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Job Summary Requisition Number: Job Title: Working Title: Salary: Job Type: Department Name: Department Website URL: 16700 STUDENT AFFAIRS OFFICER III Student Advisor $3806 - $7375.58 monthly Career 0425-DEPT OF DESIGN I MEDIA ARTS www.dma.ucla.edu Under the general direction of the Chair and Manager of the Department of Design Media Arts, the SAO III will coordinate, plan, develop, implement and modify policies for effective operations of counseling services for the graduate and undergraduate programs, the admissions process, alumni outreach and the DMA Summer Institute. Major duties include advising undergraduate and graduate students on policies, procedures and degree requirements; assessment, communication and recording of academic progress; compiling pertinent data to make recommendations to the Chair and to Faculty regarding curriculum and student progress. Manage all aspects of the department's admission process including the design and preparation of relevant materials; serve as department spokesperson for admissions requirements; process applications in accordance with departmental and University regulations; assist with course scheduling and coordination; and provide assistance and support to the Faculty Admissions Committee. Manage the department's financial aid program, along with the awards and scholarship program by serving on the Scholarship Committee (including the Teaching Apprentice program), by maintaining relevant data on applicants and by serving as the department's liaison with the Graduate Division. Create databases as required to manage the admissions process, student and alumni information, scholarship and financial aid distribution, course scheduling information, all enrollment

Job Summary Statement:

data, and other information as requested by the Chair, Manager, Dean's Office and faculty committees. Manage the department's high school Summer Institute in conjunction with UCLA Summer Sessions and the Chair. Maintain responsibility for programmatic and logistical details associated with the DMA Summer Institute and coordinate all financial aspects with the Manager and the department's Fund Manager. Develop statistical analysis of information. Utilize on-line systems in conduct of duties. Complete special projects and reports, as needed and requested by the Chair and/or Manager. Percentage of Time: Shift Start: Shift End: Qualifications for Position 20 Records Qualifications Masters degree in a related field providing a detailed knowledge of visual and performing arts (design, media arts). Required/Preferred Preferred 100 8:00 am 5:00 pm

Working knowledge of University and School rules, regulations, policies and procedures as they relate to recruitment, student affairs and Required academic programs. Working knowledge of Undergraduate Admissions and Registrar's offices, and student services such as Placement and Career Planning Center, Student Psychological Services and Financial Aid. Detailed knowledge of admissions and financial aid processes and procedures. Skill in employing fundamental counseling techniques with sensitivity sufficient to assist students of various social, cultural, economic and educational backgrounds in the resolution of problems and for purposes of advising. Skill in supervision of subordinates including organization of workflow to accomplish stated objectives, delegating responsibility, training and evaluation. Skill in analyzing information, problems, situations and practices or procedures to define the problem or objective, to identify relevant Required Required

Required

Required Required

concerns or factors, to identify patterns, tendencies and relationships, to formulate logical and objective conclusions, to recognize alternatives and their implications. Skill in setting priorities that accurately reflect the relative importance of job responsibilities. Ability to work independently and follow through Required on assignments with minimal direction. Ability to perform variety of duties with frequent interruptions and ability to work effectively under conditions of fluctuating workload. Required

Skill in negotiating, exchanging ideas/information/opinions with others to formulate policies and programs and arrive at decisions, conclusions Required or solutions. Ability to organize materials, information and people in a systematic way to optimize resources for effective delivery of services. Required

Ability to establish and maintain cooperative working relationships with students, faculty and administrators, establishing rapport and gaining Required trust of others. Skill inlistening perceptively and conveying awareness, in motivating others and in stimulating people to effective action. Skill in mediating between hostile and/or contending parties or groups. Ability to make oral presentations to provide information on academic programs, admissions, recruitment, academic programs, policies and procedures. Required

Required

Skill in writing grammatically correct, logical and concise analytical reports, business correspondence, procedures, guidelines, manuals and Required brochures. Skill in reading and comprehending documents written in standard English text, i.e. admissions and academic policies and articulation agreements. Required

Skill in interpretation of admissions evaluations and record cards for purposes of advising. Skill in interpretation of college and University Required transcripts to appropriately advise prospective and continuing students to produce advisory degree checks. Ability to operate a personal computer and utilize requisite software including Microsoft Word, Outlook, Excel, Access with minimal direction. Ability to perform on-line enrollment transactions and use computerized students records system for informational inquiry. Required

Ability to create, maintain and update databases and to utilize database Required software to track applicant files, monitor student progress and funding.

Mathematical skills sufficient to determine degree deficiencies and compile basic, statistical reports.

Required

Additional Posting Information Bargaining Unit: Application Deadline: Quicklink To Posting: 99-Policy Covered 11-30-2011 hr.mycareer.ucla.edu/applicants/Central?quickFind=59006 NOTE: This position REQUIRES that a RESUME, COVER LETTER, a list of REFERENCES and SALARY HISTORY be submitted in addition to the application. Please have ALL FOUR FILES ready to upload when applying

Special Instructions:

Contact information: Number of Positions: 1

Special Employment Designations/ Requirements Per UC Policy Conflict of Interest: Critical: Driving Record: E-Verify Check: Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify No Response check will be conducted and the successful candidate must pass the E-Verify check. More Information Other Special Employment Requirements: Age Requirement: Applicants must be 18 years or older to be eligible to be hired. N/A Continued employment contingent upon completion of satisfactory background investigation. N/A