EMBAJADA DE ESPAA EN FILIPINAS

AGENCIA ESPAOLA DE COOPERACION INTERNACIONAL OFICINA TECNICA DE COOPERACION

Agriculture, Social Support, and Environment Facilities (ASSEF) Project

Sub-Project Proposal:

Solid Waste Management: Garbage Collection and Disposal

Proponent: Bagamanoc, Catanduanes

AGRICULTURE, SOCIAL SUPPORT AND ENVIRONMENT FACILITIES PROJECT (ASSEF) (SUB PROJECT PROPOSAL)

SUB-PROJECT TITLE SUB-PROJECT COST

: Solid Waste Management; Garbage Collection & Disposal : P675, 000.00 ASSEF Grant : P500, 000.00 (74%) LGU-Counterpart : P175, 000.00 (26%) (Total) = P675, 000.00

SECTOR

Environmental Management Municipality of Bagamanoc, Province of Catanduanes Region-V (Bicol) C/O Hon. Odilon F. Pascua Municipal Mayor

PROPONENT AGENCY/: LOCAL GOVT UNIT :

LGU Experience in the Implementation of Foreign Assisted Projects LGU-Bagamanoc, Catanduanes is a fifth class-agricultural municipality and was a recipient of Grant and Aide intended for the implementation of Programs and Projects in support to development specifically on Poverty Alleviation and Food Production Program. Very popular was the KR-2(RP-Japan Increase Food Production Program), implemented in 2003 2005 that made significant contribution to the improvement and/or better access to agricultural and social services. The LGU through concern Offices have implemented projects on Agriculture and Social Services; such as the provision of Farm Inputs and Implements, Livelihood, Education, and Water and Sanitation. A total of nine (9) projects amounting to P1, 388,373.00 were readily implemented upon the release of the 80% of the fund. There was some sort of delay and difficulty (for the LGU) in getting the remaining 20% of the fund, thus implementation had reached up to the 1st quarter of 2006. However, the local government administration was glad that BLGF-MDFO released 100% of the KR-2 Fund, thus full implementation of the programmed projects were made, as well as additional projects/activities were done.(see attached List of KR-2 Projects) SUB-PROJECT LOCATION: Bagamanoc Town Proper (comprising 5-Bgys.), including nearby barangays of San Rafael and Quezon SUB-PROJECT DURATION: Project implementation is 3-4 months, February, 2008 April, 2008. TARGET BENEFICIARIES: Barangay households and residents, as well as Government Educational and Church Institutional Facilities and the ResidenceCommercial Establishment at the Urban Areas will be the main beneficiaries as shown below:

1. Six (6) Urban Barangays & one (1) nearby brgy. (Antipolo, Bagatabao, Poblacion, Sta. Mesa, Sta. Teresa, San Rafael) 2.Total Households of 889 with a Population of 4,248, 3.Five (5) Government Institutional Facilities (Municipal Government Bldgs/Offices, Municipal HealthCenter, Bagamanoc Central Elementary School, Bagamanoc Rural Devt. High School), and Bagamanoc Catholic Church & Children Formation/ Learning Center 4. Ten - Fifteen Residence-Commercial Establishments 5. Annual poverty income of target beneficiaries is about P 60,000/annum SUB-PROJECT BACKGROUND: One of the development concerns that are being given priority consideration by the local government administration relative to RA-9003(Ecological Solid Waste Management Act of 2000) is the implementation of Solid Waste Management Projects, particularly the establishment of a Controlled Dumpsite and the regular Household Garbage Collection and Disposal. LGU-Bagamanoc had procured a lot (sometimes in 2003) of which portion had to be utilized as garbage dumpsite and correspondingly a Mini-Dump truck (in early part of 2004) was purchased to addressed the impending problem on garbage disposal particularly in the Urban Area. For the meantime the problem has been addressed, but the local government administration had to do more concrete action in compliance to RA-2003. It had converted and started developing the adjacent unutilized CORE Shelter site as the new dump site. MGBDENR had approved the new site, as it had passed the criteria set forth for a Garbage Dump Site. The original site was still being used temporarily and will be developed as site for the Material Recovery Facility (MRF). The problem for a dump site has been addressed, and it is being developed slowly phase by phase due to very limited local fund (20% EDF). Still it is very far from completion, unless otherwise additional funding from external sources comes. Recently, regular and on time household garbage collection and disposal became another worry of the local government administration because the mini-garbage dump truck oftentimes has engine or mechanical troubles, which may have been caused by wear and tear over-used. It had been in service multi-purposely to all local offices such as emergency transport vehicle for patients, transport vehicle for families or group of people going to and from other places, hauling of agricultural products, hauling of relief goods , hauling of construction materials for local infra projects and other transport purposes. The LGU has only two (2) functional vehicles in service; the REVO used by the Local Chief Executive and the minigarbage dump truck.

Due to the aforementioned facts, there is really a need for the LGU to procure another dump truck that will be used solely for the hauling and disposal of household garbage of which are mainly volumous backyard foliage and debris/scraps. The LGU needs to procure a new and bigger unit to replace the old one which is now very prone to engine-trouble that sometimes it suddenly jammed along the street. The procurement of new unit is urgently needed to prevent stoppage of service which had already happened. Majority of the household were already accustomed to the convenience of having their garbage being collected and disposed regularly. SUB PROJECT OBJECTIVES AND DESIRED OUTPUT: 1)-General Objective: Improved and sustained Ecological Balance within the Urban/town Proper, that is free from health hazards, garbage eyesore and environmental degradation. 2)-Specific Objectives: a. Regular and orderly collection and disposal of household garbage to the controlled dump site b. Prevent littering of garbage along the street and public places thereby maintaining cleanliness and sanitation, and c. Prevent the occurrence or outbreak of health hazard and illness cause by air and water-borne diseases emanating from uncollected/indisposed solid waste 3)-Desired Output Procurement of equipment for effective and efficient hauling and disposal of household solid waste and other form of garbage within the Town Proper and nearby barangays.

OBJECTIVELY VERIFIABLE INDICATORS (OVI) Project Strategy Objective Verifiable Indicators(OVI) Clean, Healthy & Orderly Surroundings Means of Verification(MOV) MSWMO Monthly or weekly M&E Reports on presence or absence of uncollected garbage Statistical Data on Causes of Morbidity & Mortality at the RHU Important Assumption Presence/Implementation of LCE-EO/SB- Res/Ord. & MSWMP Implementation of P/P/As

Goal Improved & Sustained Ecological Balance within Urban Area/Town Proper Objectives Free from health hazards & environmental degradation

Output/Input Provision of appropriate equipment, manpower & needed materials

Decrease or 0% of mortality & morbidity cause by improper or indisposed garbage (Sanitation & Pollution) > One-unit Reconditioned Garbage Dump truck (6-cum, 6-whler/R20 Forward IZUSO, 6HA!, 2T-NWt/ 6TGWT.) >Total N0. of Laborers Hired/mo/week

Conduct of Advocacy & IECs Implementation of P/P/as

Activity Orderly/efficient hauling/disposal of garbage

>95-100% Collection of Garbage >100% Household coverage

Delivery, Inspection & Acceptance Report, Registration/Insurance under custody by MTO, Monthly Record on Laborer hired(Job Order) by the Personnel Office MSWMO Records of quantity/ frequency PO/ OR purchase materials MSWMO Logbook or Record Book on the Frequency(time & date), Garbage Volume/type & Man-days

Allocation of appropriate Funds Sound Personnel Management

Appropriate funding support, Regular Proper maintenance & utilization of equipment

SUB-PROJECT DESCRIPTION Basically the main aspect of this project will be the procurement or an acquisition of a reconditioned Garbage Dump Truck that will be utilized solely for the regular hauling and disposal of household solid waste within the Town Proper including the two adjacent barangays of San Rafael and Quezon. .Accumulation, collection and proper garbage disposal is one of the impending concerns of the LGU that had started some years back and had to be given appropriate action not only by the government but by the cooperation and sensitivity of all households, business

and institutional facilities particularly at the urban barangays or the Town Proper as a whole. In most cases, about 60% to 75% of the total bulks of the garbage being hauled were mostly backyard foliage and scrap, and kitchen refuse coming from agricultural food products. Based on the data gathered on Solid Waste Characterization that was made by the Municipal Engineering Office (March June, 2006), the total daily average garbage collection and disposal (coming from the residential, commercial and institutions) was 6.63 cum. or 440.33kgs.(see details on the attached copy; Solid Waste Characterization) The proposed Dump truck that is urgently needed by the LGU is a one-unit reconditioned Garbage Dump truck of bigger capacity (6.0 cum.), six (6)-wheeler and better (technically or mechanically) than the existing one which is just an ordinary mini-dump truck. This is to ensure efficiency, steadiness and to optimize manpower, volume and time during hauling and disposal at the dump site... Procurement will surely comply with the existing Government Procurement Reform Act (RA-9184) The procurement of one-unit dump truck is one of the major components of the Solid Waste Management Program of the LGU on which the local government administration is focusing on as one of its priority development project. As a matter of fact bigger amount (20%) of the 20% EDF of the LGU is being channeled for this program particularly on the development of the controlled dump site that includes the Technical/Engineering aspects, the continuation of the preparation of the Municipal Solid Waste Management Plan, and the Information and Education Campaign (IEC). The Budgetary Requirements for the Collection and Disposal (labor), and Operational Maintenance (fuel, oil, equipment maintenance, etc.) are to be charged to Maintenance & Other Operating Expenses under the Office of the Mayor. Development of the Dump Site is undergoing stage or phase by phase due to very limited local fund. Currently the Municipal Engineering Office is embarking on the improvement of the access road with fund allocation of P500, 000.00 from the 20% EDF, CY-2008. Still, another component of the Solid Waste Management Program which the LGU would be implementing is the IEC through the Municipal Solid Waste Management Council (MSWMC) IEC-Task Force. Its initial activity that was done (2006) was the installation of Billboard (1-sht. Plywood) illustrating the generation or source of garbage and the flow of collection and disposal. These Billboards were installed along the road, facades of school compound and the Municipal Building Compound. Intensive IEC particularly on Waste Segregation will be done municipal wide in coordination with concern Agencies, and will also be tapping the Sangguniang Kabataan (SK) utilizing their SK Fund on Green Brigade and Literacy/Educational Projects.

SUB-PROJECT COMPONENT: Component/Activiti es A-Preimplementation 1)-Project Devt. a>Formulation of PP b>SB Endorsement c>Budget Allocation (Counterpart & O&M Fund) BImplementation 2)-Acquisition/ Purchase(Preprocurement & Procurement Stage) Physical Inputs Expected Output Impltion Period Nov, 2007 Jan. 2008 Estimated Cost

>Project Proposal & Work & Financial Plan >SB Resolutions

>Endorsement by SB >LGUs Counterpart Fund >Documentation, Travel & other miscellaneous activities

>Equipment Type/specification, >Bid Tender, Invitation to Bid(publication) >BAC Resolution, Notice of Award, PO >Delivery/Inspection & Acceptance Report Inspection & Evaluation Report

One-unit Reconditioned Dump truck (6-cum./6wheeler,R-20, Forward IZUSO, 6HA-1 Engine)

March April, 2008

650,000.00

March April, 2008 Dump truck Appraisal as to conformity to Specifications, completeness of documents/papers Equipment Registration & Insurance Properly/regularly maintained equipment to ensure good working condition Efficient collection & Disposal of garbage 15,000.00

3)-Monitoring & Evaluation

10,000.00

4) Program Advocacy C)-Post Impltation 4>Maintenance

>Maintenance Work Plan/Schedule

May, 2008 Dec. 2008

15,000.00

5>Garbage Collection & Disposal

Work/Action Plan (Manpower, Fuel/oil Requirements) EO/Res./Ordinances , EIC Materials & other Training Materials

April, 2008Dec. 2008

150,000.00

May, 2008 Oct. . 2008 Bgy. Assemblies, Symposia/Seminar s

40,000.00

6>Program Advocacy

IMPLEMENTATION ARRANGEMENT: The Sub-project will be implemented by the LGU through the Municipal Solid Waste Management Council (of which the Mayor is the Chairman). Administrative services will be provided by the designated Municipal Solid Waste Management Officer (MSWMO), particularly on the preparation of Specification of the needed Equipment, as well as Budgetary Requirements for the Maintenance and Operational Cost and other necessary papers. The procurement will be subjected to RA-9184 and the Bids & Awards Committee (BAC) will be responsible for bidding procedures and after legally and rightfully ascertaining the winning bidders will recommend to the Local Chief Executive the mode of procurement and issue the Notice of Awards. Presently, the implementation of Solid Waste Management Program is under the Office of the Municipal Mayor, thru the Municipal Solid Waste Management Officer and the Municipal Engineering Office. .Direct supervision and management in the hauling and disposal of garbage as well as maintenance of the existing mini-dump truck (which is now prone to engine/mechanical trouble) is under the responsibility of the Driver (Plantilla position), who is under the Office of the Mayor The procured new Dump truck will be turn over to the same Office and personnel who will be responsible for the same functions as stated above. Proper utilization and regular maintenance will be the outmost priority to ensure longevity and efficiency or service (see attached Organizational Structure) The utilization of the Dump truck will be covered by a Memorandum/Executive Order and/or a Sangguniang Bayan Resolution/Ordinance to ensure efficiency of service, longevity/sustainability, safety, proper and timely usage.

POST IMPLEMENTATION/SUSTAINABILITY PLAN: After the procurement and turn over of the dump truck to the concern Office/Officer and care taker (driver), the main activity that will be involved will be the proper utilization and maintenance that will be the main responsibility of the aforementioned entities. Sustainability of the Program will also be given consideration that will involved Advocacy & IECs Activities particularly on the Material Recovery Aspects like Segregation, Recycling, as well as Composting of biodegradable materials. Components/ Activities 1)-Garbage Collection & Disposal Physical Inputs >Work Plan (Schedule, Manpower, Fuel Requirements) >Dump Truck other Equipments/Tools Expected Outputs Efficient Collection & Disposal of Garbage Impltion Period April , 2008 Dec. 2008 Est. Cost (LGU Fund) 150,000.00

2)-Dump truck Maint. Work

3)-Sustainability /M&E Program/Activities >Advocacy & IECs

Maintenance Work Plan(Schedule, ManPower & Spare parts Required) >EO/SB-Res/ Ordinances, NGAs-MCs & EICs Materials for MRP M & E Report on: >Actual Usage of Truck >Maint. Work done

Equipment in good Working Condition

Monthly (May Dec. 2008)

15,000.00

Bgy. Assemblies, Symposia/Trainin g/Seminars

>Supervision, Monitoring & Evaluation

Efficient garbage collection / disposal Serviceable of truck properly monitored

May , 2008 October, 2008 Quarterly

60,000.00

May, 2008 Dec. 2008

ECONOMIC ASPECT: At the onset, the procurement of a reconditioned, bigger and much better unit will cost much bigger amount, but in the long run it will be more beneficial as showned by the following aspects. a)-Operational Aspect: Consumption of fuel, oil/lubricants will be cost-effective as frequency of travel from going to certain area and to the dump site will be lessen. Likewise number of days will also be reduced, from the usual 3 to 4-days a week, it will be 2-days. Man-days of crew will be optimized, as they can do other works in the dump site and in other public areas such as cleaning the surroundings. Presently, the usual labor force being hired (Job Order basis) is four (4) laborers three (3) days a week, but on some instances it becomes five (5) laborers working four (4) to five (5) during summer when there are lot of activities and rarely after typhoons when there bulks of foliage and debris to be disposed. In the ordinary situation wherein four (4) laborers working in two (2) days per week, the LGU will spent the amount of P5,376.00 per month as compared to P8,064.00 for a four(4) laborers working three(3) days per week in month. Likewise expenses on fuel (diesel) will be reduced by one-day consumption of P360.00 (4-lit. @ P45.00). Instead of hiring additional laborers (2-workers) for clearing & leveling (dumping garbage in the right place within the dump site), laborers in the collection and disposal will be utilized, saving at least P2, 688.00 per month. b)-Maintenance Aspect There will be less maintenance cost (as compared to the existing unit), such as replacements of spare parts/fixtures as well as on labor. The Equipment will be undergoing the regular maintenance work.

c)-Other Uses In very important, urgent and specific instances the Equipment could be utilized by the LGU in some of its undertakings to be free or lessen financial obligations such as hiring truck for hauling and transporting goods and other materials. It can also be use by other entity to generate income for the LGU when it is free from its mandated service, but to a very limited and specific purpose and instances based on the guidelines or directives in the EO or Resolution/Ordinance. Part or portion of the fund allotted for delivery/hauling of materials in certain project of the LGU will be a savings, since it will not be paying for it/nor be hiring truck for such purpose which may cost more or less P1,000.00 per trip/usage. In some instances the dump truck could be hired by private individual/group and traders/businessman for a service pay of more or less P1, 000.00(minus fuel & other cost) which will be an earnings that will be put into a Trust Fund solely for the maintenance of the equipment. Hiring fees will be fixed by an Ordinance that will be passed by the local Sangguniang Bayan. Good health; which is free from disease or sickness and nuisance brought by clean and orderly surroundings is a benefit that is unquantifiable. Probably households will not shell out certain amount of their hard earned money for medical consultation and medication, and time and efforts will be focused on their livelihood activities.

SOCIAL & ENVIRONMENTAL SOUNDNESS The acquisition of a new, bigger and dependable garbage dump truck will be very beneficial to all the households, institutions and business establishment at the Town Proper as shown by the following: 1> Equipment will be solely utilized for the hauling and disposal of garbage to the dump site; thus there will be no interruption or delay on the frequency of its service. Therefore there will have an assurance of comfort and convenience as garbage will be hauled and disposed orderly and timely. 2> Mitigate nuisance along the street and other public areas as it could haul bigger volume, so it will not be going back and forth to the area in order to get all the garbage 3> Will have sanitary and/or safety fixtures such as cover that will prevent annoyance to the public. 4>I n time of adverse situation particularly during Calamity (oftentimes brought by typhoons), it could be very useful in Evacuation, Relief, Recovery Operations and Relocation.

PROJECT MONITORING & EVALUATION: The main component of the sub-project is the procurement of the Equipment and subsequently its Operation and Maintenance. At the local government level there are Committees, Councils, Offices and Personnel that are responsible to do certain specific and/or additional task in relation to their functions and on the implementation of various projects and activities. On the Operation and Maintenance, the Municipal Project Monitoring & Evaluation Committee (wherein MPDCO) is the Secretariat, together with the Sangguniang Bayan Oversight Committee on Infrastructure and Equipment will also be in the front line to oversee the proper utilization and maintenance of the Equipment. Likewise an SB Resolution/ Ordinance or a Memorandum/ Executive Order will be passed or issued relative to the utilization of the Equipment to ensure longevity, efficiency and safety. Furthermore, the MSWMO through the dump truck driver will be maintaining a Record Book of their activities relative to the Work Plan, and precisely to secure Trip Ticket when going/servicing out of town. A Logbook on the garbage collection and disposal and other usage,detailing specific data on the number of trips, volume and type of garbage/activity will most likely be maintained.

Prepared by: JESUS C. SAN GASPAR MPDC NOTED: ODILON F. PASCUA Municipal Mayor

Schedule 1 Agriculture, Social Support and Environment Facilities (ASSEF) Project DESCRIPTION OF SUB-PROJECT Municipality of BAGAMANOC Province of CATANDUANES Sub-project Title: Solid Waste Management:; Garbage Collection & Disposal
Sub-project Beneficiaries: 4,248 inhabitants as well as Gov't. & Religious Institutions Location: Bagamanoc, Catanduanes Sub-project Implementation Period: February April 2008

Brief Description of Sub-project

Outputs

Components/Activities

ASSEF

Project Cost (P) LGU

Total

The core of this project is basically the purchase of a new dumptruck that will be utilized exclusively for the collection, transport and disposal of solid wastes within seven (7) barangays covered by the program.

1 Dump Truck

1) Bidding of one unit six-wheeler reconditioned dump truck 2) Awarding of contract to the lowest bidder 3) Winning bidder delivers the dump truck 4) Release of payment for the dump truck 5) Turn-over of dump truck to Municipal Solid Waste Management Office 6) Sub-project monitoring and evaluation

500,000.00

165,000.00

665,000.00

10,000.00

10,000.00

TOTAL

500,000.00

175,000.00

675,000.00

Schedule 2 Agriculture, Social Support and Environment Facilities (ASSEF) Project WORK AND FINANCIAL PLAN Municipality of BAGAMANOC Province of CATANDUANES Sub-project Title: Solid Waste Management: Garbage Collection & Disposal Sub-project Beneficiaries 4,248 inhabitants as well as Gov't. & Religious Institutions Components/Activities Output ASSEF Location: Bagamanoc, Catanduanes Implementation Period: February April 2008 Implementation Schedule M1 M2 M3 M4

Project Cost (P) LGU Total

1) Bidding of one unit six-wheeler reconditioned dump truck specification: Brand Engine Model Capacity Gross wet Net wet Isuzu 6 HEI 6 cu.m. 7,900 kgs. 7,900 kgs.

Lowest and responsible bid price of the dump truck determined

2) Awarding of contract to the lowest bidder 3) Winning bidder delivers the dump truck 4) Release of payment for the dump truck 5) Turn-over of dump truck to Municipal Solid Waste Management Office

Winning bidder determined

Dump truck delivered to and accepted by LGU Payment released

P 500,000

P 165,000

P 665,000

Dump truck turned-over to MSWO

6) Sub-project monitoring and evaluation

Monitoring and evaluation report submitted to ASSEF-PMO TOTAL P 500,000

P 10,000

P 10,000

P 175,000

P 675,000

Schedule 3

Agriculture, Social Support and Environment Facilities (ASSEF) Project LOCAL GOVERNMENT STAFF COMPLEMENT AND FUNCTION POSITION TITLE 1. Lead Implementor
ODILON F. PASCUA

FUNCTIONS/RESPONSIBILITIES 1. Prepares the letter of intent to avail of the ASSEF Project 2. Approves and submits the sub-project proposal and WFP 3. Provides the overall management, administration and coordination and monitoring of the sub-project in the municipality (by administration) 4. Submits monitoring and audited financial report to NEDA 5 during midimplementation and completion of the sub-project 1. Pass Resolutions endorsing the subproject 2. Enacts local ordinance allocating local counterpart fund for the sub-project (at least 15% of the total sub-project cost 3. Pass Resolution authorizing the Municipal Mayor to enter into a MOA and enter into contracts for the implementation of the sub-project 4. Pass Resolution ratifying the MOA 5. Pass resolution for the allocation of local fund for the operation and maintenance of the sub-project
1. Directly responsible for preparing the subproject proposal and WFP 2. Provides assistance to the Municipal Mayor for the overall supervision, coordination and management of the sub-project. 3. Prepares accomplishment report on monthly basis and during midimplementation and completion of the subproject

Mayor

2. Sangguniang Bayan

3. Project Officer SALUSTIANO EVANGELISTA MSWMO

4. Finance Officer

MILUIDA C. PRIMA Municipal Treasurer

1. Opens trust fund account for the ASSEF subproject 2. Deposits local counterpart fund to the ASSEF trust fund account 3. Secures Machine Validated Bank Certification of the ASSEF 4. Manages/administers the sub-projects financial resources and utilization following approved financial plan and disbursement procedures. 5. Prepares the audited financial report during mid-implementation and completion of the sub-project. 1. Provides necessary accounting services and prepares periodic financial reports following existing guidelines and procedures required by DBM, COA and DOF/BLGF. 1. In-charge of monitoring and evaluation of the implementation of the sub-project. 2. Provides assistance in the preparation of the sub-project proposal. 1. Provides technical expertise/support in the preparation of sub-project proposal, implementation of the sub-project and preparation of reports.

5. Assistant Finance Officer JULIAN P. VELCHEZ Municipal Accountant 6. Project Monitoring Officer
JESUS C. SAN GASPAR, MPDC

7. Technical Staff Engr. Romulo Carloto, ME Gaudencio Calderon, RSI

Schedule 4

Agriculture, Social Support and Environment Facilities (ASSEF) Project OTHER COVENANTS Section 1 Definition of Terms a. Grant refers to that portion of the ASSEF proceeds from the AECI extended through NEDA 5 to the Local Government for the purpose of financing in part the implementation of the sub-project. b. Total Sub-Project Cost refers to the sub-project cost computed on the basis of the estimated purchase and/or acquisition cost of: (1) materials and equipment; (2) construction works; (3) support facilities; (4) technical assistance; and (5) other activities as may be specified on the sub-project. c. Local Counterpart Fund also referred to as Equity, the fund to be provided directly by the Local Government out of its own resources for financing a portion of the sub-project cost deposited in the trust fund account exclusively for the ASSEF sub-project. d. Project Officer A senior organic official designated/appointed by and directly assisting the Municipal Mayor for the preparation of sub-project proposal, overall supervision, coordination and management of the sub-project. Section 2 In the procurement of civil works and consulting services, supplies, materials and equipment shall adhere to RA 9184 otherwise known as the Government Procurement Reform Act. The Local Government shall promptly report to NEDA 5 the occurrence of any event or condition which may delay or prevent the timely completion of the subproject activities, in accordance with the provisions of this MOA and shall recommend steps or measures needed to be taken to cope with the situation. Refund The Local Government shall refund the amount released from the Grant should it fail to complete the technical requirements of the sub-project as stipulated in this MOA. The NEDA 5 shall demand for the refund of the total grant from the Local Government. Failure to make refund In case of failure to refund the amount released as called for under the immediately preceding section, the NEDA 5 shall request the DOF to withhold the amount from the Internal Revenue Allotments (IRA) of the Local Government. Financial Arrangements the costs of the sub-project covered by this MOA shall be shared by the Local Government and the National Government (from the proceeds of ASSEF grant) through NEDA 5 in the form of grant in accordance with the costsharing arrangement set forth in this MOA.

Section 3

Section 4

Section 5

Section 6

Section 7

Actual cost exceeding the total sub-project cost Should the actual costs exceed the sub-project cost as set forth in this MOA, the Local Government shall fully assume such excess. However, if the actual costs are lower, the excess of the Grant and Local Counterpart Fund shall be reprogrammed for similar sub-project within its territorial jurisdiction provided it shall not require additional Grant, subject however to the approval of the revised WFP, reporting and liquidation under this MOA. The Local Government through the MPDC shall comply with the requirements, procedures and guidelines for monitoring and reporting described in Section 4.2 and Schedule 6 of this MOA. The NEDA 5 shall, at any time, send supervision mission to the Local Government to monitor and evaluate the progress and status of the implementation and management of the sub-project. The findings of the supervision mission shall be embodied in an evaluation report which will be submitted to the Project Managers copy furnished the concerned Local Government. The Local Government shall submit two (2) authenticated/certified copies of all financial documents to the ASSEF-PMO and shall make available original financial papers at any time for inspection and evaluation of financial accounting records as mentioned under Section 3.5 of this MOA. The Local Government shall be responsible for Bank charges and other expenses associated with remittances to and from the sub-project Trust Account it has established in accordance with Section 3.3. After the completion of the sub-project, the Local Government shall operate and properly maintain the sub-project and for the purpose, shall allocate funds in a Special Trust Fund exclusive for the operations and maintenance of the completed sub-project. Any action required or permitted to be taken, and any document required or permitted to be executed under this MOA on behalf of NEDA 5 may be taken or executed by the Project Managers, and on behalf of the Local Government may be taken or executed by the Municipal Mayor or his authorized representative as maybe designated in writing provided that such designation has been authorized by the SB. By mutual consent, this MOA or any part thereof may be changed, modified, revised and amended or supplemented for the purpose of effective implementation and management. All other parties concerned shall be duly notified of such changes, revisions or amendments. In this respect, a review shall be conducted jointly by the Local Government and NEDA 5. Any dispute concerning questions arising from this MOA which is not settled between the parties shall be elevated to the proper court (Office of the President, Republic of the Philippines) for resolution.

Section 8

Section 9

Section 10

Section 11

Section 12

Section 13

Section 14

Section 15

Agriculture, Social Support and Environment Facilities (ASSEF) Project

PROJECT TITLE: Sub-project Evaluation Report (SER) Solid Waste Management: Garbage Collection & Disposal Municipality of Bagamanoc, Catanduanes

PROPONENT/IMPLEMENTING LGU: SECTOR : Environmental Management

SUB-PROJECT LOCATION:

Bagamanoc Town Proper (comprising 6 Barangays), including nearby barangay of Brgy. Quezon PROJECT COST : Php 675,000.00 ASSEFF Grant : Php 500,000 - 74% LGU Counterpart : Php 175,000 - 26%

IMPLEMENTATION PERIOD : February 2008 to April 2008 DATE OF START: February, 2008

DATE OF COMPLETION : April, 2008

A. LOGICAL FRAMEWORK: Goal : clean and healthy surroundings Objective : free from health hazards, garbage eyesore and environmental degradation Output/Input : Provision of ideal facility/equipment Activity : Orderly/efficient hauling/disposal of garbage The narrative summary of the logical framework needs to be revised guided by the following definitions: Goal: This refers to the benefits which are expected from the project for the beneficiaries. It is the overall sector objective to which the project will contribute. It is related to the socio-economic status of the sector, the geographic area and the target group of beneficiaries. Objective or Purpose: This answers the question Why is the project taking place? It is the immediate impact or results hoped to be achieved which is based on the project's output. Outputs: This answers the question What will the project deliver? These are tangible, measurable deliverables the project is directly accountable for and for which it is given budgeted amounts of time and resources. Activities: These are the major tasks (or types of work) that must be undertaken in order to complete the project. Objectively Verifiable Indicators (OVIs) of project achievement: benefits expected from the goal, purpose or outputs. They quantify the results or

Means of Verification (MOV): Identification or development of a realistic monitoring mechanism and subsequently a management information system to feed information back into the mechanism. They should be available, affordable, timely and uniform. Risks and assumptions: These are conditions outside the project that are essential to project success. These are factors that the project chooses not to control.

Thus, the objective/purpose of the project is to spare the Bagamanoc town proper from health hazards, garbage eyesore and environmental degradation. This purpose will contribute to the goal which is the attainment of good health condition of the population and achieve good environmental health. To achieve the purpose, a six (6) cubic meter, six-wheeler dump truck should be delivered by the project management office. To deliver this output, the following activities will be undertaken: publish invitation to bid, bidding, awarding the project to the highest bidder, purchase of dump truck, hauling and disposal of garbage, and regular maintenance of the truck. B. SUB-PROJECT EVALUATION: 1. Technical Aspect The technical specifications of the proposed dump truck are: One-unit Reconditioned Garbage Dump truck (6-cum, 6-wheeler/R-20 Forward ISUZO, 6HA!, 2T-NWt/ 6T-GWT.). The procurement of a dump truck is assumed to be a component of a bigger project on solid waste management program in the municipality. Waste segregation is encouraged at the household level thru program advocacy. The biodegradable wastes, i.e. from plants and animals, are developed into organic fertilizer and preferably only the non-biodegradable wastes will be collected. Based on the data gathered on Solid Waste Characterization that was made by the Municipal Engineering Office (March June, 2006), the total daily average garbage collection and disposal (coming from the residential, commercial and institutions) was 6.63 cum. or 440.33kgs.(see details on the attached copy; Solid Waste Characterization). The status or quality of the road going to the dump site is passable year-round, wherein the section of the road near the dump site will be a gravel road with proper drainage to withstand the heavy rains during rainy season. The road is wide enough to accommodate the six-wheeler/four cubic meter capacity reconditioned garbage dump truck. The Solid Waste Management (SWM) Plan of the municipality show the relationship of the dump truck to the SWM Plan. (See attached SWM Plan) 2. Beneficiaries The target beneficiaries of the proposed dump truck are the following: Six urban barangays and one nearby barangay (Antipolo, Bagatabao, Poblacion, Sta.Mesa, Sta. Teresa, Quezon and San Rafael); Total households of 889 with a population of 4,248; Five government institutional facilities (municipal government buildings/offices, municipal health center, Bagamanoc Central Elementary School & Bagamanoc Rural Development High School, and Bagamanoc Catholic Church & Children Formation/Learning Center; and ten to fifteen residence-commercial establishments

3. Implementation Arrangement The sub-project will be implemented by the LGU through the Municipal Solid Waste Management Council (of which the Mayor is the Chairman). Administrative services will be provided by the designated municipal solid waste management officer (MSWMO), particularly on the preparation of specification of the needed equipment, and budgetary requirements for the maintenance and operational expenses and other necessary papers. The utilization of the dump truck will be covered by a Memorandum/Executive Order and/or a Sangguniang Bayan resolution/ordinance to ensure efficiency of service, longevity, safety, proper and timely usage.

The organizational structure and duties and responsibilities of involved office/personnel in the procurement, operation and maintenance of the garbage dump truck is shown. (See attached Organizational Structure). 4. Sub-project Sustainability The proposal provides for a Php 150,000.00 budget in 2008 for the garbage collection and disposal (manpower, fuel/oil, lubricants), Php 15,000 for the maintenance work plan, and Php 60,000 for the Supervision/Monitoring & Evaluation/ Advocacy & IEC activities. The Municipal Engineering Office will be responsible for the use and maintenance of the dump truck. Proper use and regular maintenance will be a priority to ensure longevity and efficiency of the truck. The project's sustainability include consultations and advocacy to the beneficiaries on waste segregation at source and scheduled collection of wastes by types and encouragement to the beneficiaries for composting in their backyards. 5. Economic Aspect As mentioned, the project's perceived economic benefits are reduction in the consumption of fuel, oil/lubricants since the frequency of travel will be reduced. Likewise the number of days alloted for the collection of garbage will be reduced from the usual 3 to 4 days a week to 2-days a week. Mandays of crew will be optimized, as they can do other works in the dump site and in other public areas such as cleaning the surroundings. The truck can also be utilized by the LGU in some of its undertakings to be free or lessen financial obligations such as hiring truck for hauling and transporting goods and other materials. It can also be used by other entity to generate income for the LGU when it is free from its mandated service, but to a very limited and specific purpose and instances based on th guidelines or directives in the EO or resolution/ordinance. The earnings/revenue that will be generated from the use of the garbage dump truck other than its mandated service will be put into a Trust Fund that will be used solely for the maintenance of the equipment. Hiring fees of the dump truck will be fixed by an Ordinance that will be passed by the local Sangguniang Bayan. The unquantifiable benefit that will be gained by the beneficiaries from clean environment is good health - free from disease or sickness and nuisance. 6. Social Acceptability The equipment will have sanitary and/or safety fixtures such as cover that will prevent annoyance to the public. Non-collection of garbage will be prevented or minimized since the equipment will be solely used for the collection of garbage. The target beneficiaries of the subproject signified acceptance based on preliminary consultations. 7. Environmental Soundness The sub-project is environment friendly since it will address the accumulation of uncollected solid wastes in the target area. Hygiene/sanitation will be ensured at all times by the LGU. 8. Sub-project Supervision

As stated in the proposal, supervision and management is through the Municipal Solid Waste Management Council (of which the Mayor is the Chairman). 9. Project Monitoring & Evaluation The main component of the sub-project is the procurement of the equipment and subsequently its operation and maintenance. The Municipal Project Monitoring & Evaluation Committee together with the Sangguniang Bayan Oversight Committee on Infrastructure and Equipment will also be in the front line to oversee the proper utilization and maintenance of the equipment. The Municipal Solid Waste Management Office (MSWMO), through the dump truck driver will be maintaining a Record Book of their activities relative to the Work Plan, and precisely to secure Trip Ticket when going/servicing out of town. A Logbook on the garbage collection and disposal and other usage, detailing specific data on the number of trips, volume and type of garbage/activity will most likely be maintained. C. COMPLIANCE TO REQUIREMENTS (See checklist) D. RECOMMENDATIONS: The proposed project is recommended for funding. Prepared by: JOEL R. LUSTINA Date: January 25, 2008 Approved by: GERELYN J. BALNEG Project Co-Manager Date: January 25, 2008 Reviewed by: LUIS G. BANUA Asst. Project Manager Date: January 25, 2008

Agriculture, Social Support and Environment Facilities (ASSEF) Project LIST OF REQUIREMENTS 1. Letter of Intent to avail of the ASSEF Project signed by the Municipal Mayor

2.

Attendance by LGU officials in the capability building

Sub-project proposal, Logical Framework Matrix and Work & Financial Plan

Sangguniang Bayan (SB) Resolution endorsing the sub-project

5. SB Resolution enacting local ordinance allocating local counterpart fund of at least 15 percent of the total cost of the sub-project

6. SB Resolution Authorizing the Municipal Mayor to sign the MOA with NEDA and enter into contract for the implementation of the sub-project

7.

SB Resolution ratifying the MOA

8. SB Resolution for the provision of local funds for the operation and maintenance of the sub-project

9. Trust fund account for ASSEF with deposit of the local counterpart fund in a government bank machine validated bank certification

10.

Letter of request signed by the Municipal Mayor for the release ASSEF fund

11. Sub-project monitoring report during mid-implementation and project completion report

12. Audited financial report during mid-implementation and sub-project completion

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