PART II - Summary AWPB Table

Project Number: Project Title: Fiscal Year:

Results #

Objectives/Expected Results
Project Purpose:

Indicators
Project Indicator RIMS indicator Approved
(total)

Implementation targets
Revised
(total)

Budget
Initial
(total)

Planned
(annual)

% Achieved % (cumulative)* (annual)*

Achieved

Revised
(total)

Planned
(annual)

Spent
(cumulative)

Spent
(annual)*

C1 SC 1.1 1.1.1 1.1.2 1.1.3

Component 1: Sub-Component 1.1: Output 1.1.1 Output 1.1.2 Output 1.1.3 Etc. Total Budget for Sub-Component 1.1: Sub-Component 1.2: Output 1.2.1 Output 1.2.2 Output 1.2.3 Etc. Total Budget for Sub-Component 1.2:

SC 1.2 1.2.1 1.2.2 1.2.3

Total Budget for Component 1:

C2 2.1 2.2 2.3

Component 2: Output 2.1 Output 2.2. Output 2.3. Etc.

Total Budget for Component 2:

C3 SC 3.1 3.1.1 3.1.2 3.1.3

Component 3: Sub-Component 3.1 Output 3.1.1 Output 3.1.2 Output 3.1.3 Etc. Total Budget for Sub-Component 3.1: Etc.

* Columns to be filled up at the end of the year

PART II - Summary AWPB Table

Project Number: Project Title: Fiscal Year:

Comments

PART II - Summary AWPB Table

Example

Component/Output/Activity

Indicators Project Indicator

RIMS indicator

Implementation targets Approved Revised Planned Achieved %

(total) (total) (annual) (annual)*

Achieved
(cumulative)*

% Initial (total)

Revised
(total)

Budget Planned
(annual)

Spent
(cumulative)*

Spent
(annual)*

C1

Component 1 - To strengthen the capacities of community members to plan and manage their own development

Nb of CBOs groups functional Nb of Women Groups functional Number of VDPs included in District Development Plans

Nb of groups operational/functional, per type Nb of CAPs included in local government plans

100% 100% NT

100% 100% NT

75% 80% TBM

Nb of VDPs forwarded to disctrict Nb of CAPs included in authorities for inclusion in the local government plans District Development Plans SC 1 Sub-Component 1.1. To mobilize, organize and train community members Number of community 1.1.1 Output 1.1.1 New CBOs created or Nb of new CBOs created management groups Nb of existing CBOs supported existing CBOs are strengthened Nb of CBO members trained Nb of training sessions organized Nb of CBOs with legal status Nb of CBO members trained, by toppic and gender

Physical targets may be established either in relation to an output or to an indicator (like in this example). For sake of clarity, it is recommended to use a distinct line/cell for each output and indicators

At the Component and SubComponent levels, financial data are not required. The focus is solely on making sure that important indicators will be properly monitored over the next 12 months

700 200 NT NT NT 35,000

800 200 NT NT NT 35,000

50 100 TBM 300 10% 10,000

45,000

This is the budget required for creating 50 new CBOs and for supporting 100 existing CBOs

1.1.2 Output 1.1.2. CBOs' members trained Etc.

75,000

Total Budget for Sub-Component 1.1:

250,000

275,000

120,000

This is the budget required for training 10,000 CBO members

NT (No Target ) means that no global quantitative target was defined at the time of project design, nor was such a target subsequently defined. This indicator will nevertheless be monitored during project implementation as a measure of success - or lack thereof. * Columns to be filled up at the end of the year

This target was changed during first year of implementation

As many indicators as needed may be added. For sake of clarity, each indicator should be written in a distinct cell

TBM (To Be Monitored) means that no specific annual target can be set for this specific indicator, but this indicator will nevertheless be monitored and reported upon at the end of the year to measure success or lack thereof

Cost Tables did not include a detailed budget for each output; only the total budget for Sub-Component 1.1. (USD 250,000) was known

PART II - Summary AWPB Table

Example

Comments

nt and Subls, financial quired. The n making ant e properly the next 12

uired BOs 0

get required ,000 CBO

Annex 1 - Detailed AWPB Table (Operational Version)

Project Number: Project Title: Fiscal Year:

Results #

Indicators Objectives/Expected Results

Project Indicators (A) Component 1 - Purpose: Output 1.1.1: Activity 1.1.1.1 Activity 1.1.1.2 Activity 1.1.1.3 Etc. (B) RIMS Indicators (C)

Timetable for implementation

Q1 Q2 Q3 Q4

Responsible Unit/ Staff

Implementation targets
Appraisal
(Total)

Budget
%

Revised
(Total)

Planned
(Annual)

Unit Cost (Ga)

Achieved
(Cumulative)

Achieved
(Annual)

Appraisal Revised
(Total) (Total)

Planned
(Annual)

Budget Spent Spent % Financier (Cumulative) (Annual) Category (N) (O) (P) (Q ) (R)

(D)

(E)

(F)

(F.a)

(G)

(H)

(I)

(J)

(K)

(L)

(L.a)

(M)

C1

SC1.1 Sub-Component 1.1: 1.1.1

Total Budget for Output 1.1.1:

1.1.2

Output 1.1.2. Activity 1.1.2.1 Activity 1.1.2.2 Etc. Total Budget for Output 1.1.2:

1.1.3

Output 1.1.3. Activity 1.1.3.1 Activity 1.1.3.2 Etc. Total Budget for Output 1.1.3:

Total Budget for Sub-Component 1.1:

SC1.2 Sub-Component 1.2: 1.2.1

Output 1.2.1 Activity 1.2.1.1 Activity 1.2.1.2 Etc. Total Budget for Output 1.2.1:

1.2.2

Output 1.2.2. Activity 1.2.2.1 Activity 1.2.2.2 Etc. Total Budget for Output 1.2.2:

Total Budget for Sub-Component 1.2:

Etc. Etc.

Annex 1 - Detailed AWPB Table (Operational version)

Example

Indicators

Timetable for implementation RIMS indicator Q1 Q2 Q3 Q4

Responsibl e unit/Staff

Implementation targets

Budget

Component/Outputs/Activity

Project Indicator

Approved Revise Planned Unit Achieved Achieve Approved (total) (total) d (total) (annual) Cost (cumulative d (annual)
)

Revised
(total)

Planned
(annual)

Budget Financier Spent (cumulative) Category

C1

Component 1 Purpose: To strengthen the capacities of community members to plan and manage their own development

Nb of CBOs groups functional Nb of Women Groups functional Number of VDPs included in District Development Plans

Nb of groups operational/functional, per type Nb of CAPs included in local government plans

100% 100% NT

100% 100% NT

75% 80% TBM

SC1. Sub-Component 1.1: To 1 mobilize, organize and train community members 1.1.1 Output 1.1.1 New CBOs created or existing CBOs strengthened Nb of new CBOs created Nb of existing CBOs supported Nb of CBO members trained Nb of training sessions organized Activities 1.1.1.1 Organize communitlevel sensitization campaigns Nb of villages with sensitization campaigns Number of people belonging to groups, by type of group x NGO1 x 10,000 x x NGO1 20,000 TBM NT NT 150 100 Number of community management groups formed or strengthened 50 700 800 100 NT NT NT NT TBM 300

In this example, the initial Cost Tables did not include a detailed budget for each output; only the total budget for Sub-Component 1.1. (USD 250,000) is known

The total budget for completing the two outputs under SubComponent 1.1. has been increased in the course of implementation For sake of clarity, as many as additional "Financier" columns may be added

Unit costs may be defined in the Appraisal Cost Tables

15,000

1.1.1.2 Identify and enroll group Nb of CBO members members enrolled in CBOs 1.1.1.3 Organize CBOs meetings 1.1.1.4 Organize election of CBOs leaders 1.1.2 Output 1.1.2 CBOs' members trained Activities 1.1.2.1 Prepare training curricula 1.1.2.2 Select and recruit trainers 1.1.2.3 Organize training courses 1.1.2.4 Monitor training quality Nb of CBO members trained, by toppic and gender

Financial targets are IFAD mostly established in IA 70% relation to 30% Gov. detailed activities. DFID
IA 100% IFAD 70% Gov 30% IFAD 70%

5,000

250,000 NGO2

275,000

15,000 10,000

IIC IVB

Total Budget Output 1.1.1

35,000 35,000 10,000

45,000

All these activities will be necessary to achieve the annual target under Output 1.1.1. (50 new CBOs created and 100 existing CBOs supported)

x x x

NGO3 NGO3 NGO3

PMU

The budget required for achieving Output 1.1.1and its annual target (150 CBOs created or supported) is the sum of all of the budgets required for implementing each of the activities that have been identified: USD 45,000 Total Budget Output 1.1.2 Total Budget Sub-Component 1.1: 250,000

18,000 24,000 3,000 30,000 75,000

IB IIC IC IIC

DIFD 100% Gov. 100% IFAD 70% Gov 30%

250,000 120,000

Annex 1 - Detailed AWPB Table (Operational version)

Example

Spent
(annual)

mpleting Suben of

s many ier" ed

Project Number: Project Title:

Annex 2 - Summary Costs Table by Budget Category

Fiscal Year:

Approved Total Budget IFAD I. Investment Costs: A. Civil Works B. Vehicles C. Equipment D. Technical Assistance and Studies E. Training and Workships F. Contracts with Service Providers G. Funds H. Credit Lines Total Investment Costs II. Recurrent Costs: A. Staff Salaries B. Staff Allowances C. Office maintenance D. Vehicle Operation and Maintenance E. Equipment Operation and Maintenance F. Office running Costs Total Recurrent Costs Physical Contingencies Price Contingencies Grand Total Note: All above budget categories are indicative Gov. Financier 3 (A) Total

Cumulative Budget Spent to Date IFAD Gov. Financier 3 (B) Total

New Annual Budget Requested IFAD Gov. Financier 3 (C) Total