that contains the current record.

Adding new entries will be done by pressing

Fields to be completed are as follows: Book full title, Published Chapter, Authors and number of authors, Published year, Publishing House, ISBN/ISSN, Link to worldcat, Number of libraries. Action section the button The Total is calculated automatically. !!!RECOMMENDATION: After finishing an entry it is recommended to press the button. deletes the row that contains the current record.

c. Studies (Annex 2, Criterion 1) You shall specify the information for each study in the following format:

Adding new entries will be done by pressing

Fields to be completed are as follows: Full title, Authors and number of authors, Published year, Journal full title, Journal Type, ISSN. Action section the button The Total is calculated automatically. !!!RECOMMENDATION: After finishing an entry it is recommended to press the button. deletes the row that contains the current record.

2. Article, review, proceedings paper (Annex 2, Criterion 2) Because the information is required to be filled in exactly the same way as for Criterion 1, please review the latter. 3. Papers published in the Australian Research Council database (Annex 2, Criterion 3) You shall specify the information in the following format:

Adding new entries is done by pressing the

button.

Please pay extra attention to the following fields: Paper title (please make sure you write the title exactly as it appears in the publication), Authors (please make sure you write the authors exactly in the order that they appear in the published article). You can also upload the publication in pdf format by using the button.

You can delete an entry by pressing the button. The Total is calculated automatically. !!!RECOMMENDATION: After finishing an entry it is recommended to press the

button.

For the Social Sciences and Humanities criteria please review Criterion 1, as the information is required to be filled in exactly the same way. 4. Papers published in the Australian Research Council database (Annex 2, Criterion 4) Because the information is required to be filled in exactly the same way as for Criterion 3, please review the latter. 5. OSIM Patents You shall specify the information in the following format:

The fields marked with * are mandatory. Adding new entries will be done by pressing .

Fields to be completed are as follows: Patent title, Authors, Published year, Patent number. You can upload the patent (pdf format) by clicking the button in the corresponding field. Action section the button The Total is calculated automatically. !!!RECOMMENDATION: After finishing an entry it is recommended to press the button. deletes the row that contains the current record.

6. International projects You shall specify the information in the following format:

The fields marked with * are mandatory. Adding new entries will be done by pressing .

Fields to be completed are as follows: Project title, International Programme, Published year, Romanian partner institution, Romanian partner budget, project website. The sums shall be entered in EURO, without separator, using comma for decimals. Action section the button The Total is calculated automatically. !!!RECOMMENDATION: After finishing an entry it is recommended to press the 7. National or international patents You shall specify the information in the following format: button. deletes the row that contains the current record.

The fields marked with * are mandatory. Adding new entries is done by pressing the

button.

Fields to be completed are as follows: Patent title, Authors, Patent emitting authority, Published year, Patent type (granted patent or registered patent aplication), Patent number. You can upload the patent (pdf format) by clicking the button in the corresponding field.

You can delete an entry by pressing the button. The Total is calculated automatically. !!!RECOMMENDATION: After finishing an entry it is recommended to press the 8. Software product You shall specify the information in the following format:

button.

All fields are mandatory. Adding new entries is done by pressing the

button.

Fields to be completed are as follows: Software product name, Authors, Developing institution, Developing institution website, Sales on the international market, The year when it first appeared on the market. You can upload the corresponding declaration (Annex 11, in pdf format) by clicking the button in the corresponding field. The sums shall be entered in EURO, without separator, using comma for decimals. You can delete an entry by pressing the button. The Total is calculated automatically. !!!RECOMMENDATION: After finishing an entry it is recommended to press the The Next step button shows the next page of the form, the Work Plan page.

button.

3. Work plan
This section is to be completed only by Joint Applied Research Projects (PCCA-2) applicants. This is necessary for the State Aid validation with regards to cofinancing project activities. Here you will split the budget per project phase/activity/partner involved. You shall specify the information in the following format:

You can add a new entry by clicking the where you can select the following:

button. This will create a new row,

In the Operation type column you can select whether you want to insert a project phase, an activity that is part of the phase, or which partner(s) will perform an activity; In the Phase/Activity/Partners column you can either write the number of a project phase/activity (E.g. phase 1, activity 1.1) or select the partner(s) that will perform an activity; In the Description column, you will write the Description of the Phase/Activity; In the Activity Category column you can select between different types of eligible activities (according to Annex 9.5); In the Deadline column you can select the deadlines for the Phases. Once you select the field, a calendar will show on the screen. You can use this calendar to select the date;

In the Financing columns you can input the sums corresponding to each partner for every activity performed. Once you input the public financing sum, you will be notified by the online platform what the minimum cofinancing (if any) is, according with the type of partner institution and type of activity you selected earlier. The total phase budget will be automatically calculated. The sums shall be entered in LEI, without separator, using comma for decimals; In the Operations column you can either insert a new field by clicking on the button, or delete a field by clicking on the button. The Save button can be used to save the data into the database, it can be used for intermediary data saving and for final data saving also. The Next step button shows the next page of the form, the State Aid page.

4. State Aid
This section is to be completed only by Joint Applied Research Projects (PCCA-2) applicants. In this section you can upload the various declarations required by the State Aid Annex. Depending on the type of partner institutions you selected, the online platform will automatically indicate what declarations you have to upload with regards to State Aid. You shall specify the information in the following format:

Research organizations

Enterprise partners

You can upload the corresponding declarations (Annex 9.1, Annex 9.2, Annex 9.3a, Annex 9.3b, Annex 9.4 in pdf format) by clicking the button in the corresponding field. The maximum allowed file size for the pdf document is 10 MB/document. The Save button can be used to save the data into the database, it can be used for intermediary data saving and for final data saving also. The Next step button shows the next page of the form, the Project Proposal page.

5. Project proposal
In this section you can upload the project proposal (Annex 3), the Declaration of nonfinancing from other sources (Annex 10) the Partnership Agreement and other documents considered representative for the activity of the Project Leader. You shall specify the information in the following format: a. Project proposal

You can upload the project proposal by clicking the button in the corresponding field. The maximum allowed file size is 10 MB/document. You can upload the proposal in pdf or rtf/doc format using the corresponding field. After selecting the file please click on the Save button below.

b. Declaration (Annex 10)

You can upload the declaration by clicking the button in the corresponding field. The maximum allowed file size for the pdf document is 10 MB/document. After selecting the file please click on the Save button below.

c. Partnership Agreement

You can add more rows if you need to by clicking on the button. You can also delete rows that are not necessary by clicking on the button in the corresponding field. The maximum allowed file size for the pdf document is 10 MB/document. After selecting the file please click on the Save button below.

d. Other documents considered representative for the activity of the project leader

You can add more rows if you need to by clicking on the button. You can also delete rows that are not necessary by clicking on the button in the corresponding field. The maximum allowed file size for the pdf document is 10 MB/document. After selecting the file please click on the Save button below. The Save button can be used to save the data into the database, it can be used for intermediary data saving and for final data saving also. The Finalize proposal button shows the next page of the form, the Finalize proposal page.

6. Finalize proposal
When the authenticated user clicks on the Finalize the project proposal button, the following message is displayed:

If you missed filling in any mandatory information or if the information entered does not meet the requested criteria, by clicking on No, just verify proposal button you will find a list of all errors detected in your application form. An example is shown here:

Clicking Yes, submit proposal button you may find a list of all errors detected in your application form as you may observe in the following image:

If you've completed correctly the application form, and your data meets validation criteria, information you filled in all previous forms is displayed in the results page. It will look like the following image:

Project proposal may be printed by using Print link placed at the bottom of results page. Alternatively you may download results in a pdf file type using Export PDF link.